New Employee In-Processing. Benefits, Wellness and Payroll

Transcription

1 New Employee In-Processing Benefits, Wellness and Payroll

2 New Employee In-processing We will cover Payroll Medical Benefits Wellness Programs and Resources Retirement Plans Life Insurance Voluntary/Supplemental Benefits 2

3 Payroll Fiscal Year 3

4 Payroll City of Irving is on a bi-weekly pay cycle There are 26 pay periods per year Insurance premiums are deducted from the first two checks each month Direct Deposit available to any financial institution(s), including the Irving City Employees Federal Credit Union 4

5 Irving City Employees Fed. Credit Union City employees and their family members are eligible to open an account Convenient location near City Hall Direct deposit ATM machines located in many city facilities Low interest loans with annual interest rebates 5

6 Payroll Required Employee Payroll Deductions Payroll Deduction Percent of Gross Pay TMRS 7.00% SBP 2.50% IFRRF 12.00% Medicare Tax 1.45% Federal Income Tax Varies TMRS Texas Municipal Retirement System (Full-time General Gov t & Police employees) IFRRF Irving Firemen s Relief and Retirement Fund (Full-time Fire personnel only) SBP- Supplemental Benefit Plan (Full-time Gen. Gov t & Police) 6

7 Payroll: Longevity Pay Longevity pay is $6 per month for each year of service Begins after 12 months of service have been completed Included in bi-weekly paycheck 7

8 Payroll: Holidays There are nine paid holidays per year Thanksgiving The day after Thanksgiving Christmas Day New Year s Day Memorial Day Independence Day Labor Day Floating Holiday Unscheduled Holiday 8

9 Payroll: Jury Duty and Military Duty Full pay is received during jury duty The city provides 15 days of military leave each fiscal year for military duty The time is available only to those who are called to military duty 9

10 Payroll: Personal Leave After completion of six months service, employees are eligible for 16 hours of personal leave per fiscal year (Oct. 1 to Sept. 30) Unused personal leave may possibly be converted to vacation at the end of the fiscal year. See Personal Leave policy for details 10

11 Payroll: Sick Leave Available after completing six months of service 4.62 hours are accrued each pay period or 120 hours in 12 months There is no maximum accumulation Dependent sick leave is 40 hours maximum Sick Leave Incentive available annually to full-time General Government employees after completion of orientation period 11

12 Payroll: Vacation General Government Employees Accrue 3.69 hours of vacation per pay period. Vacation is available after completing six months of service Accruals increases based on years of service Maximum accrual employees can have is hours See Vacation Policy for details 12

13 Payroll: Vacation Civil Service Police Accrue 4.62 hours of vacation per pay period. Vacation is available after completing six months of service Accruals increases based on years of service Maximum accrual employees can have is hours See Vacation Policy for details 13

14 Payroll: Vacation Civil Service Fire Accrue 4.62 hours of vacation per pay period. Vacation is available after completing six months of service Accruals increases based on years of service Maximum accrual employees can have is 352 hours See Vacation Policy for details 14

15 Retirement Benefits 15

16 Retirement Benefits The city has four retirement plans Texas Municipal Retirement System (TMRS) General Government and Police Irving Firefighters Retirement and Relief Fund Supplemental Benefit Plan General Government and Police Deferred Compensation Plan A voluntary benefit for all full-time employees 16

17 Retirement Benefits: TMRS Texas Municipal Retirement System Currently over 850 cities in Texas participate Employees contribute 7% of pay their Irving matches employees contributions and interest 2:1 General Government and Police Automatic enrollment of new employees by Human Resources Employees can get credit for prior service with other governmental agencies after review with HR 17

18 Retirement Benefits: TMRS Texas Municipal Retirement System Five-year vesting Retirement eligibility 5 years of service at age 60, or 20 years of service at any age There is a disability retirement benefit City provides 1x annual salary supplemental death benefit 18

19 Retirement Benefits: SBP Supplemental Benefit Plan This plan replaced Social Security benefits Employees contribute 2.5% City currently contributes 1.49% Five-year vesting Retirement eligibility Five years of service at age 60, or 20 years of service at any age 19

20 Retirement Benefits: SBP Supplemental Benefit Plan Provides retirement benefits Provides disability benefit Guarantees 70% of base wages less Social Security, workers compensation and TMRS benefits Survivor benefits Pays to dependent children until age 25 or married, whichever comes first Surviving spouse benefit if no dependent child 20

21 Retirement Benefits: 457 DCP 457 Deferred Compensation Plan Administered by MassMutual Minimum contribution of $25 per paycheck up to $18,000 maximum annual contribution More than 40 investment options Contributions are tax deferred Funds become available at termination or during qualified financial hardship Onsite financial advisor provided by MassMutual 21

22 Health Benefits Calendar Year 22

23 Health Benefits: Medical Insurance Three medical plans available: Choice Local Plus Quality Open Access Quality Connect High Deductible Health Plan CIGNA administers the plans No referrals needed to see a specialist A huge nationwide in-network of providers 23

24 Health Benefits: Choice Local Plus Benefit In-Network Out-of-Network Deductible Doctors Office Visits $1,000 Individual $3,000 Family $25 - Primary physician $40 - Specialists $2,000 Individual $6,000 Family 60/40 after deductible Outpatient Hospital Svc. 80 % after deductible 60/40 after deductible Prescription Drugs Mail Order Drugs (2x monthly, in-network only) Maximum Out of Pocket $10 Generic $30 Brand Name $50 Non-Preferred Brand $4,500 Individual $13,500 Family 60/40 after co-pay 60/40 after co-pay 60/40 after co-pay $7,500 Individual $22,500 Family Lifetime Maximums Unlimited Unlimited 24

25 Health Benefits: Choice Local Plus Employee Monthly and Bi-Weekly Premium Choice Open Access Monthly Premium City Monthly Premium Employee Monthly Premium Employee Biweekly Premium Employee Only $ $ $ $81.68 Employee & Spouse $1, $1, $ $ Employee & Children $1, $1, $ $ Employee & Family $2, $1, $ $

26 Health Benefits: Quality Open Access Benefit In-Network Out-of-Network Deductible Office Visits $1,250 Individual $3,750 Family Maximum $45 - Primary physician $60 - Specialists $2,500 Individual $7,500 Family Maximum 50/50 after deductible Outpatient Hospital Svc. 70 % after deductible 50/50 after deductible Prescription Drugs Mail Order Drugs (2x monthly, in-network only) Maximum Out of Pocket $10 Generic $30 Brand Name $50 Non-Preferred Brand $6,600 Individual $13,200 Family 50/50 after co-pay 50/50 after co-pay 50/50 after co-pay $10,500 Individual $31,500 Family Lifetime Maximums Unlimited Unlimited 26

27 Health Benefits: Quality Open Access Employee Monthly and Bi-Weekly Premium Choice Open Access Monthly Premium City Monthly Premium Employee Monthly Premium Employee Biweekly Premium Employee Only $ $ $ $63.87 Employee & Spouse $1, $ $ $ Employee & Children $1, $ $ $ Employee & Family $1, $1, $ $

28 Health Benefits: Quality Connect Benefit In-Network Out-of-Network Deductible Individual Employee + Dependent Physician Office Visits Outpatient Surgery Prescription Drugs Mail Order Drugs (2x monthly, in-network only) Maximum Out of Pocket $2,000 $6,000 $4,000 $12, % after deductible 70 % after deductible 80% Generic 50% Generic 70% Brand Name 50% Brand Name 50% Non-Preferred Brand 50% Non-Preferred Brand after deductible after deductible $6,500 Employee (EE) $13,000 Employee $13,000 EE + Dependent $26,000 EE + Dependent Lifetime Maximums Unlimited Unlimited 28

29 Health Benefits: Quality Connect Employee Monthly and Bi-Weekly Premium Choice Open Access Monthly Premium City Monthly Premium Employee Monthly Premium Employee Biweekly Premium Employee Only $ $ $70.54 $35.72 Employee & Spouse $ $ $ $96.16 Employee & Children $ $ $ $87.46 Employee & Family $1, $ $ $

30 Health Benefits: HSA Health Savings Account Tax Free savings account to save for medical expenses Only those enrolled in City Quality Connect Plan (high deductible health plan) $3,350 for employee only coverage $6,750 for employee and dependents Most active employees make contribution through payroll deductions 30

31 Health Benefits: FSA Medical Medical Flexible Spending Account Can contribute up to $2,500 of pre-tax wages for out of pocket medical expenses for self and eligible dependents annually Used for dental, vision, prescription and other eligible medical expenses Limited Scope FSA for those enrolled in High Deductible Health Plan Use-it-or-lose-it applies to forfeiture of used contributions (IRS rule) 31

32 Health Benefits: FSA Dependent Dependent Flexible Spending Account Can contribute up to $5,000 per year of pre-tax wages for daycare expenses of eligible dependents Use-it-or-lose-it applies to forfeiture of used contributions (IRS rule) 32

33 Health Benefits Dental Administered by CIGNA Dental Dental HMO Required to select dentists from HMO Network Referral required to visit a specialist Anyone can get braces no matter age Lower out of pocket costs No deductible Can change dentists within the HMO network Dental PPO (Standard or Buy-Up Option) Can go to any dentist No referrals necessary to see a specialist Children under 19 can get braces $1,000 annual benefit maximum per enrolled member $1,500 annual max. Buy- Up Option 33

34 Health Benefits: Dental Premiums Employee Monthly and Bi-Weekly Premium Coverage Monthly Premium HMO Bi-Weekly Premium Employee Monthly Premium Standard Buy-Up PPO Employee Biweekly Premium Standard Buy-Up Employee Only $12.42 $6.21 $36.80 $42.70 $18.40 $21.35 Employee & Family $27.00 $13.50 $95.84 $ $47.92 $

35 Health Benefits: Vision Standard Plan Benefit In-Network Out-of-Network Examination Once Every 12 Months Lenses Once Every 12 Months Frame Once Every 12 Months Contact Lenses Once Every 12 Months Elective Medically Necessary Covered 100% After $10 Co-Payment Standard Glass or Plastic Covered 100% (Limitations Apply) Up to $100 Retail $45 (In lieu of Lenses/Frame) Up to $100 Retail* Covered 100%** (Reimbursed Amounts) $36 Single Vision $28 Bi-focal $45 Tri-focal $56 Lenticular $80 (In lieu of Lenses/Frame) $100 $210 35

36 Health Benefits: Vision Buy-Up Option Benefit In-Network Out-of-Network Examination Once Every 12 Months Lenses Twice Every 12 Months Frame Twice Every 12 Months Contact Lenses Once Every 12 Months Elective Medically Necessary Covered 100% After $10 Co-Payment Standard Glass or Plastic Covered 100% (Limitations Apply) Up to $200 Retail $45 (In lieu of Lenses/Frame) Up to $200 Retail* Covered 100%** (Reimbursed Amounts) $36 Single Vision $28 Bi-focal $45 Tri-focal $56 Lenticular $80 (In lieu of Lenses/Frame) $100 $210 36

37 Health Benefits: Vision Premiums Employee Monthly and Bi-Weekly Premium Standard Monthly Premium Standard Bi-weekly Premium Buy-Up Monthly Premium Buy-Up Biweekly Premium Employee Only $5.02 $2.51 $9.34 $4.67 Employee & Spouse $7.52 $3.76 $14.00 $7.00 Employee & Children $8.76 $4.38 $16.30 $8.15 Employee & Family $12.52 $6.26 $23.30 $

38 Life Insurance 38

39 Life Insurance Term Life Insurance City provides 1x annual salary at no cost Purchase up to 5x annual salary (maximum $800,000) Amounts more than 3x must be approved by CIGNA Spouse coverage is available in $10,000 increments. 39

40 Life Insurance Spouses are eligible for one-half of employees total coverage up to with $100,000 Amounts in excess of $50,000 require CIGNA approval Premium is based on amount and age Purchase up to $15,000 on each dependent child at $3.34 per month 40

41 Supplemental Benefits 41

42 Supplemental Benefits: Legal Plan Hyatt Legal Plan Some of the covered services include: Advice and consultation Wills and estate planning Traffic ticket defense (No DUI) Identity theft defense 42

43 Supplemental Benefits: Cigna Voluntary Individual Policies Pays cash benefits directly to employee Covers: Critical Illness Plan Accidental Injury Benefits are portable Accidental Injury Rates do not increase with age Coverage is available to employee, spouse, and dependents 43

44 Supplemental Benefits: Aflac Voluntary Individual Policies Pays cash benefits directly to employee Covers: Cancer Indemnity Plan Personal Accident Indemnity Specific Health Event Short-Term Disability Hospitalization/Illness Benefits are portable (at current rate) Rates do not increase with age Coverage is available to employee, spouse, and dependents 44

45 Employee Assistance Plan Employee Assistance Plan is free and available for employees and all members of their household for numerous counseling issues Members are covered for six sessions per event or problem per year Deer Oaks EAP Toll Free or deeroaks.com 45

46 Wellness Program and Resources 46

47 I Win Program Components Physical Fitness I Win Rewards -Annually Level 1 - $1,800 Level 2 - $1,200 Level 3 - $ 600 In Your Pay check Credit for Retiree Health Ins. Prem. Biometrics Wellness Points (200 points) Non-tobacco Use Wellness Day Off Reward Earn 200 wellness points 47

48 I Win Wellness Program Physical Fitness: All events are scored by gender and age 1.5 mile run Bench press Vertical jump Push-ups Sit-ups 300 meter run 48

49 I Win Wellness Program Physical Fitness: All events are scored by gender and age 2000 Meter Row 49

50 I Win Wellness Program Biometric test reward Blood pressure reading Cholesterol levels Triglyceride level Body fat Waist measurement Fasting glucose 200 I Win points (Required) Tobacco non-user (Required) 50

51 I Win Wellness Program Rewards Cash compensation now Wellness Day Off Retiree medical insurance premium discount 51

52 Wellness Resources Cigna Onsite Health Coach Help employees develop individual wellness plans One/One consultation employees Meet with spouses to assist with development of wellness plans Nutrition resources Group meetings with employees Health and wellness campaigns I Win Wellness Log I Win webpage on Inet 52

53 Wellness Resources Health care pricing and comparison tools Health Risk Assessment Medical audio library Health care planning tips videos MyCigna smartphone app Access to My WebMD Health Manager My health encyclopedia My health programs and resources 53

54 Next Steps Coverage is effective on date of hire Review packet carefully, evaluate options, complete the forms Deadline to submit enrollment and payroll forms 54

55 QUESTIONS? 55