Thank you for your interest in rolling over your retirement funds into the McGriff, Seibels & Williams, Inc. Employee 401(k) Plan (the Plan).
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1 Instructions and Forms to Rollover Qualified Retirement Funds, IRA or Roth 401(k) Funds into the McGriff, Seibels & Williams, Inc. Employee 401(k) Plan Thank you for your interest in rolling over your retirement funds into the McGriff, Seibels & Williams, Inc. Employee 401(k) Plan (the Plan). The following documents are contained in this packet: McGriff, Seibels & Williams, Inc. Employee 401(k) Plan Rollover Forms BB&T Benefits Phone and Online Access Information Instructions to access the McGriff, Seibels & Williams, Inc. Employee 401(k) Plan Participant Guide through BBTBenefits.com and instructions to designate 401(k) Beneficiaries through the Workday system Note: Only active associates are allowed to roll funds into the Plan. Please read these materials carefully before you complete any forms or request a distribution from your qualified retirement plan or IRA. If you are rolling over retirement funds from a Roth 401(k), you will need to complete the McGriff, Seibels & Williams, Inc. Employee 401(k) Plan Rollover Forms for Roth Contributions. IMPORTANT NOTICE PLEASE READ: ONLY A COMPLETE ROLLOVER PACKAGE CONTAINING THE ROLLOVER CHECK(S) AND REQUIRED FORM(S)/DOCUMENT(S) WILL BE ACCEPTED. INCOMPLETE PACKAGES WILL BE RETURNED IMMEDIATELY TO YOUR INTEROFFICE MAILCODE. Please request your rollover check from your previous Employer s Qualified Retirement Plan or IRA Administrator. Please do not request your rollover check to be mailed directly to MSW. Your rollover check MUST be accompanied with the documents listed below. Rollovers from a Previous Employer s Qualified Retirement Plan Items listed below are required to be provided with your distribution check: Completed McGriff, Seibels & Williams, Inc. Employee 401(k) Plan Rollover Forms Distribution check made payable to McGriff, Seibels & Williams, Inc. Employee 401(k) Plan FBO (your name) Designate your 401(k) Plan Beneficiaries through the Workday system (instructions enclosed) A copy of your last participant statement prior to distribution (for a pension plan rollover, if no statement is available, please provide documentation that your rollover is from your qualified pension plan)
2 Roth 401(k) Rollover (we do not accept Roth IRA s into the Plan) Items listed below are required to be provided with your distribution check: Completed McGriff, Seibels & Williams, Inc. Employee 401(k) Plan Rollover Forms for Roth Contributions Distribution check made payable to McGriff, Seibels & Williams, Inc. Employee 401(k) Plan FBO (your name) Designate your 401(k) Plan Beneficiaries through the Workday system (instructions enclosed) Copy of 1099R (preferable) OR letter from prior Plan Administrator detailing initial year Roth contributions began and total of Roth contributions made (no earnings) prior to rollover Rollovers from an IRA Items listed below are required to be provided with your distribution check: Completed McGriff, Seibels & Williams, Inc. Employee 401(k) Plan Rollover Forms Distribution check made payable to McGriff, Seibels & Williams, Inc. Employee 401(k) Plan FBO (your name) Designate your 401(k) Plan Beneficiaries through the Workday system (instructions enclosed) Submitting your documentation Send rollover check and ALL required documents as one complete package to the address below. Do not return the Rollover Forms without the rollover check and documentation attached. An incomplete package will be returned immediately. Jennifer Stanfield McGriff, Seibels & Williams th Avenue South Birmingham, AL Confirmation of Your Rollover A confirmation letter will be mailed to you shortly after your rollover is deposited. Questions Please contact your designated benefits specialist: Jennifer Stanfield or jstanfield@mcgriff.com IMPORTANT NOTICE PLEASE READ: ONLY A COMPLETE ROLLOVER PACKAGE CONTAINING THE ROLLOVER CHECK(S) AND REQUIRED FORM(S)/DOCUMENT(S) WILL BE ACCEPTED. INCOMPLETE PACKAGES WILL BE RETURNED IMMEDIATELY TO YOUR INTEROFFICE MAILCODE.
3 MCGRIFF, SEIBELS & WILLIAMS, INC. EMPLOYEE 401(K) PLAN ROLLOVER FORM SECTION 1: PARTICIPANT INFORMATION: Name: Social Security Number: Daytime Telephone #: Date of Birth: SECTION 2: CERTIFICATION: I certify that the amount I wish to rollover is all or part of the taxable portion of a lump sum distribution from a qualified plan of a prior employer or IRA as indicated below. (If you were a participant in more than one qualified plan of the same type special aggregation rules may apply. You should consult your tax advisor to see if these rules apply to you). I have been advised to see a tax advisor due to important tax consequences relating to rolling over funds into the MCGRIFF, SEIBELS & WILLIAMS, INC. EMPLOYEE 401(K) PLAN. I expressly assume the responsibility for tax consequences relating to this rollover and agree that the MCGRIFF, SEIBELS & WILLIAMS, INC. EMPLOYEE 401(K) PLAN will not be responsible for those tax consequences. Name of prior employer s Plan or IRA: SECTION 3: ROLLOVER ELECTIONS: I elect to invest my rollover contribution in the manner shown below (whole percentages only): Fund Name Percentage Fund Name Percentage Federated Treasury Obligations Fund (XF) % BB&T Common Stock Fund (51) % BB&T Associate Insured Deposit Acct (IH) % T. Rowe Price Retirement Income Fund (G1) % Morley Stable Value Fund (PH) % T. Rowe Price Retirement 2005 Fund (G2) % Sterling Capital Total Return Bond Fund (29) % T. Rowe Price Retirement 2010 Fund (G3) % Sterling Capital Equity Income Fund (L2) % T. Rowe Price Retirement 2015 Fund (G4) % Sterling Capital Large Cap Value Div Fund (60) % T. Rowe Price Retirement 2020 Fund (G5) % Fidelity Contrafund (GB) % T. Rowe Price Retirement 2025 Fund (G6) % Vanguard Institutional Index Fund (NR) % T. Rowe Price Retirement 2030 Fund (G7) % Sterling Capital Special Opportunities Fund (J1) % T. Rowe Price Retirement 2035 Fund (G8) % Sterling Capital Mid Cap Value Fund (B2) % T. Rowe Price Retirement 2040 Fund (G9) % T. Rowe Price Mid Cap Growth Fund (DR) % T. Rowe Price Retirement 2045 Fund (P2) % Sterling Capital Small Value Fund (H7) % T. Rowe Price Retirement 2050 Fund (EX) % Harbor International Equity Fund (GW) % T. Rowe Price Retirement 2055 Fund (P4) % Vanguard Total International Stock Index (WE) % Election Percentages Must Total 100% Page 1 of 2 (Both pages must be completed) Revised
4 MCGRIFF, SEIBELS & WILLIAMS, INC. EMPLOYEE 401(K) PLAN ROLLOVER FORM Name: Social Security Number: SECTION 4: STOCK DIVIDEND ELECTION The portion of my Plan account that is invested in the BB&T Common Stock Fund is considered an ESOP (Employee Stock Ownership Plan). If dividends are declared for BB&T stock, dividends on the BB&T stock will be paid March 1 st, June 1 st, September 1 st, and December 1 st. As an investor in the Common Stock Fund, you have the option of reinvesting your quarterly dividends in the Plan or receiving them in cash. You may change your dividend payment election at any time. Please make your election below. If an election is not made, your election will default to having the dividend reinvested. Dividend reinvestment in the Common Stock Fund OR Dividend Paid in Cash directly to you SECTION 5: SIGNATURE AND AUTHORIZATION I have read and understand the summary describing the MCGRIFF, SEIBELS & WILLIAMS, INC. EMPLOYEE 401(K) PLAN and agree to be bound by the provisions of the Plan. I hereby authorize the Company to invest my rollover contribution as indicated above. Signature of Associate/Participant Date Return both pages of this signed form and your rollover check to Jennifer Stanfield U.S. Mail: McGriff, Seibels & Williams, th Avenue South, Birmingham, AL PLAN ADMINISTRATOR USE ONLY: Reviewed by (Signature) (Date) Page 2 of 2 (Both pages must be completed) Revised
5 MCGRIFF, SEIBELS & WILLIAMS, INC. EMPLOYEE 401(K) PLAN ROLLOVER FORM FOR ROTH CONTRIBUTIONS SECTION 1: PARTICIPANT INFORMATION: Name: Social Security Number: Daytime Telephone #: Date of Birth: SECTION 2: CERTIFICATION: I certify that the amount I wish to rollover is from a designated Roth deferral account in a prior employer s 401(k) plan and NOT from a Roth IRA. I assume the responsibility for any tax consequences that may be related to this rollover and agree that the MCGRIFF, SEIBELS & WILLIAMS, INC. EMPLOYEE 401(K) PLAN will not be responsible for those tax consequences. My rollover is either qualified or not qualified as indicated below (check one). I have attached a copy of the Form 1099-R issued as the result of the withdrawal from my prior employer s plan, which will validate my election. [ ] This is a qualified Roth distribution and has satisfied the 5-year rule and is being distributed after my attainment of age 59 ½ or due to death or disability. [ ] This is not a qualified Roth distribution. My 5-year period began (enter year). The portion of this distribution that consists of my Roth contributions is $. Name of prior employer s Plan: SECTION 3: ROLLOVER ELECTIONS: I elect to invest my rollover contribution in the manner shown below (whole percentages only): Fund Name Percentage Fund Name Percentage Federated Treasury Obligations Fund (XF) % BB&T Common Stock Fund (51) % BB&T Associate Insured Deposit Acct (IH) % T. Rowe Price Retirement Income Fund (G1) % Morley Stable Value Fund (PH) % T. Rowe Price Retirement 2005 Fund (G2) % Sterling Capital Total Return Bond Fund (29) % T. Rowe Price Retirement 2010 Fund (G3) % Sterling Capital Equity Income Fund (L2) % T. Rowe Price Retirement 2015 Fund (G4) % Sterling Capital Large Cap Value Div Fund (60) % T. Rowe Price Retirement 2020 Fund (G5) % Fidelity Contrafund (GB) % T. Rowe Price Retirement 2025 Fund (G6) % Vanguard Institutional Index Fund (NR) % T. Rowe Price Retirement 2030 Fund (G7) % Sterling Capital Special Opportunities Fund (J1) % T. Rowe Price Retirement 2035 Fund (G8) % Sterling Capital Mid Cap Value Fund (B2) % T. Rowe Price Retirement 2040 Fund (G9) % T. Rowe Price Mid Cap Growth Fund (DR) % T. Rowe Price Retirement 2045 Fund (P2) % Sterling Capital Small Value Fund (H7) % T. Rowe Price Retirement 2050 Fund (EX) % Harbor International Equity Fund (GW) % T. Rowe Price Retirement 2055 Fund (P4) % Vanguard Total International Stock Index (WE) % Election Percentages Must Total 100% Page 1 of 2 (Both pages must be completed) Revised
6 MCGRIFF, SEIBELS & WILLIAMS, INC. EMPLOYEE 401(K) PLAN ROLLOVER FORM FOR ROTH CONTRIBUTIONS Name: Social Security Number: SECTION 4: STOCK DIVIDEND ELECTION The portion of my Plan account that is invested in the BB&T Common Stock Fund is considered an ESOP (Employee Stock Ownership Plan). If dividends are declared for BB&T stock, dividends on the BB&T stock will be paid March 1 st, June 1 st, September 1 st, and December 1 st. As an investor in the Common Stock Fund, you have the option of reinvesting your quarterly dividends in the Plan or receiving them in cash. You may change your dividend payment election at any time. Please make your election below. If an election is not made, your election will default to having the dividend reinvested. Dividend reinvestment in the Common Stock Fund OR Dividend Paid in Cash directly to you SECTION 5: SIGNATURE AND AUTHORIZATION I have read and understand the summary describing the MCGRIFF, SEIBELS & WILLIAMS, INC. EMPLOYEE 401(K) PLAN and agree to be bound by the provisions of the Plan. I hereby authorize the Company to invest my Roth rollover contribution as indicated above. Signature of Associate/Participant Date Return both pages of this signed form and required documentation to Jennifer Stanfield U.S. Mail: McGriff, Seibels & Williams, th Avenue South, Birmingham, AL PLAN ADMINISTRATOR USE ONLY: Reviewed by (Signature) (Date) Page 2 of 2 (Both pages must be completed) Revised
7 Retirement and Institutional Services 24/7 RETIREMENT PLAN ACCESS PlanTrac BBT.com/PlanTrac BenefitsPhone ONLINE PLANNING TOOLS Online retirement plan education is available before you log on to your account, including details on: Enrolling Staying on Track Transition & Rollovers Tools and Calculators PLANTRAC WEB ACCESS Access your secure retirement plan account at BBT.com/PlanTrac. Account Detail Review details about your retirement plan account Account Management Manage your retirement plan account, through: Manage Investments direct the investments in your plan View pending Transactions Investment Advice through ProNvest Access to investment advice and a retirement planner Loans Model, initiate or track a loan Withdrawals View available withdrawals and access forms Help Center Access to tutorials and calculators My Profile Review profile information and update BenefitsPhone PIN First time users: Click Create User ID & Password at the logon page. Your temporary PIN is the last four digits of your Social Security number followed by your birth month and day (format: MMDD). Your temporary PIN expires after 30 days. If your PIN has expired, contact the BB&T Human Systems Service Center at and press 6 immediately upon hearing the automated voice.
8 BENEFITSPHONE ACCESS Call to stay connected to your retirement plan account Select language Press 1 to access your account in English, press 2 for Spanish Enter your Social Security number Enter your PIN Menu Options 1. Account Information 2. Account Changes 3. Document Request 4. Change your PIN 5. Investment Price Information 6. Help First time callers: Your initial PIN is the last four digits of your Social Security number followed by your birth month and day (format: MMDD). Need to speak with a representative? Call us at , and press 1 immediately upon hearing the automated voice. Specialists are available Monday through Friday from 9 a.m. to 5 p.m. ET. PICK YOUR METHOD PLANTRAC OR BENEFITSPHONE Options PlanTrac BenefitsPhone Check account balance Account activity history Investment performance and price information Change contribution rate must complete in Workday Change how future contributions are invested Set up automatic fund balancing Fund-to-fund transfers Rebalance account Request withdrawal forms Model, initiate or track a loan Review fund fact sheets and prospectuses Calculate your personal rate of returns Access your estatement Explore education content Review online investment advice through ProNvest Speak with an account representative BB&T understands the importance of privacy and security when transmitting financial data over the Internet. Among the steps taken to protect our customers financial information is data encryption via a paired-key process. Please note: your transaction is not complete until you receive a confirmation number, which you should always print out for your records. A copy of your confirmation will be mailed to your address of record on file with your employer. BB&T and its representatives do not offer tax or legal advice. Consult your individual tax or legal professional concerning your personal situation. Investment products offered through BB&T Retirement and Institutional Services, a division of Branch Banking and Trust Company, are: not a deposit, not FDIC insured, not guaranteed by the bank, not insured by any state or government agency and may lose value. 2013, Branch Banking and Trust Company. All rights reserved. Rv_5/13/2013
9 Instructions to Access the McGriff, Seibels & Williams, Inc. Employee 401(k) Plan Participant Guide The McGriff, Seibels & Williams, Inc. Employee 401(k) Plan Participant Guide includes: Plan information Investment Fund Options Investment Fund Performance 1) Open your Internet browser. From the InSite homepage, click the BBTBenefits.com link on the left side of the screen. Alternatively, type BBTBenefits.com into the address bar and press Enter. 2) Scroll down to the bottom of the homepage, and click the Information for associates of McGriff, Seibels and Williams button. 3) Under the McGriff, Seibels & Williams, Inc. Employee 401(k) Plan heading, click the link for the McGriff, Seibels & Williams, Inc. Employee 401(k) Plan Participant Guide.
10 Instructions to Change BB&T Corporation 401(k) Savings Plan Beneficiary(ies) through Workday 1. Go to InSite or BBTBenefits.com and click on the Workday icon. 2. Go to your All About Me page by going to the top left corner of the page. 3. From your All About Me page click on the Benefits Worklet.
11 4. Click Benefits under Change. 5. Scroll to the Benefit Event Type of Beneficiary Change. 6. Choose today s date 7. Click Submit.
12 8. Click Open 9. Click Continue through the steps until you see your Beneficiary Designations. 10. You will then edit your Beneficiaries. Adds a Beneficiary Removes a Beneficiary Prompt symbol helps you populate a Beneficiary name. Note: To view the prompt symbol you must click in the box where the beneficiary s name will appear.
13 11. To View your already listed Beneficiary Persons or Trusts, click on Beneficiary Persons or Trust. 12. If your Beneficiary or Trust is not listed then click Create. 13. Then add your Beneficiary or Trust.
14 14. Make sure you complete all the necessary sections. 15. Be sure to complete their Contact Information.
15 16. Fill in your percentages. Q. What is the difference between primary and contingent beneficiaries? A. Primary: In the event of your death, your primary beneficiary(ies) receive the benefit. Primary beneficiary percentages must total 100%. Contingent: In the event you and your primary beneficiary(ies) pass away at the same time, your contingent beneficiary(ies) receive the benefit. Contingent beneficiary percentages must total 100%. 17. Click Continue. 18. Scroll to the bottom of the screen using your outer scroll bar. Check I Agree, then click submit.
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