CITY OF WILLIAMS LAKE COMMITTEE OF WHOLE COUNCIL AGENDA
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1 CITY OF WILLIAMS LAKE COMMITTEE OF WHOLE COUNCIL AGENDA RICK HANSEN BOARDROOM - CITY HALL MART STREET JUNE 13, :00 PM Page CALL TO ORDER ADOPTION OF MINUTES / AGENDA Minutes of the Committee of Whole Council Meeting held May 30, Adoption of Agenda DELEGATIONS Autumn Longley, Sr. Finance Manager, Contract Policing and Syvia Poon, Acting Financial Manager, Municipal Policing re Update from the Corporate Management & Comptrollership Branch, RCMP ADJOURNMENT Page 1 of 36
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3 MINUTES OF THE COMMITTEE OF WHOLE COUNCIL MEETING HELD IN THE RICK HANSEN BOARDROOM ON TUESDAY, MAY 30, 2017 AT 6:00 PM File # PRESENT: STAFF: Mayor W.L. Cobb, Councillors I.N. Bonnell, J. Ryll, S.D. Nelson, C.R. Smith, L.T. Walters and S.J. Zacharias M. Macdonald, Chief Administrative Officer C. Bouchard, Corporate Officer DELEGATION: 1) Jeff Pelley, Inspector / Detachment Commander, Williams Lake RCMP, Dave Dickson, Manager of Community Safety re: Police Commission Report Update, April, 2017 SEE ITEM 1 2) Mike Pedersen, Regional Executive Director for the Cariboo Region, Harold Stolar, District Manager for the Cariboo-Chilcotin Natural Resource District, Rodger Stewart, Director of Resource Management, David Conly, Operations Manager for the Forest Enhancement Society and Krista Dunleavy, Fire Centre Manager - re: State of the Forests SEE ITEM 3 CALL TO ORDER Minutes of the Committee of Whole Council Meeting held April 11, 2017 Moved by Councillor Ryll Seconded by Councillor Zacharias That the Minutes of the Committee of Whole Council Meeting held April 11, 2017 be adopted as circulated. CARRIED Adoption of Agenda Moved by Councillor Zacharias Seconded by Councillor Ryll That the agenda be adopted with the addition of the late item. CARRIED Page 3 of Minutes of the Committee of Whole Council Meeting held Ma...
4 May 30, 2017 Committee of Whole Council Meeting Minutes Page 2 1. Police Commission Report Update April, 2017 Excerpt # Moved by Councillor Smith Seconded by Councillor Ryll That the Police Commission report update from Jeff Pelley, Inspector / Detachment Commander, Williams Lake RCMP be received for information. CARRIED 2. Membership in the Canadian Municipal Network on Crime Prevention Report# Moved by Councillor Nelson Seconded by Councillor Zacharias That pursuant to the report of the Manager of Community Safety dated May 27, 2017, Council authorize the City s membership with the Canadian Municipal Network on Crime Prevention for an annual membership of $500. CARRIED Jeff Pelley, Inspector / Detachment Commander and Dave Dickson, Manager of Community Safety left the meeting at 6:30 PM 3. Ministry of Forests, Lands and Natural Resource Operations re State of the Forests Moved by Councillor Smith Seconded by Councillor Zacharias That the State of the Forests presentation by Mike Pedersen, Regional Executive Director for the Cariboo Region, Harold Stolar, District Manager for the Cariboo-Chilcotin Natural Resource District, Rodger Stewart, Director of Resource Management, David Conly, Operations Manager for the Forest Enhancement Society and Krista Dunleavy, Fire Centre Manager be received for information. CARRIED Page 4 of Minutes of the Committee of Whole Council Meeting held Ma...
5 May 30, 2017 Committee of Whole Council Meeting Minutes Page 3 C. Bouchard, Corporate Officer left the meeting at 7:40 PM LATE ITEM Mount Polley Update Moved by Councillor Ryll Seconded by Councillor Bonnell That the update from Councillor Ryll regarding the Cariboo Reputation Recovery Committee be received for information. CARRIED Adjournment Moved by Councillor Smith Seconded by Councillor Bonnell That the meeting be adjourned. Time: 8:58 PM CARRIED CERTIFIED CORRECT: CORPORATE OFFICER Page 5 of Minutes of the Committee of Whole Council Meeting held Ma...
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7 Page 1. 7 Autumn of 36 Longley, Sr. Finance Manager, Contract Policing an... Williams Lake June 13, 2017
8 Page 1. 8 Autumn of 36 Longley, Sr. Finance Manager, Contract Policing an... Agenda RCMP Contract Overview Planning and Invoicing Cycle Direct Costs Indirect Costs Looking Forward Q&A
9 Page 1. 9 Autumn of 36 Longley, Sr. Finance Manager, Contract Policing an... RCMP Contract Overview
10 Page Autumn of 36 Longley, Sr. Finance Manager, Contract Policing an... RCMP Contract Overview Governed by Municipal Police Service Agreement Companion Document Contract Management Committee Local Government Contract Management Committee
11 Page Autumn of 36 Longley, Sr. Finance Manager, Contract Policing an... Local Government Contract Management Committee Structure Population over 15,000 3 from Lower Mainland 2 from other parts of the Province Population between 5,000 and 15,000 2 from around the Province Population under 5,000 currently vacant Regional District Representative UBCM President was appointed the Chair
12 Page Autumn of 36 Longley, Sr. Finance Manager, Contract Policing an... Contracting Partners Provincial 70/30 First Nations Policing First Nations Community Policing 48/52 Municipal Population over 15k 90/10 Population between 5k and 15k 70/30
13 Page Autumn of 36 Longley, Sr. Finance Manager, Contract Policing an... Municipal Policing Agreement Municipalities with population between 5,000 and 15,000 Total costs of all Municipalities Under 15,000 (except Overtime, Reservists and Accommodations) are pooled together. Per capita = (Total cost of 32 Muni Unders) (Total FTE of 32 Muni Unders) Bill to Municipality = [Per Capita * number of RM + (Overtime & Reservists)] * 70% + Accommodation, PS Support 100% 7
14 Page Autumn of 36 Longley, Sr. Finance Manager, Contract Policing an... Municipal Policing Agreement Municipalities are required to provide at 100% cost: Accommodation (office & garage space to RCMP standards) Support Staff Prisoner Facilities (KOP) Office Furnishings / Utilities Credits: Legal fees, compensation claims, relocation cost
15 Page Autumn of 36 Longley, Sr. Finance Manager, Contract Policing an... Pooled / Not Pooled Muni Cost 70% / 100% Pay Pooled 70% Training Pooled 70% Vehicles Pooled 70% Fuel Pooled 70% OT / Reservists Not Pooled 70% PS Support Staff Not Pooled 100% Accommodation Not Pooled 100%
16 Page Autumn of 36 Longley, Sr. Finance Manager, Contract Policing an... Planning and Invoicing Cycle
17 Page Autumn of 36 Longley, Sr. Finance Manager, Contract Policing an... Yearly Financial Cycle Fiscal year ending March 31 5-Year Plan prepared each May Invoiced quarterly, based on Per Capita x FTE Reconciliation at year end: final costs vs. billed Quarterly Reports showing forecast
18 Page Autumn of 36 Longley, Sr. Finance Manager, Contract Policing an... 5 Year Plans Sent in May of each year for the next fiscal Most recent was for Used for planning purposes by City and federal government Detailed forecast of the needs of the 32 Muni Unders Close cooperation with detachment and policy centres
19 Page Autumn of 36 Longley, Sr. Finance Manager, Contract Policing an... RCMP Contract Costs Direct Costs Indirect Costs
20 Page Autumn of 36 Longley, Sr. Finance Manager, Contract Policing an... FTEs Pay Allowances Overtime Information Technology Training Vehicles & Equipment Inflation Cost Drivers
21 Page Autumn of 36 Longley, Sr. Finance Manager, Contract Policing an /16 Per Capita Original Final FTE Billed Direct (less Credits) $109,598 $105,378 Billed Indirect (less Credits) $53,585 $52,252 Total $163,180 $157,630 15
22 Page Autumn of 36 Longley, Sr. Finance Manager, Contract Policing an /16 Per Capita Original Final Pay (less OT, Reservist, Credits 89,892 87,260 Transport & Telecom & Information 2,196 2,336 Professional & Special Services 4,215 5,297 Purchased, Repair and Maintenance, Rentals 1,776 1,993 Utilities, Material & Supplies 5,050 3,760 Machinery & Equipment 6,466 4,732 Member Pensions 19,952 19,342 Division Administration 23,500 23,888 Other Indirect Charges 10,133 9,022 Total Per Capita 163, ,630
23 Page Autumn of 36 Longley, Sr. Finance Manager, Contract Policing an... Member Pay Previous agreement expired December 31, 2014 New pay package announced April 2017 New agreement will result in retro payments
24 Page Autumn of 36 Longley, Sr. Finance Manager, Contract Policing an... RANK Salary Range CONSTABLE $53,100 - $86,100 CORPORAL $90,800 - $94,300 SARGEANT $99,800 - $102,800 STAFF/SARGEANT $109,000 - $112,000 INSPECTOR $123,100 - $132,200 TOTAL
25 Page Autumn of 36 Longley, Sr. Finance Manager, Contract Policing an... Indirect Costs
26 Page Autumn of 36 Longley, Sr. Finance Manager, Contract Policing an Sea to Sky / Squamish RCMP Pension Contribution Rate Pension plan reviewed every 3 years Recent review reduced employer contribution rate New rate for 2018/19: 19.07% Almost 4% drop from 22.7%, or $3,200 per member Plan will be reviewed again after CM conversion
27 Page Autumn of 36 Longley, Sr. Finance Manager, Contract Policing an... Division Administration 16/17 16/17 17/18 17/18 18/19 Budget Pre-final Budget Forecast Budget 24,700 24,289 26,400 25,800 26,300 Sea to Sky / Squamish RCMP 2016/17 is estimated at less than 2% increase over 2015/ /18 is expected to be lower than budget 2018/19 is 2% increase over 2017/18 forecast
28 Page Autumn of 36 Longley, Sr. Finance Manager, Contract Policing an Division Administration 2011/ / / / /16 Pre-Final 2016/17 Administration & Overhead $7,710 $7,302 $8,246 $7,894 $7,258 $7,453 Leave & Health Per Capita Rate $15,712 $17,100 $13,267 $14,669 $16,630 $16,837 $23,421 $24,402 $21,513 $22,563 $23,888 $24,289
29 Page Autumn of 36 Longley, Sr. Finance Manager, Contract Policing an... National Rates Sea to Sky / Squamish RCMP 15/16 16/17 17/18 17/18 18/19 Final Pre-final Budget Forecast Budget Civilian Review & Complaints Committee (CRCC) Legal Services Enhanced Reporting & Accountability (ERA) Estimated Annual Severance 1,023 1,023 1,023 1,023 1,023 Shared Services Canada Subtotal 2,526 2,529 2,532 2,524 2,527 Training (Depot) 2,880 3,267 3,560 4,021 4,392 Recruiting 1,025 1,130 1,358 1,235 1,249 Subtotal 3,905 4,397 4,918 5,256 5,641 PDSTC 27,983 26,862 25,233 25,697 25,304
30 Page Autumn of 36 Longley, Sr. Finance Manager, Contract Policing an... Looking Forward
31 Page Autumn of 36 Longley, Sr. Finance Manager, Contract Policing an /18 Retroactive pay Pension rate stays the same Per Capita Estimates 2017/18 $174,580 (100%) $122,206 (70%) Contract Strength 25.00
32 Page Autumn of 36 Longley, Sr. Finance Manager, Contract Policing an /18 Member Pay Last agreement expired December 31, 2014 New pay package announced April 2017 January 2015: 1.25% January 2016: 1.25% April 2016: 2.30% Current 2017/18 budgets used 2.5% per year Retro Pay in 2017/18 NOT included in budgets
33 Page Autumn of 36 Longley, Sr. Finance Manager, Contract Policing an Under Negotiation Severance E Div HQ Legislative Changes Bill C42 Conversion of CMs Bill C7 RCMP labour relations
34 Page Autumn of 36 Longley, Sr. Finance Manager, Contract Policing an /19 5-Year Plans Estimated Per Capita $174,850 70%) Pay increase of 2.5% included for future years Div Admin decrease from last 5-year plan by roughly $1,000 Pension contribution rate decrease National program rates for Cadet Training and Recruiting Rates
35 Page Autumn of 36 Longley, Sr. Finance Manager, Contract Policing an /19 Member Pay Sea to Sky / Squamish RCMP Cumulative impact of April 2017 pay package included Used an estimate of 2.5% per year for 2017/18 and future years Next agreement will result in retro payments back to January 2017 Impacts of CM conversion to PSE included in 2018/19
36 Page Autumn of 36 Longley, Sr. Finance Manager, Contract Policing an... Questions?
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