N I C. e-gov DSS. A Robust, Integrated, Scalable

Transcription

1 A Robust, Integrated, Scalable Dr Saurabh Gupta Sr. Technical Director/State Informatics Officer NIC-UP State Unit, Lucknow e-gov DSS

2 IT-Inclusion

3 IT-Inclusion Budget Preparation fully computerized Centralized Budget Allotment System 78 Treasuries fully computerized 21 on the Central Server Centralized Receipt System Pension Issuing Authorities Computerized at pension directorate and 11 AD - launching e-pension System Treasury MIS portal E-Pension System UPKAP DDO Interface IPAO/e-Payment System IFMS-AG Interface with AG, UP Treasury MPR Portal

4 IT-Inclusion Integration with NSDL For NPS and TDS Statement Integration with SHCL For e-stamping Integration with PFMS For e-paymnet Integration with Agencies Bank For Payment Receipt Scroll Integration with SBI MOPS For Centralized e-receipt Integration with Departments like Social Welfare For Pension and Scholarship Disbursement

5 IT-Inclusion Stake holders Finance Department and their Directorates Director Treasury and Additional Director Treasuries and Pension AG, UP District Treasuries HOD/FC/DDO of departments Banks National Securities Depository Limited (NSDL) Stock Holding Corporation Limited (SHCL) Public Financial Management System (PFMS) Employees and Pensioners

6 IT-Inclusion Financial Operations of State Government Budget Directorate Budget Literature to Assembly Legislative Assembly Reports to Assembly Accountant General Consolidates accounting information, prepares financial statements Departments/ DDOs Administrative Department Collect revenues, process vendor bills Monthly expenditure statements, vouchers Treasury Collect revenues, process vendor bills, deal with Bank Send the Statement of Account Bank (SBI/ RBI) PFMS For E-Payment Pay Bills, maintain account of State Government Citizens/ organizations avail services and remit fees/ taxes Citizens/ organizations remit taxes/fees, vendors approach for payment Citizens/ organizations remit taxes/fees, vendors approach for payment E x t e r n a l E n t i t i e s Citizens Organizations Tax Payers

7 IT-Inclusion Process Re-engineering Standardization of 15 digit schemes Codes:- 15 digit scheme codes were standardized to enable the compilation of accounts up to last level of classification. Reduction in the number of payment Input forms (Treasury Bill Forms) :- In place of 36 types of forms used earlier, only six types of forms were standardized for payments.

8 IT-Inclusion Process Re-engineering Receipt challans were re-designed to meet the need of computerization. Customized challan forms were also made for big revenue earning departments such as Trade-Tax, in order to increase the speed and accuracy. Standard Package for Pay Bill preparation developed to bring about uniformity and clarity of data.

9 IT-Inclusion Process Re-engineering Cheque System Introduced: Initially used payment through vouchers system was replaced by the cheque system. Training of Treasury Staff: No computer specialist was employed. In stead, treasury staff was trained to run the system.

10 IT-Inclusion Process Re-engineering Reduction in number of DDO: Number of Drawing and Disbursing Officers was reduced from to It enabled the treasury to manage its affairs more efficiently. Study of other states computerization: Group of officers were sent to other states to study their systems of computerization, and learn from their experiences.

11 IT-Inclusion Phases of Computerisation Beginning of Computerization in 1986 With the Computerization of Three Treasuries of Lucknow, Allahabad and Unnao on Pilot Basis. First Phase: Computerization of 20 Treasuries in Second Phase: Computerization of 55 Treasuries in Third Phase: Computerization of 15 Treasuries in

12 IT-Inclusion Phases of Computerisation Computerization of 11 Regional Offices in the Year Computerization of budget preparation in the year Integration with NSDL for NPS from April 2012 Centralized Budget Allotment System April 13 E-payment from April 13 Centralized Treasury System Year

13 Budget preparation Process Budget Computer Cell Sending Grant-wise/head-wise skeleton sheets to budget sections for filling actual expenditures Budget Budget sections (B1 to B4) to fill the skeleton sheets with actual expenditure data from AG office PROCESSING OF BUDGET DATA Checking, Printing and sending a copy to government press for book printing On verification the Expenditure control sections sends the filled-in data to computer centres for entry in database Expenditure sections (E1-E11) matches actual expenditure data with the sanctioned budget by the Departments Entry of budget proposals by staff of budget sections

14 Budget Application software takes care of the following: - Preparation, Generation and Printing of Budget and budgetary documents Annual Budget for payments on different schemes Supplementary budgets (1, 2, 3 as per requirement) Vote-on-account if required Receipt Public Accounts All data available in soft copy for integration with other systems

15 Budget Application software takes care of the following: -Reporting All reporting related to assembly questioning All reporting for budget documentation attachments, Skeleton sheet printing Intermediate reports for tallying and adhoc purposes

16 Budget Centralized Budget Allotment System Sanction Re-appropriation Allotment E-allotment Central Database E-allotment DDO HoD/Finance Controller Treasury

17 Budget Admin Budget Allotment System Architecture Financial Controller Minus Allotment and Re-appropriation Entry To Server Budget Allotment Server Treasury Server Transmit Allotment, Minus Allotment and Re-appropriation Data To Treasuries Server Automatically Send s Hard Copy of Allotment, Minus Allotment and Re-appropriation To The DDO s DDO DDO s

18 Budget Centralized Budget Allotment System Minimizing delay - electronic transmission of data to treasuries Minimizing errors no entry required at the treasury level. No state provision required at treasury level GO electronic. say NO to manual processes Central checking of budget provisions with respect to allotments Central monitoring of allotment, re-appropriation & surrender Generation of BM-13 & BM-8 centrally Simple and easier monitoring from a central location

19 IT-Inclusion Moving towards Core Treasury Solution At present 21 Treasuries are on central server located in NIC State Data Center at Yojna Bhawan, Lucknow

20 Treasury No. of Allotments 3,22,565 No. of Bills 20,64,700 No. of Challans 86,80,734 A huge task indeed No. of Pensioners 10,30,410 No. of Employees (IPAO) 9,49,905 District Treasury PAO New Delhi Jawahar Bhawan Allahabad CL Treasury Governor Sec. Amount of Allotments 1,40,892 Cr Vidhan Sabha Amount of Bills 1,63,660 Cr Yojana Bhawan FSD UPSEGISD AG Allahabad Amount of Challans 1,15,373 Cr Fin. Year

21 IT-Inclusion Treasury Data Centre NETWORK

22 Treasury Treasury Data Centre Architecture

23 Treasury Exadata Database Machine X3-2 one-eighth Rack High Availability and Faster Response Time - The smart scan feature of Exadata improves query performance. Extreme Scalability - Quarter Rack to Half Rack, Half Rack to Full Rack upgrade. Reduced Storage Cost - Exadata Hybrid Columnar Compression (EHCC). EHCC enables the highest levels of data compression. Reduced Software Cost - Database node required in Exadata are going to be lower than in the custom solution. Lower Risk of Deployment - Oracle Exadata machine will be pre-configured. Direct Monitoring and Support from Oracle - With Exadata Oracle Platinum Services can be availed.

24 Treasury Treasury Application Server Architecture

25 IT-Inclusion District Treasury Network Diagram

26 Treasury Treasury Application Software ORACLE 11g database ORACLE Web logic 11 g ORACLE Forms 11 g ORACLE ProC Reports IFMS/DDO/e-Pension Portal are in java

27 Treasury

28 Koshvani KOSHVANI - MIS Facilitate the Finance Department to get the latest revenue expenditure/receipt Figures. Bring transparency into Government Transaction. Useful for all administrative department DDO s of state can reconcile the receipt and payment details with treasury figures. HOD will be benefited to get there grant/scheme wise progressive expenditure/budget details.

29 Koshvani KOSHVANI - MIS Implemented in all 78 treasuries. Budget Provision, allotment and Expenditure from grant level up to object. Individual vouchers details can be viewed. DDO wise expenditure details of their respective grants up to voucher level. The details of expenditure for a particular scheme like SAMAJVADI PENSION etc can also be viewed.

30 Koshvani KOSHVANI - MIS Plan & Non-Plan Scheme Details Grant wise major Head wise Budget, Allotment and Expenditure detail Grant wise Object wise Budget and Expenditure detail. Plan Scheme Details DDO Wise Expenditure. Division Wise Expenditure.

31 Koshvani KOSHVANI- MIS Details of contingency payments. Reconciliation of Receipt upto 13 Digit. Details of daily receipt from major head up to detailed head. Trade tax receipt Zone and Region wise Remittance Department Cheques Details. Personal Ledger Account Details.

32 Koshvani KOSHVANI - MIS UP Employees Data Head of Account wise Grant wise Allotment Statistics Cash And Credit details Deposit Credit Details Data Statistics shows the detail of data available on the site treasury wise.

33 Koshvani KOSHVANI - MIS Report Budget Manual-8 and Budget Manual-13 Expenditure exceeds Allotment NIL Expenditure Object wise expenditure Payment Under Treasury Rule-27 Reserve Bank Deposit Statement

34 Koshvani KOSHVANI - MIS Pensioner Yearly Drawal Statement Category Wise Pensioners Treasury wise Pensioners Age wise Pensioners Search a Pensioner

35 IT-Inclusion Integration with PFMS For Pension and Scholarship Beneficiary Registration: Scholarship Server Beneficiary File Bill SFTP Server Token Number Treasury Server Beneficiary File Validation Status PFMS Server

36 Credit Scroll Debit Scroll IT-Inclusion Integration with PFMS For Pension and Scholarship Payment Process Flow: Scholarship Server Transaction File ATO/CTO Authorize Trx File on PFMS Treasury Server SFTP Server PFMS Server Agency Bank Nodal Banks Beneficiary Account Beneficiary Account

37 Treasury Rajkosh System Structure Provide Printable Challan Copy To The User Unregistered / Registered User Send Challan Entry Form Data To The Server Rajkosh Server NO IS ONLINE CHALLAN YES Take Request To Payment Gateway Server Provide Bank Information With Printable Challan Copy To The User Payment Gateway Send Back Bank Request With The Provided Bank Values Payment Gateway After Payment Bank Send Back Request To the Payment Gateway Bank Server Payment Gateway Take Request To The Bank Server With Required Values

38 Treasury Centralized e-receipt Centralized Receipt Application Challan For all Departments Net Banking and Cash Both Payment Mode Integrated with SBI MOPS Challan Search and Verification Facility

39 E-Pension E-Pension - Objectives Enhancing Transparency and Efficiency in Pension approval process using technology Up-to-date Pensioner status on Net Reduced pension approval life cycle Instant information to Pensioners and other stake holder (DDO, CTO Approval Authority) through and SMS Use of DSC and Biometric during data capturing. Life Certificate submission from anywhere anytime Generation & transmission digitally signed PPO, CPO,GPO

40 E-Pension What is U.P. e-pension system?? e-pension System is the process by which the physical pension approval process activity is carried out using internet and other associated technologies in a faster, and secure environment using adopting industry standard open technologies in state of Uttar Pradesh. E-Pension System first internet application to be launched in U.P. for online pension approval process Application adheres to the guidelines of GFR 2005 and Guidelines of Finance Department of Government of Uttar Pradesh

41 E-Pension Architecture e-pension Form Pensioner Pensioner Information Verification Digital Signature Internet Digital Signature Calculation & Approval DDO(departments) DSC Treasu ry Banks Online Payment to Pensioner Pension Department

42 Work Flow of Online Pension Pensioner e-form E-Pension 1.Personal Detail 2.Service Detail 3.Family Detail 4 Gratuity & LTA nominee details 5.Biometric Detail 6.Pesion Performa(5) Pensioner Data is UPLOADED after Digital Signing. OK Verified /objected by AAO Verified by Accountant Assessment

43 E-Pension

44 E-Pension

45 E-Pension Stakeholder of Pension System 1. Super Administrator(Director Pension) 2. Divisional Administrator (AD) 3. Approval Authority (PD,JD,AD,DD) 4. Accountant (Pension Department) 5. Assistant Account Officer 6. Drawing and Disbursing Officer 7. Treasury Officers 8. Pensioners

46 E-Pension Main Module of e-pension System 1. User Creation on Portal 2. Pensioner Information Uploaded By DDO 3. Verification /Objection or Calculation By Accountant 4. Verification /Objection by AAO 5. Assessment & Approval By Approval Authority 6. Generation of Digital Signed CPO,PPO,GPO etc 7. Digitally Signed Authorities & Data Send to CTO for epayment 8. Pensioner Half send to Pensioner mail id. 9. SMS/ alert send to Pensioner and Authorities send to treasury via Generation of Pensioner ID-Card online.

47 E-Pension Salient Features Shift from paper based system to Electronic System 24x7 availability through Web Portal Authority Generation using Digital Signatures Reduction in Pension Approval Life Cycle Totally Secure Transactions Access of Pensioner status on anytime-anywhere basis Use of Digital Signature and Biometric for identification

48 E-Pension Future Enhancement Life Certificate Submission through Jeevan Pramaan. Android based App for Mobile Version.

49 IT-Inclusion Bottlenecks Huge amount of money state government transfer to National Securities Depository Limited (NSDL) for registering the subscribers and for maintains of records. Different MOU with different State Government. As GOI is not funding the hardware and software required at DDO level in the treasury mission mode project, DDO is not the part of complete computerization process.

50 IT-Inclusion Bottlenecks Replication of work at DDO and treasury level. Training and Hardware and software facilities at DDO Level. In the current E-payment system return transaction are very huge because of involvement of only one agency bank. Problem in monitoring of centrally funded schemes.

51 IT-Inclusion Bottlenecks Commercial Tax E-receipt collected by different banks incorporated by RBI scroll in T+2. But there is no mechanism to check whether the amount and challans detail intimated by the banks are correct or complete in the sense that the same number of transaction happens there. RBI is only providing the scroll of commercial tax e-receipt instead of complete e-receipt.

52 IT-Inclusion Bottlenecks e-stamping has been implemented by stock holding corporation they are submitting the stamp sales amount in government account in T+2. Submitting the consolidated challan of daily receipt which is manual process. They are not submitting details of individual e-stamp tag with that challan. problem in refunding of these receipt by the concern treasury.

53 IT-Inclusion Bottlenecks State government is paying a huge amount of commission to stock holding corporation.

54 IT-Inclusion Scope of Improvement There should be a state agency like pension directorate can be used for this purposes by strengthen the directorate by means of manpower and hardware and software. It will save a huge amount of state budget in a long run. Hardware, software, networking and training of DDO's to make a proper and strengthen government financial system.

55 IT-Inclusion Scope of Improvement Utility bills like telephone, electricity etc payment to the agencies centrally will reduce the work. Monitoring of centrally funded schemes which do not route through state budget. Integration with PFMS formally known as CPSMS with the treasury system will improve the monitoring of funds at central as well as state level.

56 IT-Inclusion Scope of Improvement There should be a mechanism to monitor that all the treasury transaction reflected in the bank scroll and timely intimated to treasuries. RBI should provide scroll for all Net banking receipts. Instead of external agency treasury can also do the e-stamping using his resources very effectively.

57 Thank You NIC - Uttar Pradesh State Unit Yojana Bhawan Lucknow sio-up@nic.in

58 Directorate of Finance Department Directorate of National Saving Directorate of Group Insurance Registrar Societies, firms & Chits Directorate of Pension Financial & Statistical Directorate Directorate of Treasuries Directorate of Departmental Accounts Institute of Financial Management Training & Research Budget Directorate Directorate of Fiscal Planning & Resource Directorate of Panchayat Accounts Directorate of Local Fund Accounts Chief Audit officer Panchayat Raj & Co-operative Societies Directorate of Establishment Review Bureau IT-Inclusion BACK

59 Directorate of Treasury IT-Inclusion BACK Supervision & Administration Of 77 Treasuries, 1 PAO and 310 Sub -Treasuries. Administrative Control Of Establishment Of Group B Officers of U.P. Finance And Account Cadre. Appointing Authority Of And Asst. Treasury Officers. Asst. Accounts Officers Budget Control Of Down line Treasury Offices.

60 Directorate of Treasury Camp Office IT-Inclusion BACK Reimbursement Of Defense, Railway And Other States Pension, disbursed By U.P. Treasuries. Maintenance of Service Records Of The Officers Of U.P. Finance And Accounts Service And U.P. Judicial Service and authorization of their pay. Monitoring of Court Cases in Allahabad Court. High

61 IT-Inclusion Additional Director of Treasury & Pension BACK Inspecting authorities of the Treasuries Under Their Jurisdiction. Authorization of Pensionary Benefits to Group B and Group C Employees of their respective regions.

62 District Treasury IT-Inclusion BACK Passing of bills Presented in the Treasuries by the Drawing and Disbursing Officers. Compilation of Accounts of Govt. Receipts and Payments. Submission of Accounts to the A.G.U.P. Safe Custody and Sale of Stamp through Venders and Direct Counter Sale. Transmission of Monthly Receipt and Payment data to the Financial Statistical Directorate, Lucknow. Verification of Payments with the help of D.D.O. Reconciliation Statements.

63 IT-Inclusion BACK District Treasury Pension Disbursement to Approx. 10 Lac Pensioners Every Month. Submission of TDS form 24G and 26Q Cash Credit Limit Related Work of the Remittance Departments. Maintenance of Personal Ledger Accounts and Passing of Related Cheques. Maintenance of Strong Room of the Treasuries and Safe Custody of Valuables Kept in It. Maintenance of Different Deposit Accounts and Repayments. Inspection of Sub Treasuries. Pay bill preparation for NPS Employees. GIS Claim Settlement.

64 IT-Inclusion Finance Department, GOUP BACK Director Of Treasuries Camp Office, Allahabad Head Office Lucknow Regional Additional Directors District Treasuries Sub-Treasuries