MEETING NOTICE. AGENDA MEETING OF THE DOWNTOWN MARSHFIELD BUSINESS IMPROVEMENT DISTRICT BOARD 8:00 A.M. January 17, 2018 Room 108, City Hall Plaza

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CITY OF MARSHFIELD MEETING NOTICE AGENDA MEETING OF THE DOWNTOWN MARSHFIELD BUSINESS IMPROVEMENT DISTRICT BOARD 8:00 A.M. January 17, 2018 Room 108, City Hall Plaza 1. Call to Order 2.

1 CITY OF MARSHFIELD MEETING NOTICE AGENDA MEETING OF THE DOWNTOWN MARSHFIELD BUSINESS IMPROVEMENT DISTRICT BOARD 8:00 A.M. January 17, 2018 Room 108, City Hall Plaza 1. Call to Order 2. Approval of July 19, 2017 minutes 3. Approval of the August 23, 2017 minutes 4. Citizens comments 5. Financial update a) Main Street Marshfield financial statement b) Discussion of any known or potential variances to budget > $2, Results of business calls in the last quarter 7. Recent or planned promotional events 8. Director report: a) Update on vacancies/new businesses b) Main Street accomplishments/special projects c) Professional development activities d) Changes in Board of Directors or staff 9. City update 10. Update on implementation Downtown Master Plan 11. Next meeting date 12. Items for future agendas 13. Adjournment Posted this day, January 9, 2018 at 10:00 a.m. by Amy Krogman, Administrative Assistant III NOTICE It is possible that members of and possibly a quorum of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact Deb M. Hall, City Clerk at 630 South Central Avenue or by calling (715)

2 BUSINESS IMPROVEMENT DISTRICT BOARD Minutes of Wednesday, July 19, 2017 meeting Members Present: Knauf Members Absent: Others Present: Tom Witzel, Al Nystrom, Scott Koran, Dewey Schutz, Brian Hopperdietzel, Carol Pat Schreiner Amy Krogman, Steve Barg, Angie Eloranta, and Ann Dieringer, Meeting called to order at 8:00 a.m. by Al Nystrom, Chairman BID17-05 Motion by Hopperdietzel, second by Koran to approve the minutes from the April 19, 2017 meeting Motion carried No citizen comments BID17-06 Motion by Koran, second by Knauf to approve financial statements as presented Motion Carried Main Street Marshfield Update: Eloranta reported on the following: New Businesses: Gypsy Gems on 2 nd Street. PJ Wines in in the vapor shop Marshfield Mercantile is in the old Janet s Yarn Shop. Promotions: Historic preservation month was celebrated. A mural tour and scavenger hunt was held. Music events at Hardacre Park Third Thursday stores doing promotions, food venders downtown, face painting, henna tattoos, musicians. MSM will be holding a 100 year anniversary street banquet during Hub City Days They are seeking applicants for the holiday pop up shop Historic Downtown plaques have been finalized. Jody at Off the Wall is making the plaques with help from Brian Hopperdietzel. They are starting with four which are as follows: Thomas House Royal Tokyo Fairway Building Main Street Building Merchant meetings last one on Facebook promotions and had Rick Gramza talk about security concerns. Next meeting in September Property owners meeting was held May which focused on ADA regulations Board changes: Brian Sauer and Caitlin Schulz will be coming off the board. Elections will be held in October. Eloranta has resigned as Main Street Executive Director as of July 31 st. The committee thanked Angie for excellent job she has done for the past 3 years. Kaelie Gomez has been hired as the new Executive Director.

3 Nystrom/Barg/Eloranta updated the committee regarding a meeting which was held to discuss programing for the Wenzel Family Plaza. Considering having an organization like Main Street house an employee in charge of the programing. Funding still needs to be figured out, but will probably be parttime to start. Downtown Parking update: Barg stated that the Council has endorsed an implementation plan. On-street parking: Remove 90-minute parking limit on side streets west of Chestnut and east of Maple Remove 90-minutes parking limit along West 1st Street in front of the police station Parking lots: Designate 2 parking lots where permits are not required (Milwaukee, Omaha) Standardize signage among all City parking lots in order to clarify restrictions Permit parking: Allow pro-rated payment plan (annual fee divided by number of remaining months) Track permits to specific parking lots by asking applicants where they intend to park Parking Safety Team has met four times. Actions Items are: Get vehicles with more than two axels off Central Crosswalk safety issues talked about. Looking at flashing crosswalk. Landscaping in mediums with the intent to be decorative and slow down traffic. The Convention and Visitor Bureau sponsored a tourism presentation by Dr. Brooks. He spent a week in Marshfield and presented his observations/suggestions. One idea was to get a group of people together which includes MACCI, Main Street, BID, EDB, and City representatives. This group should start meeting in September. Barg also gave an update on the Downtown Master Plan 2 nd Street Corridor final touches were completed in May Wenzel Family Plaza bids will be coming in soon North Central Ave Doege area, still planned for 2019 by State of Wisconsin Façade Grant money has been given out The committee went over the 2018 Operating Plan. It was decided the plan and resolution would be approved at the August meeting. Next meeting date will be August 23 rd at 8:00 a.m. Motion to adjourn Hopperdietzel, second by Knauf to adjourn at 9:00 a.m. Respectfully submitted, Amy Krogman Administrative Assistant III

4 Business Improvement District Board Minutes of the August 23, 2017 Meeting Meeting called to order by Al Nystrom, Chairman, at 8:00 a.m. in Room 108 of City Hall Plaza. Members present: Al Nystrom, Pat Schreiner, Carol Knauf, Scott Koran, and Dewey Schutz Members Absent: Brian Hopperdietzel Others Present: Amy Krogman, Steve Barg, Jenna Hanson, Josh Kilty and Kaelie Gomez There were no citizen s comments BID17-07 Motion by Koran, second by Schreiner to approve the 2018 Operating Plan Motion carried BID16-08 Motion by Koran, second by Knauf to recommend approval of Resolution No to the Common Council. Motion carried Next meeting date will be October 18 th at 8:00 a.m. Motion by Koran second by Schutz to adjourn at 8:25 a.m. Respectfully submitted, Amy Krogman Administrative Assistant III

5 8:57 AM Main Street Marshfield, Inc. 12/26/17 Profit & Loss Prev Year Comparison Accrual Basis January through December 2017 Jan - Dec 17 Jan - Dec 16 $ Change % Change Ordinary Income/Expense Income 4000 BID 61, , , % 4050 City of Marshfield 10, , % 4200 Design 4205 Historic Perservation Income % 4472 Hardacre Park Income 6, , , % Total 4200 Design 6, , , % 4300 Interest Income % 4400 Promotion Income 4420 Farmer's Market 4421 EBT Farmers Market Machine % 4420 Farmer's Market - Other 1, , % Total 4420 Farmer's Market 1, , % 4444 Reindeer & Santa Day Income % 4446 Holiday Parade Income 2, , % 4447 Hot Chocolate Run Income 5, , , % 4469 Veteran's Honor Walk Income 8, , % 4470 Other Promotion Income % 4471 Holiday Wine Walk Income 4, , , % 4473 Small Business Saturday % 4475 PROW Income % rd Thursday Income , , % 4840 Halloween Income % Total 4400 Promotion Income 22, , , % 4600 Organization Income 4660 Hub City Days Income 44, , , % ON 3 BASKETBALL INCOME 2, , , % 4667 Summer Block Party 2, , , % 4670 Hot Time Income 2, , % 4835 Award Plaques/Annual Meeting , % 4865 Wisconsin State Awards Program % 4600 Organization Income - Other 4, , ,722.6% Total 4600 Organization Income 57, , , % 4800 Image Event Income 4810 Flower Power Income , , % 4855 Imagine Marshfield % Total 4800 Image Event Income , , % 5299 Economic Restructing Income 4673 Pop Up Shop Income ,339.6% Total 5299 Economic Restructing Income ,339.6% Total Income 158, , , % Expense 5000 Advertising Expense 5056 Image Expense 1, , % 5057 Web Hosting % 5058 Advertising-Misc. Exp % Total 5000 Advertising Expense 2, , , % 5100 ORGANIZATION EXPENSES 5157 Annual Meeting/Award Plaque Exp 1, , % 5159 Car Show Expenses 2, , % 5160 Hub City Days Expenses 25, , , % ON 3 Basketball Expenses 2, , % 5166 Brewfest Expenses 2, , % 5169 Central WI. Got Talent Expenses 2, , % 5170 Hot time Expenses 1, , % 5171 Fall Block Party Expense 2, , % 5570 Summer Block Party Expenses 2, , % Total 5100 ORGANIZATION EXPENSES 42, , , % 5300 Economic Restructing Expense 5329 Pop Up Shop Expenses 1, % 5331 Community Square Expense 10, , % 5365 Wisconsin State Awards Program , , % 5370 Misc. Image Expense % Total 5300 Economic Restructing Expense 12, , , % 5500 Promotion Expenses rd Thursday Expense , , % 5326 Other Promotional Expense % 5327 Holiday Wine Walk Expense 1, , % 5332 Veteran's Honor Walk Expenses 8, , % 5512 Halloween Expenses % Page 1

6 8:57 AM Main Street Marshfield, Inc. 12/26/17 Profit & Loss Prev Year Comparison Accrual Basis January through December 2017 Jan - Dec 17 Jan - Dec 16 $ Change % Change 5520 Farmer's Market Expense 5521 EBT Farmers Market % 5520 Farmer's Market Expense - Other % Total 5520 Farmer's Market Expense % 5529 Small Business Saturday % 5613 Reindeer Day & Santa Expense % 5615 Hot Chocolate Run Expense 3, , % 5616 X-mas Event Expenses 2, , % Total 5500 Promotion Expenses 18, , , % 5555 Facade Improvement Expense , , % 6500 Design Expenses 5328 Hardacre Park Expense 6, , , % 6501 Imagine Marshfield Expense % 6504 Flower Power Expenses 7, , % Total 6500 Design Expenses 14, , , % 7100 Administrative Expenses 7120 Bank Service Charges % 7141 Supplies Office 2, , % 7142 Software Computer/Comp Supplies % 7160 Dues and Subscriptions 1, , % 7180 Insurance 5, , % 7250 Postage and Delivery % 7270 Professional Fees 1, , % 7295 Utility Expenses 1, % 7341 Telephone 1, % 7342 Internet Access % 7343 Cell Phone % 7354 Travel / Education Expenses 1, % 7355 Mileage % 7357 Meals % Total 7100 Administrative Expenses 15, , , % 7260 Printing and Reproduction 7262 MS Brochures , , % 7263 Printing & Reproduction Other % Total 7260 Printing and Reproduction , , % 7290 Rent 8, , % 7300 Equipment & Maintenance Repairs 1, , % 7500 Payroll Expenses 7510 Manager Salary 35, , , % 7520 Staff Wages 17, , % 7540 FICA/Medicare Expense 4, , % 7560 SUTA Expense % Total 7500 Payroll Expenses 56, , , % 7880 Personal Property Taxes % Total Expense 173, , , % Net Ordinary Income -15, , , % Net Income -15, , , % Page 2

7 8:56 AM Main Street Marshfield, Inc. 12/26/17 Profit & Loss Budget vs. Actual Accrual Basis January through December 2017 Jan - Dec 17 Budget % of Budget Ordinary Income/Expense Income 4000 BID 61, , % 4050 City of Marshfield 10, , % 4200 Design 4201 Amendities , % 4205 Historic Perservation Income Hardacre Park Income 6, Total 4200 Design 6, , % 4300 Interest Income % 4400 Promotion Income 4420 Farmer's Market 4421 EBT Farmers Market Machine Farmer's Market - Other 1, Total 4420 Farmer's Market 1, Reindeer & Santa Day Income , % 4446 Holiday Parade Income 2, , % 4447 Hot Chocolate Run Income 5, , % 4469 Veteran's Honor Walk Income 8, Other Promotion Income Holiday Wine Walk Income 4, , % 4475 PROW Income % rd Thursday Income , % 4840 Halloween Income % Total 4400 Promotion Income 22, , % 4600 Organization Income 4660 Hub City Days Income 44, , % ON 3 BASKETBALL INCOME 2, , % 4667 Summer Block Party 2, , % 4670 Hot Time Income 2, , % 4835 Award Plaques/Annual Meeting , % 4865 Wisconsin State Awards Program % 4600 Organization Income - Other 4, Total 4600 Organization Income 57, , % 4800 Image Event Income 4810 Flower Power Income Imagine Marshfield Total 4800 Image Event Income Economic Restructing Income 4673 Pop Up Shop Income Total 5299 Economic Restructing Income Total Income 158, , % Expense 5000 Advertising Expense 5056 Image Expense 1, % 5057 Web Hosting % 5058 Advertising-Misc. Exp Total 5000 Advertising Expense 2, , % 5100 ORGANIZATION EXPENSES 5157 Annual Meeting/Award Plaque Exp 1, , % 5159 Car Show Expenses 2, , % 5160 Hub City Days Expenses 25, , % ON 3 Basketball Expenses 2, , % 5166 Brewfest Expenses 2, , % 5169 Central WI. Got Talent Expenses 2, Hot time Expenses 1, , % 5171 Fall Block Party Expense 2, Summer Block Party Expenses 2, , % Total 5100 ORGANIZATION EXPENSES 42, , % Page 1

8 8:56 AM Main Street Marshfield, Inc. 12/26/17 Profit & Loss Budget vs. Actual Accrual Basis January through December 2017 Jan - Dec 17 Budget % of Budget 5300 Economic Restructing Expense 5329 Pop Up Shop Expenses 1, , % 5331 Community Square Expense 10, , % 5335 Award Plaques/Annual Expense % 5365 Wisconsin State Awards Program % 5370 Misc. Image Expense , % Total 5300 Economic Restructing Expense 12, , % 5500 Promotion Expenses rd Thursday Expense , % 5326 Other Promotional Expense Holiday Wine Walk Expense 1, , % 5332 Veteran's Honor Walk Expenses 8, Halloween Expenses % 5520 Farmer's Market Expense 5521 EBT Farmers Market Farmer's Market Expense - Other % Total 5520 Farmer's Market Expense % 5613 Reindeer Day & Santa Expense % 5615 Hot Chocolate Run Expense 3, , % 5616 X-mas Event Expenses 2, , % 5617 X-mas Tree Expenses % Total 5500 Promotion Expenses 18, , % 6500 Design Expenses 5328 Hardacre Park Expense 6, Imagine Marshfield Expense Flower Power Expenses 7, , % 6505 Historic Plaques Expense % Total 6500 Design Expenses 14, , % 7100 Administrative Expenses 7120 Bank Service Charges Supplies Office 2, , % 7142 Software Computer/Comp Supplies Dues and Subscriptions 1, , % 7180 Insurance 5, , % 7250 Postage and Delivery , % 7270 Professional Fees 1, , % 7295 Utility Expenses 1, , % 7341 Telephone 1, , % 7342 Internet Access % 7354 Travel / Education Expenses 1, , % 7355 Mileage % 7357 Meals % Total 7100 Administrative Expenses 15, , % 7260 Printing and Reproduction 7262 MS Brochures , % 7263 Printing & Reproduction Other , % Total 7260 Printing and Reproduction , % 7290 Rent 8, , % 7300 Equipment & Maintenance Repairs 1, , % 7500 Payroll Expenses 7510 Manager Salary 35, % 7520 Staff Wages 17, % 7540 FICA/Medicare Expense 4, % 7560 SUTA Expense % 7500 Payroll Expenses - Other , % Total 7500 Payroll Expenses 56, , % 7880 Personal Property Taxes % Total Expense 173, , % Net Ordinary Income -15, , % Net Income -15, , % Page 2

9 8:55 AM Main Street Marshfield, Inc. 12/26/17 Balance Sheet Accrual Basis As of December 31, 2017 Dec 31, 17 ASSETS Current Assets Checking/Savings 1000 BMO Harris Bank 2, BMO Money Market Account 34, Total Checking/Savings 37, Accounts Receivable 1100 Accounts Receivable 11, Total Accounts Receivable 11, Other Current Assets 1300 Undeposited Funds Total Other Current Assets Total Current Assets 48, Fixed Assets 1700 Property & Equipment 1710 Office Equipment 8, Accumulated depreciation -8, Property & Equipment - Other 1, Total 1700 Property & Equipment 2, Total Fixed Assets 2, TOTAL ASSETS 51, LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000 Accounts Payable Total Accounts Payable Other Current Liabilities 2100 Payroll Liabilities 2120 Accrued FICA Accrued Federal Withholding Accrued State Withholding Accrued SUTA Total 2100 Payroll Liabilities 1, Total Other Current Liabilities 1, Total Current Liabilities 1, Long Term Liabilities 2720 Historical Sign Reserve 3, Total Long Term Liabilities 3, Total Liabilities 4, Equity 3000 General Fund Balance 61, Net Income -15, Total Equity 46, TOTAL LIABILITIES & EQUITY 51, Page 1

MEETING NOTICE. AGENDA MEETING OF THE DOWNTOWN MARSHFIELD BUSINESS IMPROVEMENT DISTRICT BOARD 8:00 A.M. July 18, 2018 Room 108, City Hall Plaza

MEETING NOTICE. AGENDA MEETING OF THE DOWNTOWN MARSHFIELD BUSINESS IMPROVEMENT DISTRICT BOARD 8:00 A.M. July 18, 2018 Room 108, City Hall Plaza CITY OF MARSHFIELD MEETING NOTICE AGENDA MEETING OF THE DOWNTOWN MARSHFIELD BUSINESS IMPROVEMENT DISTRICT BOARD 8:00 A.M. July 18, 2018 Room 108, City Hall Plaza 1. Call to Order 2. Approval of April 18,