Ohlone Community College District Third Quarter Financial Summary Report
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1 Ohlone Community College District Third Quarter Financial Summary Report Presented To The Budget Committee May 5, 2015
2 for the period ending March 31, 2015 Agenda: Budget Updates Unrestricted General Funds Q3 Financial Report 311Q Budget Updates Other Funds Investment Report Committee Endorsement 2
3 Unrestricted General Fund Fund 10 What s Changed Since Q2? REVENUES: Prior Year Apportionment Adjustment 112,810 EXPENDITURES: Vacancies Savings 275,000 Other Operating Costs (69,650) Net Activity Change 318,160 3
4 Unrestricted General Fund - Fund 10 Description Q2 Budget Change Q3 Budget Total Revenues 47,921, ,810 48,034,491 EXPENDITURES: Academic Salaries 13,950,370-13,950,370 Part Time Academic Salaries 7,350,453 (17,475) 7,332,978 Total Academic Salaries 21,300,823 (17,475) 21,283,348 CL Salaries 12,389,635 (199,623) 12,190,012 Benefits 8,638,081 (49,107) 8,588,974 Supplies 676,126 54, ,830 Operating Exp. 5,552,311 (5,081) 5,547,230 Capital Outlay 162,263 11, ,495 Interfund Transfer Out 452, ,715 One-time offset by other programs (225,000) - (225,000) Total Expenditures 48,946,954 (205,350) 48,741,604 NET ACTIVITY (1,025,273) 318,160 (707,113) Beginning Balance 7,635,501-7,635,501 Ending Fund Balance: 6,610, ,160 6,928, % 14.2%
5 Components of Ending Fund Balance Unrestricted General Fund Fund 10 Description Q2 Budget Changes Q3 Budget Committed To: Bookstore Inventory Buy Back 800, ,000 Obligation for SERP Faculty Medical Allowance-Temporary 177, , , ,000 Assigned To: 5% Contingency Reserve 2,458,598 (10,268) 2,448,330 Rainy Day Reserve 1,000,000-1,000,000 Capital Improvement + Equipment 300, ,000 Office Equipment 300, ,000 One-Time Funding 543, ,236 Undesignated: 730, ,428 1,059,125 Total Fund Balance 6,610, ,160 6,928,388 5
6 Unrestricted General Funds (Funds 10 Through 18) Description Fund 10 General Fund Fund 12 Program Distribution Fund 13 Community Education Fund 14 Contract Education Fund 15 Smith Center Fund 18 Civic Center Total Q3 Budget Total Q2 Budget Revenues 48,034,491 20,600 1,815, , , ,829 50,534,406 50,363,510 Expenditures (48,741,604) (252,048) (2,103,359) (289,777) (211,000) (326,129) (51,923,917) 51,975,464 Net Activity (707,113) (231,448) (288,243) (167,407)) 0 4,700 (1,389,511) (1,611,954) Beginning Fund Balance 7,635, ,448 1,099, ,830 11, ,289 10,509,846 10,509,846 Projected Ending Fund Balance 6,928, , ,423 11, ,989 9,120,335 8,897,892 % 14.2% 17.5% 17% 6
7 California Community Colleges Chancellor's Office Quarterly Financial Status Report, CCFS- 311Q (Funds 10 through 18) Unrestricted General Fund Actual Actual Actuals Projected Total Unrestricted Revenue 45,433,140 44,979,441 48,273,314 50,534,406 Total Unrestricted Expenditures 45,842,504 46,121,066 48,326,669 51,923,917 Revenues Over (Under) Expenditures (409,364) (1,141,625) (53,355) (1,389,511) Beginning Fund Balance 12,114,191 11,704,827 10,563,202 10,509,846 Ending Fund Balance 11,704,827 10,563,202 10,509,847 9,120,335 % of GF Fund Balance to GF Expenditures 25.5% 22.9% 21.7% 17.6% Annualized Attendance FTES: Annualized Reported FTES 7,698 7,765 7,888 8,063 Funded FTES 8,334 7,696 7,888 8,063 7 Unfunded
8 California Community Colleges Chancellor's Office Quarterly Financial Status Report, CCFS- 311Q (Funds 10 through 18) Total General Fund Cash Balance Actual Actual Actuals Projected As of 12/31/2014 Cash, excluding borrowed funds - 9,273,287 8,588,729 14,703,250 Cash, borrowed funds only Total Cash 9,554,922 9,273,287 8,588,729 14,703, /2015 Unrestricted General Fund Adopted Budget Current Budget YTD Actuals % Total Unrestricted Revenue 49,690,512 50,534,406 37,488, % Total Unrestricted Expenditures 50,240,251 51,923,917 39,071, % 8
9 Budget Update - All Other Funds 20 Categorical 21 Grants 25 Parking 26 Health Serv. 41 Capital Outlay 43 Measure G 69 Ret. Benefits Revenues 5,934,548 2,610, , , ,073 75,150,000 0 Expenditures 5,966,358 3,635, , ,999 1,549,233 46,504, ,614 Net Activity (31,810) (1,025,652) (72,500) (65,999) (691,160) 28,645, Beginning Fund Balance 31,810 1,072, , ,108 4,258,859 30,756, Projected Ending Fund Balance (0) 47, ,823 53,109 3,567,699 59,402,
10 Investment Report Investment Holder Amount Purchase Date Maturity Date Rate As Of 1 Alameda County Treasurer Cash Pool County Treasurer 90,097,611 NA NA 0.280% 3/31/15 2 Certificate of Deposit (ASOC) Fremont Bank 100,000 6/1/13 12/31/ % 3 Retiree Benefit Trust Morgan Stanley Smith Barney 3,288,218 6/1/10 N/A 2.100% 6.990% 3/31/15 Inception 4 Technology Endowment City & County of S.F. San Bernardino Joint Powers State of CA Dept of Water Resources State of CA Dept of Water Resources State of CA Dept of Water Resources UC Regents - Revenue Bond San Bernardino Cal USD Lodi Cal USD Sierra Calif jt Community College Dixon USD San Ysidro USD Saddleback VY USD Fontana USD Dublin USD Los Angeles Cal Community College Orange County Cal Local Transit Cal State G/O Bonds Series 2014 Cal State for Previous Issue GO State of Calif. Various Purpose G/O Cal State University Dreyfus Calif AMT Free Money Market Net Market increase/(decline) Total Market Value of Endowment US Bank/Trustee Coupon Yield 1,514,100 1,528, , , ,804 1,233, , , , , , , , , , , , ,045 98, ,628 52,389 (276,258) 10,708,234 11/17/11 12/19/11 2/10/12 2/10/12 2/10/12 2/13/12 2/16/12 2/13/12 2/28/13 9/23/13 9/23/13 10/24/13 10/22/13 11/26/13 12/11/13 12/11/13 3/5/15 3/5/15 3/2/15 11/1/13 3/31/15 9/1/21 10/1/21 5/1/17 5/1/17 5/1/17 5/15/18 8/1/16 8/1/18 8/1/15 8/1/20 8/1/17 8/1/17 5/1/18 8/1/17 8/1/20 2/15/20 12/1/20 10/1/19 2/1/19 11/1/ % 4.50% 3.00% 4.00% 3.00% 3.00% 4.50% 0.06% 3.09% 3.75% 0.82% 0.82% 0.82% 1.13% 1.12% 1.15% 0.47% 2.45% 1.82% 0.90% 1.25% 0.74% 0.62% 1.75% 1.40% 1.15% 0.98% 0.90% 0.06% 10
11 for the period ending March 31, 2015 Questions? 11
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