Moving from Analysis to Action Data Driven Dialogue Protocol

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Moving from Analysis to Action Data Driven Dialogue Protocol The Data-Driven Dialogue Protocol is designed to facilitate dialogue and discussion among a small group of participants looking at data

Should the group size exceed 8 10 participants, think about starting with two small groups and conducting the protocol simultaneously then bringing the group together.

1 Moving from Analysis to Action Data Driven Dialogue Protocol The Data-Driven Dialogue Protocol is designed to facilitate dialogue and discussion among a small group of participants looking at data that is necessary to meet institutional goals. It is important that all voices are heard; multiple predictions, assumptions, causes and solutions are surfaced and evaluated for possible action. Should the group size exceed 8 10 participants, think about starting with two small groups and conducting the protocol simultaneously then bringing the group together. This protocol is best utilized by a team that includes the supervisor over the area, a data person, and staff directly responsible for the outcome. Before the Meeting Select Data/Outcome: Select pieces of data to be examined and discussed. Provide a visual of the data to drive the discussion. Agenda: Distribute in advance. During the Meeting Introduction (2 min) o Facilitator establishes and articulates purpose of meeting and desired outcome: to participate in a data-driven dialogue and discussion about selected pieces of data. o Review Norms for Engaged Team Members and seek approval from group. o Identify the Guiding Question to be examined by the group that relates to the data. (for example: What percentage of students complete the FAFSA on time? read at grade level?) Step 1 Make Predictions and Explore Assumptions (5 min) o Facilitator asks each person to make a prediction. o Then asks for assumption on which the prediction is based. o Recorder lists all predictions with corresponding assumptions on a T chart. Step 2 Exploring the Data (5 min) o Look at the data. What do you see? What pops out or surprises you? What patterns or trends? o Refrain from the why discussion. This is not about explaining, but is about sorting, analyzing, comparing and contrasting. o Validate target for organization. Step 3 Acting on the Data (10 min) o What are possible causes for where the data stand? What are some conclusions? o Brainstorm at least 3 potential causes impacting the data. o What other data or information would be useful? o Then, based on causes, brainstorm multiple action steps or solutions. Building Consensus Action/Strategy (5 min) o Facilitator leads group to consensus by asking them to agree to discuss one of the solutions or actions that could be expected to be the most successful with current resources (time, money, staffing, etc.) o Then ask the measurement question: How will we know that this solution/action is achieving the expected outcome? Recap/Debrief (3-5 min) o How did the protocol and process work for the group? o What are group members thinking and feeling about their roles and the outcomes of the process? o How could the process be used in other groups and with other data? o How does the new information inform or modify original assumptions? RGV FOCUS Data-Driven Dialogue Protocol Page 1

2 Roles and Norms Facilitator Clarify role for the group, keeps group on task and directs process Encourages everyone to participate by creating a safe space for dialogue Coordinates development of agenda and data visuals Discusses purpose for Analysis to Action Worksheet Reviews norms for engagement Clarifies meeting follow-up and next steps Recorder Support facilitator during meeting Assists with development of agenda and data visuals Records discussion during meeting Prepares and submits template to facilitator Monitors time to ensure agenda items are covered Norms for Engagement Assume positive intent on the part of fellow participants Ask questions from the standpoint of understanding as opposed to arguing or debating a point of view Use I statements when sharing experiences, feelings and opinions Share the floor. Allow others to share if you have already spoken, and speak up if you tend to be an observer Be open to taking risks in understanding the issue As a speaker, consider how your individual communication style affects others As a listener, be willing to sit with your discomfort with other people s contributions Allow for group to add additional norms for engagement RGV FOCUS Data-Driven Dialogue Protocol Page 2

3 Analysis to Action Worksheet The Data-Driven Dialogue Protocol includes a worksheet to be completed during the meeting to assist the team in moving from analysis to action. Introduction Guiding Question What percentage of May 2016 seniors have successfully completed the FAFSA application? Step 1 Make Predictions and Explore Assumptions Predictions Assumptions Step 2 Exploring the Data Patterns and Trends RGV FOCUS Data-Driven Dialogue Protocol Page 3

4 Step 3 Acting on the Data Three Potential Causes & Additional Data Cause 1 Cause 2 Cause 3 Additional Data Building Consensus Action/Strategy (Identify if action is at campus or district level) Action Campus District Measurement Recap/Debrief Feedback on Protocol & Process RGV FOCUS Data-Driven Dialogue Protocol Page 4

5 Parking Lot Items Items for Future Discussion RGV FOCUS Data-Driven Dialogue Protocol Page 5

RGV FOCUS FAFSA Report Guide Indicates report date Completions column lists the number of students that completed a FAFSA that was approved by DOE as of report date.

6 RGV FOCUS FAFSA Report Guide Indicates report date Completions column lists the number of students that completed a FAFSA that was approved by DOE as of report date. Notes and Sources: Senior Count column lists the number of high school seniors per category. Completion % calculated as the number of total completions divided by the senior count. Approval Gap refers to the percentage of seniors who submitted, but are not complete. 65% is the 2015 RGV FOCUS FAFSA target. Students Remaining column lists the number of students that need to complete the FAFSA in order to meet the 65% target. The last column shows the completion rate compared to the same time last FAFSA data from U.S. Department of Education. Senior count data from TEA PEIMS where available, otherwise the previous year s junior count from TEA TAPR reports is used. Data Legend: Completion % Range x > 65% 55% x 65% x < 55% Completion % Legend Approval Gap Range x < 2% 2% x 4% x > 4% Approval Gap Legend year.

7 Legend Completion % Range Legend S-C Gap Range Legend x > 65% x < 2% 40% x 65% 2% x 4% x < 40% x > 4% All Data Educate Texas Data sources: Texas Education Agency and Department of Education State Completions 8/26/2016 8/26/2015 State FAFSA Completions FAFSA Senior Count FAFSA Completion % FAFSA S-C Gap FAFSA Completions FAFSA Senior Count FAFSA Completion % FAFSA S-C Gap Texas 152, , % 3.58 % 148, , % 3.80 % Region 1 County Completions 8/26/2016 8/26/2015 Region FAFSA Completions FAFSA Senior Count FAFSA Completion % FAFSA S-C Gap FAFSA Completions FAFSA Senior Count FAFSA Completion % FAFSA S-C Gap CAMERON 3,860 6, % 3.09 % 3,619 6, % 4.02 % HIDALGO 6,908 13, % 3.11 % 6,041 12, % 3.12 % STARR 537 1, % 2.22 % 545 1, % 1.59 % WILLACY % 0.38 % % 1.91 % Grand Total 11,456 21, % 3.02 % 10,388 20, % 3.30 % Region 1 Campus Completions 8/26/2016 8/26/2015 Institution FAFSA Completions FAFSA Senior Count FAFSA Completion % FAFSA S-C Gap FAFSA Completions FAFSA Senior Count FAFSA Completion % FAFSA S-C Gap CAMERON 3,860 6, % 3.09 % 3,619 6, % 4.02 % BROWNSVILLE ISD 1,847 2, % 3.92 % 1,662 2, % 4.52 % BROWNSVILLE EARLY COLLEGE H S % 4.76 % % 0.00 % HANNA H S % 2.66 % % 6.17 % LOPEZ H S % 3.08 % % 4.67 % PACE H S % 3.63 % % 4.95 % PORTER H S % 7.18 % % 5.17 % RIVERA H S % 4.10 % % 2.15 % VETERANS MEMORIAL H S % 3.25 % % 4.37 % HARLINGEN CISD 630 1, % 2.49 % 533 1, % 3.40 % EARLY COLLEGE H S % 7.79 % % 0.00 % HARLINGEN H S % 1.93 % % 3.62 % HARLINGEN H S - SOUTH % 2.74 % % 2.73 % KEYS ACAD % 0.00 % % % LA FERIA ISD % 3.09 % % 3.52 % LA FERIA ACADEMY % 0.00 % % % LA FERIA H S % 3.42 % % 2.78 % LOS FRESNOS CISD % 2.81 % % 3.20 % LOS FRESNOS H S % 2.81 % % 3.20 % POINT ISABEL ISD % 1.92 % % 2.38 % PORT ISABEL H S % 1.92 % % 2.38 % RIO HONDO ISD % 4.41 % % 1.55 % RIO HONDO H S % 4.41 % % 1.55 % SAN BENITO CISD % 1.96 % % 4.67 % GATEWAY TO GRADUATION ACADEMY % 4.55 % % % SAN BENITO H S % 1.87 % % 3.99 % SANTA MARIA ISD % 4.00 % % 0.00 % SANTA MARIA H S % 4.00 % % 0.00 % SANTA ROSA ISD % 1.32 % % 3.75 % SANTA ROSA H S % 1.32 % % 3.75 % SOUTH TEXAS ISD % 2.07 % % 4.40 % SOUTH TEXAS ACADEMY FOR MEDICAL PR % 5.13 % % 0.94 % SOUTH TEXAS BUSINESS EDUCATION & T % 1.60 % % 8.39 % SOUTH TEXAS H S FOR HEALTH PROFESS % 3.05 % % 2.06 % THE SCIENCE ACADEMY OF SOUTH TEXAS % 0.00 % % 5.88 % HIDALGO 6,908 13, % 3.11 % 6,041 12, % 3.12 % DONNA ISD % 2.12 % % 1.68 % 3D ACADEMY % 4.35 % % 0.00 % DONNA H S % 1.88 % % 0.74 % DONNA NORTH H S % 1.68 % % 3.56 % EDCOUCH-ELSA ISD % 3.50 % % 5.50 % EDCOUCH-ELSA H S % 3.67 % % 4.33 % EDCOUCH-ELSA H S ACADEMY % 0.00 % % % EDINBURG CISD 1,142 2, % 3.19 % 1,116 1, % 3.65 % ECONOMEDES H S % 6.28 % % 6.42 % EDINBURG H S % 1.69 % % 3.52 % EDINBURG NORTH H S % 1.76 % % 2.24 % ROBERT R VELA H S % 3.46 % % 2.72 % HIDALGO ISD % 2.96 % % 3.14 % HIDALGO ACADEMY % 9.52 % % 0.00 % HIDALGO EARLY COLLEGE H S % 2.20 % % 3.54 % IDEA PUBLIC SCHOOLS % 2.48 % % 1.25 % IDEA COLLEGE PREP % 3.03 % % 1.02 % IDEA COLLEGE PREPARATORY ALAMO % 0.00 % IDEA COLLEGE PREPARATORY MISSION % 2.38 % % 1.15 % IDEA COLLEGE PREPARATORY SAN BENIT % 6.58 % % 5.88 % IDEA COLLEGE PREPARATORY SAN JUAN % 0.00 % % 1.37 % IDEA FRONTIER COLLEGE PREPARATORY % 0.96 % % 0.00 % IDEA QUEST COLLEGE PREPARATORY % 2.35 % % 0.00 % IGNITE PUBLIC SCHOOLS AND COMMUNIT % 0.00 % % 4.03 % IGNITE PUBLIC SCH AND COMM SERV CT % 0.00 % % 4.03 % LA JOYA ISD 899 1, % 2.99 % 799 1, % 2.31 % JIMMY CARTER EARLY COLLEGE H S % 2.60 % % 2.22 % JUAREZ-LINCOLN H S % 3.84 % % 2.07 % LA JOYA H S % 2.76 % % 1.95 % LA JOYA PALMVIEW H S % 2.62 % % 3.01 % THELMA ROSA SALINAS STEM EARLY COL % 2.20 % 0 LA VILLA ISD % 0.00 % % 0.00 % LA VILLA EARLY COLLEGE H S % 0.00 % % 0.00 % MCALLEN ISD 861 1, % 3.23 % 828 1, % 3.15 % ACHIEVE EARLY COLLEGE H S % 3.19 % % 3.26 % LAMAR ACADEMY % 0.00 % % 4.17 % MCALLEN H S % 5.00 % % 4.46 %

8 MEMORIAL H S % 3.18 % % 2.63 % ROWE H S % 1.77 % % 2.41 % MERCEDES ISD % 3.06 % % 2.01 % MERCEDES ACADEMIC ACADEMY % 4.88 % % 0.00 % MERCEDES EARLY COLLEGE ACADEMY % 1.35 % % 3.13 % MERCEDES H S % 3.30 % % 2.16 % MIDVALLEY ACADEMY CHARTER DISTRICT % 1.61 % % 7.56 % MIDVALLEY ACADEMY-MCALLEN CHARTER % 1.18 % % 6.17 % MIDVALLEY ACADEMY-MERCEDES CHARTER % 2.70 % % 8.82 % MIDVALLEY ACADEMY-SAN BENITO CHART % 1.56 % % 8.77 % MISSION CISD % 4.94 % % 4.79 % MISSION H S % 4.09 % % 4.83 % VETERANS MEMORIAL H S % 5.74 % % 4.76 % MONTE ALTO ISD % 0.00 % % 1.92 % MONTE ALTO H S % 0.00 % % 1.92 % PHARR-SAN JUAN-ALAMO ISD 1,111 2, % 3.99 % 414 2, % 3.04 % COLLEGE CAREER & TECHNOLOGY ACAD % 0.00 % % 1.22 % ELVIS J BALLEW H S % 1.49 % % 1.08 % PSJA EARLY COLLEGE H S % 2.65 % % 1.24 % PSJA MEMORIAL EARLY COLLEGE H S % 9.64 % % 8.35 % PSJA NORTH EARLY COLLEGE H S % 3.05 % % 2.41 % PSJA SONIA M SOTOMAYOR H S % 1.85 % % 1.49 % PSJA SOUTHWEST EARLY COLLEGE H S % 3.33 % % 1.73 % PSJA THOMAS JEFFERSON T-STEM EARLY % 1.56 % % 0.00 % PROGRESO ISD % 2.72 % % 4.26 % PROGRESO H S % 2.72 % % 4.26 % SHARYLAND ISD % 2.06 % % 3.69 % SHARYLAND H S % 1.67 % % 4.47 % SHARYLAND PIONEER H S % 2.50 % % 1.14 % VALLEY VIEW ISD (HIDALGO) % 3.48 % % 3.01 % VALLEY VIEW H S % 3.48 % % 3.01 % VANGUARD ACADEMY % 0.00 % % 0.00 % VANGUARD ACADEMY % 0.00 % % 0.00 % WESLACO ISD % 2.65 % % 2.68 % SOUTH PALM GARDENS H S % % % 5.26 % WESLACO EAST H S % 1.91 % % 2.74 % WESLACO H S % 2.64 % % 2.40 % STARR 537 1, % 2.22 % 545 1, % 1.59 % RIO GRANDE CITY CISD % 2.26 % % 1.95 % RIO GRANDE CITY CISD GRULLA H S % 2.53 % % 2.44 % RIO GRANDE CITY H S % 2.12 % % 1.66 % ROMA ISD % 2.24 % % 0.78 % ROMA H S % 2.24 % % 0.78 % SAN ISIDRO ISD % 0.00 % % 6.67 % SAN ISIDRO H S % 0.00 % % 6.67 % WILLACY % 0.38 % % 1.91 % LASARA ISD % 0.00 % % 0.00 % LASARA H S % 0.00 % % 0.00 % LYFORD CISD % 0.00 % % 2.50 % LYFORD H S % 0.00 % % 2.50 % RAYMONDVILLE ISD % 0.00 % % 1.32 % RAYMONDVILLE H S % 0.00 % % 0.78 % RAYMONDVILLE OPTIONS ACADEMIC ACAD % 0.00 % % 4.55 % SAN PERLITA ISD % 4.55 % % 4.55 % SAN PERLITA H S % 4.55 % % 4.55 % Grand Total 11,456 21, % 3.02 % 10,388 20, % 3.30 %

IMPACT OF ASATR EXPIRATION REGION ONE

IMPACT OF ASATR EXPIRATION REGION ONE REGION ONE 6/5/2017 County Name District Name M&O Taxes Recapture per BROWNSVILLE ISD 61,997 $61,953,939 $0 $338,868,447 $400,822,386 $6,465 $0 $400,822,386 $6,465 $0 $0 $0 HARLINGEN CONS ISD 24,930 $39,325,379