Section C Forms

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Madeline Porter
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1 Section C Forms Texas Hotel Occupancy Tax Exemption Certificate C - 1 Tax Exemption C - 2 Texas Sales and Use Tax Exemption Certificate C - 3 Motor Vehicle Rental Exemption C - 4 Motor Vehicle Rental Exemption Certificate C - 5 In-District Mileage Form C - 6 McAllen I.S.D In-District Mileage Chart C - 7 Mileage Chart for Frequently Used Cities C - 8

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3 TAX EXEMPTION To qualify for tax exempt status when purchasing materials and/or services for District use, please submit a "Texas Sales and Use Tax Exemption Certificate" form to the vendor. The federal identification number (FEDERAL ID # ) issued to is indicated on the form for the vendor's file. C - 2

4 TEXAS SALES AND USE TAX EXEMPTION CERTIFICATE Call the Accounting Department for a copy of this extension 6035 C - 3

5 MOTOR VEHICLE RENTAL EXEMPTION The Motor Vehicle Rental Exemption Certificate is to be used when District employees rent a vehicle while on school business. Please insure your staff is made aware of this certificate and that is taken with them on trips where a rental vehicle is to be used for travel while on school business. Not all vehicle rental agencies accept the MISD Motor Vehicle Rental Exemption Certificate. Therefore, it should be verified that the vehicle rental agency selected will honor the MISD Motor Vehicle Rental Exemption Certificate prior to traveling. Accounting will not reimburse unauthorized taxes. Vehicles must be filled up with gasoline prior to returning the vehicle to the vehicle rental agency. If the vehicle rental agency must fuel the vehicle, the individual who rented the vehicle will reimburse MISD the difference between the vehicle rental gas rate and the MISD gas rate. The MISD gas rate will be based on the rate at the service station located on the corner of FM 495 and Bicentennial Street at the time travel is being reviewed for reimbursement by Accounting. Reminder: When renting a vehicle for school business, the Physical Damage insurance also referred to as loss Damage Waiver or Comprehensive Damage insurance needs to be purchased. It is important for all employees who will be driving the vehicle be placed on the physical damage insurance list with the rental agency. District policy only covers liability insurance on a rental vehicle. Personal injury protection, uninsured motorist coverage, and medical payment coverage is not reimbursed by the District. Due to the increased liability of an at-fault vehicle accident, the District discourages personal vehicle use to transport students. The District does not carry auto liability insurance or physical damage insurance for employee owned vehicles. If a district employee has an at-fault vehicle accident and is sued, the employee's vehicle insurance policy will be primary and must respond first. To ensure all liability issues have been addressed, whether renting a vehicle or utilizing a personal vehicle to transport students, you must contact the Insurance and Employee Benefits department at C - 4

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7 McALLEN INDEPENDENT SCHOOL DISTRICT IN-DISTRICT MILEAGE FORM NAME POSITION/TITLE MONTH DATE FROM TO MILES REASON FOR TRAVEL Total Miles X.50 = $ NOTE: Attach the In-District Mileage Form to the Purchase Order Status Inquiry Mileage reimbursements must be requested on a monthly basis. C - 6

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9 MILEAGE CHART FOR FREQUENTLY USED CITIES Listed below are cities most frequently visited. The chart shows mileage as computed by the "The Official State Mileage Guide." This is from the city limits of McAllen to the city limits of the designated city. CITY ROUND TRIP ONE WAY CITY ROUND TRIP ONE WAY Abilene La Joya Alamo 14 7 Laredo Alice Longview Amarillo Los Fresnos Arlington Lubbock Austin Lufkin Baytown Lyford Beaumont Marshall Beeville Mathis Belton Mission 12 6 Brownsville Mercedes Bryan Pasadena College Station Pharr 6 3 Commerce Plano Conroe Pleasanton Corpus Christi Port Arthur Dallas Progreso Del Rio Raymondville Denton Rio Grande City Donna Rio Hondo Eagle Pass Robstown Edcouch Roma Edinburg San Angelo El Paso San Antonio Elsa San Benito Falfurrias San Isidro Fort Worth San Juan 10 5 Galveston San Marcos George West San Perlita Georgetown Santa Rosa Grapevine South Padre Island Harlingen Sullivan City Hidalgo 16 8 Tyler Houston Uvalde Huntsville Victoria Kerrville Waco Killeen Weslaco Kingsville Zapata La Feria If additional information is needed in computing mileage, please call the Accounting Department, Note: To calculate mileage for destinations not listed above use the following website: C - 8

IMPACT OF ASATR EXPIRATION REGION ONE

IMPACT OF ASATR EXPIRATION REGION ONE REGION ONE 6/5/2017 County Name District Name M&O Taxes Recapture per BROWNSVILLE ISD 61,997 $61,953,939 $0 $338,868,447 $400,822,386 $6,465 $0 $400,822,386 $6,465 $0 $0 $0 HARLINGEN CONS ISD 24,930 $39,325,379