Directors and Managers of Business. Laurie Weiss, Business Services Specialist Business Services First Quarter Lottery Apportionment

Transcription

1 January 2, 2013 To: Directors and Managers of Business From: Subject: Laurie Weiss, Business Services Specialist Business Services First Quarter Lottery First quarter lottery apportionments were distributed by the State Controller s Office. The apportionment was certified at $33.73 per unit of average daily attendance () for the unrestricted lottery apportionment. The restricted Proposition 20 portion for this year will not be made available until the third or fourth quarter when the growth in lottery revenues for the year will be known. Enclosed is a worksheet that summarizes the total first quarter lottery apportionment. The following information is included in the worksheet: (Column 1): This represents the (increased by for excused absences and increased by adults and regional occupational centers and programs reported for the fiscal year) that was used to calculate the lottery apportionment. (Column 2): The actual Annual reported, has been increased by to account for the removal of excused absences. Pursuant to Government Code Section (a)(2) the includes for classes for adults and regional occupational centers and programs that was reported for the fiscal year. This is the amount that will be used to calculate the lottery first quarter apportionment. Amount (Column 3): These are monies that were previously withheld by the California Lottery Commission pending an audit of their year-end financial statements. Both the unrestricted and restricted portions are listed separately for your convenience. These amounts are broken down as $0.28 per ($ ) is for unrestricted, and $0.30 per ( ) is for restricted. Amount (Column 4): The lottery apportionment was computed using adjusted by the excused absence factor and the for classes for adults and regional occupational centers and programs. Now that the actual Annual is available, adjustments were made to reflect the difference in the apportionment amounts using the correct. Also included in this adjustment are any additional adjustments due to changes for the fiscal year. Balance (: This amount represents the balance of any accounts receivable due to the a local educational agency. (Column 6): This amount is the total of Columns 3, 4, and 5. Lottery (Column 7): The Annual (Column 2) multiplied by $ (Column 8): The sum of Column 3, Column 4, and Column 7.

2 -12 First Quarter Lottery January 2, 2013 Page 2 of 2 In addition to the worksheet, enclosed is a copy of the official letter from the School Fiscal Services Division that details how the adjustments were calculated. The Lottery Educational System Master Register (Master Register) is available online at the State Controller s Office website: The following chart shows the lottery apportionments per that have been received along with the projected apportionment per. The amount per is final and the amount per may be revised when the First Quarter lottery apportionment is finalized. $180 $160 $140 $120 $100 $80 $60 $40 $20 $14 $17 $20 $109 $112 $114 $32 $30 $126 $124 $ Unrestricted Proposition 20 If you have any questions or concerns regarding this information, please contact me at (714) Enclosures cc: Chris Lombardo, Coordinator, Accounting Services Assistant Superintendents, Business Vice Chancellors, Business

3 FIRST QUARTER LOTTERY APPORTIONMENT Amount - on Amount- on Lottery ELEMENTARY: Anaheim City 19,306 19,542 11, , , , , Restricted 5, , , , Unrestricted 5, , , , , Buena Park 5,370 5,387 3, , , , , Restricted 1, , , , Unrestricted 1, , , , , Centralia 4,598 4,508 2, (8,801.51) (197.89) (6,387.66) 152, , Restricted 1, (1,353.87) (197.89) (197.89) Unrestricted 1, (7,447.64) - (6,189.77) 152, , Cypress 4,007 4,002 2, , , , , Restricted 1, , , Unrestricted 1, , , , , Fountain Valley 6,398 6,445 3, , , , , Restricted 1, , , , Unrestricted 1, , , , , Fullerton 13,862 13,934 8, , , , , Restricted 4, , , , Unrestricted 3, , , , , Huntington Beach City 7,171 7,253 4, , , , , Restricted 2, , , , Unrestricted 2, , , , , La Habra City 5,391 5,316 3, (5,728.10) - (2,648.24) 179, , Restricted 1, (848.18) Unrestricted 1, (4,879.92) - (3,396.59) 179, , Magnolia 6,432 6,450 3, , , , , Restricted 1, , , , Unrestricted 1, , , , , Ocean View 9,662 9,653 5, , , , , Restricted 2, , , , Unrestricted 2, , , , , Savanna 2,363 2,434 1, , , , , Restricted , , , Unrestricted , , , , Westminster 9,916 9,851 5, , , , Restricted 2, , , Unrestricted 2, , , ,272.45

4 FIRST QUARTER LOTTERY APPORTIONMENT Amount - on Amount- on Lottery HIGH SCHOOL: Anaheim Union High 36,987 36,476 21, (38,736.24) - (17,603.61) 1,230, ,212, Restricted 10, (5,705.82) - 5, , Unrestricted 10, (33,030.42) - (22,852.48) 1,230, ,207, Fullerton Joint Union High 16,991 17,071 9, , , , , Restricted 5, , , , Unrestricted 4, , , , , Huntington Beach Union High 20,216 20,393 11, , , , , Restricted 6, , , , Unrestricted 5, , , , , UNIFIED: Brea-Olinda Unified 6,191 6,229 3, , , , , Restricted 1, , , , Unrestricted 1, , , , , Capistrano Unified 53,435 52,701 30, (55,333.20) - (24,800.49) 1,777, ,752, Restricted 15, (8,114.69) - 7, , Unrestricted 14, (47,218.51) - (32,513.28) 1,777, ,745, Garden Grove Unified 52,577 52,429 30, , , ,768, ,835, Restricted 15, , , , Unrestricted 14, , , ,768, ,809, Irvine Unified 28,597 29,515 17, , , , ,190, Restricted 8, , , , Unrestricted 8, , , , ,144, Laguna Beach Unified 3,076 3,094 1, , , , , Restricted , , , Unrestricted , , , , Los Alamitos Unified 9,955 10,067 5, , , , , Restricted 3, , , , Unrestricted 2, , , , , Newport-Mesa Unified 23,224 23,373 13, , , , , Restricted 7, , , , Unrestricted 6, , , , , Orange Unified 28,275 28,128 16, , , , , Restricted 8, , , , Unrestricted 7, , , , ,157.08

5 FIRST QUARTER LOTTERY APPORTIONMENT Amount - on Amount- on Lottery Placentia-Yorba Linda Unified 26,843 26,942 15, , , , , Restricted 8, , , , Unrestricted 7, , , , , Saddleback Valley Unified 33,354 32,611 18, (75,195.71) (4,330.73) (60,633.02) 1,100, ,043, Restricted 9, (9,793.93) (4,330.73) (4,330.73) - (0.00) Unrestricted 9, (65,401.78) - (56,302.29) 1,100, ,043, Santa Ana Unified 53,905 53,905 31, , , ,818, ,910, Restricted 16, , , , Unrestricted 15, , , ,818, ,879, Tustin Unified 23,942 24,473 14, , , , , Restricted 7, , , , Unrestricted 6, , , , , COUNTY: Orange County Superintendent 15,537 15,554 9, , , , , Restricted 4, , , , Unrestricted 4, , , , ,024.30

6 FIRST QUARTER LOTTERY APPORTIONMENT Amount - on Amount- on Lottery CHARTER SCHOOLS: Capistrano Connections Academy 1,309 1, , , , , Restricted , , , Unrestricted , , , , Edward B. Cole Academy , , , , Restricted , , , Unrestricted , , , , Community Roots , , , , Restricted , , , Unrestricted , , , , Gates Charter Language School , , , , Restricted , , , Unrestricted , , , , El Rancho Middle School 1,168 1, , , , , Restricted , , , Unrestricted , , , , El Sol Santa Ana Science , , , , Restricted , , , Unrestricted , , , , Journey , , , , Restricted Unrestricted , , , , Nova Academy , , , , Restricted , , Unrestricted , , , Opportunities for Learning , , , , Restricted Unrestricted , , , , Orange County Educational Arts , , , , Restricted Unrestricted , , , , Orange County High School of the Arts 1,552 1,744 1, , , , , Restricted , , , Unrestricted , , , ,867.68

7 FIRST QUARTER LOTTERY APPORTIONMENT Amount - on Amount- on Lottery Oxford Preparatory Academy - South , , , , Restricted , , , Unrestricted , , , , Santiago Middle School (2,346.15) (153.68) (1,934.39) 32, , Restricted (293.11) (153.68) (153.68) - (0.00) Unrestricted (2,053.04) - (1,780.71) 32, ,141.56

8 FIRST QUARTER LOTTERY APPORTIONMENT Amount - on Amount- on Lottery Community Colleges: North Orange County CCD 38,631 33,976 19, (564,853.59) (126,893.87) (672,063.21) 1,146, , Restricted 10, (10,203.88) (126,893.87) (126,893.87) Unrestricted 9, (554,649.71) - (545,169.34) 1,146, , Coast CCD 37,015 35,253 20, (201,483.78) (34,916.96) (215,976.66) 1,189, ,008, Restricted 10, (10,587.39) (34,916.96) (34,916.96) - (0.00) Unrestricted 9, (190,896.39) - (181,059.70) 1,189, ,008, Rancho Santiago CCD 31,254 28,124 16, (404,455.58) (86,986.04) (475,147.78) 948, , Restricted 8, (8,446.37) (86,986.04) (86,986.04) Unrestricted 7, (396,009.21) - (388,161.74) 948, , South Orange County CCD 29,349 28,988 16, (26,255.80) - (9,461.39) 977, , Restricted 8, (3,487.20) - 5, , Unrestricted 8, (22,768.60) - (14,680.04) 977, ,138.45

9 Ltr1-12: First Quarter Lottery - Lottery (CA Dept of Education) Page 1 of 2 1/2/2013 California Department of Education ( Page Generated: 1/2/2013 4:38:44 PM December 31, Dear County Offices of Education Chief Business Officials: FIRST QUARTER LOTTERY APPORTIONMENT The State Controller s Office (SCO) distributed the first quarter lottery apportionment. The total apportioned to county offices of education, school districts, and charter schools is $224,708, or $33.73 ($ ) per unit of average daily attendance () for the unrestricted lottery apportionment. The first quarter payment also includes prior-year adjustments due to the recalculation of and lottery apportionments based on final lottery revenue totals and actual reports. To view a copy of the Master Register that lists the, apportionment, adjustments, and net amount actually paid (Remittance Advice) to each county office, school district, charter school, and community college district on a quarterly and year-to-date basis, visit the SCO s Web site at The Master Register lists the following information: Average Daily Attendance: The is the actual annual reported for the fiscal year times the statewide average excused absence factor of Pursuant to Government Code Section (a)(2) the includes for classes for adults and regional occupational centers and programs that was reported for the fiscal year. This is the basis for the first quarter apportionment. The Master Register lists charter school separately from the chartering agency. Apportioned Amount: The amount apportioned for the first quarter of consists of unrestricted (non-proposition 20) lottery funding only. The SCO will distribute Proposition 20 funding when the total statewide lottery revenue for education has exceeded a specified level (typically not until the third or fourth quarter apportionment). Amount: This amount reflects additional lottery revenue that is available for distribution. Each year, the California State Lottery withholds a portion of its revenues until after the audit of its year-end financial statements. The additional revenue released for totaled $4,715, Of this amount, $0.28 per ($ ) is unrestricted lottery funding and $0.30 per ($ ) is restricted Proposition 20 lottery funding. Amount: The SCO allocates lottery funding based upon prior year annual until the actual annual is available for the current year. Every December, the SCO recalculates lottery funding for the prior two fiscal years according to actual annual (adjusted by the factor of ) and funding rates per, which change along with statewide totals. To compute a local educational agency s (LEA s) adjustment amount: 1. Multiply the LEA s annual (as listed on the fourth quarter master register and adjusted for for adults and regional occupational centers and programs and by ) by the initial rates of $ for the unrestricted lottery apportionment and $ for the Proposition 20 apportionment. This total is the amount apportioned during the fiscal year. 2. Multiply the LEA s annual (adjusted for for adults and regional occupational centers and programs and by ) by the new rates of $ for the unrestricted lottery apportionment and $ for the Proposition 20 apportionment. This total is the amount that the LEA should have received for the fiscal year (prior to any lottery revenue adjustments). 3. The difference between the two calculations is the adjustment amount for the fiscal year. To compute a LEA s adjustment amount: 1. Multiply the LEA s annual as listed on the fourth quarter master register (adjusted for for adults and regional occupational centers and programs and by ) by the initial rates of $ for the unrestricted lottery apportionment and $ for the Proposition 20 apportionment. This total is the amount apportioned for the fiscal year. 2. Multiply the LEA s revised (if no revision, use the same as above) annual (adjusted by ) by the new rates of $ for the unrestricted lottery apportionment and $ for the Proposition 20 apportionment. This total is the amount that the LEA should have received for the fiscal year.

10 Ltr1-12: First Quarter Lottery - Lottery (CA Dept of Education) Page 2 of 2 1/2/ The difference between the two calculations is the adjustment amount for the fiscal year. Balance: This amount represents the balance of any accounts receivable due to the a LEA. Paid Amount: This total reflects the actual amount paid by the SCO, including the first quarter apportionment and any prior year adjustments. Non-Proposition 20: The use of non-proposition 20 lottery funds is unrestricted. However, pursuant to Government Code Section , LEAs must use this lottery funding exclusively for the education of pupils and may not use this revenue for the acquisition of real property, construction of facilities, financing of research, or other non-instructional purposes. Proposition 20: Proposition 20 lottery funding is restricted for the purchase of instructional materials. California Education Code Section defines instructional materials. The Department requests that county superintendents of schools inform LEAs immediately of this apportionment. If you have any questions regarding the lottery apportionment, please contact Stel Cordano, Fiscal Consultant, at or by at scordano@cde.ca.gov. Sincerely, Scott Hannan, Director School Fiscal Services Division SH:ecc Last Reviewed: Monday, December 31,