PROSPECTUS FOR BOOK EXHIBITORS & ADVERTISERS

Transcription

1 PROSPECTUS FOR BOOK EXHIBITORS & ADVERTISERS

2 MESSAGE FROM THE ORGANISER The Asia Research Institute (ARI) and the Faculty of Arts and Social Sciences (FASS) of the National University of Singapore, in conjunction with the Association for Asian Studies (AAS), are pleased to present the inaugural AAS-in- ASIA Conference, Asia in Motion: Heritage and Transformation, to be held on July 2014 in Singapore. This broad theme has attracted panel and roundtable proposals not only from humanists and social scientists but also from law, policy, civil society, journalism, and other professional fields. This event inaugurates a series of such meetings to be held regularly at different locations in Asia. In creating a smaller version of its annual North American conference, the AAS seeks panels with a mix of scholars and reflective practitioners from Asia, the USA and other parts of the world. The Association hopes to spark off new and fruitful areas of collaboration by bringing together Asian specialists based outside of Asia and Asian-based scholars as well as practitioners whose routine expertise is not foregrounded as Asian. As a global hub linking many different parts of the world to Asia, Singapore is ideally placed to launch this enterprise. You will encounter astonishing diversity at every turn in this cosmopolitan city. We welcome you to enjoy it at all levels, from the intellectual to the technological to the culinary. BENEFITS AND OPPORTUNITIES FOR EXHIBITORS AND ADVERTISERS The 2014 AAS-in-Asia Conference offers a platform to reach new audiences, expand coverage and build networks. The event will take place at the National University of Singapore (NUS) UTown, a recently completed expansion of the campus. The exhibit space is conveniently located immediately outside the rooms where the panel sessions will take place, and near refreshment kiosks. The conference program distributed to all registered participants of the conference will contain the program schedule, an outline of panel sessions, a list of activities and other essential information for those attending the conference. It will include an advertising section providing information about books and journals, education opportunities and announcements for students and scholars of Asian Studies. We are planning a circulation of at least 600 hard copies of the program, and will make an electronic version available on the conference website. Advertising in the program will reach a large number of Asianists as well as university administrators, faculty members, librarians, independent researchers, graduate students and members of the public interested in Asian studies. For more information about exhibition and advertising opportunities, or to customize a package for your organization, please contact Valerie Yeo, Conference Secretariat at (65) or valerie.yeo@nus.edu.sg. 2

3 BAG INSERTS RATE & DEADLINE Bag Insert Opportunity Fee SGD 300 Bag Insert Deadline 15 June 2014 REQUIREMENTS Advertisers promotional items will be placed in the conference tote bags, and distributed to all attendees at the registration counter. Bag inserts may be a flyer/advertisement or promotional items (pens, key rings, thumb drives, etc). Inserts will only be accepted from Exhibitors, Sponsors and/or advertisers who purchase at least one full page ad in the program book. Advertisers must supply 600 copies of approved inserts. SUBMISSIONS Those wishing to place inserts in the conference tote bag must send a sample of the insert to Valerie Yeo at valerie.yeo@nus.edu.sg for review and approval. We can accommodate a maximum of 10 inserts, and will make decisions on a first-come, first served basis. Organizations are limited to one insert or item, and acceptance of the proposed insert/item is at the discretion of the organiser. ADVERTISING IN THE PROGRAM RATES Full page SGD mm x 297 mm (8.27 x ) Two full pages SGD 900 Half Page (horizontal only) SGD mm x 148 mm (8.27 x 5.83 ) Submission Deadline 15 May 2014 PRODUCTION REQUIREMENTS All ads in full colour Process colour (CMYK) High quality/resolution in Adobe PDF file ( attachment preferred) No bleeds CANCELLATION Ads may be cancelled through 15 May 2014, subject to payment of a SGD 100 cancellation fee. Cancellations received after 16 May 2014 will be non-refundable. SUBMISSIONS Please artwork to valerie.yeo@nus.edu.sg by 15 May

4 EXHIBITION BOOTHS ELIGIBILITY Display materials must be consistent with teaching and research in the Asian studies disciplines, and with the professional development of scholars, professionals, educators, and students. Booth space may not be reassigned, sublet, or shared without written consent from the organiser. The organiser reserves the right to refuse any application for exhibition or advertisement space that is inconsistent with the teaching, research, professional goals of the AAS, or violates relevant rules and regulations. This policy also applies to displays, product sales, giveaways (including novelties and souvenirs) and governs the behaviour of exhibitors or their employees. Exhibitors are limited to firms, organizations and agencies whose exhibits are in harmony with the intended purpose of this book exhibition. LOCATION OF EXHIBITION The AAS-in-ASIA Book Exhibition will take place at level 2 of CREATE Tower at NUS UTown. RATES 1.5 meter booth (with internet access) SGD meter booth SGD meter booth SGD 1,500 * 3 meter semi-circle booth with 2 tables SGD 1,500 * 7 meter semi-circle booth SGD 2,000 * Please refer to the floor plan shown on page 5. BOOTH PACKAGES Payments include the designated exhibit space, 2 chairs, a waste paper basket and electricity supply. Packages indicated by an asterisk (*) include 2 conference badges and a full page ad in the programme booklet. Additional furniture, fixtures, lighting and signages are not included. SCHEDULE Exhibitor Move-in 16 July 2014 (Wednesday) 2:00 PM 6:00 PM Exhibition Hall Open 17 July 2014 (Thursday) 9:00 AM 6:00 PM 18 July 2014 (Friday) 9:00 AM 6:00 PM 19 July 2014 (Saturday) 9:00 AM 12:00 PM Exhibitor Move-out 19 July 2014 (Saturday) 12:00 PM 3:00 PM CANCELLATIONS Exhibit booth cancellations must be made in writing before 15 May The cancellation fee is SGD 100. Cancellation requests made after 15 May 2014 but before 15 June will be given only a 50% refund of the total booth fee. No refunds will be made after 16 June REGISTRATION & BOOTH STAFFING BADGES Booth purchases (with asterisk *) will receive 2 conference registration badges. Additional registration badges (if needed), should be purchased through the regular online registration portal page at the prevailing rates. Names of all booth personnel must be submitted by 1 July BOOTH ASSIGNMENTS Booths will be assigned based on the time and date the booth application/contract is received. Full payment must accompany booth applications, and booth assignments will only be confirmed after full payment has been received. Be sure to include your booth location preference(s) on the booth application/contract. Booth assignment confirmations will be sent to exhibitors within two (2) weeks of receipt of the application. Exhibitors wishing adjacent assignments must reserve at the same time. 4

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6 EXHIBIT & ADVERTISING APPLICATION FORM PERSONAL PARTICULARS Title Prof A/Prof Dr Mr Mrs Ms Name Please underline family name Designation Institution / Organization Designation Mailing Address Country Contact No. (Office) (Mobile) Address EXHIBITION BOOTHS Please indicate location preference (refer to page 5). 3.8 M BOOTH * 1 ST CHOICE 2 ND CHOICE 3 rd CHOICE 1.5 M BOOTH WITH INTERNET ACCESS SGD 500 Booth 1 (B1) Booth 2 (B2) 1.6 M BOOTH SGD 500 Booth 3 (B3) Booth 6 (B6) Booth 7 (B7) SGD 1,500 Booth 4 (B4) Booth 5 (B5) Booth 8 (B8) 3 M SEMI-CIRCLE BOOTH WITH 2 TABLES * SGD 1,500 Booth 10 (B10) Booth 12 (B12) Booth 14 (B14) 7 M SEMI-CIRCLE BOOTH * SGD 2,000 Booth 9 (B9) Booth 11 (B11) Booth 13 (B13) ADVERTISING FULL PAGE AD 210 mm x 297 mm (8.27 x ) SGD 500 BAG INSERTS BAG INSERTS SGD 300 ADDITIONAL FULL PAGE AD 210 mm x 297 mm (8.27 x ) SGD 400 HALF FULL PAGE AD (HORIZONTAL) 210 mm x 148 mm (8.27 x 5.83 ) SGD 300 * The rate is inclusive of 2 conference badges and a full page ad in the programme booklet. 6

7 PAYMENT OPTIONS CHEQUE / BANKDRAFT To be drawn on a bank in Singapore and to be made payable to events.360 Cheque / Bank Draft No. CREDIT CARD (PAYPAL) Name on Credit Card Credit Card Number Expiry Date INVOICE TO INSTITUTION Person-in-Charge Institutional Name Institutional Address TELEGRAPHIC TRANSFER Please state that the payment is for AAS-in-ASIA and attach a copy of the remittance advice. Name of Bank Remittance Reference No. CANCELLATION POLICY Any cancellation or replacement must be conveyed to the Organiser in writing. Cancellation fees under the terms and conditions of the respective items/dates will apply. The Organiser reserves the right to modify the programme without prior notice. PAYMENT INSTRUCTIONS Payment must be made in Singapore currency. 1. Payment by Cheque/ Bank Draft Cheques/bank drafts must be made payable to events.360 and drawn on a bank in Singapore. Foreign cheques are not accepted. 2. Payment by Telegraphic Transfer Beneficiary s Name events.360 Beneficiary s Account No Beneficiary s Bank DBS Bank Ltd Bank Address 12 Marina Boulevard, DBS Asia Centre, Marina Bay Financial Centre, Tower 3, Singapore Swift Code DBSSSGSG Please state AAS-in-ASIA on remitter details in the Telegraphic Transfer application. Please ensure payment made by Telegraphic Transfer is NETT of all bank charges and commissions. 3. Payment Advice To ensure proper crediting to your account, please mail or fax ( ) your payment advice to: AAS-in-ASIA Conference 2014 c/o events C Montreal Drive, #07-136, Singapore (65) (65) register.events360@gmail.com 7

8 NUS UTown "Asia in Motion: Heritage and Transformation" will be held at NUS's beautiful new UTown campus. An educational hub complete with residential spaces, teaching facilities and study clusters, UTown enriches the NUS experience by creating a lively intellectual, social and cultural environment. UTown offers conference and educational facilities with state-of-the-art technology, as well as food and beverage facilities and social spaces around Town Green and Town Plaza, all within walking distance of the main NUS campus and close to transportation networks to the city centre and attractions. Contact Details For more information about exhibition and advertising opportunities, or to customize a package for your organization, please contact the Conference Secretariat: Valerie Yeo Phone (65) valerie.yeo@nus.edu.sg Asia Research Institute National University of Singapore 469A Tower Block Bukit Timah Road #10-10 Singapore NUS UTOWN Town Plaza, CREATE Tower Level 2, 1 CREATE Way, Singapore