Order Forms THE EXHIBITOR SERVICE. #aoshexpo May 2018 Gallagher Convention Centre, Jhb 9am - 4pm

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1 22-24 May 2018 Gallagher Convention Centre, Jhb 9am - 4pm THE EXHIBITOR SERVICE Order Forms PLEASE RETURN ALL THE INFORMATION BY THE DEADLINES STIPULATED ON THE RELEVANT PAGES. #aoshexpo2018

2 Welcome CONTENTS Basic Instructions 2 Form 1 Summary of Remittance 3 Form 2 Exhibitor Compulsory Indemnity 4 Form 3 Annexure A 5 Form 4 A, B: Contractor Details 6-7 Form 5 Contractors Advice 8 Form 6 Name Badges 9 Form 7 A, B: Electrical Hire Form 8 Electrical Layout 12 Important We have highlighted all the deadlines that are significant for maximum exposure, as we want to ensure that you do not miss out on such an opportunity. PLEASE RETURN ALL THE INFORMATION BY THE DEADLINES STIPULATED ON THE RELEVANT PAGES. Form 9 Fascia Name 13 Form 10 Carpet Hire 14 Form 11 A, B, C, D: Furniture Hire Form 12 Stand Cleaning 19 Form 13 Additional Walling / Storage 20 Form 14 Additional Stand Security 21 Form 15 A, B: Audio Visual Hire Form 16 Freight Forwarding 24 Form 17 Flower & Plant Hire 25 Form 18 Permission To Host A Function 26 Form 19 Stand Shield Hire 27 1

3 Basic Instructions Dear Valued Exhibitor, On this USB you will find all relevant information regarding the exhibition rules and regulations as well as the Service Forms and the Marketing Toolbox & Exhibitor Checklist. Please open the GENERAL MANUAL document for all the rules and regulations regarding A-OSH Expo This forms part of your contract to exhibit so please read it carefully. There are a few compulsory forms that need to be completed by all exhibitors and these can be found in the SERVICE MANUAL. Below please find the Compulsory Forms required from each exhibitor. Please ensure we receive all the required forms by no later than 23 APRIL ALL EXHIBITORS COMPULSORY FORMS PACKAGE / SHELL SCHEME EXHIBITORS COMPULSORY FORMS SPACE ONLY EXHIBITORS COMPULSORY FORMS Form 1 Form 9 Form 1 Form 2 Form 10 Form 4 Form 3 Form 5 Form 8 Form 7 All service forms need to be returned to jackyt@specialised.com timeously to ensure a hassle free exhibition experience. Tap into our marketing and promotional campaign, as well as secure free PR for your company all the information you need can be found on the Marketing Toolkit. P.S. Don t forget to submit your company information for your free listing in the official show catalogue. Regards The A-OSH Expo Team 2

4 SUMMARY OF REMITTANCE Form 1 PLEASE COMPLETE THE APPLICABLE SERVICE FORMS AND RETURN THEM ON OR BEFORE 23 APRIL 2018 TO ENSURE A HASSLE FREE EXHIBITION EXPERIENCE Important COMPULSORY FORMS TO COMPLETE AND RETURN TO SPECIALISED EXHIBITIONS Space Only Stand Form 2, 3, 4, 5, 7, 8 Package Stand Form 2, 3, 8, 9, 10 FORM 7 Electrical Hire R / $ FORM 10 Carpet Hire R / $ FORM 11a-d Furniture Hire R / $ FORM 12 Stand Cleaning R / $ FORM 13 Additional Walling R / $ FORM 14a, b Additional Stand Security R / $ FORM 15a, b Audio Visual Hire R / $ FORM 18 Flower & Plant Hire R / $ Totals from the attached service forms R / $ Banking Details: Nedbank, Siemert Road Account Name: Specialised Exhibitions (PTY) LTD Account Number: Branch Code: BILLING DETAILS (if not the exhibiting company) Company Name: Contact Person: Tel Number: VAT Number: Postal Address: Credit Card Payment: ZAR / US $ Card Holders Name: Credit Card Number: Expiry Date: CVV Number: Card Type: Visa Master Card Diners Amex Signature: 3

5 COMPULSORY INDEMNITY FORM Form 2 Important WITHOUT RECEIPT OF THIS FORM, SPECIALISED EXHIBITIONS (PTY) LTD RESERVE THE RIGHT TO WITHHOLD ACCESS TO THE STAND THIS FORM IS TO BE COMPLETED BY THE EXHIBITING COMPANY ONLY HEALTH AND SAFETY EXHIBITORS AGREEMENT (In terms of Section 37 (2) of the Occupational Health and Safety Act 85 of 1993 as amended) Written agreement between Specialised Exhibitions (Employer) and (Exhibiting Company) Reg. No as envisaged by Section 37 (2) of the Occupational Health and Safety Act 85 of 1993 as amended (as recorded in the annexure A as printed on the reverse). I, representing ( Exhibiting Company) do hereby acknowledge that I / the Mandatory am / is an employer in my / its own right with duties as prescribed in the Occupational Health and Safety Act No. 85 of 1993 as amended, and agree to ensure that all work will be performed, or machinery and plant used, in accordance with the said Act. I / We furthermore agree to comply with the requirements of Specialised Exhibitions (the Employer) as contained in the documents attached hereto or as notified to me / us from time to time in writing by the Employer, and to liaise with the Employer (or his representative) should I / we, for whatsoever reason, be unable to perform in terms of this agreement. I, in my capacity as the owner / member / manager or hereby appoint premises of Specialised Exhibitions. as my representative and responsible person to supervise all work on the I / We hereby indemnify the Employer against any liability, loss or proceedings whatsoever, whether arising in common law or by statute, consequent on personal injuries or the death of any person whomever (including claims by my / our employees and their dependants) or consequent on loss of or damage to any movable or immovable property arising out of or caused by or in connection with the execution by me / us of all or any work as envisaged in terms hereof. Signed this day of 20 at (Venue) Signed on behalf of Specialised Exhibitions (Employer) Signed on behalf of See Annexure A Overleaf (Exhibiting Company) 4

6 ANNEXURE A Form 3 Important WITHOUT RECEIPT OF THIS FORM, SPECIALISED EXHIBITIONS (PTY) LTD RESERVE THE RIGHT TO WITHHOLD ACCESS TO THE STAND THIS FORM IS TO BE COMPLETED BY THE EXHIBITING COMPANY ONLY TERMS AND CONDITIONS 1. All requirements of Occupational Health and Safety Act 85 of 1993 and Regulations (as amended) shall be adhered to. 2. Any other statutory requirements pertaining to the area of exhibition shall also be adhered to. 3. Section 37 - Acts or omissions by employees or mandatories. Subsection B (2) states that the employer shall be liable for any acts or omissions by any of his / their / its employees and / or mandatories, except if the parties have agreed in writing to the arrangements and procedures between them to ensure compliance by the mandatory with the provisions of this Act. 4. Where any activity during build-up and / or break-down periods, is of such nature that it could cause injury to anyone, or damage to the environment, all reasonable practicable preventative measures shall be implemented to ensure health and safety and / or impact upon the environment. 5. No dumping of any hazardous chemical substances is permitted into any drains and / or waste bins. Same shall be disposed of in terms of the Hazardous Chemical Substances Regulations of the Occupational Health and Safety Act 85 of 1993 as amended. 6. Should any chemicals, gasses and / or substance be required to be used during build-up, or break-down and / or show periods then all relevant material safety data sheets are required prior to use. 7. Neither the Organiser nor the venue or any of its directors or agents, will be liable to the client for personal injury to, or the death of any person, or loss, or damage to any property of whatever nature, on the property or at the venue, however arising or caused. The exhibitor indemnifies the Organiser, the venue and its directors, employees or agents against any claim of whatever nature, which may be against any of them arising out of any of the aforementioned, except where the same was due to gross negligence by the Organiser or the venue. 8. Specialised Exhibitions will not be held liable for any load shedding implemented by Eskom and / or City Power during the event A-OSH Expo 2018 at Gallagher Convention Centre. Gallagher Convention Centre is equipped with a generator that will only supply enough power for emergency lighting and low voltage plugs. You are encouraged not to run your machinery during this time. We will try our best to provide you the latest information should load shedding be implemented. Signed this day of 20 at (Venue) Signed on behalf of Specialised Exhibitions (Employer) Signed on behalf of (Exhibiting Company) 5

7 CONTRACTOR DETAILS FORM Form 4a Important PLEASE PASS THIS FORM ON TO THE PERSON OR COMPANY CONTRACTED TO BUILD YOUR STAND Contractors undertaking construction or display on behalf of exhibitors must complete this form and return it to the Organisers, together with detailed plans of custom-built stands, by no later than the 23 April Company Name: Contractor Person: Cellular Number: Address: Authorised Signature: Name: Date: Contractors will need to provide a full and completed safety file before any construction may begin. BUILD-UP DATE SPACE ONLY EXHIBITORS PACKAGE EXHIBITORS 19 May (Sat) 14h00-00h00 NO ACCESS 20 May (Sun) 07h00-00h00 07h00-00h00 21 May (Mon) 07h00-22h00 07h00-22h00 SHOW DATES DATE EXHIBITOR ACCESS VISITOR ACCESS 22 May - 23 May (Tues - Wed) 07h00-18h00 09h00-16h00 24 May (Thurs) 07h00-18h00 09h00-16h00 BREAKDOWN DATE EXHIBITOR ACCESS CONTRACTOR / STAND BUILDER ACCESS 24 May (Thur) 16h30-22h00 18h00-22h00 25 May (Fri) 07h00-13h00 07h00-13h00 Please contact Sipho Mphuthi with your safety file - sipho@lodgevents.co.za COMPULSORY FORM - SPACE ONLY / STAND BUILDERS 6

8 CONTRACTOR DETAILS FORM Form 4b SAFETY FILE REQUIREMENTS: Upon arrival for build-up please ensure that the following is in place: Public liability Letter of good standing Workers name & ID number Technical drawings signed off by EMS (if applicable) Under no circumstances will defaulters be allowed to commence build-up if the above is not in order. We agree to abide by the company s standard terms and conditions of contract, with specific reference to: 1. Use of official contractors. 2. Stand constructions must be completed by 14h00 on 21 May 2018, at this time stand builders are to hand over completed stand to Exhibitor. Stand dressing to be completed by 20h00, 21 May The Organisers reserve the right to impose a penalty of R500 per hour thereafter. 3. The complete removal of all waste and display material upon completion of build-up and break-down. The Hall must be cleared by 13h00 on 25 May Any costs incurred by the Organiser for the removal or storage of material will be invoiced to the Exhibitor. 4. Stands that have not been broken down by 13h00 with attract an immediate R 5 000,00 fine. 5. Fire prevention regulations. 6. Certificate of Compliance and / or Fire Retardation Certificate submitted to the Safety Officer. 7. Damages made to any part of the exhibition venue will be charged back to the contractor / exhibitor. Important ANY COSTS INCURRED BY THE ORGANISER FOR THE REMOVAL OR STORAGE OF MATERIAL WILL BE INVOICED TO THE EXHIBITOR COMPULSORY FORM - SPACE ONLY / STAND BUILDERS 7

9 CONTRACTOR ADVICE FORM Form 5 Important PLEASE PASS THIS FORM ON TO THE PERSON OR COMPANY CONTRACTED TO BUILD YOUR STAND Please pay special attention: Please request a copy of the General & Logistics Manual from your exhibitor to ensure all rules and regulations are followed as they do form part of the contract between the Exhibitor and Specialised Exhibitions. 1. Should an exhibitor / contractor exceed 2,5m in height the exhibitor / contractor shall be responsible for both sides of the dividing wall. This must be of a solid construction, suitably finished and decorated on the reverse side in a colour acceptable to the adjoining exhibitor, but carrying neither titles, devices, advertising matter nor exhibits on the elevation overlooking the adjoining stand / s. Failure to comply with this regulation may result in the Organiser completing the work at the expense and risk of the exhibition at fault. This will also apply to an exhibitor failing to erect partitioning between its own and the adjacent stand as well as to any exhibitor erecting a common partition of less that the height specified, except by mutual agreement. 2. No part of any stand or exhibit, including fascia s, signs, corner posts or fittings, shall project into or overhang any aisle or obscure any fire or exit signs. 3. The freedom of all aisles is essential for the build-up and dismantling of the exhibition. No one may erect or place any scaffolding, trestles, cranes, hoists or other equipment or material which will impede, delay or stop work on any other site or in the aisles. It is also the responsibility of the exhibitor and its agents and employees to keep aisles clear (so far as is reasonably possible) of materials, packing cases, rubbish and equipment. 4. Fire alarms, hydrants, extinguishers, exit signs etc., must not be masked or obstructed. 5. Please ensure all orders and payments reach us by no later than 4 May The officially appointed electrical contractor shall have the right to enter any stand and examine the electric wiring, lighting, motors and accessories. All electrical contractors working on the exhibition stands shall supply the safety officer with a Certificate of Compliance. RIPCORD IS NOT ALLOWED IN ANY CIRCUMSTANCES WHATSOEVER. The Organiser reserves the right to refuse the connection of any stand not complying with application regulations and to limit the supply to any consumer. 7. No machining or cutting will be allowed in the Hall. 8. Every custom build stand is required to have the technical drawings signed off by the City of Johannesburg EMS Department should it be deemed necessary by the safety officer. All technical drawings and the approval letter from a structural engineer needs to be sent to Sipho Mphuthi at sipho@lodgevents.co.za or Plans need to be received by no later than 16 April Specialised Exhibitions will not be held liable for any load shedding implemented by Eskom and / or City Power during the event A-OSH Expo 2018 at Gallagher Convention Centre. Gallagher Convention Centre is equipped with a generator that will only supply enough power for emergency lighting and low voltage plugs. You are encouraged not to run your machinery during this time. We will try our best to provide you the latest information should load shedding be implemented. Signed this day of 20 at (venue) Signed on behalf of Specialised Exhibitions Signed on behalf of (Employer) (Stand Builder / Contractor) 8

10 NAME BADGES Form 6 There is an automated name badge system where exhibitors will be required to submit staff name badges online. These links have been added to your company profile on the exhibitor zone. When you are completing your badges online, please ensure the spelling of each name is correct and that the staff you are ordering for will be working at the exhibition. You will be required to complete your list of badges by no later than the 1 May Please be aware that this deadline cannot be extended and the online links will be made redundant after this day. Should you fail to complete your online submission by 1 May 2018, you will only be able to submit your required badges to the Organisers Office during build up which will create delays. Should you need to make amendments on an already submitted name badge, you will be able to make changes up until the 1 May 2018 using the online system. Should you require your exhibitor zone username and password, please contact at natashah@specialised.com. Exhibitors must collect their badges from the Organisers Office from 08h00 on Sunday 20 May 2018 until Monday 21 May 2018 at 18h00. Exhibitor badges are to be ordered only for exhibitor staff and not for friends and visitors. Exhibitors who will be making use of their own corporate badges must still display the exhibitor badge to gain access into the hall. These name badges are further used as a parking pass into the exhibitor parking that is accessible via Gallagher Drive. Specialised Exhibitions and Gallagher Convention Centre will not be able to re-imburse for paid parking of exhibitors who fail to produce their exhibitor badge to the parking attendants. Should you have any queries regarding this online name badge system, please contact Jacky Talling at jackyt@specialsied.com or Exhibitor Name Badges are allocated dependant on your stand size. Up to 9m² 6 Badges 25 m² 60 m² 20 Badges 10 m² 24 m² 12 Badges 60 m² + 25 Badges 9

11 ELECTRICAL HIRE Form 7a Space Only Exhibitors: Electrical and lighting services are not included in the stand rental and any electrical requirements can be ordered on the application form below. Electricity will only be connected once all invoices have been paid. It is compulsory for all Space Only Exhibitors to order a distribution board to receive power to the stand. The cost of distribution boards includes installation, un-metered charges and standby maintenance. Only the Official Contractor may connect a distribution board to the power source in the ducts. Shell Scheme Exhibitors should only order extras with this Form. Power / electricity is supplied on a 24 hour basis should you have ordered your own distribution board. CODE DESCRIPTION COST QTY TOTAL DISTRIBUTION BOARDS / CONNECTIONS SAEBS1 30 Amp Single Phase D.B with 1 Plug R / US $ R / $ SAEBS2 30 Amp Three Phase D.B R / US $ R / $ SAEBS3 60 Amp Three Phase D.B R / US $ R / $ SAEBS4 125 Amp Three Phase D.B R / US $ R / $ SAEBS5 160 Amp Three Phase D.B R / US $ R / $ SAEBS6 200 Amp Three Phase D.B R / US $ R / $ SAEBS7 300 Amp Three Phase D.B R / US $ R / $ SAEBS17 Plug Point R / US $ R / $ SAEBS18 Light Fitting Connection Only R / US $ R / $ SAEBS19 Single Phase Connection (Up to 30 amps) R / US $ R / $ SAEBS20 Three Phase Connection (Up to 30 amps ) R / US $ R / $ SAEBS21 Three Phase Connection (Up to amps ) R / US $ R / $ SAEBS22 Certificate of Compliance R / US $ R / $ FLOOD LIGHTS SAE Watt Halogen flood light R / US $ R / $ SAE Watt Metal Halide flood light R / US $ R / $ SAE Watt Metal Halide flood light R / US $ R / $ SAE18 2 x 36 Watt Energy Saver flood light R / US $ R / $ SAE Watt Metal Halide Recessed R / US $ R / $ SAE Watt Metal Halide R / US $ R / $ FLUORESCENTS SAE21 Double Tube Fluorescent lighting 0.6 R / US $ R / $ SAE22 Double Tube Fluorescent lighting 0.9 R / US $ R / $ SAE23 Double Tube Fluorescent lighting 1.2 R / US $ R / $ 10

12 ELECTRICAL HIRE Form 7b CODE DESCRIPTION COST QTY TOTAL FLUORESCENTS CONTINUED SAE24 Double Tube Fluorescent lighting 1.5 R / US $ R / $ SAE Watt (black / silver) par can R / US $ R / $ HANGING LIGHTS SAE32 Pendant light R / US $ R / $ SAE33 Wrought Iron Chandelier R / US $ R / $ SAE35 Emergency Exit Light R / US $ R / $ SPOT LIGHTS SAE1 50 Watt Spot on Arm R / US $ R / $ SAE2 50 Watt Spot on Arm Maxima R / US $ R / $ SAE3 150 Halogen Spot on Arm R / US $ R / $ SAE7 50 Watt Track Spot R / US $ R / $ SAE8 100 Watt Track Spotlight Open R / US $ R / $ SAE9 100 Watt Track Spotlight Turbo R / US $ R / $ SAE Watt Spot R / US $ R / $ SAE27 50 Watt birdie par can R / US $ R / $ SAE Watt short par can R / US $ R / $ DOWN LIGHTS SAE11 50 Watt Downlighter R / US $ R / $ SAE12 50 Watt Tilt Downlighter R / US $ R / $ SAE13 Plug Point R / US $ R / $ FANS SAE36 PVC Standing Fan R / US $ R / $ SAE37 Industrial fan R / US $ R / $ SAE38 Recessed Extract Fan R / US $ R / $ SAE Watt Up Lighter R / US $ R / $ Sub Total R / $ VAT 15% R / $ TOTAL R / $ 11

13 ELECTRICAL LAYOUT Form 8 ELECTRICAL USAGE / CONSUMPTION EQUIPMENT TO BE USED ON THE STAND KILOWATT RATING AMPERAGE It is important that the electrical contractors appointed to the event know which appliances will be utilised at the event since they need to plan electrical distribution within the constraints of the venue. Kindly list the electrical equipment you will be using on your stand, plus the power they draw. Should information given not be correct, the Organisers reserve the right to insist on extra electricity being ordered if available or alternatively prohibit the use of extra items. Use the below block to indicate as accurately as possible the desired location of the items you are ordering. Use codes on Form 7 for easy identification of items. Should you require more space for a detailed design, please attach a second page with your technical layout. BACK WALL OF STAND Important SIDE SIDE SHOULD THIS FORM NOT BE RETURNED, THE ELECTRICIAN WILL USE HIS DISCRETION TO POSITION ELECTRICS. IN THE EVENT THAT ELECTRICS NEED TO BE MOVED ON-SITE, THERE WILL BE AN ADDITIONAL CHARGE TO THE EXHIBITOR. Please tick if you are having a raised floor on your stand. FRONT In the event that you are, please ensure that the design incorporates a trap door essential to re-set earth leakages located in the ducts. 12

14 FASCIA NAME Form 9 Failing to submit this form by 23 April 2018 will result in the name on your contract being used. Names should be as short as possible for easy identification by visitors and (Pty) Ltd etc. should not be included. No logos or special colours are permitted. Maximum 35 letters the stand number will automatically be included The fascia name is printed in HELVETICA medium font 75 mm (h) The fascia consists of a 4mm laminated panel which is 300 mm deep. The clear height under the fascia is 2000 mm. PLEASE INDICATE THE NAME TO APPEAR ON THE FASCIA BOARD: (INDICATE YOUR UPPER AND LOWER CASE CLEARLY. YOUR FASCIA NAME WILL BE PRINTED AS BELOW) Important ANY ON SITE CHANGES TO FASCIA NAMES WILL BE CHARGED FOR. 13

15 CARPET HIRE Form 10 If you have a shell-package stand you still need to remit this form with your carpet colour selection. There is obviously no-cost associated to this as your carpets are included in the package price. Damaged or missing carpet tiles will be charged for at R400,00 (ex VAT) per tile. Any colour changes on-site will incur a R40,00 (ex VAT) charge per square. CODE DESCRIPTION 1st CHOICE 2nd CHOICE CHEQUERED PATTERN 1st CHOICE 2nd CHOICE SAC01 SAC02 SAC03 SAC05 SAC06 SAC08 SAC09 SAC10 SAC11 SAC12 SAC13 SAC14 SAC15 SAC16 SAC17 SAC18 SAC24 SAC25 Brown Irish Coffee Olive Dark Red Gold Forrest Green Kingfisher Charcoal Grey Royal Blue Red Black Dark Green Amber Dark Brown Beige Light Blue Violet Should you have a space only stand and require carpeting, please indicate below We require m² R64.00 / US $ 7.00 per m² per square meter (excl VAT) R64.00 / US $ 7.00 per m² R / $ Sub Total R / $ VAT 15% R / $ Please refer to the brochure for colour pictures of the range. TOTAL R / $ CARPETS NOT REQUIRED: Should you not wish to have carpets on your stand, please indicate below. CARPETS TO BE REMOVED 14

16 FURNITURE HIRE Form 11a 1. All hired items must be treated with care. 2. All hired items are payable before delivery. 3. Damaged items will be charged to the exhibitor. 4. All items hired are the responsibility of the exhibitor until collected by the contractor. 5. The cost of each item is for the duration of the exhibition. 6. Pictures of the below items are available for download in the Exhibitor Zone. CODE DESCRIPTION DIMENSIONS COST QTY TOTAL COUCHES SAH53 Tub Chair 720mm (h) 550mm (l) 700mm (d) Black R / US $ R / $ SAH54a Layla Chair Red R / US $ R / $ SAH54c Layla Chair Blue R / US $ R / $ SAH54d Layla Chair White R / US $ R / $ SAH61a Nikky Single Seat Couch White leather R / US $ R / $ SAH61b Nikky Single Seat Couch Black-Suede R / US $ R / $ SAH61c Nikky Single Seat Couch Brown R / US $ R / $ SAH62a Nikky Double Seat Couch White Leather R / US $ R / $ SAH62b Nikky Double Seat Couch Black -Suede R / US $ R / $ SAH62c Nikky Double Seat Couch Brown R / US $ R / $ COCKTAIL CHAIRS SAH11a Frog Barstool Light green R / US $ R / $ SAH11b Frog Barstool Red R / US $ R / $ SAH11c Frog Barstool Orange R / US $ R / $ SAH11d Frog Barstool Black R / US $ R / $ SAH11e Frog Barstool Ivory R / US $ R / $ SAH20 Square & Chrome Barstool White and Chrome R / US $ R / $ SAH20a Asteroid Barstool Ivory R / US $ R / $ SAH21 Waterfall Barstool White Leather and Chrome R / US $ R / $ SAH27 Aluminium Barstool Silver R / US $ R / $ SAH29 Divo Barstool White R / US $ R / $ SAH30 Komora Barstool Black Leather and Chrome R / US $ R / $ SAH32 Gelati Barstool White & Red R / US $ R / $ SAH33 Gelati Barstool White & Brown R / US $ R / $ 15

17 FURNITURE HIRE Form 11b CODE DESCRIPTION DIMENSIONS COST QTY TOTAL BROCHURE STANDS SAH68 Zig Zag Brochure holder Black R / US $ R / $ SAH68b Smart Brochure holder Silver and Perspex R / US $ R / $ COCKTAIL TABLES SAH34 Chrome Bistro Table Silver R / US $ R / $ SAH34a White Round Top Bistro Table White R / US $ R / $ SAH34b White Square Top Bistro Table White R / US $ R / $ SAH35 Beechwood Bistro Table Beech Wood R / US $ R / $ TABLES SAH40 Beechwood Café Table H746mm (h) 800mm (d) R / US $ R / $ SAH41 Chrome Café Table 715 mm (h) 600mm (d) R / US $ R / $ SAH42a Round Table On Milan Base 750mm (h) 900mm (d) R / US $ R / $ SAH42b Square Table On Milan Base 750mm (h) 800mm (w) 900mm (d) R / US $ R / $ SAH43a Square Table 4 Seat 750mm (h) 800mm (w) 900mm (d) R / US $ R / $ SAH43b Rectangular Table 6 Seat 720mm (h) 1605mm (w) 805mm (d) R / US $ R / $ SAH43c Rectangular Table 10 Seat 720mm (h) 2400mm (w) 900mm (d) R / US $ R / $ SAH44 Round Wooden Folding Table 720mm (h) 1045mm (d) R / US $ R / $ SAH46b Chrome & Glass coffee table Executive R / US $ R / $ SAH46c Coffee Table White or Black R / US $ R / $ SAH47 Chrome and Glass Side Table Executive R / US $ R / $ SAH115 Trestle Table R / US $ R / $ SAH125 Conference Table R / US $ R / $ CHAIRS SAH01b Carlton Office Chair Black R / US $ R / $ SAH02 Komora Chair Black Leather Chrome R / US $ R / $ SAH02a Komora Chair White Leather Chrome R / US $ R / $ SAH03 Milano Chair White R / US $ R / $ SAH07 Ballissima Chair White R / US $ R / $ SAH10 Deli Chair White R / US $ R / $ 16

18 FURNITURE HIRE Form 11c CODE DESCRIPTION DIMENSIONS COST QTY TOTAL CHAIR CONTINUED SAH12 Aluminium Chair Silver R / US $ R / $ SAH13 Kalahari Chair Green / Beige R / US $ R / $ SAH15 Executive Chair Black Leather R / US $ R / $ SAH18 Zebrano Ring Chair Wood Grain R / US $ R / $ SAH106 Plastic Chair White R / 5.00 US $ R / $ SAH133 Stella Café Chair White R / US $ R / $ SHELVES SAH107a Flat Shelves R / US $ R / $ SAH123 Shelving Bracket (No Visual) R / US $ R / $ SAH107b Sloping Shelves R / US $ R / $ SAH92 Standing Shelf 150mm (h) 1040mm (w) 540mm (d) R / US $ R / $ EXTRAS SAH69 Coat Rack 1700mm (h) R / US $ R / $ SAH71 Clothing Rail R / US $ R / $ SAH72b Belt Rack Stanchions Red & Black mm (h) R / US $ R / $ SAH73 Water Cooler With 20L Water 1490mm (h) 340mm (w) 300mm (d) R / US $ R / $ SAH74 Hexagonal Display Plinth 310mm (h) 252mm Across the top R / US $ R / $ SAH75 Pedestal Display Plinth 500mm (h) 500mm (w) 500mm (d) R / US $ R / $ SAH76 Vertical Plinth R / US $ R / $ SAH77 Waste Paper Bin - Small 290mm (h) 290mm (d) R / 6.00 US $ R / $ SAH78 Large Waste Bin 760mm(h) 400mm (d) R / US $ R / $ SAH80 SAH81 Perforated Stainless Steel Ashtray & Waste Paper Bin Perforated Stainless Steel Waste Paper Bin 600mm (h) 252mm (d) R / US $ R / $ 300mm (h) 252mm (d) R / US $ R / $ SAH93 Desk 2 Drawer 750mm (h) 1600mm (w) 750mm (d) R / US $ R / $ SAH94a Ottoman Black R / US $ R / $ SAH94b Ottoman White R / US $ R / $ 17

19 FURNITURE HIRE Form 11d CODE DESCRIPTION DIMENSIONS COST QTY TOTAL EXTRAS CONTINUED SAH94c Ottoman Red R / US $ R / $ SAH101 Beer Bench &Table Wood Grain R / US $ R / $ SAH117 Purified Water (20Lt) (No Visual) R / US $ R / $ SAH121 Locker Unit - Grey / Beige 1800mm (h) 305mm (w) 450mm (d) R / US $ R / $ SAH127 Umbrella Green, Grey, Ivory, Red R / US $ R / $ SA1046A Stacker Padded Chair - Black R 320 / 32 US $ R / $ CUPBOARDS / SHOWCASES SAH84 Newline Cupboard 900mm (h) 1010mm (w) 500mm (d) R / US $ R / $ SAH85 Octanorm Cupboard 900mm (h) 1010mm (w) 500mm (d) R / US $ R / $ SAH86 Newline Glass Top Counter 900mm (h) 1030mm (w) 530mm (d) R / US $ R / $ SAH87 Octonorm Glass Top Counter 900mm (h) 1010mm (w) 500mm (d) R / US $ R / $ SAH88 Newline Showcase Large 1980mm (h) 1030mm (w) 500mm (d) R / US $ R / $ SAH89 Octanorm Showcase Large 2000mm (h) 1030mm (w) 530mm (d) R / US $ R / $ SAH90 Newline Showcase Small 1980mm (h) 500mm (w) 500mm (d) R / US $ R / $ SAH91 Octanorm Showcase Small 2000mm (h) 530mm (w) 530mm (d) R / US $ R / $ COUNTERS SAH63 Maxima Curved Bar Counter 1000mm (w) x 500mm (d) x 760mm (h) R / US $ R / $ SAH64 Octanorm Bar Counter 270mm(d) x 620mm(h) R / US $ R / $ SAH103 Folding Counter R / US $ R / $ Sub Total R / $ VAT 15% R / $ TOTAL R / $ 18

20 STAND CLEANING Form 12 The Organisers have appointed an official cleaning contractor. The stand cleaning service will consist of vacuuming the carpeted floor area and emptying of Dustbins. This will only take place once the exhibition is closed to the public or before it is open to the public. Shell scheme exhibitors will receive daily cleaning which is part of the service package. Important ALL STANDS AND AISLES WILL RECEIVE A PRE-CLEAN ON THE AFTERNOON OF 21 MAY 2018, WHERE AFTER ONLY THOSE STANDS THAT HAVE BOOKED CLEANING WILL CONTINUE TO RECEIVE THE SERVICE. CLEANERS WILL NOT DUST EXHIBITS, THEY WILL ONLY VACUUM. CODE DESCRIPTION UNIT COST QTY TOTAL SACLEAN A-OSH Expo Cleaning Per m² R / 7.00 US $ m² R / $ Sub Total R / $ VAT 15% R / $ TOTAL R / $ 19

21 ADDITIONAL WALLING / STORAGE Form 13 Should you need to order walling in excess of 3 linear meters, additional support will be required. Please contact Jacky Talling at jackyt@specialised.com or for assistance Please supply a sketch of your required additional items labelled as per this forms codes. CODE DESCRIPTION DIMENSIONS UNIT COST QTY TOTAL SASHELL Shell Scheme Upgrade (Walling, Fascia, Flourescent Lighting, Plug Point, Carpets, Cleaning) R / US $ R / $ SAFAS Fascia names - Standard R / US $ R / $ SASHFA Shell Scheme with fascia R / US $ R / $ SAWALL Additional Walling R / US $ R / $ SADOOR Lockable Door in Octanorm Frame R / US $ R / $ SACHIP Chipboard Panel R / US $ R / $ SAPEG Pegboard incl 20 Pegs R / US $ R / $ Sub Total R / $ VAT 15% R / $ TOTAL R / $ BACK WALL OF STAND SIDE SIDE FRONT 20

22 ADDITIONAL STAND SECURITY Form 14 Additional stand security is provided by Lodge Events, the officially appointed security contractor for the exhibition. Please note that the use of any other security company at the exhibition is prohibited. There will be roaming security through out the halls during build up and show days. No security will be dedicated to your stand unless ordered below. There are two shifts per 24 hours and one may order for either one or both shifts. The night shift will run until half an hour before the show opens in the morning. CODE SHIFT COST PER SHIFT NO. OF SHIFTS TOTAL SADS19 Day shift - Sat 19 May R / US $ R / $ SANS19 Night shift - Sat 19 May R / US $ R / $ SADS20 Day Shift - Sun 20 May R / US $ R / $ SANS20 Night Shift - Sun 20 May R / US $ R / $ SADS21 Day Shift - Mon 21 May R / US $ R / $ SANS21 Night Shift - Mon 21 May R / US $ R / $ SADS22 Day Shift - Tue 22 May R / US $ R / $ SANS22 Night Shift - Tue 22 May R / US $ R / $ SADS23 Day Shift - Wed 23 May R / US $ R / $ SANS23 Night Shift - Wed 23 May R / US $ R / $ SADS24 Day Shift - Thurs 24 May R / US $ R / $ SANS24 Night Shift - Thurs 24 May R / US $ R / $ SADS25 Day shift - Fri 25 May R / US $ R / $ Sub Total R / $ VAT 15% R / $ TOTAL R / $ 21

23 AUDIO VISUAL HIRE Form 15a Pricing includes delivery, installation and break down of hired items. Pricing includes insurance but excludes excess (15% of replacement value). The exhibitor is liable for the full purchase price of goods in the event of negligence or misuse. Insurance is not included for peripheral units such as DVD players, laptops, microphones etc. and the exhibitor will be liable for the full replacement cost of the items in the event of loss, theft or damage. Should you require a wall mounted screen, please order a chipboard panel from Form 13. CODE DESCRIPTION DIMENSIONS COST QTY TOTAL HD READY LCD MONITORS (WITH BUILT-IN SPEAKERS) SASC01 19" UXGA PC 463mm(l) x 410mm(h) x 45mm(d) R / US $ R / $ SASC02 32" 1366 x 768 HD Ready 733mm(l) x 434mm(h) x 89mm(d) R / US $ R / $ SASC03 40" 1920 x 1080 Full HD Ready 902mm(l) x 523mm(h) x 86mm(d) R / US $ R / $ FULL HD LCD MONITORS (WITH DETACHABLE SPEAKERS) SASC04 50 "1920 x 1080 Full HD 1119mm(l) x 648mm(h) x 80mm(d) R / US $ R / $ SASC05 65" 1920 x 1080 Full HD 1572mm(l) x 923mm(h) x 126mm(d) R / US $ R / $ SASC06 80" 1920 x 1080 Full HD 1867mm(l) x 1114mm(h) x 190mm(d) R / US $ R / $ SASC07 84" 1920 x 1080 Full HD 1917mm(l) x 1103mm(h) x 95mm(d) R / US $ R / $ ACCESSORIES SASC11 DVD Player Auto Repeat R / US $ R / $ SASC13 Technician On site Cost per Day R / US $ R / $ SASC14 Technician Standby Cost per Day R / US $ R / $ SEAMLESS PLASMA VIDEO WALLS - 3MM GAP BETWEEN PANELS SASC15 2 x 2 - XGA 1852 x 1046mm R / US $ R / $ SASC16 3 x 3 - XGA 2778 x 1569mm R / US $ R / $ SASC17 4 x 4 - XGA 3704 x 2092mm R / US $ R / $ DATA VIDEO PROJECTORS & SCREENS SASC ANSI - XGA Sharp DLP R / US $ R / $ SASC ANSI - XGA Sharp DLP R / US $ R / $ SASC ANSI - XGA Sharp DLP R / US $ R / $ SASC21 6 x 8 Fast fold x 1800mm Front & Rear projection R / US $ R / $ SASC22 9 x 12 Fast fold x 2700mm Front & Rear projection R / US $ R / $ SASC23 Tripod 2m x 1500mm Front projection R / US $ R / $ 22

24 AUDIO VISUAL HIRE Form 15b CODE DESCRIPTION DIMENSIONS COST QTY TOTAL SOUND EQUIPMENT SASC24 PA - Up to 20 people Technician required R / US $ R / $ SASC27 Mic 1 - Wireless mic Handheld Mic R / US $ R / $ SASC28 Mic 2 - Wireless mic Lapel Mic R / US $ R / $ SASC29 Mic 3 - Wireless mic Headset Mic R / US $ R / $ TOUCH PANELS SASC30 7" Tablet R / US $ R / $ SASC31 10" Tablet R / US $ R / $ SASC32 21" Tablet R / US $ R / $ SASC33 42" LCD Monitor - Touch Screen R / US $ R / $ Sub Total R / $ VAT 15% R / $ TOTAL R / $ 23

25 FREIGHT FORWARDING Form 16 Specialised Exhibitions have appointed Larouxnelle Logistics & Consulting as the official transportation and exhibit handling contractor for this event. They will co-ordinate the movement of local and / or International Exhibits from their various points of origin throughout South African seaports, and International Airports to the exhibition stands. GOODS FOR THE VENUE SHOULD BE CONSIGNED TO: Domestic Shipments Gallagher Convention Centre C / O Larouxnelle Logistics & Consulting 19 Richards Drive Midrand Johannesburg Do not consign freight to Specialised Exhibitions as they are not able to clear your freight. You must consign your freight to Larouxnelle Logistics & Consulting so they can clear on your behalf. LAROUXNELLE LOGISTICS & CONSULTING OFFER THE FOLLOWING SERVICES: For this exhibition, a porter service is offered for hand carry items, from the loading bays on to the stand and subsequent return, during build-up and breakdown days. Where a forklift or other mechanical lifting equipment is required to handle exhibits, a lifting fee will be charged, and must be ordered before the event. We strongly recommend that you co-ordinate the delivery of your exhibits to the venue with Larouxnelle Logistics & Consulting in order to secure a delivery time slot and to ensure that they have adequate equipment on site to accommodate your lifting requirements. Please Contact: Jerome Jacobs Larouxnelle Logistics & Consulting Tel: jerome@larouxnelle.co.za YES - we would like a representative to contact us, to discuss our requirements. Forwarding (road / sea / air) Customs Formalities Empty Case Storage Forklift Hire Handling for Unloading / Reloading On-site Labour Warehousing Local Collections / Deliveries 24

26 FLOWER AND PLANT HIRE Form All items are hired - not sold. 2. Charges include delivery, maintenance and collection. 3. Missing or damaged items will be charged for in full. 4. All items hired are the responsibility of the client until collected. 5. The cost of each item is for the duration of the exhibition CODE DESCRIPTION UNIT COST QTY TOTAL SAGR1 SAGR2 SAGRS1 SAGRS2 SAGRS3 SAGRC1 SAGRT1 Blue High Gloss Round Cone Planter with Medium Palm or Lolipop (Approx. 1.8 high) Black High Gloss Round Cone Planter with Medium Palm or Eugenia (Approx. 1.8m high) Red High Gloss Square Cone Planter with Medium Palm or Lolipop (Approx. 1.5m High) White High Gloss Square Cone Planter with Medium Palm or Lolipop (Approx. 1.6m High) Blue High Gloss Square Cone Planter with Medium Palm or Lolipop (Approx. 1.6m High) Red High Gloss Curved Planter with Medium Palm or Lolipop (Approx. 1.6m High) Green High Tempered Cone Planter with Medium Palm or Lolipop (Approx. 1.5m High) R / US $ R / $ R / US $ R / $ R / US $ R / $ R / US $ R / $ R / US $ R / $ R / US $ R / $ R / US $ R / $ SAGRPL1 Graphite Planter with Medium Plant (Approx. 1.6m High) R / US $ R / $ SAGRPL2 Terracotta Planter (Low) with Small Lolipop or Fern (Approx. 1.4m High) R / US $ R / $ SAGRPL3 Terracotta Planter (Medium) with Palm or Lolipop (Approx. 1.6m High) R / US $ R / $ SAGRPL4 Terracotta Planter (Low with Lolipop with Greenery in the Base (Approx. 1.4m High) R / US $ R / $ SAGRD1 Desktop Bowl (Approx. 30cm High) R / US $ R / $ SAGRD2 Desktop Bowl (Oval) with Bonsai (Approx. 30cm) R / US $ R / $ SAGRD3 Desktop Bowl (Round) with Bonsai (Approx. 30cm) R / US $ R / $ SAGRD4 Desktop Bowl with Pink Orchid (Approx. 500mm High) R / US $ R / $ SAGRD5 Desktop Bowl with White Orchid (Approx. 500mm High) R / US $ R / $ Sub Total R / $ VAT 15% R / $ TOTAL R / $ 25

27 PERMISSION TO HOST A FUNCTION Form 18 For permission to be granted to exhibitors to host functions on their stand at A-OSH Expo 2018, the following form and details needs to be submitted to jackyt@specialised.com. Please be aware that the A-OSH Expo Exhibitor Function will take place on the 23 May Catering: All food and beverage services must be supplied by Gallagher Convention Centre who undertakes to supply a superior quality of service. Please contact the GCC Exhibition Manager to discuss your requirements Contact: Katelyn De Schutter katelynd@gallagher.co.za Security: Security will be required for your function. The number of security guards required is dependent on the number of guests attending the function. One guard is needed per 20 guests attending the function. Please place your order of guards on Form 14. This is for the exhibitor s account. Furthermore, a specified parking area will have to be secured. Paramedic: Depending on the amount of guests attending the function, there is a possibility that a paramedic will be required on site. This is for the exhibitor s account. Registration: All guests are required to be registered with a printed badge in order to gain access to the venue. Thus it is encouraged for all functions to start before 16h00 for guests to register, and gain entrance to the venue. Please note that guests without a badge or that have not been registered will not be allowed access to the venue. Exhibiting company Hall number Date of function Start of function Stand number Type of function End of function Number of guests Contact person Telephone number Mobile number address Entertainment YES NO Description Catering company address Contact person Mobile number Special instructions 26

28 STAND SHIELD Form 19 CODE DESCRIPTION UNIT COST QTY TOTAL SASTS2 2 or 3 metres width R / US $ R / $ SASTS4 4 metres width R / US $ R / $ SASTS5 5 metres width R / US $ R / $ Sub Total R / $ VAT 15% R / $ TOTAL R / $ 27