TENDER INVITATION Tender No. & Date Tender Opening Date & Time Project FF/3714/LPG/Cyls/Fongas/ CPO Dated 18 Oct 2018

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1 1 F A U J I F O U N D A T I O N TRUST CREATED UNDER THE CHARITABLE ENDOWMENTS ACT 1890 FOR THE BENEFIT OF EX SERVICEMEN AND THEIR FAMILIES TENDER INVITATION Tender No. & Date Tender Opening Date & Time Project FF/3714/LPG/Cyls/Fongas/ CPO Dated 18 Oct Nov :30 Hrs Foundation Gas Rawalpindi Subject: - Dear Sir, Procurement of New LPG Cylinders and LOT Valves for Foundation Gas 1. Sealed Quotaions are invited for the following items required by Foundation Gas Rawalpindi as per terms and conditions mentioned below, which may be read thoroughly before submitting your offer. Detail Specifications of LPG Cylinders and LOT Valves are enclosed as per Annex A and B. Drawing is attached as Annex C : - Ser # Item Description Req Qty Specifications / drawing s Annexes Remarks a. 06 Kg New LPG 500 A Cylinders b. LOT Valves 300 B 2. Please quote rates on: - a. In Case of LPG Cylinders (all types). FOR all Pakistan basis (as per distribution list provided by Foundation Gas at the time of contract) including all applicable taxes, installation and commissioning charges. b. In Case LOT Valves. FOR all Pakistan basis & C&F basis saperately including all applicable taxes / levies, installation and commissioning charges. 3. Special Instructions. a. All tender conditions may please be read point by point and understood properly before quoting and tender conditions should be responded clearly. b. In case of any deviation due to non-acceptance of tender conditions, the same should be highlighted alongwith your changed offer/ conditions outlined by purchaser in this IT. c. Hand Written quotations are liable to be rejected. 4. Submission of Tender. The quotation both Technical Proposal & Commercial Proposal must reach this office on due date and time upto 1100 hours as per following:- a. Technical Proposal. The firms are to submit their technical offers, which should contain all relevant specifications alongwith essential literatures/ brochures in an envelope and clearly marked Technical Proposal without price. Tender number and date of opening with Serial number of tendered equipment must be endorsed on envelope. Firms will provide sample of their offered equipments to Manager Foundation Gas Rawalpindi (Tel # , ) for technical evaluation.

2 2 b. Commercial Proposal. Commercial offers are to be submitted in single envelope, which should be written in figures as well as in words. It should be clearly marked on the envelope Commercial Proposal tender number and date of opening. Commercial offer of only those firms will be opened by a board of officers whose technical offers are accepted by technical authorities. Date of opening of commercial offer would be intimated to firms after receipt of technical scrutiny report from technical authorities. Commercial offer of technically rejected firms will be returned to the firms un-opened. c. Both the envelopes of technical and commercial offers of each equipment should be enclosed in one cover, properly sealed. The evelope containing both (Technical and Commercial) proposal should be properly / clearly marked with tender number, S.No. of quoted equipment and opening date. 5. Details of after sale service facilities available in Pakistan for the quoted equipment is to be reflected. 6. The firms may attend and witness personally or through their agent, the opening of the tender on the specified day/date/time. 7. The quotation should be valid for a period of 4 months from the date of opening of Commercial Proposal. 8. No Multiple Option. Only one option of the offered equipment (latest product) is to be quoted. Offers containing multiple choices are liable to be rejected. 9. Alternative offer of the equipment of same manufacturer will not be accepted. 10. In case of any dispute regarding terms and conditions of the contract / purchase order, quality of stores or any other differences between the parties, the matter will be referred to Director IT&P Fauji Foundation who will be the sole arbitrator and his decision will be final and binding on both the parties. 11. Firms to give certificate as attached that All IT conditions are accepted. The contract has to be concluded as per terms and conditions stated in this invitation to tender. Any subsequent changes by the firm at the time of conclusion of contract (being post tender offer) are not to be accepted. 12. Firm s poor response / performance regarding supply of equipment and repair backup support for any equipment already installed / supplied in any FF Project may render the firm ineligible for shortlisting. 13. Please note that this is only an invitation to tender and no commitment to you. General Manager (Procurement) also reserves the right to accept or reject all or any offer without assigning any reason for such action. 14. Fauji Foundation reserves the right to increase or decrease the required quantity. 15. Warranty / Gurantee. Two years on sight comprehensive warranty / gurantee with labour and part against any manufacturing defects from the date of its supply / installation will be given.

3 3 16. The equipment quoted must be new and of latest brand. The equipment has to have at least ten years average life cycle / expectancy. 17. Please note that equipment being asked must meet the technical requirements as mentioned in IT. It must fulfill all parameters. In no case, equipment not meeting the criteria should be quoted. 18. Time of Delivery and Installation of Item The contracted item is to be delivered with in two months after signing of the contract. 19. Security Money The firm winning the contract has to deposit 10% of the total contract amount in shape of CDR/Bank Draft/Pay Order for warranty / gurrantee period. The date of two year time period will start after 100% supply of the goods. 20. Liquidated Damage: Liquidated damages equal to 2% of contract value per month subject to maximum of 10% on the delayed supplies are to be imposed as follows:- a. In case the delivery of equipment and its installation is completed within stipulated period in the contract (75 days), or extension thereof (without LD), LD charges will not be imposed. b. In case delivery of equipment is made within/before expiry of delivery period/extension (without LD), but installation is made after expiry of delivery period, LD charges are to be imposed for the delayed period in installation occurred the installation period stated in contract. c. In case delivery is made after expiry of delivery period stated in contract or extension thereof (without LD), LD charges are to be imposed on this delayed time for delivery of contracted stores. If the installation is made within 15 days, after delivery of equipment, LD charges on installation are not to be charged. d. In case delivery of item is made after original/extended delivery period (without LD) and installation is not made within 15 days thereafter, LD charges are to be imposed as under:- (1) LD charges are to be imposed for late delivery. (2) LD charges are to be made for the period delayed after installation time of 15 days. 21. Risk Purchase If the equipment remained un-supplied for over two months after expiry of Delivery Schedule, the purchaser has the right to cancel the agreement and the equipment will be purchaed through following resources at the risk and cost of the firm:- a. Item will be purchased from next lowest bidder in Comparative Statement (CST). b. Item will be re-tendered on same specifications, if 2nd lowest is not available. c. Item will be purchased through Local Purchase (LP). 22. Payment. 100% payment will be made after completion of supply and satisfaction of users, who will furnish a satisfactory report after receiving 100% supply. 23. Withholding tax on goods and services a. Pursuant to amendment in first schedule of income tax ordinance 2001 with effect from 01 Jul 2015, the firms are required to submit copy of acknowledgement slip of tax return filed for the latest tax year (alongwith their quotations), to ascertain whether your

4 4 firm is filer or non filer of tax return. In case, a firm wins the contract, at the time of claiming the payments against deliveries, a copy of above slip is to be attached with the bills/invoice to determine that the firm is a tax return filer. If this copy is not attached, the firms are to be considered as non filer and tax will be deducted accordingly by the paying authorities. b. Please note that as per requirements the filer status/acknowledgement slip of return filed would also be cross checked/reconciled with web portal of FBR. 24. The firms registered with OGRA (less foreign manufacturer) are only entitled to participate in tender. The firms registered with Fauji Foundation and OGRA will participate without depositing of earnest money. However, all those firms registered with OGRA but not registered with Fauji Foundation will deposit 5% earnest money in shape of PO/DD alongwith their offers and if any such firm win the tender, it has to get itself registered with Fauji Foundation as per instructions given on web site In case firm fails to submit registration documents within 10 days of issue of information, earnest money already deposited will be forefied and equipment will be considered for award to next bidder. 25. Ignoring of Offers. The offer is liable to be rejected if it:- a. is submitted without earnest-money by un-registered firm or by a firm not registered for the particular store. b. is received after the date and time fixed for its receipt. c. is unsigned. d. is ambiguous. e. is conditional. f. is given by firm black-listed, suspended or removed from the approved list. g. is received with a validity period shorter than the required in the tender enquiry. h. does not conform to general conditions of the enquiry. 26. For any further details please contact Senior Manager Procurement on Tel # (Extn 1357). 27. Please prepare your quotations as per specimen attached as Appendix I. 28. Page number must be endorsed on every page of quotation.

5 5 Appendix - I QUOTATION AGAINST FAUJI FOUNDATION IT# DATED 2018 It is certified that all terms and conditions given in above mentioned IT are acceptable and the quotations given below are submitted for consideration please. Quotation Validity No & Date (Minimum Six Months) Nomenclature of Eqpt & Model No, Country of Origin/Mfr Quantity Unit Price FOR 17% GST Total Amount incl GST Warranty/ Guaranty Free Service & Spares Free Service after expiry of warranty in Column 8 (1) (2) (3) (4) (5) (6) (7) (8) (9) Senior Manager Procurement Fauji Foundation Head Office 68 Tipu Road, Fauji Tower Chaklala Rawalpindi Tel : , Extn-1357 Tel : Fax :

6 6 CERTIFICATE FOR ACCEPTANCE OF ALL THE TERMS & CONDITIONS Certify that we accept all the terms & conditions and will abide by them. Signed by Firm:

7 7 SPECIFICATION FOR 6.0 KG CYLINDERS Annex A The specifications of 6.0 Kg cylinder suitable for Liquefied Petroleum Gas, are appended below:- a. Water capicity : 13.5 liters b. Service pressure : 270 PSI c. Specifications : Manufactured to DOPT 4 BA-270 specification- by welding two deep drawn end pieces high quality deep drawn weldable mild steel SG-255 or equivalent d. Dimension (1) Body a. Plate thickness : 2.5mm (+or-1mm) tolerance as per b. Outside diameter : 300 mm+/- 3mm c. Shell height : 255mm+/- 3mm d. Overall height : 355mm +/- 5mm (2) Handle/Shroud a. To be made of : ½ dia MS pipe b. Top outside diameter : 245mm +/- 3mm c. Height : 115mm +/- 3mm (3) Foot Ring a. Thickness : 2.8mm (+or-1 mm) Tolerance as per Pakistan steel standard b. Outside dia : 302mm +/- 3mm c. Turing of botton : 20mm +/- 0mm d. Height : 60mm =/- 3mm e. Welding Process (1) Shell : Auto electric submerged Arc (2) Bung/Top Collar : As above (3) Handle/Foot ring : Electric Arc welding f. Heat Treatment : To be full stress relieved 650 degree C or as required by Code/Manufacturer of steel g. Valve Bung (1) Should have female thread of ¾ NGT (2) Diameter (Top) : 45 mm (3) Bottom (to fit in cylinder) : 48 MM (4) Height (overall) : 18 mm h. Valve : To be provided by Fongas j. Test : Each cylinder to be tested after full finishing as unser:- (1) Hydraulic pressure : 540 psi for 30 seconds (2) Air leak test : 100 psi k. Painting : Powder coating polyster based in golden yellow shade l. Marking : Letter not less than 6mm height to be engraved on handle /protective head ring as per detailed below (specification will be provided BY Fongas):- (1) Name of company : Foundation Gas (2) DOT 4 BA : 270 (3) Serial No : (4) Test pressure : 540 pci (5) Test date : (6) Butane : 6.7 Kg (7) Propane : 5.7 Kg (8) Water capicity : 13.5 liters (9) Tare Weight : 8.0 Kg +0r 500 gms (10) Manufacturer :

8 8 m. Inspections (1) 3rd party inspection as appointed by Fongas. The charge of 3 party inspection will be borne by seller (2) Certificate of test will be provided as under:- (a) : Grade of material (Suplier s Mill test sheet reference and chemical analysis report) (b) : Tensile and yield strength of parent metal (c) : Bend test of weld (d) : Tensile and yield strength of weld (e) : Air leak test -100 % (f) : Hydrstatic test 540 psi (g) : Burst pressure test 1080 minium pci. One cylinder from each lot of cylinders (h) : Volumetric expansion test one cylinder out of lot of 200 cylinders (j) : Elongation test as per test specimen (k) : Reduction of area test. Few pieces from lot

9 9 Annex B SPECIFICATION OF LOT VALVES a. Inlet connection : ¾ 14 NGT b. Outlet connection : Vapor port: O/L: 20mm liquid port: O/L 5/8 14BSP c. Relief valve : Set pressure 26 Bar d. Flow capicity : 10 m3/minute e. Hand wheel : Vapor port 66 mm, made of Aluminum, painted green f. Length of Dip Tube : As required and with excess flow device

F A U J I F O U N D A T I O N TRUST CREATED UNDER THE CHARITABLE ENDOWMENTS ACT 1890 FOR THE BENEFIT OF EX SERVICEMEN AND THEIR FAMILIES

1 F A U J I F O U N D A T I O N TRUST CREATED UNDER THE CHARITABLE ENDOWMENTS ACT 1890 FOR THE BENEFIT OF EX SERVICEMEN AND THEIR FAMILIES RE-TENDER TENDER INVITATION Tender No. & Date Tender Opening Date