SOFTWARE TECHNOLOGY PARKS OF INDIA Bhubaneswar. SHORT NOTICE TENDER Tender No. 166/12(191)/1803/STPI-BH/2018 Date:

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1 SOFTWARE TECHNOLOGY PARKS OF INDIA Bhubaneswar SHORT NOTICE TENDER Tender No. 166/12(191)/1803/STPI-BH/2018 NOTICE INVITING TENDER FOR HIRING AN EVENT MANAGEMENT AGENCY FOR PROVIDING TURNKEY SERVICES FOR INAUGURATION OF STPI S ELITE BUILDING AT GOTHAPATNA, BHUBANESWAR 1. MODE OF TENDERING: TWO-BID SYSTEM 2. TENDER FEE OF Rs (RUPEES FIVE HUNDRED ONLY) AND EARNEST MONEY DEPOSIT (EMD) AMOUNT OF Rs. 50,000/- (RUPEES FIFTY THOUSAND ONLY) 3. PRE-BID MEETING: AT 1100 HRS AT CONFERENCE ROOM, EARTH STATION BUILDING, MAITRI VIHAR, BHUBANESWAR 4. LAST DATE, TIME & VENUE FOR SUBMISSION OF BID: BY 1200 HRS AT STPI, C GROUND ZERO, FORTUNE TOWERS, BHUBANESWAR 5. DATE, TIME & VENUE FOR OPENING OF BID: AT 1200 HRS AT AT STPI, C GROUND ZERO, FORTUNE TOWERS, BHUBANESWAR 6. OPENING OF FINANCIAL BIDS: THE DATE OF OPENING OF FINANCIAL BIDS WILL BE ANNOUNCED ON THE DATE OF OPENING OF TECHNICAL BID WHICH MAY BE PREFERABLY THE DATE OF OPENING OF TECHNICAL BID. 7. VALIDITY OF BID: 90 DAYS FROM THE DATE OF CLOSING. 8. TIMELINE FOR COMPLETION OF PREPARATION: STRICTLY ON OR BEFORE 18:00 HRS ON THE PREVIOUS DAY OF CEREMONY. 9. FOR CLAIRIFICATION/ANY QUERIES, THE PURCHASE COORDINATOR, STPI BHUBANESWAR MAY BE CONTACTED OVER MOBILE NO or Software Technology Parks of India-Bhubaneswar Page 1 of 20

2 ANNEXURE-I GENERAL TERMS AND CONDITIONS AND INSTRUCTIONS TO BIDDERS STPI invites bids in two bid system from interested parties who comply with general terms & conditions and scope of work, as detailed below,for hiring the services of an agency for providing turnkey services for INAUGURATION OF STPI S ELITE BUILDING AT GOTHAPATNA, BHUBANESWAR 1. The bid document can be downloaded from URL: and/or from CPP portal 2. Tender process: The Bid shall be submitted in Two bid system as specified below: A) Cover-1 (Technical bid) should contain the following : Tender fee of Rs (Rupees Five Hundred Only) in the form of Pay Order/Demand Draft/RTGS/NEFT from any Nationalized Bank drawn in favour of Software Technology Parks of India payable at Bhubaneswar. IN case of fee paid through RTGS/NEFT, the documentary evidence should be attached with the tender in technical bid. Earnest Money Deposit (EMD)amounting Rs.50,000/- (Rupees Fifty Thousand only) in the form of Pay Order/Demand Draft/RTGS/NEFT from any Nationalized Bank drawn in favour of Software Technology Parks of India payable at Bhubaneswar along with compliance as per Annexure-A & Annexure- B. Layout plan as per our requirement detailed in the tender document. Undertaking as specified in Item No. 8 below as per Annexure D B) Cover-2 (Financial Bid) should contain the following: Financial bid as per Annexure-C C) Presentation Those bidders who will qualify in the Technical Selection Procedure will be called for the presentation.(plan & Methodology, work flow with deadlines) Technical bid and Financial bid are to be placed in two separate sealed envelopes (clearly super scribing 'Technical bid for hiring services of event management and Financial bid for hiring services of event management respectively) which in turn are to be placed in one bigger(wax/tape sealed only) cover. The bids of the parties whose Financial Bid is not in a separate sealed cover or the rates quoted by them find mention in their Technical Bid Software Technology Parks of India-Bhubaneswar Page 2 of 20

3 shall be rejected forthwith. The Financial bids of only those bidders shall be opened whose Technical bids are found to be eligible. 3. Bid shall be submitted with a forwarding letter on letter head of the bidder/agency duly signed and stamped by authorised signatory on each page to ensure the compliance of scope, services and general terms and conditions of the tender under reference. 4. No overwriting, corrections and cutting is permitted. 5. Bid validity should be 90 days from the specified date of closing. 6. The bidder shall submit the plan & design of the proposed area duly earmarking the arrangements for sitting of guest, area for VVIP/VIP, Media etc. as per the requirement alongwith the Technical Bid. However, plan may subsequently be changed as per advice and as per the convenience of STPI. 7. The selected bidder shall act in a transparent manner for the event and shall not in any way act in the manner that is detrimental to the interest and reputation of STPI. 8. The selected bidder shall undertake to abide sincerely by all rules, regulations and laws of land for their responsibilities to manage the events and shall agree to keep itself liable and responsible for any such violation directly or indirectly related to their responsibilities for the event. 9. Consequence of Default:In the event of any default which results in shabby presentation or any failure on any account shall be treated as breach of faith and accordingly be liable for penal provisions as will be decided by STPI. 10. EMD of unsuccessful bidders shall be refunded without any interest after finalization of the tender. EMD of Rs. 50, of successful bidder/agency will be adjusted as security deposit which is 10% of the bid value. In case of any shortfall in the amount of Security Deposit after adjustment of EMD, the differential amount is to be deposited by the bidder in shape of DD from any nationalized bank before award of work order/demand from STPI. The security deposit will be refunded along with release of payment on production of invoice and after successful management/completion of the event. 11. The completely filled bid document, duly sealed, should be addressed to The Director,Software Technology Parks of India, C Ground Zero, Fortune Towers, Bhubaneswar, Odisha, Contact : Tele: , , Fax : and should reach on/or before 14:00 hrs on by registered post or by hand duly super scribed on the top of envelope as BID FOR HIRING AN EVENT MANAGEMENT AGENCY FOR Software Technology Parks of India-Bhubaneswar Page 3 of 20

4 INAUGURATION OF STPI S ELITE BUILDING AT GOTHAPATNA, BHUBANESWAR 12. STPI shall not be responsible for postal or any other delays. Bids received in an envelope that is damaged/torn or merely stapled will be summarily rejected. 13. Bidders/authorized representative duly authorized in writing on letter head are requested to be present at the time of opening of the bids. If the date of tender opening, by any chance happens to be a holiday, the tender will be opened on the next working day at the stipulated time. 14. Award Criteria: The work shall be awarded to the technically qualified bidder/agency quoting the lowest amount in the Annexure-C. In case the lowest amount thus quoted is identical in case of more than one bidder then the contract will be awarded to the bidder whose average annual turnover of last 3 years is more. 15. Payment Terms: The payment shall be made after submission of invoice and will be released after deducting TDS as applicable after successful completion of event. 16. STPI reserves the right to cancel the work order at its discretion at any time without assigning any reason, thereof. 17. Bidder will provide the turnkey services of good quality and up to the mark as per scope of work/schedule of requirement. 18. Cancellation by default: STPI may, without prejudice to any other remedy for breach of work order, by written notice of default sent to bidder, cancel the work order in whole or part: (a) If the Bidder/agency fails to provide services within the time period specified in thework order. (b) If the Bidder/agency fails to perform any other obligations under the work order. 19. Forfeiture of Earnest Money Deposit: If the successful bidder/agency refuse/fails to accept Work Order issued by STPI the EMD will be forfeited. 20. Forfeiture of Security deposit If the works assigned to the successful agency/bidder are not done as per the scope of work/schedule of requirement, Security Deposit will be forfeited. Software Technology Parks of India-Bhubaneswar Page 4 of 20

5 21. Rejection of the bid (a) The bidder is expected to examine all instructions, formats, terms & conditions, and scope of work in the bid document. Failure to furnish complete information or false information/documents which is not substantially responsive to the bid document in all respect shall result in rejection of bid. (b) In respect of interpretation/clarification of this bid document and in respect of any matter relating to this bid document, the decision of STPI shall be final. (c) The bidder will have to furnish the requisite document as specified in the bid document, failing which the bid is liable to be rejected. (d) Bids without EMD will be summarily rejected (e) The bids received after specified date & time shall not be considered. (f) The bids received through Fax/- or any other mode other then specified in the tender document shall not be considered. 22. Blacklisting Company/Firm blacklisted by Govt./PSU/Corporate organization are not eligible to participate in the bidding process. If at any stage of bidding process or during the currency of work order, such information comes to the knowledge of STPI, STPI shall have right to reject the bid or cancel the work order, as the case may be, without any compensation to the bidder. 23. Arbitration All disputes or difference whatsoever arising between the parties out of or relating to the meaning and operation or effect of the work order or the breach thereof shall be settled by reference to arbitration as per Indian Arbitration Act. Software Technology Parks of India-Bhubaneswar Page 5 of 20

6 24. Force Majeure If, at any time, during the continuance of the agreement, the performance in whole or in any part by either party of obligation under the agreement shall be prevented or delayed by reasons of any war, hostile acts of the enemy, civil commotion, subrogate, fire, floods, earthquakes, explosions, epidemics, strikes and quarantine restrictions by acts of God,(herein after referred to as eventualities) then provided notice of the happening of any such eventualities is given by either party to the other within two days from the date of occurrence thereon, neither party shall, by reason of such eventualities be entitled to terminate this contract agreement nor shall either party have any claim of damages against the other in respect of such non performance or delay in performance. Performance of the contract agreement shall, however be resumed as soon as practicable after such eventuality has come to an end. I have read and understood all terms and condition and agreed upon. Signature & Seal of the Bidder Software Technology Parks of India-Bhubaneswar Page 6 of 20

7 Scope of work and other conditions - ANNEXURE-II The inaugural ceremony of STPI s Elite Building is likely to be held at Gothapatna, Bhubaneswar during second week of August, 2018 (Tentatively 10 th or 11 th ). The date may be changed in case of any exigencies/at the convenience of STPI management.. The Director, STPI Bhubaneswar invites sealed tenders from reputed & financially sound agencies/bidders for providing turnkey services of Event Management. for the INAUGURATION OF STPI S ELITE BUILDING AT GOTHAPATNA, BHUBANESWAR as per details below:- Description AVAILING THE SERVICES OF AN EVENT MANAGEMENT AGENCY FOR TURNKEY SERVICES FOR INAUGURATION OF STPI S ELITE BUILDING AT GOTHAPATNA, BHUBANESWAR(As per the Tender Document) Venue GOTHAPATNA, BHUBANESWAR, ODISHA (Bidders are requested to visit the site before their price offer) Date of event Tentatively on August 4, The date may be changed in case of any exigencies/at the convenience of management.. Scope of work/ As per Tender Document Schedule of requirement Guests Approximately 500 Software Technology Parks of India-Bhubaneswar Page 7 of 20

8 Technical Compliance ANNEXURE-A Compliance Conditions for BIDDERS Condition Description The bidder should have experience of organizing events of such scale of State or National stature including public sector with covering audience of not less than 500 persons during the last 3 years in India. (Copy of the work order/valid proof for the same to be enclosed) The bidder should have successfully organized minimum 2 such events indicated above in last 3 years. (Copy of the work order/valid proof for the same to be enclosed) The bidder should have achieved average annual turnover of Rs.5 crores last three financial years (FY , , ) (Copy of Audited Balance Sheets duly certified by CA and/or CA Certificate of CA, should be furnished) Compliance (Yes/No) Bidder s Information S. No. Particulars Description / Details Reference Documents 1 Name of Bidder 2 Contact Details a) Address b) Mobile No c) Telephone d) Fax e) f) Website 3 Incorporation Details Certified copy of Incorporation under Indian Companies Act 1956/Any reference document in case of proprietary firm a) Incorporation No. b) Date of Incorporation 4 Permanent Account Number Certified copy of PAN (PAN) 5 Goods & Service Tax (GST)Registration Details a) GST No. b) Date c) Registration Authority Card Certified copy of valid GST Registration obtained for similar services in India Page No. Software Technology Parks of India-Bhubaneswar Page 8 of 20

9 6 Financial Turnover Balance sheets duly certified by CA to be provided 8 Client List of last 3 (three) Contact details of years duly supported by the clients should be self certified copies of the work order. (Attach separate sheet, if required) provided 9 Name of the Authorized Signatory a) Position/ Designation b) Mobile No. c) Telephone d) FAX e) 10 Additional Information if any 11 Total Experience of bidder in the field of event management Authorization letter to be enclosed Place: Date: Signature & Seal of the Bidder Software Technology Parks of India-Bhubaneswar Page 9 of 20

10 Schedule of requirement: ANNEXURE-B PART-A S. N o Particulars 1 Main Gate (Box type metallic structure) with high quality flex print and decorated with flowers as per required dimension at main entrance of the venue 2 Welcome gates (Box type metallic structure) at different places 3 Water Proof Metallic pillar less Hanger structure (40ft wide and 230 ft Length) with cloth ceiling and covered with proper carpet. 4 Seating arrangements (VIP/VVIP) i. Sofa for VIPs /VVIPS ii. Banquet Chair for Press & media Box iii. Banquet Chairs (Strictly) for General sitting 5 Electronic Media Box 20 X20 in 2 and 3 feet height with mask console and power points as required in suitable area. 6 Proper pathway from the approach road and main gate to the inauguration place duly covered with carpet. Sufficient number of potted plants to be provided. 7 Ceiling fans as per requirement to cater approx. 500 guests. Unit & Quantity Compliance to be filled by bidder (Yes/No) Remarks if any 2 No - One each at VVIP/VIP Entry and one at General entry) - - Design to be finalized in consultation with STPI) 2 Nos Design to be finalized in consultation with STPI 9200 Sft LS LS LS Mozo-Barricading should be done for VVIP/VIPs/Press and General sitting with separate entrance.the seating arrangement of the VVIPs has to be confirmed in consultation with STPI. Software Technology Parks of India-Bhubaneswar Page 10 of 20

11 8 Air-conditioned (Adequately done with Tower ACs 4 Tone x 6 No(s)) stage of 4 feet height and 32 X24 Size, Glass Centre tables and VVIP chairs for approx 15 dignitaries (with name plates)stage should be duly covered with new carpet and frontal mask and have staircase from front and back.d-zone should be created as per the security guidelines using iron mozobarricading of 4 height. 9 Flower decoration of Gate, Dias, stage, Plaque, Podium and head table, entrance of building and lift area decorated with flower track using Orchids, Anthorium, jarbeeras etc. The welcome gates also to be decorated with flowers. 10 LED Backdrop (16 X8 ) with high quality display (P3) and mounted on metal stand/frame), with 10 X8 LED walls at both sides as wings. Lighting and sufficient numbers of Show lights like Parcans, Podium branding with STPI logo. Inaugural lamp (With minimum 15 wicks) with flower decoration on base and accessories. Designing & creation and display of animat3ed content for the LED Backdrop sis to be done by he vendor/bidder in consultation with STPI. 11 Flower Bouquets for VVIPs/ VIPs (to be given by hostesses) 12 Water proof Air-conditioned VVIP Lounge (With Tower ACs) with octonum paneling with two Chemical Toilet and wash basins with water supply one adjacent to the dias and one at VIP Lounge. The room should be equipped with premium sofa sets and centre tables LS LS In consultation with STPI and Police LS Stage should be optimally illuminated and Backdrop should be illuminated with Parcans Software Technology Parks of India-Bhubaneswar Page 11 of 20

12 13 Separate (Near Lift lobby of 4th Floor of the building) area with carpet on floor, round table, chairs and wash basin duly equipped with liquid hand wash, towel etc, to be created for arrangement of Food/snacks for approx. 75 VVIP guests. 14 Separate (Middle segment of 3 rd Floor of the building) area with carpet on floor, round table, chairs, & wash basin duly equipped with liquid hand wash, towel etc, to be created for arrangement of Food/snacks for approx 125 VIP,. guests. 15 Arrangement of water for 500 VIPs/VVIPs during the event (500 ml bottles) 16 Arrangement of water for general 1500 sitting during the event (200 ml bottles) 17 Boards to be placed for earmarking of designated areas LS 18 Branding: Standees(6 x3 ) Welcome Hoardings (minimum 40 X20 ) at strategic locations (Place should be in consultation with STPI) of the city for 3 days Flags (4 x3 ) with STPI Logo to be fixed on 12 silver colored pipe with proper base/stand. 21 Traditional welcome and welcome song by professional musical troop 22 LED (46 ) ceiling mount 23 LED for stage display (Facing dignitaries on dias) 24 High quality PA System, Sound and Light system to be provided. Line array hanging speakers to be installed. Console for control panel for sound, light & video equipments is to be made. Required number of splitters, switches to be installed Job Area to be earmarked in consultation with STPI 1 Area to be earmarked in consultation with STPI The vendor/agency shall obtain all permissions for erection or tie up with advertising agencies having vacant/free display sites To be placed uniformly in venue The PA system should include sufficient number of microphones The operator(s) should be experienced enough to avoid any kind of inconvenience. Software Technology Parks of India-Bhubaneswar Page 12 of 20

13 25 DSLR Photography, HD Videography of the entire event with Live Output in all screens and DVD (edited & unedited to be provided after event) 26 Sound proof DG Set with redundancy with fuel as per requirement & of sufficient capacity. The entire event should be run on DG Set to avoid any power failures during the event 27 Fire Marshal/s with Fire Extinguisher/s (Safety Standard should be followed ) 28 Fire Extinguisher/s (Safety Standard should be followed ) 29 Security Guard/s (with proper uniform) 30 Professional and experienced anchor for anchoring the event & Script to be approved by STPI a day before the event and the anchor should be present for trial the day before the event. 2 Nos of Still Photographers 2 Nos Video Photographers 1 Considering NIL dependency on electrical connection and power failures. 5 Trained / equipped with fire fighting skills Hosts & Hostesses in formal dress Erection of steel plaque designed with chemical engraving/itching (6 X4 size).logo and text as provided by STPI. The plaque is to be fixed on a properly decorated platform/wall. Proper arrangement shall be made for remote motorized unveiling the plaque at site. 33 Decorative drop-down at specific location approx 10 x50 for outdoor 34 Creation of dinning area and reception area conceiling the roof with wooden partition, flooring with new carpeting, food counters and round tables & chairs for approx 200 persons. 35. Direction boards (2 x3 ) to be displayed at prominent location showing the direction of venue 36 Welcome Hoarding of (2 x3 ) to be displaced on poles on the way from Airport to Hotel & Hotel to place of event Single Shift The vendor should be prepared for designing the plaque on emergency basis as the final matter may be provided at any moment before the function. Ground Floor of building duly equipped with the AC Software Technology Parks of India-Bhubaneswar Page 13 of 20

14 PART-B-1 S. No Particulars 1 Arrangement of food from 4/5 Star Hotel Lunch: 3 Veg Items (Paneer/Mushroom and 1 seasonal) 2 Non Veg. (Chicken & Mutton) and one dal and other local delicacies to be served with other standard starters, main course and desserts etc. (Details to be finalized in consultation with STPI). Packaged drinking water bottles with glasses to be provided with sufficient stewards, waiters for serving of food.tea juices/ tea/coffee, packaged water bottles and cookies should be served in VVIP lounge as well as on stage if needed. 2 Arrangement of food (Preference will be given to Hotel Mayfair and/or Hotel Crown) 4Star Hotel : 3 Veg Items (Paneer/Mushroom and seasonal) 2 Non Veg. (Chicken & Mutton) and one dal and other local delicacies to be served with other standard starters, main course and desserts etc. (Details to be finalized in consultation with STPI). 3 Packed Lunch (Sp. Veg Biryani &Raita) with packed water (200 ml bottles) Unit& Quantity Compliance to be filled by bidder (Yes/No) Remarks if any 100 VVIPS Washed and Sanitized High Quality Plates, Crockery and cutlery set to be provided along with cotton napkins. Packaged Water Bottles of reputed brands along with Glasses and covers may be arranged. 300 Guests including press 500 General public The waiters should be experienced and properly dressed in Uniform. All of the above should be sourced from 4Star Hotel. Food including sufficient stewards/waiters for serving, cutleries should be sourced from same hotel and sufficient Software Technology Parks of India-Bhubaneswar Page 14 of 20

15 PART-B-2 Other conditions: S. No Particulars 1 Arrangement of snacks from 4 Star Hotel for VVIPS: High Tea Veg and Non-veg snacks like sandwiches, cutlets, spring rolls and samosas, Sweets, Pastry and Icecream as desert, Tea/Coffee/ Juices/Soft Drinks Stewards, waiters for serving of food.packaged drinking water bottles with glasses to be provided with sufficient Tea juices/ tea/coffee, and cookies should be served in VVIP lounge as well as on stage if needed. 2 Arrangement of snacks from 4 Star Hotel : High Tea Veg and Non-Veg snacks like sandwiches, cutlets, spring rolls and samosas, Sweets,Pastry and Icecreamas desert, Tea/Coffee/Juices/SoftDrinks. Unit& Quantity Compliance to be filled by bidder (Yes/No) Remarks if any 100 VVIPS Washed and Sanitized High Quality Plates, Crockery and cutlery set to be provided along with cotton napkins. Packaged Water Bottles of reputed brands along with Glasses and covers may be arranged. 200 Guests including press The waiters should be experienced and properly dressed in Uniform. All of the above should be sourced from 4Star Hotel. Food including sufficient stewards/waiters for serving, cutleries should be sourced from same hotel and sufficient Stewards, waiters for serving of food.packaged drinking water bottles with glasses to be provided with sufficient Tea juices/ tea/coffee, and cookies should be served in VVIP lounge as well as on stage if needed. 3 Packed Snacks (1 samosa, 1 Kachori, 1 Cutlet and 1 sweet) 500 General pubic Software Technology Parks of India-Bhubaneswar Page 15 of 20

16 The bidder may visit the premises and understand the exact requirements before submission of bids. However, the cost of the visit shall be borne by the bidder. The bidder has to submit their design and work plan based on the requirements as per tender document. Proper Earthing and precautions should be taken to ensure safety. Good quality cables lights/electrical fitting/fixtures/installations to be provided.outage of Power or any interruption / failure of equipments during the event will be taken seriously. Arrangement for security fencing etc as may be deemed necessary. Proper care should be taken for water management in case of rain. Transportation of materials, boarding & lodging, travel expenses of manpower deployed to carry out the work. The bidder should do insurance of the event at their cost to counter any unforeseen incidents. The Shortlisted Bidder has to take necessary approval & clearances from the local authorities for the event. I certify that all the schedule of requirement is complied by us. Signature & Seal of the Bidder Software Technology Parks of India-Bhubaneswar Page 16 of 20

17 ANNEXURE-C Financial Bid FINANCIALBID FOR PROVIDING TURNKEY SERVICES BY THE EVENT MANAGEMENT AGENCY FOR INAUGURATION OF STPI S ELITE BUILDING AT GOTHAPATNA, BHUBANESWAR S. Amount GST Total Particulars Unit No in Rs. Price Work as specified under Schedule of requirement (Annexure-B) Part-A Complete work with materials, resources and transportation etc. at the site as per Part A 2 3 Lunch as specified in Schedule of Requirement Part-B-1 Snacks as specified in Schedule of Requirement As per items mentioned in Part-B-1 As per items mentioned in Part-B-2 Part-B-1 4 Part-A+Part-B-1 Total Price In Words 5 Part-A+Part-B-2 Total Price In Words 1. Amount quoted above should be inclusive of all taxes and duties. The tax component should be clearly mentioned. 2. Depending on the requirements and time of the event, STPI has liberty to avail any of the services under sl. No. 2 & 3 and 4 & 5 above. 3. Among Part-B-1. and Part-B-2 only one part is to be availed as per event timing which is to be finalized later. The selected vendor will be intimated after confirmation of event timing and selection of food category (Part-B-1 or Part-B-2). The L1 vendor will be selected based on the total price quoted i.e. Total Price of Part-A+Part-B-1 or B-2. or total price of any combination as per requirement. 4. It is mandatory for bidder to quote for all the parts of the schedule of requirements, i.e. Part- A, Part-B1 and/or Part-B-2 5. Any incomplete or conditional bid will be rejected. 6. The bid having any mismatch value wise betweenamounts quoted in numbers and words, the amount in words will be considered. 7. Only the amount for the required work is to be quoted in the financial bid. Any financial bid having any kind of Note/Condition will be rejected. I certify that all the terms and conditions of the tender documents are acceptable to us. Date: Place: Signature & Seal of the Bidder Software Technology Parks of India-Bhubaneswar Page 17 of 20

18 ANNEXURE-D UNDERTAKING I/We..hereby undertake to abide sincerely by all rules, regulations and laws of land for the responsibilities assigned by STPI to manage the event and shall agree to keep myself/ourselves liable and responsible for any violation directly or indirectly related to the responsibilities for the event. Date: Place: Signature & Seal of the Bidder Software Technology Parks of India-Bhubaneswar Page 18 of 20

19 (Indicative plan) TENTATIVE ARRANGEMENTS FOR PANDAL Amphitheatre Facility area Sewerage Treatment Plant Lawn VVIP Lounge Dias Security Zone Media Box Concrete Road VVIP/VIP Sitting area Lawn STPI Building Guests sitting area Boundary wall Boundary wall Entrance gate to Pandal VVIP/VIP Entrance to Pandal Lawn area Pandal Area 40 x230 Main Entrance Gate Security Post Software Technology Parks of India-Bhubaneswar Page 19 of 20

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