PeopleSoft Country Extension for Japan

Transcription

1 PepleSft Cuntry Extensin fr Japan P E O P L E S O F T C O U N T R Y E X T E N S I O N F O R J A P A N K E Y F E A T U R E S State-f-the-art, internet-based payrll slutin Glbal architecture. Rbust and intuitive actinable rlebased analytics Seamless integratin with PepleSft Time and Labr, Absence Management and Financials Cnfigurable apprval wrkflws with delegatin capability Flexible and rbust rules engine, flexible earnings and deductins Segmentatin and Prratin Retractive Prcessing Statutry Requirements Mbile capabilities Simple and intuitive user interface K E Y B E N E F I T S Multi-cuntry and multi-currency payments Increased accuracy and timeliness Strnger financial cntrls Superir insight via embedded payrll analytics Integrated slutin fr all yur payrll needs end-t-end payrll prcessing Lwer Ttal Cst f Ownership. Managing yur wrkfrce glbally ften requires regin r cuntry specific features and functins in Human Resurces and Payrll. Oracle s PepleSft Enterprise Human Resurces and Glbal Payrll applicatins help make this pssible. Being cmpliant with HR regulatins is essential. Making timely payments t yur wrkfrce while lwering yur ttal cst f wnership is a business gal yur rganizatin can achieve. With PepleSft Enterprise cuntry extensins, yu have cmplete cntrl ver all aspects f yur lcal HR and payrll peratins, including statutry payrll and reprting requirements. The fundatin f Oracle s PepleSft Enterprise cuntry extensin prducts is Oracle s PepleSft Enterprise Human Resurces applicatin and Oracle s PepleSft Enterprise Glbal Payrll, a state-f-theart, internet-based payrll slutin that is built n a truly glbal architecture. The benefits f this architecture include streamlined applicatin maintenance (because there is ne cre prduct and a single rules-based payrll engine) and easy deplyment and management acrss brders (because the infrmatin is in ne place). Cuntry Extensin Strategy The Glbal Payrll cre applicatin prvides the flexibility t create cuntry extensins that are islated frm the cre engine. Cuntry Extensin Cntent Each cuntry extensin cnsists f statutry and custmary rules, such as payrll and absence rules, including earnings, deductins, absence entitlements, and absence takes. Human Resurces In rder t best supprt ur custmers, we ften create cuntry-specific features within ur Human Resurces prduct. These features wrk in cllabratin with ur Glbal Payrll and Glbal Payrll cuntry extensin prducts t frm a chesive and rbust payrll slutin that enables lcal cmpliance.

2 Glbal Architecture Glbal Payrll is a cmprehensive, flexible payrll slutin. Yu can run payrll in a central lcatin fr multiple cuntries using a single database. Yu can enter and access payrll and absence data frm any lcatin arund the wrld. Yu can use Glbal Payrll fr a single cuntry, r have separate databases fr sme r all cuntries in a multinatinal envirnment. Regardless f yur implementatin architecture, Glbal Payrll is a truly glbal prduct, nt a multi-lcal prduct with a single cde line fr all cuntries. Rules-Based Prduct Glbal Payrll is a rules-based prduct. All payrll prcesses, calculatins, and results are determined by a set f rules that yu can easily build. Yu can reuse the rules thrughut the applicatin t save time and space. All rules are external t the delivered cde line. The cre engine cntains n payrll rules, n preset sequence, and n tax algrithms. Instead, the rules are stred in the system, s n prgram mdificatins are required t tailr the slutin t yur requirements. Yu build a payrll slutin unique t yur needs by entering data int varius nline pages. In additin, Glbal Payrll prvides sample rules that are meaningful and useful fr custmers seeking t utilize best practices fr cmmn payrll requirements when using Glbal Payrll Cre fr cnfiguring their wn cuntry extensins. User-defined elements are the base cmpnent f any rule. Because yu can assemble elements in cuntless ways, Glbal Payrll is flexible enugh t accmmdate almst all payrll and absence rules. T define and execute payrll and absence calculatins, yu can use a flexible high-level language. There is n prgramming required. Payrll rule elements have attributes that yu can use t calculate, accumulate, grup, sequence, and aggregate pay items. Earnings and deductins, the heart f any payrll slutin, are defined in PepleSft Enterprise Glbal Payrll as calculatin rules. We prvide Glbal Payrll cuntry extensin prducts t alleviate the extensive develpment and maintenance time and expense that wuld be required t cnfigure ur cre Glbal Payrll prduct fr a specific cuntry s payrll needs. This dramatically speeds implementatin and still prvides yu with the ability t custmize and cnfigure yur payrll applicatin t meet yur unique needs. Flexible Earnings and Deductins Yur rganizatin s unique payrll management requirements demand the ability t cnfigure a payrll slutin withut lsing the benefits f a standard, supprted package. Our Glbal Payrll cuntry extensin prducts prvide a unique, data-driven apprach that enables yu t define and manage yur diverse payrll requirements that reflect yur business plicies. Earnings and deductins are defined as calculatin rules with flexibility fr ttal cntrl ver bth their cntent and prcessing. 2 PEOPLESOFT COUNTRY EXTENSION FOR JAPAN

3 Payrll Reprts Each Glbal Payrll cuntry extensin prduct prvides a cmprehensive set f standard reprts. Oracle als ffers a brad range f flexible reprting tls t create and custmize yur wn reprts. Self Service Cmplement Glbal Payrll with PepleSft epay. Emplyees can view their payslips nline and can easily manage their net pay distributin t their wn bank accunts. PepleSft Absence Management prvides the always-cnnected manager and emplyee an effective methd fr requesting Absence and staying n tp f apprval requests. Other Glbal Payrll Features Simple, intuitive user experience n any device Glbal Our cre Glbal Payrll prduct als has the fllwing features available t all cuntry extensins. Prcessing Calculatins. T accmmdate all yur payrll prcessing calculatins, Glbal Payrll enables yu t create custmized, flexible frmulas using mathematical and lgical elements in a simple and intuitive interface. Yu can define sphisticated rules and mathematical frmulas simply by entering the apprpriate attributes int nline tables. Using a frmula element gives further flexibility t define cmplex rganizatinal needs. Accumulatrs. Glbal Payrll makes it easy t track accumulated amunts r balances ver time. Segmentatin and Prratin. With Glbal Payrll, yu can chse the events (such as leave f absence, transfer, salary change, r jb change) that shuld trigger segmentatin f pay cmpnents during a pay perid. On Demand Prcessing. Glbal Payrll allws yu t prcess a payment fr any payee at any time using On Demand payment prcessing. 3 PEOPLESOFT COUNTRY EXTENSION FOR JAPAN

4 Retractive Prcessing. Glbal Payrll enables yu t chse the events that trigger the flexible, user-defined retractive prcess. Absence Prcessing. Glbal Payrll delivers a rbust set f integrated absence management tls t give yu cmplete cntrl ver absence management fr yur rganizatin. Payrll Prcessing Framewrk. Glbal Payrll ffers a flexible methd fr rganizing yur payrll elements int payrll runs. Yu can define all elements f the payrll prcess, including pay grups, eligibility grups, calendars, run types, pay perids, and prcess lists. Calculatin Mnitring. The Glbal Payrll and Absence Mnitr allws yu t define yur wn alerts t mnitr significant variatins in Grss and Net payment calculatins, as well as in Absences, and t cmpare with previus r against histrical calculatins. The Mnitr prvides embedded analytics and ability t drill dwn t Departments and t the Emplyee s results t identify any issue in payrll r absence calculatin. Multilingual Functinality. Glbal Payrll ffers a rbust set f Multilanguage features that enable yu t wrk in yur preferred language. Multicurrency Functinality. Glbal Payrll smthly handles multiple currencies fr even the mst cmplex calculatins. Yu can state, calculate, and distribute an emplyee s pay in multiple currencies. Cmplete, Integrated Slutin. Glbal Payrll integrates with ther PepleSft Enterprise slutins such as Human Resurces, Time and Labr, and Financials. Data Archive/Purge Templates. We deliver templates with dcumentatin fr archiving Glbal Payrll data, under specific cnditins, t help yu implement an archiving strategy t address the large amunt f data that ERP applicatins create as well as t cmply with regulatry requirements. Mve Data and Rules Quickly. Use the Create Rule Package utility t package elements that yu want t mve between databases. Key Human Resurces Features fr Japan Our Human Resurces prduct has cuntry-specific features t assist ur Japan custmers with their Human Resurces and payrll-related needs. The key Human Resurces features fr Japan include: Features t address these functinal areas: Calculating Educatin Level Age-Related Pay. Salary Planning (Emplyee Reviews, Salary Increases Prcedure Pay Cmpnents with Salary Steps, and Salary Increases Prcedure Defined Range Pay Cmpnents). Enhancements t Jb and Emplyment. 4 PEOPLESOFT COUNTRY EXTENSION FOR JAPAN

5 Capability f Mass emplyees transfer frm ne department t anther while restructuring the Organizatin using Trees Page. Multiple Emplyee IDs and Mnitring Intercmpany Transfers. Faculties, Sub-Faculties, and Majr Classes. Japanese address. Supprt fr additinal appintments (kenmu) within the glbal Human Resurces cncurrent jbs architecture. Ability t track disability grade, wrkers cmpensatin disability grade, and wrkers cmpensatin injury and sickness grade. Generatin f Emplyee Assignment List and viewing f emplyee breakdwn by department including and excluding an emplyee s additinal appintments. Mass rganizatinal change that enables yu t plan a new rganizatin, create emplyee placement plans, and finalize the new rganizatin and emplyee placement plans. Functinality that enables the imprting f csv frmat files f pstal cde data that are supplied by Japan Pst t update pstal cde data smthly. Key Payrll Features fr Japan We have develped pre-built rules, prcesses and applicatin pages t meet the unique needs f ur custmers managing their Japan payrlls. The key Glbal Payrll fr Japan features include: Fr payrll prcessing Delivered elements t calculate earnings and deductins fr salary and bnus: Calculate mnthly salary payments fr fur pay types mnthly exempt, mnthly nn-exempt, daily, and hurly. Define cmpensatin rate cdes in Human Resurces t accunt fr age, qualificatin, skills, and s n. Map yur Glbal Payrll fr Japan system t the base pay cmpensatin rate cdes in emplyees cmpensatin packages. 5 PEOPLESOFT COUNTRY EXTENSION FOR JAPAN

6 Enter bnus amunts thrugh psitive input. Include cmmuting allwance in mnthly payrll. Adjust salaries fr vertime and absence. Deduct Scial Insurance and Emplyment Insurance premiums as required by law. Deduct Incme Tax and Inhabitant Tax as required by law. Perfrm year-end adjustment f Incme Tax withhlding. Use accumulatrs t track cash and nn-cash earnings that are subject t Incme Tax, Scial Insurance premium, and Emplyment Insurance premium. Delivered elements t calculate and track payments f cash, nncash, taxable, and nntaxable cmmuting allwances in frequencies f ne day, ne mnth, three mnths, and six mnths. Supprt fr Zaikei Saving Plan t deduct specified amunt by payee frm salary and bnus and print deducted amunt n payslip and wage ledger. Fr scial insurance prcessing System calculates and tracks average mnthly remuneratin t supprt the regular decisin prcess and t identify emplyees subject t ccasinal revisin. Accumulatrs track mnthly fluctuatin in the fixed wage prtin f salary, as well as cash and nn-cash earnings that are subject t the Scial Insurance premium. Supprt fr electrnic file fr Scial Insurance reprts including Enrllment/Terminatin, Mnthly Standard Remuneratin Regular/Revised, Bnus, and Address Change reprts. We deliver these electrnic frmats t significantly simplify the filing prcess. Supprt fr Scial Insurance Premium Inquiry/Summary reprts that streamline the recnciliatin prcess f Scial Insurance premium payment. System calculates the emplyee cntributin fr Emplyment Insurance premiums using the apprpriate premium rate fr the industry type based n the emplyee s ttal wages. Prvided reprts include Emplyment Insurance Premium Exempt and Basic Emplyment Insurance Premium. System generates the reprt data fr Unemplyment Certificate using the payrll results. Yu can update the data if needed, and print the reprt. Supprt fr electrnic file fr Emplyment Insurance Enrllment. Supprt fr Wage Certificate. Supprt fr the payer s cntributin f Scial Insurance and Emplyment Insurance premiums. Fr tax prcessing Prvided rules, pages, prcesses, and reprts that yu use t: 6 PEOPLESOFT COUNTRY EXTENSION FOR JAPAN

7 P R O D U C T N A M E PepleSft Cuntry Extensin fr Japan R E L A T E D P R O D U C T S PepleSft Cuntry Extensin fr Japan is a fully integrated slutin that wrks seamlessly with ther PepleSft prducts. Fr mre infrmatin n related applicatins, refer t prduct datasheets n the fllwing: Set up the Inhabitant Tax table, which hlds municipality and recipient number data fr emplyees as well as Inhabitant Tax mnthly amunts. Prepare Wage Payment reprts and summaries fr municipalities. Lad Inhabitant Tax amunts received frm the municipalities either manually r thrugh a data lad prcess. Deduct Inhabitant Tax amunts frm mnthly salary. Prepare mnthly Inhabitant Tax reprts fr municipalities. Print Dependent Deductin reprt and Insurance Premium and Spuse Special Deductin reprt. PepleSft epay PepleSft Human Resurces PepleSft Cmpensatin and Benefits PepleSft Time and Labr PepleSft Absence Management. Visit PepleSft Infrmatin Prtal fr further updates and annuncements n PepleSft prducts Withhlding Tax Register reprt als prvided. Prvided rules t calculate and deduct Incme Tax frm bth salary bnus and retirement allwance. System judges the age-related Incme Tax dependent deductin based n each dependent s birthdate. Yu d nt have t update dependent deductin type each time dependent type changes just because f age. Specify the srt rder fr payslips and Withhlding Tax reprt n the run cntrl pages. Ability t create a file t facilitate Inhabitant Tax payments by banks. Fr yearend adjustment prcessing Delivered rules satisfy Japanese statutry and business requirements fr yearend adjustment f the final salary r bnus payment and fr independent year-end adjustment as needed. Emplyees can input Year End Adjustment data thrugh Self-Service YEA infrmatin pages 7 PEOPLESOFT COUNTRY EXTENSION FOR JAPAN

8 After year-end adjustments are cmplete and yu prepare yur data tables, yu can generate the fllwing reprts t cmplete the year-end adjustment business prcess: Withhlding Tax, Wage Payment, Legal Payment Summary, and Wage Payment Summary. If yur rganizatin licenses epay and eprfile, yu can cllect year end adjustment data frm emplyees thrugh self-service pages and lad it int the system fr prcessing. Yu can carry ver the result f the Year-end Adjustments t the next year f the bject year. Flexibility and usability Print payslips fr mnthly salaries and bnuses. Because the frmat f payslips varies greatly frm ne cmpany t anther, we prvide ne frmat as an example. We als prvide a template that enables yu t custmize the frmat t accmmdate the payslip style yur rganizatin uses. Supprt fr electrnic transfers frm multiple cmpany accunts t multiple emplyee accunts. System supprts Multiple Jbs. Yu can take advantage f the streamlined prcess fr managing the payrll fr emplyees wh receive cmpensatin frm multiple cmpanies reducing the need t make manual adjustments and cnslidatins fr payments. Functinality t manage Retirement Allwance based upn legal requirements. C O N T A C T U S Fr mre infrmatin abut PepleSft Cuntry Extensin fr Japan, visit racle.cm r call ORACLE1 t speak t an Oracle representative. C O N N E C T W I T H U S blgs.racle.cm/racle facebk.cm/racle twitter.cm/racle racle.cm 8 PEOPLESOFT COUNTRY EXTENSION FOR JAPAN Cpyright 2015, Oracle and/r its affiliates. All rights reserved. This dcument is prvided fr infrmatin purpses nly, and the cntents heref are subject t change withut ntice. This dcument is nt warranted t be errr-free, nr subject t any ther warranties r cnditins, whether expressed rally r implied in law, including implied warranties and cnditins f merchantability r fitness fr a particular purpse. We specifically disclaim any liability with respect t this dcument, and n cntractual bligatins are frmed either directly r indirectly by this dcument. This dcument may nt be reprduced r transmitted in any frm r by any means, electrnic r mechanical, fr any purpse, withut ur prir written permissin. Oracle and Java are registered trademarks f Oracle and/r its affiliates. Other names may be trademarks f their respective wners. Intel and Intel Xen are trademarks r registered trademarks f Intel Crpratin. All SPARC trademarks are used under license and are trademarks r registered trademarks f SPARC Internatinal, Inc. AMD, Optern, the AMD lg, and the AMD Optern lg are trademarks r registered trademarks f Advanced Micr Devices. UNIX is a registered trademark f The Open Grup. 0615