ENVELOPE - I Pre-Qualification Bid

Transcription

1 ENVELOPE - I Pre-Qualification Bid Tender for SITC of different capacity UPS system with batteries for various Offices under Northern Zonal Office Last Date of Submission of Tender: up to 15:00 hours Date of Opening of Tender (Pre-qualification Bid): at 15:30 hours CONTRACTOR 1 EMPLOYER

2 DIRECT TENDER NOTICE LIC of India intends to invite Percentage Rate Tender under THREE BIDS TENDERING from reputed ORIGINAL EQUIPMENT MANUFACTURERS of UPS for supply, installation, testing & commissioning of different capacity UPS system with batteries for various offices under Northern Zonal Office. Only the agencies which are having service centre at our Divisional Office Headquarter at Amritsar, Jalandhar, Ludhiana, Shimla, Chandigarh,Karnal, Rohtak, Bikaner, Delhi, Jaipur, Jodhpur, Ajmer, Udaipur, Srinagar/Jammu and fulfilling the criteria below can apply. The eligibility criteria are as detailed below: Estimated Cost (Rs. In Lac) Period of Contract One Year (12 Months) Minimum Bank Solvency (Rs. in Lac) Avg. Annual Turnover over last 4 financial years , , (Rs. in Lac) Min. Value of Single work completed in last 7 years (Rs. in Lac) ) Three similar completed works costing not less than the amount equal to Rs Lacs. OR 2) Two similar completed works costing not less than the amount equal to Rs Lacs. OR 3) One similar completed works costing not less than the amount equal to Rs Lacs AND 4) One completed work of any nature ( either part of above or a separate one) costing not less than the amount equal to Rs Lacs with some Central Govt. Department/ State Govt. Department/ Central Autonomous Body/ State Autonomous Body/ Central Public Sector Undertaking/ State Public Sector Undertaking/ City Development Authority/Municipal Corporation of City formed under any Act by Central/ State Government and published in Central/ State Gazette. CONTRACTOR 2 EMPLOYER

3 * Solvency Certificate should not be more than 3 months old prior to date of publication of this Notice. ** Similar Nature of work: (Supply, installation, testing & commissioning of On-Line UPS System of different capacities) Manufacturers who desire for apply for the above work should only apply to The Chief Engineer, Engineering Department, Northern Zonal Office, 2 nd Floor Jeevan Prakash, 25 K.G. Marg, New Delhi in the manner prescribed herewith. The filled in tender document shall be accompanied by non-refundable Tender Fee of Rs (Rupees Five Thousand only), payable in form of Demand Draft/Pay Order in favour of Life Insurance Corporation of India payable at New Delhi. First part i.e. Pre-qualification Bid Part-I containing duly filled-in Enrolment Form with supporting documents, credentials duly Notarized as detailed in the Enrolment form shall be submitted in a sealed envelope duly superscribed as Envelope-1.The tender fee in the form of DD/Pay Order shall be put in separate envelope mentioning Tender Fee and attached with Envelope-I. The second part i.e. Technical Bid Part-II of tender shall be put in a separate sealed envelope duly superscribed as Envelope-II. The EMD either in the form of Demand Draft/ Pay Order shall be put in separate envelope mentioning Tender Fee and shall be attached with Envelope-II. The Third part i.e. Financial Bid containing the filled-in Pre-Priced Schedule of Quantities Part-III of the Tender and signed shall be submitted in a separate sealed envelope duly superscribed as Envelope-III. All these three envelopes shall be sealed in a bigger envelope duly superscribed with the name of the work and last date of submission of the tender. The filled in Tender documents (Technical and Financial bid along with EMD in the form of Demand Draft/ Pay Order drawn in favour of Life Insurance Corporation of India payable at New Delhi shall be submitted to The Chief Engineer, Engineering Department, Northern Zonal Office, 2 nd Floor Jeevan Prakash, 25 K.G. Marg, New Delhi on or before till 15:00 hrs. Note: Only those manufacturers who fulfill the following criteria are eligible to enroll. 1. The Company should be in existence for a minimum period of 10 years. 2. The Company should be an Original Equipment manufacturer of UPS and should have executed contracts for Supply of Uninterrupted Power Supply Systems (the equipments for which the tender is submitted) for Public/Private Sector like Banks, LIC of India/Government of India undertakings etc. during the last seven years. Copies of Major Contracts executed during the last seven years for the Equipments for which the tender is submitted should be enclosed. CONTRACTOR 3 EMPLOYER

4 3. The company shall have Offices/ Service centre at locations in all Divisional Head quarters of LICI at Amritsar, Jalandhar, Ludhiana, Shimla, Chandigarh, Karnal, Rohtak, Bikaner, Delhi, Jaipur, Jodhpur, Ajmer, Udaipur and Srinagar for providing after sales services/ AMC services of New/ Existing UPS. The company shall be able to provide the warranty/ AMC services at the locations, where the equipments are supplied. The company shall be able to attend break down services within 4 to 6 hours after registering the complaints in the Divisional head quarters like Amritsar, Jalandhar, Ludhiana, Shimla, Chandigarh,Karnal, Rohtak, Bikaner, Delhi, Jaipur, Jodhpur, Ajmer, Udaipur and Srinagar. For other places, the break-down services shall be attended within 12 to 24 hours. In case, the UPS repair takes time more than 24 hours, the company shall be in a position to substitute the defective unit temporarily till the system is repaired and put into service. The companies those can provide such services directly or through authorized channel partners only will be empanelled. 4. The company has quality certification like ISO-9001 and the products (UPS) having respective quality certifications like CPRI, shall only be eligible for empanelment. The manufacturer shall be selected only after satisfactory verification of the genuineness of the Bank Solvency and Credentials of the submitted documents by collecting Confidential report of executed works from their clients &/ or Site inspection report of executed work/ work in progress etc. The agencies empanelled/ selected for the job will be considered for issuance of tender for similar nature of work in future for various offices under Northern Zone. The Chief Engineer reserves the right to reject the Tender submitted by any or all contractor/s at his sole discretion without assigning any reason whatsoever. Date: Chief Engineer CONTRACTOR 4 EMPLOYER

5 INSTRUCTIONS FOR FILLING AND SUBMISSION OF ENROLMENT FORM The Enrolment Form along with the Annexure-I, II, III, IV and V shall be completely filled in all respect. 1. Manufacturer to note that all particulars required as per the form and Annexure shall be filled in completely in relevant strictly as per the format. 2. Latest Solvency Certificate from any Nationalized / Scheduled Bank as per advertisement should be submitted along with Enrolment Form. 3. The manufacturer are advised to follow the instructions given below: Enrolment Form shall be filled-up in clean handwriting in capital letters or typed. Full address of the site of work, owner or authority under whom the works have been carried out should be given (Please refer Annexure-III & IV) The agencies should ensure to submit the satisfactory Completion Certificate giving the value of work, year of completion and it should also tally with the value of final bill in Annexure-III. The annual turnover should be based on latest Income Tax Clearance Certificate duly cleared by Income Tax Department or audited balance sheet, copy of which should be enclosed. 4. The tender will be summarily rejected if all the documents as per the requirement of the enrolment form are not submitted. No further correspondence in this regard will be entertained. Encl: Enrolment Form with Annexure- I, II, III, IV & V. Signature of Contractor Note: These instructions for filling and submission of Enrolment Form shall also be signed and submitted along with Enrolment Form with Annexure- I, II, III, IV & V. CONTRACTOR 5 EMPLOYER

6 FORM FOR ENROLMENT OF VENDORS FOR S/I/T/C OF UPS. I / We am / are desirous of being enrolled on list of contractors for and hereby apply for the same. I / We give the following details for your consideration. Sl. Pre-qualification Criteria No. 1 Name of the Firm/ Manufacturer Compliance 2 Address of Reg. office and Head Office 3 Telephone Number Office Fax No. 4 PAN No/TIN No/VAT Reg. No/ SERVICE TAX NO. (Copies to be enclosed) PAN NO TIN NO VAT REG NO SERVICE TAX REG.NO 5 Month and year in which the firm was established in present name whether the Company was existing for a minimum period of10 years CONTRACTOR 6 EMPLOYER

7 6 What is the constitution of firm viz Sole Proprietor, Partnership, Pvt. Ltd., Public Ltd., etc. ( Enclose copies of Deed/Articles of constitution of the company) Sl. No. Pre-qualification Criteria 7 The firm should have quality certification like ISO- 9001, PRODUCT CERTIFICATE CPRI, (Enclose copies) Compliance 8 Has the firm been black listed in the past by any Central or State Govt. Deptt./Organization 9 Should have executed contracts for S/I/T/C of up to 50 KVA capacity UPS for Public/ Pvt. Sector during the last 7 years. (Enclose Copies of Purchase Orders) 10 List of clients to whom similar capacity UPS is supplied (To be enclosed) 11 Product must have been deployed in the Market and working satisfactorily. (Enclose Copies of Purchase Orders) 12 Annual Sales Turnover for last 4 years. (Provide in lacs & Enclose audited Balance Sheets) Whether service centers details given in Annexure I & II CONTRACTOR 7 EMPLOYER

8 14 Whether the firm is able to provide break-down services within 4 to 6 hrs. in DO/ZO Headquarters at Amritsar, Jalandhar, Ludhiana, Shimla, Chandigarh,Karnal, Rohtak, Bikaner, Delhi, Jaipur, Jodhpur, Ajmer, Udaipur, Srinagar and within 12 to 24 hrs in other locations in above DO s. Sl. No. Pre-qualification Criteria 15 Quality/Performance/Benchmark Certifications for the products, Service etc, If any. Compliance 16 Details of Bank and bank Solvency. (Bank solvency should not be more than three months old from the date of publication of the Tender notice) (Certified copy to be enclosed) 17 Any other additional information if required. DECLARATION I/We certify that the particulars furnished in the enrolment forms are correct and that should it be found that I/We have given a false certificate or that if I/We fail to notify the fact of my/our subsequent amalgamation with another contractor or firm, the Life Insurance Corporation of India may remove my/our name from the list of contractors and any contract that I/We may be holding at the time may be rescinded PLACE: DATE : SIGNATURE OF AUTHORISED RESPRESENTATIVE OF THE FIRM CONTRACTOR 8 EMPLOYER

9 ANNEXURE - I Particulars of Regional / Branch Offices/Service Centers Number of Offices: Within the state of Rajasthan: Within the state of Punjab: Within the state of Haryana:.. Within the state of Himanchal Pradesh:. Within the state of J & K:. At New Delhi/NCR:... Total Number of Offices: Please furnish information about Regional/ Branch Offices/ Service Centers in the following format (Specify states to cover) City / State Address Name of Person In-charge and Phone No No. Of Qualified Support Engineers & their qualifications Whether adequate trained Manpower, knowledge base & stock of spares available for support Date: Signature of Authorized Official with Seal CONTRACTOR 9 EMPLOYER

10 ANNEXURE - II Particulars of Service Centers Managed by Third Parties / Franchisee Number of Offices: Within the state of Rajasthan: Within the state of Punjab: Within the state of Haryana:.. Within the state of Himanchal Pradesh:. Within the state of J & K:. At New Delhi/NCR:... Total Number of Offices: City / State Name and Address of the service provider Name of Person In-charge and Phone No No. of Trained Service Engineers Whether adequate trained Manpower, knowledge base and stock of spares maintained Date: Signature of Authorized Official with Seal CONTRACTOR 10 EMPLOYER

11 ANNEXURE III A. List of Major Clients and related references: supplied during the last seven years provide copies of major contracts executed/ copy of Purchase Orders & Completion Certificate for each of the model) Name of the clients & contact details Details of equipment supplied Work order Copy & Work Completion Certificate (To be enclosed) CONTRACTOR 11 EMPLOYER

12 ANNEXURE IV A. List of Major Clients and related references: supplied during the last seven years provide copies of major contracts executed/ copy of Purchase Orders & Completion Certificate for each of the model) Name of the clients & contact details Details of equipment supplied Work order Copy & Work Completion Certificate (To be enclosed) Date: Signature of Authorized Official with Seal CONTRACTOR 12 EMPLOYER

13 M/S ENVELOPE - II Technical - Bid Tender for SITC of different capacity UPS system with batteries for various Offices under Northern Zonal Office CONTRACTOR 13 EMPLOYER

14 INDEX S.No. CONTENTS PAGE No. 1 INSTRUCTIONS IN REGARD TO SUBMISSION OF TENDERS 15 to 17 2 LETTER TO CONTRACTOR FROM CHIEF 18 ENGINEER 3 LETTER FROM CONTRACTOR TO THE CHIEF 19 to 20 ENGINEER 4 APPENDIX TO "CONDITIONS OF CONTRACT" 21 to 24 6 GENERAL CONDITIONS OF CONTRACT 25 to 27 7 TERMS & CONDITIONS FOR ANNUAL 28 to 29 COMPREHENSIVE MAINTENACE CONTRACT 8 TECHNICAL SPECIFICATIONS 31 to 34 CONTRACTOR 14 EMPLOYER

15 INSTRUCTIONS IN REGARD TO SUBMISSION OF TENDERS NOTE: Tenderer should note that non-compliance of the following instructions will render the tender liable for rejection. Address to which the tender is to be submitted: The Chief Engineer, LIC of India, Northern Zone, Engineering Department, 2 nd Floor, Jeevan Prakash Building, 25 K.G. Marg New Delhi Tenderer are required to submit the tender in the following system: The filled in tender document shall be accompanied by non refundable Tender Fee of Rs (Rupees Five Thousand only) payable in form of Demand Draft/Pay Order in favour of Life Insurance Corporation of India payable at New Delhi. First part i.e. Pre-qualification Bid containing duly filled-in Enrolment Form with supporting documents, credentials duly Notarized as detailed in the Enrolment form shall be submitted in a sealed envelope duly superscribed as Envelope-1.The tender Fee of Rs in the form of Demand Draft/Pay Order shall be stapled with Envelope-I in a separate sealed envelope. The second part i.e. Technical Bid Part-II of tender and the EMD either in the form of Demand Draft/ Pay Order shall be put in a separate sealed envelope duly superscribed as Envelope-2. EMD shall be put in a separate sealed envelope and stapled to Envelope-II. The Third part i.e. Financial Bid containing the filled-in Pre-Priced Schedule of Quantities Part-III of the Tender and signed shall be submitted in a separate sealed envelope duly superscribed as Envelope-III. All these three envelopes shall be sealed in a bigger envelope duly superscribed TENDER FOR SITC OF 3/6 KVA ONLINE UPS FOR VARIOUS OFFICES UNDER NORTHERN ZONAL OFFICE with last date of submission of the tender. Envelope 1 of the tender shall be opened first. Eligibility related documents shall be evaluated and parties shall be qualified and disqualified by LIC of India. Technical Bid (Envelope-II) will be opened only for qualified tenderer who have submitted valid Earnest Money Deposit. The date, time & place of opening of Technical Bid shall be intimated to all the qualified tenderer. After opening of the Technical Bid there shall be a pre-bid meeting with all the qualified tenderer who have submitted the EMD and on finalization of the technical specifications the tenderer shall be allowed to revise their offer in form a letter in a closed envelope which shall be opened along with their Financial Bid (Envelope-III) in presence of the accredited representatives of respective tenderer.. 1. Last date for receipt of tenders: up to hours. 2. Tenderer should ensure that the tender is received before the date and time specified above. CONTRACTOR 15 EMPLOYER

16 3. Tenderer should fill in all the relevant blanks and put his signature on the relevant places as indicated below: a. Letter from Contractor to Chief Engineer b. Appendix to the Conditions of Contract c. Appendix to the General Instructions to the Contractors d. Last page of the General Preambles to Schedule of Quantities. e. Every page of schedule of quantities and general summary 4. The tender should be filled as follows: a. The Percentage Rate column to be legibly filled in ink in both FIGURES AND WORDS. b. All corrections to be initialed. c. Each page of the Schedule of Quantities and the General Summary is to be signed by the Contractor. d. Tenderer should note that he is to quote percentage below/above/at par in the General Summary page otherwise tender liable to be cancelled. 5. No alterations or additions are to be made by the tenderer to the text or the Schedule of these tender papers. Any tenderer who proposes any alterations to any of the condition/s lay down or which proposes any other conditions of any description whatsoever is liable to be rejected. 6. The tenderer is required to check the numbers of the pages and should any be found missing or in duplicate, or the figure or writing indistinct, he must inform the Chief Engineer at once and have the same rectified. Should the tenderer be in doubt about the precise meaning of any item or figure, for any reason whatsoever, he must inform Chief Engineer in order that the correct meaning may be decided upon before the date for the submission of the tender. 7. No liability whatsoever will be admitted nor claim allowed in respect of errors in the submitted tender due to missing / duplicate pages, indistinct writing or any other error in the tender documents which should have been rectified in the manner described above. 8. Performa of Articles of Agreement (Annexure A ) should not be filled in by the tenderer. While the contract shall be deemed to have come into existence on issue of letter of acceptance to the successful tenderer, formal agreement shall be signed thereafter with the successful tenderer on non-judicial stamp paper of requisite value as per the Performa of Articles of Agreement. 9. Earnest Money accompanying the tender will be accepted only in the form of CROSSED DEMAND DRAFT of any of the Nationalized Banks / Approved Scheduled Banks drawn in favour of the LIFE INSURANCE CORPORATION OF INDIA payable at NEW DELHI only, and not in favour of any other Authority or location. 10. The tender shall be accompanied by a certified true copy of Power of Attorney in favour of the signatory to the tender documents. If the tender is submitted on behalf of a firm, it must be signed either by all partners or person holding a valid power of attorney from all partners constituting the firm. The person signing the tender on behalf of another CONTRACTOR 16 EMPLOYER

17 partner(s) or on behalf of a firm or Company shall attach with the Tender a proper Power of Attorney duly executed in his favour by such other person(s) or by all the partners in accordance with the Constitution of the Company /Articles of Association, stating that he has the authority to sign on behalf of such other person(s) of the firm or the Company as the case may be, in all matters pertaining to the contract including the Arbitration Clause. 11. Contractors are warned that Cash, or encashable Cheque, or Bank or Insurance Guarantee, or Fixed Deposit receipt in lieu of the aforementioned form of Earnest Money remittance will not be accepted. 12. The percentage rates mentioned in the tender copy will be taken as bonafide. When the percentage rates in figures and words are at variance, the percentage rate corresponding to the amount shall be taken as correct. In all other cases percentage rate in words will be taken in precedence over the rate in figures. 13. Tenders containing errors are liable to be considered non-bonafide at the discretion of the Chief Engineer. 14. Tenderer should note that tender should remain open for consideration for a minimum period of THREE MONTHS from the date fixed for opening of the Financial Bids of the successful tenderer. 15. The Life Insurance Corporation of India reserves the right to accept any tender or to accept tenders in part; to reject any or all tenders without assigning reasons thereof. 16. Contractors should fill in PERCENTAGE RATE legibly in ink in both FIGURES and WORDS. Amounts mentioned in words shall be prefixed and suffixed by Rs. and only respectively. Tenders containing the percentage rates only in figures are liable to be considered non-bonafide at the discretion of the Chief Engineer and entail forfeiture of Earnest Money Deposit. 17. If on check there are differences between the percentages rate given by the contractor in words and figures or in the amount worked out /amount quoted by him, the following shall be considered. a) When there is a difference between the percentage rates in figures and in words, the percentage rates which correspond to the amounts worked out by the contractor, shall be taken as correct. b) When the amount worked out by the contractor does not correspond with the percentage rate written either in figures or in words, then the percent rate quoted by the contractor in words shall be taken as correct. c) When the percentage rate quoted by the contractor in figures and in words tallied but the amount is not worked out correctly, the percentage rate quoted by the contractor shall be taken as correct and not the amount. d) In the event nothing is quoted (at per/above/below) by the contractor, the tender is considered as non-bonafide. CONTRACTOR 17 EMPLOYER

18 To, M/s Dear Sir/Sirs, LETTER TO CONTRACTOR FROM CHIEF ENGINEER SUB: Tender for SITC of different capacity UPS system with batteries for various Offices under Northern Zonal Office 1. The tender should be submitted to the Chief Engineer, LIC of India, Northern Zonal Office, Engineering Department, 2 nd Floor, Jeevan Prakash Building, 25, K.G. Marg, New Delhi by following the procedures as explained in the INSTRUCTION IN REGARD TO SUBMISSION OF TENDERS 2. The sealed tenders containing the details as explained in Instruction in regard to submission of tenders will be received at the office of Chief Engineer, LIC of India, Northern Zonal Office, Engineering Department, 2 nd Floor, Jeevan Prakash Building, 25, K.G. Marg, New Delhi on or before Hours on and Envelope -1 of the tender document will be opened on at hours in presence of contractors or accredited representatives who attend. Tenderer should ensure that their tender is received before the date and time specified as no consideration whatsoever shall be given for postal or any kind of delays. Tenders received late shall be rejected. 3. If tender is delivered by hand, tenderer must ensure that the date and time of receipt is endorsed on the tender envelope by the A.O. or any other Officer of the Department approved by the SE / EE (Planning) and thereafter the tender is deposited in the tender box by the tenderer or his representative. 4. The Life Insurance Corporation of India does not bind itself to accept the lowest or any tender. Yours faithfully, Chief Engineer CONTRACTOR 18 EMPLOYER

19 LETTER TO CHIEF ENGINEER FROM CONTRACTOR The Chief Engineer LIC of India, Northern Zonal Office, Jeevan Prakash, 2 nd Floor 25, K.G. Marg New Delhi Dear Sir, SUB: Tender for SITC of different capacity UPS system with batteries for various Offices under Northern Zonal Office 1. Having examined and understood the Specifications of the materials for its supply at the site of work as well as for labour for all types of work including specialized work, Conditions of Contract and General Instructions relating to Part-I of tender and Schedule of Quantities relating to the above work of PART II of the tender and related terms and conditions, amendments etc. and having visited and examined the site of the proposed works and having acquired the requisite information relating thereto as affecting the tender invited by you on behalf of the Life Insurance Corporation of India, I/We, the undersigned hereby offer to construct, execute, complete and maintain the proposed works on Percentage rate basis in strict accordance with the Contract Conditions and Specifications or such other sums as may be ascertained in accordance with the said Conditions. 2. I/We, undertake to complete and deliver the whole of the works within a period as specified in Appendix to the Conditions of Contract from the date of issue of intimation from you that the tender has been accepted and upon receiving possession of the site. I/We shall be under the obligation to pay the sum as stated in the Appendix to the Conditions of Contract for every day that the works shall remain incomplete, damages as compensation subject to the Conditions of Contract relating to an extension of time. 3. I/We, enclose herewith my/our tender along with Earnest Money Remittance of Rs. 69, in the form of CROSSED DEMAND DRAFT/PAY ORDER PAYABLE at NEW DELHI. I/We, hereby agree that this sum shall be forfeited by the Life Insurance Corporation of India in the event of my/our tender being accepted and I/We fail to execute the Contract when called upon to do so. I/We, note that EARNEST MONEY REMITTANCE IN FORM OF OTHER THAN CROSSED DEMAND DRAFT/PAY ORDER ON A NATIONALISED/SCHEDULED BANK PAYABLE AT PATNA SHALL NOT BE ACCEPTED. 4. In the event of the tender being accepted, I/We, agree to the retention of my/our EMD as a part of Security Deposit and the balance amount of Security Deposit to be recovered at 7.5% of Gross Value of work done from my / our Running Account Bills. CONTRACTOR 19 EMPLOYER

20 5. I/We, note that the Earnest Money Deposit of Rs. 69, would be refunded to me/us on expiry of the validity of the tender or earlier at the discretion of Chief Engineer in case my/our tender is not accepted (SIGNATURE OF THE CONTRACTOR) (With Official Seal & Date) NAME OF THE PARTNER OF THE FIRM OR NAME OF THE PERSON HAVING POWER OF ATTORNEY TO SIGN THE CONTRACT (CERTIFIED TRUE COPY OF THE POWER OF ATTORNEY SHOULD BE ATTACHED) CONTRACTOR 20 EMPLOYER

21 APPENDIX TO THE CONDITIONS OF CONTRACT S.No. Description Remark 1 E.M.D. (Earnest Money Deposit) Rs. 69, (Rupees Sixty nine thousands & six hundred only) 2 Date of commencement Date of commencement shall be 07 days from the date of issue of the purchase order. 3 Date of Completion of work 04 (Four) weeks from the date of commencement of work for all offices under Rajasthan, Punjab, Haryana, Himanchal Pradesh and Delhi / NCR AND 06 (Six) weeks from the date of commencement of work for all offices under J&K. 4 Validity of Tender The tender shall be valid for acceptance by the competent authority for a period of 3 (Three) months from the date of opening of Financial Bids of successful tenderer. 5 Liquidated damages 1% per week of contract sum subject to maximum 10% of the accepted contract sum. 6 Period of Final measurement 60 (Sixty) days 7 Interim certificate Not applicable 8 Period of honoring Interim Certificate 20 (Twenty) Days 9 Period of honoring Final Certificate 90 days from the date of submission of final measurements with details. 10 Security Deposit & Procedure for recovery 10 % of accepted contract amount. The amount shall be deducted from the bill amount payable against supply of UPS at respective Divisional Offices and shall be released after the successful completion of DLP (2 years) + CAMC contract (5 years). This amount shall carry no interest. 11 Performance Guarantee The EMD of successful tenderer shall be retained as Performance Guarantee and shall be retained till the validity of the contract. This amount shall carry no interest. 12 Contractor s All Risk Policy inclusive of Third Party Liability Minimum 7.5% of the Contract amount shall be taken and shall remain enforce for the period of contract. The insurance policies shall be taken from any approved scheduled General Insurance Company and shall be in the joint name of the LICI and the contractor and shall remain valid till for the entire contract period. 13 Workman s Compensation Policy As per the mutual agreement of suitable amount shall be taken and shall remain enforce CONTRACTOR 21 EMPLOYER

22 for the period of contract. The insurance policies shall be taken from any approved scheduled General Insurance Company and shall be in the joint name of the LICI and the contractor and shall remain valid till for the entire contract period. 14 Recovery for non Extension of Insurance Policies (Workman s Compensation and Contractor s All Risk Policy inclusive of Third Party Liability) If not extended on time, LIC shall extend the Insurance policies on its own and apart from financial expenses, LIC shall deduct penalty amounting to Rs.10, 000/- or double the premium amount whichever is more, for each extension of such policy. 15 Defects liability period 24 (Twenty Four) months after virtual completion of work. The contractor shall be responsible for any defects in manufacturing, installation and performance and rectify the same at their cost to the entire satisfaction of LIC during the DLP. During guarantee period all the consumables for SMF Battery & parts will be replaced free of cost as required. 16 Recovery of Electricity Charges from Contractor s Bill. Electricity shall be provided free of cost by the LICI for the installation work. 17 Road Permit/ Form C against supply of LIC of India shall not issue any road permit/ Form C against supply of UPS to manufacturer/vendor. 18 Training to Staff During the erection & testing the successful tenderer will have to train personnel of LICI regarding operation of the system. Operating and maintenance instruction shall be supplied at the time of delivery of equipment at the site without any extra charges. 19 Free Service during the Defects Liability Period During the guarantee period of two (02) year for U.P.S. & S.M.F. Batteries the system / equipment etc shall be checked periodically at least once in three month for satisfactory functioning of the equipments /system. Necessary servicing including repair/ replacement of defectives parts/ equipment including the cleaning of battery contacts minimum once in a three months shall be carried out free of cost to LICI. Any break down during this period shall also be attended by the contractor free of cost to LIC. If break down period is more then 48 hours contractor will provide stand by UPS as required free of cost. Required parts will be replaced free of cost. CONTRACTOR 22 EMPLOYER

23 20 Terms of Payment i) 80% of payment will be released against the supply of UPS in good condition and installation, testing & commissioning of the UPS and successful handover to the concerned LIC Office. ii) 10% shall be kept as retention money and will be refunded after the successful completion of the defects liability period of two (02) year for U.P.S. & S.M.F. Batteries the system / equipment etc as per the clause no.19. iii) Balance 10% will be retained as security deposit and shall be refunded as per the Clause No. 10. The bill shall be submitted in Triplicate along with the original copies of installation report & handing over report to the concerned office duly signed & stamped by the Officer concern. 21 No Claim Certificate To be given on Contractor s letter head. 8 Release of Security Deposit Total Security deposit i.e. 10% shall be released after successful completion of two year D.L.P. plus C.A.M.C. period of five years (Total Seven Years). NOTE: TAXES, DUTIES, LEVIES AND DEDUCTION AT SOURCE: The contractor shall be responsible to pay all statutory levies imposed by the State and Central Government such as Income Tax, Sale Tax on works contract, Value Added Tax (VAT), Excise Duty, Octroi and any other applicable taxes etc., and the rates quoted in the tender shall allow for the same. Liabilities towards Service Tax for Contractor and Employer shall be in accordance with relevant provisions of the Finance Act, 2012 or any amendment issued by concern Authority from time to time. Rates are inclusive all the taxes excluding Service Tax and contractors will be responsible for payment of applicable Service Tax (contractor s part) to concerned authority, which will be reimbursed to contractor on production of proof of, payment of Service Tax deposited. Deduction at source of Income/Sales Tax on works contract etc. shall be made by LIC of India as per the provisions prevailing from time to time from the Running Account or CONTRACTOR 23 EMPLOYER

24 Final Bills and remitted to the concerned Taxation Authorities/ State Government on behalf of the contractor. This will supersede all provisions given in the tender elsewhere regarding Service tax. For J&K region contractor shall be responsible to pay all statutory levies and taxes as imposed by the State Government and the rates quoted in the tender shall allow for the same. NO CLAIM CERTIFICATE CUM RECEIPT (To be given on Contractor s Letterhead) Received Rs. (Rupees ) being the amount against my/our final bill dated for (Name of Work) in full and final settlement of bill. Contractor (Signature of Contractor on Revenue stamp) Rubber stamp/seal of the contractor /company CONTRACTOR 24 EMPLOYER

25 GENERAL CONDITIONS OF CONTRACT 1. TERMS OF PAYMENT:- i. 80% of payment will be released against the supply of UPS in good condition and installation, testing & commissioning of the UPS and successful handover to the concerned LIC Office. ii. 10% shall be kept as retention money and will be refunded after the successful completion of the defects liability period of two (02) year for U.P.S. & S.M.F. Batteries the system / equipment etc. iii. Balance 10% will be retained as security deposit and shall be refunded as per the Clause No. 10. The bill shall be submitted in Triplicate along with the original copies of installation report & handing over report to the concerned office duly signed & stamped by the Officer concern No advance payment will be made for CAMC. Payment will be paid on quarterly basis after satisfactory service. 2. COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT PERIOD (FIVE YEARS AFTER COMPLETION OF DLP):- a) The tenderer are advised not to quote for comprehensive Maintenance Contract (CAMC) in the price schedule. No advance payment will be made for CAMC. Payment will be made on quarterly basis after satisfactory service as per the rate mentioned in the schedule. b) Comprehensive annual maintenance contract will cover all defective parts of U.P.S. excluding S.M.F. Batteries. The scope of work includes the preventive maintenance by the service personnel of the contactor including conveyance. UPS system including SMF Batteries shall be cleaned & performance of the system and SMF Batteries shall be checked to the satisfaction of the user. CAMC for UPS also cover cleaning of contacts & applying petroleum jelly, replacements of battery terminals, wires for SMF batteries and shall record it in the service report & same shall be counter signed by the programmer of the B.O & D.O or respective office and submit the same to B.Os & D.Os. c) At the expiry of the contract, the outgoing contactor shall have to make out the system in normal working conditions. Payment for the last quarter shall be released only after restoring the system to its normal working condition and /or after recovering any dues payable to contactor who executes the work at the risk & cost of the original contactor. d) Contractor shall maintain logbook in support to checking, inspecting and taking preventive/remedial action for smooth operation and maintenance of the system. This shall be made available for inspection and verification as and when required. e) The service report duly signed by user shall be submitted at the time of claiming comprehensive AMC Charges. f) In case the system is not made in working order within 48 hours, from the time of reporting the fault to the contractor, deduction(as penalty) as given below shall be made: CONTRACTOR 25 EMPLOYER

26 Rs (Rs. One Hundred Only) per day per system in case of 3 KVA UPS System. Rs (Rs. Three Hundred Only) per day per system in case of 6 KVA UPS. g) The maximum recovery shall not exceed to CAMC charges per month per unit. However if the vendor fails to repair maintain the UPS for more than 10 days LICI reserve the rights to get the faulty ups rectified/replaced at their risk and cost and expenditure shall be debited to CAMC bills of other UPS or Security deposit lying with LICI. 3. MISCELLANEOUS: a) The rates to be quoted after visiting the site of work and shall remain firm during the currency of the contract. b) The parameter indicated in the Technical specification such as efficiency, power factor, Harmonic distortion, etc. are the minimum/maximum (as applicable) value acceptable to LIC. c) L.I.C. of India reserves the full right to reject one or all the quotations or issue part/full quantity to other agency without assigning any reasons thereof. LIC reserves the right to distribute/split the works among various vendors at the sole discretion of the Chief Engineer without assigning any reason thereof. d) No fluctuation in the price shall be allowed during the contract period. No claim whatsoever will be entertained. The vendors are requested to get themselves acquainted with the nature and type of the work involved before quoting the rates. e) All UPS Vendors must submit Guarantee Card of the SMF Battery along with necessary Challan in order establish the genuineness of the batteries. f) The U.P.S. and S.M.F. Battery should be brand new; the date of manufacture of batteries should not be more than three months from the date of Purchase order. 4. TESTING: a) Visual Examination: The UPS shall be examined by LICI s Engineer visually for any superficial defects, Name Plate details etc. to match the specifications given in the Tender. The number of batteries and AH capacity may be seen. The output shall be checked with input side being subjected to changes as per the specifications. i. Output Side: Voltage Frequency Harmonics / THD Voltage Regulation System Response : within specified parameters : within specified parameters : within specified parameters : within specified parameters : within specified parameters CONTRACTOR 26 EMPLOYER

27 b) Test for back-up time: Within specified parameters. c) Performance guarantee test: At the time of installation of UPS that the following test is carried out at site, 1) Output voltage in respect to phase & neutral. 2) Output voltage in respect to phase & earth. 3) Input & Output voltage in respect to phase & earth. d) L.I.C. reserves the right for random checking of UPS. All the testing equipments, arrangements for load etc. required for proper checking & testing shall be provided by the contractor. The contractors technical representative shall assist to perform the tests. The random testing of UPS shall also be got tested by ETDC, NPCL, National Test House, ERTL, IIT, Govt. Engineering College, Regional Testing Center or any other Govt. approved laboratories. No payment shall be made unless the UPS are supplied with testing certificates from testing laboratories of vendor along with warrantee certificate of SMF Batteries. CONTRACTOR 27 EMPLOYER

28 TERMS & CONDITIONS OF CONTRACT FOR COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT (CAMC) FOR UPS SETS 1. GENERAL: 1.1. The UPS set will be serviced four times (quarterly basis) in every year. One of these services will be rendered immediately after acceptance. From then the servicing is to be carried out once in three months In addition to above Scheduled services any complaints/ shutdown calls to be immediately attended and rectified the fault condition within 24 hours during AMC period Unless otherwise specifically agreed to, the contract service shall be available during normal working hours and days i.e., Monday to Friday from 9 AM to 5PM and on Saturdays 9 AM to 2 pm. The service provider should be prepared to provide services beyond above timings as per mutual understanding. 2. SCOPE OF WORK: 2.1. The AMC will be of all inclusive comprehensive type (including replacement of all type of faulty spares), excluding batteries but including conveyance for UPS unit and regular maintenance for terminals of Batteries/ cleaning only for batteries (along with UPS service). The AMC charges to be quoted accordingly. No extra will be payable other than the AMC charges The replacement of all parts if any should be original, genuine make and old replaced should be shown or handed over to our Branch / Divisional Office During every servicing dust should be blown from UPS and cleaned. Out put voltage and in put voltage should be adjusted to rated required level. Battery charger parameters should check and adjusted to required level Checking of cooling fans with checking of connections for terminals. Ensuring proper Earthing. The reading of phase voltage and neutral with respect to ground to be checked & corrected for any defects and any abnormality to be intimated. The reading should be recorded in the service report Connections of batteries terminals to be checked \ cleaned and necessary applying of petroleum jelly to be carried out. Ensuring proper working of all components of UPS unit. 3. TERMS AND CONDITIONS: 3.1. The quoted AMC charges should be inclusive of all taxes and service tax will be reimbursed at actual on submission of documentary proof. All statutory deductions will be made from your bills. CONTRACTOR 28 EMPLOYER

29 3.2. The Vendor/ Service - provider should submit Service - Report for regular and complaint calls duly attended & acknowledged by the authorized LICI official. One copy of Service Reports should be enclosed along with periodic bills as a proof of attending services Any injury to your servicemen while attending the servicing/breakdown calls will be the sole responsibility of service provider. No any compensation whatsoever would be given by L.I.C.I The service provider/vendor should be in a position to provided stand by unit in lieu of faulty unit which is necessary to take out the unit at workshop for repair Payment will be made after completion of quarterly servicing for which the agency should submit invoice along with service reports for the services carried out during the quarterly period. The proportionate amount will be deducted if complete services are not provided No deviation to LIC conditions of contract is acceptable and if any such deviations observed, the tender is liable to be rejected Log-sheets are to be maintained for each individual unit separately The manufacturer are requested to note that in the event of this enquiry being forwarded by you, any of your authorized servicing center, if those dealers/agency s performance is not found to the satisfaction of the LIC, it shall be responsibility of the said firm to rectify the defects / liabilities In the event of services being not satisfied during the C.A.M.C. period LIC of India reserves the rights to terminate the contract by giving 30 days notice. Signature of Supplier / Service Provider With seal, address Date. Place: CONTRACTOR 29 EMPLOYER

30 TECHNICAL SPECIFICATIONS FOR ONLINE UPS FOR 3 & 6 KVA (with 30 Minutes Backup) S. No. Particulars Permissible range Vendor to confirm & Specify 1 GENERAL PARAMETERS a) LOCATION As specified in Appendix to conditions of Contract. b) AMBIENT TEMPERATURE 10 0 C 48 0 C c) RELATIVE HUMIDITY 60 % TO 95% Non Condensing e) TOPOLOGY IGBT based using PWM Technology, True online double conversion (With Micro processor based control ) 2 INPUT SIDE PARAMETERS a) VOLTAGE V( for 1 ф) 415V % (3 ф) b) FREQUENCY 50 Hz ± 3 Hz c) POWER FACTOR AT THE I/P SIDE At 100% Rated Output 0.95 or above At 75% Rated Output 0.90 or above At 25% Rated Output 0.85 or above 3 TOTAL HARMONIC DISTORTION AT INPUT At 100% Rated Output < 10% At 25% Rated Output < 15% CONTRACTOR 30 EMPLOYER

31 S. No. Particulars Permissible range Vendor to confirm & Specify 4 EMI & RF INTERFERENCE EMI & RFI Filters shall be incorporated. 5 PROTECTION a) INPUT SIDE Required b) OUTPUT SIDE Required 6 OUTPUT SIDE PARAMETERS a) OUTPUT KVA a) 3 KVA/2.4KW b) 6 KVA/4.8KW b) ISOLATION TRANSFORMER To Be Provided of suitable range c) VOLTAGE 230 V ± 1% d) FREQUENCY 50 Hz ± 1% 7 OVERLOAD WITHSTAND CAPACITY a) 110% 05 Minutes (minimum) b) 125% 02 Minutes (minimum) c) 150% 01 Minute (minimum) 8 EFFICIENCY To be indicated for loads at 100%,75% & 50% of the rated output a) INVERTER > 90% b) OVERALL(AC TO AC) > 85% CONTRACTOR 31 EMPLOYER

32 S. No. Particulars Permissible range Vendor to confirm & Specify 9 BACK UP TIME 30 Minutes at Full Load (minimum) 10 BATTERY BANK a) BATTERY S.M.F. (V = 12 Volts per Battery, 2V per cell, AH =* to be indicated by the vendor ) b) BATTERY CHARGER To be provided c) WARRANTY FOR BATTERY & UPS S.M.F. battery & UPS shall be warranted minimum two years 11 BY-PASS SWITCH STATIC BY-PASS (As per back up time required / SOQ Double Ended static Bypass switch WITH Transfer time of 5 ms or Less in Synchronous Mode) 12 CHANGE OVER TIME INCASE OF MAINS FAILURE Instantaneous 13 TOTAL HARMONIC DISTORTION AT OUTPUT a) AT 100% RATED OUTPUT < 3 % at linear load < 5% at non - linear load b) AT 10% RATED OUTPUT < 5 % at linear load < 8% at non linear load 14 CREST FACTOR 3 : 1 or Higher 15 VOLTAGE REGULATION ± 2 % or better (i.e. less ) CONTRACTOR 32 EMPLOYER

33 S. No. Particulars Permissible range Vendor to confirm & Specify 16 SYSTEM RESPONSE a) TRANSIENT RESPONSE < 5% ( ± ) For a step load change of 5 100%. The unit should deliver normal output voltage within 0.1 sec. b) STEADY STATE RESPONSE < 1% ( ± ) 17 METERING & DISPLAY a) INPUT PARAMETERS VOLTAGE FREQUENCY CURRENT b) OUTPUT PARAMETERS VOLTAGE FREQUENCY CURRENT c) BATTERY PARAMETERS VOLTAGE CURRENT (Charging) CURRENT (Discharging) d) PHASE FAILURE Applicable for 3 Ф Units e) OVERLOAD To be provided f) BATTERY LOW To be provided g) MAINS FAILURE To be provided 18 ALARM / ANNUNCIATIONS a) ALARM FOR MAINS FAILURE To be provided b) PRE-TRIP ALARM FOR BATTERY To be provided LOW c) INVERTER TRIP To be provided d) LOAD ON BYPASS To be provided e) PHASE FAILURE (APPLICABLE FOR 3 Ф UNITS ) To be provided CONTRACTOR 33 EMPLOYER

34 S. No. Particulars Permissible range Vendor to confirm & Specify 16 VAH FOR THIRTY MINUTES (30 MIN ) BACK UP FOR a) 3KVA SYSTEM >=2400 b) 6KVA SYSTEM >= MISCELENEOUS a) RS-232 INTERFACE Required b) AUTO-SHUTDOWN FACILITY Suitable software based auto shut down compatible c) SLOTTED ANGLE FRAME WITH TRAY FOR BATTERIES To be provided d) S.N.M.P Preferable but not mandatory e) THE PREFERRED D.C BUS VOLTAGES FOR SINGLE PHASE INPUT f) THE PREFERRED D.C BUS VOLTAGES FOR THREE PHASE INPUT 96 V to 204 V 240 V-380 V Signature of Supplier / Service Provider With seal, address Date. Place: CONTRACTOR 34 EMPLOYER

35 ENVELOPE - III Financial - Bid Tender for SITC of different capacity UPS system with batteries for various Offices under Northern Zonal Office CONTRACTOR 35 EMPLOYER

36 GENERAL PREAMBLE TO THE SCHEDULE OF QUANTITIES 1. The subject work which shall be carried out as per LIC of India s terms and conditions of contract. The LIC of India has one Zonal Office at New Delhi and 17 Divisional Offices (i.e. Chandigarh, Shimla, Srinagar, Jalandhar, Ludhiana, Amritsar, Delhi-I, Delhi-II, Delhi- III, Karnal, Rohtak, Ajmer, Bikaner, Jodhpur, Jaipur-I & Jaipur-II). 2. The schedule of quantities should be filled as follows: a) The percentage rate column to be legibly filled in ink in both figures and words. b) All corrections should be initialed. c) Contractor s signature to be put on each and every page of the financial bid. 3. No alteration and addition are to be made by the contractor to text of schedule of quantities and other tender papers. Violation of this instruction entails rejection of the tender at the discretion of the Chief Engineer. 4. Approved makes of SMF Batteries: ROCKET (GLOBAL YUSSA), EXIDE, HBL- NIFE, PANASONIC, QUANTA (AMAR RAJA). 5. Quantities of UPS of each capacity & batteries are indicative only and actual may vary as per the requirement. 6. LICI reserve he right to give UPS/Batteries for buy-back in full or part. 7. Approximately 61 no. of UPS (58 no. 6 KVA & 3 No. 3 KVA) are proposed to be replaced. These quantities are indicative & may vary to +/- 50%. 8. In case of any dispute arises, the decision given by Chief Engineer shall be final & binding to vendor and no claim shall be entertained on any account. 9. LIC of India reserves the full right to reject one or all of the tenders or issue part/full quantity to other agency without assigning any reason thereof. LIC reserves the right to distribute/split the work. CHIEF ENGINEER Signature of Supplier / Service Provider With seal, address Date. Place: CONTRACTOR 36 EMPLOYER

37 SCHEDULE OF QUANTITIES CLUSTER-I (For states of Rajasthan, Punjab, Haryana, Himanchal Pradesh, Delhi) PART: A: - SITC OF UPS S. Description Unit Qty. Rate No. 1. Supply, installation, testing & commissioning of On-line UPS system with PWM & IGBT Technology & Isolation transformer suitable for 30 Minutes back-up time as per the enclosed Technical specifications(part-ii of Tender) for the following capacities: a) 03 KVA, Single phase Input & Single phase output. Set b) 06 KVA, Single Phase Input & Single Phase Output. Set Supply, installation, testing & commissioning of SMF Battery bank of approved makes to provide 30 (Thirty) minutes back up along with suitable battery stand. a) For 03 KVA UPS (Min. VAH =2400) Set b) For 06 KVA UPS (Min. VAH =4800) Set PART: B BUYBACK OF OLD UPS/ BATTERIES S. Description Unit Qty. Rate No. 1. Buy back value to take out old & unserviceable UPS of any technology & any make on as on where on basis a) For 03 KVA UPS Set b) For 06 KVA UPS Set Buy back value of old/ unusable SMF battery bank of respective UPS on as on where on basis. a) For 03 KVA UPS Set b) For 06 KVA UPS Set PART: C COMPREHENSIVE ANNUAL MAINTENACE (For 5 Years after DLP) S. Description Unit Qty. Rate No. 1. Comprehensive Annual Maintenance Contract per UPS per year after the expiry of the defects liability period of two years and it shall be valid for 5 (Five) years. a) For 03 KVA UPS Each/Year b) For 06 KVA UPS Each/Year CONTRACTOR 37 EMPLOYER