AVIATION AUTHORITY REGULAR BOARD MEETING and BOARD OF ADJUSTMENT HEARING

Transcription

1 AVIATION AUTHORITY REGULAR BOARD MEETING and BOARD OF ADJUSTMENT HEARING Thursday, 9:00 A.M. Board Room Level 3 at Tampa International Airport AGENDA Any person who desires to appeal any decisions made at this meeting will need a record of the proceedings and for that purpose may need to ensure that a verbatim record of the proceeding is made which includes the testimony and evidence upon which the appeal is based. Any person requiring reasonable accommodations to attend any public meeting because of a disability or physical impairment must submit a written request to Joseph W. Lopano, Chief Executive Officer, Hillsborough County Aviation Authority, Post Office Box 22287, Tampa, FL or via facsimile at (813) Such request must be received at least 48 hours before the meeting. If you have any questions, please call (813)

2 AGENDA Page 2 TABLE OF CONTENTS A. CALL TO ORDER (BOARD OF ADJUSTMENT HEARING)... 4 B. PLEDGE OF ALLEGIANCE... 4 C. BOARD OF ADJUSTMENT HEARING Airport Study No , Request for a Variance, Seminole Tribe of Florida d/b/a Seminole Hard Rock Hotel & Casino is requesting a variance for a new sixteen floor building with approximately 573 rooms, with a maximum height of 240 AMSL, on a site located at 5223 N. Orient Road, Tampa, FL, Resolution No D. CALL TO ORDER (REGULAR BOARD MEETING)... 7 E. APPROVAL OF THE AGENDA... 7 F. PUBLIC COMMENTS... 7 G. APPROVAL OF THE MINUTES Regular Authority Meeting February 5, H. MANAGEMENT REPORT... 7 I. APPROVAL OF THE CONSENT AGENDA Amendment No. 1 to Use and Lease Agreement, Sky Chefs, Inc., Tampa International Airport, Resolution No Temporary Ingress, Egress, Construction, and Use Easement for Noise Monitoring, Yassert Padron and Maylena Gonzalez Prado, Tampa International Airport, Resolution No Consent to Assignment and Assumption Agreement, Agreement for Off-Airport Parking Concession, LH Tampa Operating, LLC and Arden Fund II ICT Operator, LLC, Tampa International Airport, Resolution No Amendment No. 1 to Insurance Consultant Services Agreement, Siver Insurance and Associates d/b/a Siver Insurance Consultants, Tampa International Airport, Resolution No Renewal of Property Insurance for Coverage of Tampa International, Peter O. Knight, Plant City and Tampa Executive Airports Authorization to Establish and Administer Authority Bank Accounts and Investments, Tampa International Airport, Resolution No Authorization to Renew Concession Lease Agreement for Security Bin Advertising Program, SecurityPoint Media, LLC, Tampa International Airport Purchase Order(s), Professional, Technical and Specialized Administrative Staffing Services utilizing City of Tampa Contract No , Tampa International Airport J. POLICIES OR RULES FOR CONSIDERATION OR ACTION K. COMMITTEE REPORTS L. UNFINISHED BUSINESS M. NEW BUSINESS Maintenance Contract, Metasys Building Management System Maintenance, Johnson Controls, Inc., Tampa International Airport, Resolution No Maintenance Contract, Terminal Automated People Mover Systems, Bombardier Transportation (Holdings) USA, Inc., Tampa International Airport, Resolution No Composition of Public Art Committee... 27

3 AGENDA Page 3 TABLE OF CONTENTS (Continued) NEW BUSINESS (Continued) 4. Approval of Use and Permit Agreement for Off-Airport Rental Car Concession, Rentmax Miami, LLC d/b/a Economy Rent A Car, Tampa International Airport, Resolution No N. PRESENTATIONS - None O. STAFF REPORTS P. ATTORNEY-CLIENT CLOSED SESSION Q. PROTEST OF CONCESSIONS TAMPA, LLC RFP FOR FOOD AND BEVERAGE CONCESSIONS, SOLICITATION NO R. ADJOURNMENT... 31

4 AGENDA Page 4 A. CALL TO ORDER (BOARD OF ADJUSTMENT HEARING) B. PLEDGE OF ALLEGIANCE C. BOARD OF ADJUSTMENT HEARING

5 AGENDA Page 5 C. BOARD OF ADJUSTMENT HEARING 1. Airport Study No , Request for a Variance, Seminole Tribe of Florida d/b/a Seminole Hard Rock Hotel & Casino is requesting a variance for a new sixteen floor building with approximately 573 rooms, with a maximum height of 240 AMSL, on a site located at 5223 N. Orient Road, Tampa, FL, Resolution No I. Background: The Seminole Tribe of Florida d/b/a Seminole Hard Rock Hotel & Casino (Petitioner) is requesting a variance for a new sixteen-floor building with approximately 573 rooms, with a maximum height of 240 AMSL, on a site located at 5223 N. Orient Road, Tampa, FL. The nearest airport is Tampa Executive Airport. Notice of this hearing before the Board of Adjustment was provided on February 13, II. Proposal: Petitioner is requesting a height variance of 68 for a proposed sixteen-floor building as set out above. III. Operational Impact: The petition was presented to the Airport Hearing Officer on January 22, 2015 and, based on testimony and evidence presented, the Hearing Office found that approval of the variance, with required conditions, would have no effect on existing FAA restrictions, would not cause additional impacts or loss of utility to Tampa Executive Airport, would not be contrary to the public interest, will do substantial justice, and is in accordance with the spirit of the Airport Zoning Regulations and Chapter 333, Florida Statutes. The FAA s aeronautical study found that Petitioner s request would not be a hazard to air navigation provided certain conditions are met. Additionally, the FDOT did not identify any concern with the request. IV. Funding: N/A

6 AGENDA Page 6 C1 (Continued) V. Recommendation: The Airport Hearing Officer recommends that the Board of Adjustment approve the variance to Airport Zoning Regulations requested by Petitioner with the following conditions: (1) the structure is marked/lighted in accordance with FAA Advisory Circular 70/ K Change 2, Obstruction Marking and Lighting, red lights Chapters 4, 5 (Red), & 12; (2) Petitioner must notify the Authority at least 5 business days prior to starting construction; (3) Petitioner must complete FAA Form , and file with the FAA and the Authority after construction reaches its greatest height; (4) Any glare issues identified by the Authority at time of construction associated with the new structure must be addressed and mitigated by the Petitioner to the satisfaction of the Authority so as to avoid adverse impacts to aviation; and (5) Equipment exceeding 240 AMSL will require a new FAA determination and a separate permit and variance from the Authority. The variance will be valid until the FAA Determination of No Hazard to Air Navigation expires on March 16, 2016, but if the FAA Determination of No Hazard is extended by the FAA for no more than 18 months, the variance will also be extended one time, without further action of the Board of Adjustment, provided that no changes in the proposed building have occurred. The Board of Adjustment may render its decision based on the findings and recommendations of the Hearing Officer. However, the Board of Adjustment may, but is not required to, review the record of the Hearing Officer s public hearing. VI. Resolution: Resolution No approves and authorizes a variance for Airport Study No , Seminole Tribe of Florida d/b/a Seminole Hard Rock Hotel & Casino, is requesting a variance for a new sixteen-floor building with approximately 573 rooms, with a maximum height of 240 AMSL, at a site located at 5223 N. Orient Road, Tampa, FL; and authorizes the Airport Zoning Director or his designee to execute all other ancillary documents.

7 AGENDA Page 7 D. CALL TO ORDER (REGULAR BOARD MEETING) E. APPROVAL OF THE AGENDA F. PUBLIC COMMENTS G. APPROVAL OF THE MINUTES Regular Authority Meeting February 5, 2015 H. MANAGEMENT REPORT I. APPROVAL OF THE CONSENT AGENDA

8 AGENDA Page 8 I. CONSENT ITEM 1. Amendment No. 1 to Use and Lease Agreement, Sky Chefs, Inc., Tampa International Airport, Resolution No I. Background: On October 2, 2014, the Authority entered into a Use and Lease Agreement with Sky Chefs, Inc. (Sky Chefs) for the operation of an in-flight kitchen catering facility and the lease of land and improvements located on the north side of Tampa International Airport (North Property). The existing improvements on the North Property require substantial renovation to accommodate Sky Chefs planned in-flight kitchen catering operations. It was anticipated that the renovation of the improvements and Sky Chefs relocation of operations into that facility would occur on approximately April 1, Accordingly, rent for the North Property was scheduled to begin on April 1, However, the Authority now anticipates that the completion of renovations and Sky Chefs relocation to the North Property will not occur until July 1, II. Proposal: This Amendment No. 1 revises the date of commencement of rents at the North Property from April 1, 2015 to July 1, 2015 and authorizes any future extensions of the rent commencement date to be accomplished by 30 days written notice from the Authority s Chief Executive Officer or designee to Sky Chefs without the necessity of amendment to the Use and Lease Agreement. The revised rent schedule in this Amendment No. 1 is as follows: Period Description Sq. Ft. Rate Annual Monthly 9/4/ No rent is charged during 6/30/2015 the renovation period. 7/1/2015-8/31/2015 9/1/2015-8/31/2034 Fixed Improvements 23,698 $4.00 $94, $7, Land Rent 183,300 $0.65 $119, $9, Total Rent $213, $17, Fixed Improvements rent increases by 3% each year. Land Rent adjusts every five years to then current fair market rental value.

9 AGENDA Page 9 I1 (Continued) This item authorizes the Chief Executive Officer to execute Amendment No. 1 on behalf of the Board. III. IV. Funding: N/A Recommendation: Management recommends adoption of Resolution No V. Resolution: Resolution No approves and authorizes the Chief Executive Officer to execute Amendment No. 1 to Use and Lease Agreement at Tampa International Airport with Sky Chefs, Inc.; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.

10 AGENDA Page 10 I. CONSENT ITEM 2. Temporary Ingress, Egress, Construction, and Use Easement for Noise Monitoring, Yassert Padron and Maylena Gonzalez Prado, Tampa International Airport, Resolution No I. Background: On September 6, 2001, the Authority, as grantee, and Juan and Margarita Salgado, as grantors, entered into an automatically renewing temporary easement agreement for the Authority to construct and use noise monitoring equipment on real property owned by the grantors at 5611 Bridle Path Lane in Tampa. The noise monitoring equipment was installed as part of the Authority s Noise Compatibility Program to measure noise impacts of Tampa International Airport within the community. The grantors received $100 per month as compensation for the temporary easement. The temporary easement permitted either party to terminate the agreement upon 60 days notice to the other. The Authority was recently advised that the subject real property was conveyed by Warranty Deed to Yassert Padron and Maylena Gonzalez Prado, husband and wife, on December 1, Consequently, the Authority has provided notice of termination of the temporary easement to Mrs. Salgado (Mr. Salgado is deceased) and will record the termination notice in the Official Records of Hillsborough County after the expiration of 60 days following the notice to Mrs. Salgado. The Authority desires to continue noise monitoring from the subject real property now owned by Mr. Padron and Ms. Prado, who have consented to the terms of the temporary easement. II. Proposal: This Temporary Ingress, Egress, Construction, and Use Easement for Noise Monitoring commences April 1, 2015 and continues for a period of one year, automatically renewing in one-year intervals unless either party provides written notice of intent not to renew to the other party at least 60 days prior to the end of the then current one-year term or until the real property is sold. The Authority is responsible for maintenance and operation of the noise monitoring equipment and the easement area. The Authority will compensate the grantors at the rate of $100 per month.

11 AGENDA Page 11 I2 (Continued) III. Funding: N/A IV. Recommendation: Management recommends adoption of Resolution No V. Resolution: Resolution No approves and authorizes execution of the Temporary Ingress, Egress, Construction, and Use Easement for Noise Monitoring with Yassert Padron and Maylena Gonzalez Prado at Tampa International Airport; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.

12 AGENDA Page 12 I. CONSENT ITEM 3. Consent to Assignment and Assumption Agreement, Agreement for Off-Airport Parking Concession, LH Tampa Operating, LLC and Arden Fund II ICT Operator, LLC, Tampa International Airport, Resolution No I. Background: LH Tampa Operating, LLC (LH Tampa), the owner and operator of the InterContinental Hotel-Westshore (Hotel), currently has an Agreement for Off- Airport Parking Concession (Agreement) with the Authority, which was approved by the Board and was effective on January 27, In January 2015, LH Tampa advised the Authority it had agreed to sell the Hotel, its assets, and its operations to Arden Fund II ICT Operator, LLC (Arden). II. Proposal: LH Tampa and Arden have requested the Authority s consent to an Assignment and Assumption of the Agreement from LH Tampa to Arden. III. Funding: N/A IV. Recommendation: Management recommends adoption of Resolution No V. Resolution: Resolution No approves and authorizes execution of the Consent to Assignment and Assumption Agreement for the Agreement for Off- Airport Parking Concession between LH Tampa Operating, LLC and Arden Fund II ICT Operator, LLC; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.

13 AGENDA Page 13 I. CONSENT ITEM 4. Amendment No. 1 to Insurance Consultant Services Agreement, Siver Insurance and Associates d/b/a Siver Insurance Consultants, Tampa International Airport, Resolution No I. Background: On June 9, 2011, the Board awarded a contract to Siver Insurance and Associates, Inc. d/b/a Siver Insurance Consultants (Siver) to provide insurance consultant services that include analyzing liability, property, workers compensation and any self-insurance plans and programs for a term of June 9, 2011 through May 31, 2016 with two, one-year options to renew with a total combined seven year not-to-exceed amount of $350,000. Article 3.1 of the Agreement states that the total cost payable to Siver for services provided shall not exceed $50,000 for each Agreement year, based on the agreed upon hourly rates for each year. II. Proposal: This Amendment No. 1 exercises the two, one-year options to renew and modifies Article 3.1 to reflect the Board authorization of a total combined seven year not-to-exceed amount of $350,000 to accommodate fluctuations in annual spending during the term of the Agreement. The Authority may terminate this Agreement, without cause, by giving 30 days written notice to Siver. III. Funding: This item is included in the O&M and Capital Budgets. IV. Recommendation: Management recommends adoption of Resolution No V. Resolution: Resolution No approves and authorizes execution of Amendment No. 1 to Insurance Consultant Services Agreement at Tampa International Airport with Siver Insurance and Associates, Inc. d/b/a Siver Insurance Consultants; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.

14 AGENDA Page 14 I. CONSENT ITEM 5. Renewal of Property Insurance for Coverage of Tampa International, Peter O. Knight, Plant City and Tampa Executive Airports I. Background: The Authority s property insurance program is layered with coverage currently provided by six A or A+ AM Best rated insurance carriers. This insurance covers approximately $2.26 billion in insured values at Tampa International Airport and the three general aviation airports. The Authority s current property insurance policies will expire April 1, Arthur J. Gallagher Risk Management Services (Gallagher), the Authority s property insurance broker, marketed the Authority s property coverage to 23 available carriers and selected two insurers to participate in the property insurance program. The renewal coverage insures approximately $2.4 billion in insured values. II. Proposal: Based on the quotes received, Gallagher recommends property insurance renewal containing coverage of $1 billion all other perils, $75 million wind, $50 million flood, and $100 million of terrorism to be provided by two incumbent carriers: Lexington Insurance Company and Lloyds of London. Wind coverage is subject to a 5% deductible with a $250,000 per occurrence minimum deductible. Gallagher has recommended the renewal include the following enhancements in the property insurance program: increase All Other Perils limit from $300 million to $1 billion and Named Storm limit from $50 million to $75 million. The total cost of the property insurance program including the renewal premium and these enhancements is $2,222,185. Staff and the Authority s insurance consultant, Siver Insurance Consultants, have reviewed the proposed property insurance program and recommend the Authority accept Gallagher s property insurance renewal at a total cost of $2,222,185. III. Funding: This item is included in the FY 2015 O&M Budget.

15 AGENDA Page 15 I5 (Continued) IV. Recommendation: The Chief Executive Officer recommends the Board authorize Gallagher to bind the property insurance coverage listed above for the 12-month policy period beginning April 1, 2015, and authorize the payment of property premiums, taxes, fees and/or assessments invoiced throughout the policy period for newly acquired, revalued, or new property added to the policy after renewal. The Board may act on this by motion; no resolution is required.

16 AGENDA Page 16 I. CONSENT ITEM 6. Authorization to Establish and Administer Authority Bank Accounts and Investments, Tampa International Airport, Resolution No I. Background: Policy P450, Banking and Investments, authorizes the Chief Executive Officer or his designees to deposit, spend and invest Authority funds as allowed by applicable law and the Trust Agreement. Banks and investment firms require annual updated resolutions naming the positions authorized to conduct banking and investing on behalf of the Authority. II. Proposal: This Resolution authorizes the Chief Executive Officer, the Vice President of Finance and IT, or the Manager of Administration each individually to establish and administer accounts, execute banking agreements, deposit funds and designate and authorize individuals to execute wire transfers and the transfer of funds for all depository accounts. Additionally, the Chief Executive Officer or the Vice President of Finance and IT each individually are authorized to execute investment services agreements, sign checks, authorize the transfer of funds for all investment accounts, purchase and sell investments, and sell, assign and endorse for transfer stocks, bonds or other securities registered in the name of the Authority. III. Funding: N/A IV. Recommendation: Management recommends adoption of Resolution No V. Resolution: Resolution approves and authorizes the Chief Executive Officer or the Vice President of Finance and IT to conduct banking and investing on behalf of the Authority; and authorizes the Manager of Administration to conduct banking on behalf of the Authority.

17 AGENDA Page 17 I. CONSENT ITEM 7. Authorization to Renew Concession Lease Agreement for Security Bin Advertising Program, SecurityPoint Media, LLC, Tampa International Airport I. Background: On April 5, 2012, the Board approved and authorized execution of a Concession Lease Agreement for Security Bin Advertising Program (Agreement) with SecurityPoint Media, LLC. The term of the Agreement is April 5, 2012 through March 31, 2015 with two, one-year options to renew at the sole discretion of the Authority s Board. There are no costs to the Authority for operation of the Security Bin Advertising Program. Under the resulting Agreement, SecurityPoint Media, LLC provides enhancements to the TSA security checkpoint queuing process with passenger divestiture bins, trays, and carts. The Agreement provides SecurityPoint Media, LLC the opportunity to sell Authority-approved advertising on the passenger divestiture equipment. SecurityPoint Media, LLC pays the Authority 15% of its annual gross receipts earned through the Security Bin Advertising Program. II. Proposal: Authorize a one-year renewal of the Agreement under the same terms and conditions. The Agreement will now expire on March 31, Either party may cancel the Agreement with 30 days written notice to the other party. However, SecurityPoint Media, LLC may not cancel the Agreement without Authority approval until all advertising commitments are completed. III. Funding: N/A IV. Recommendation: The Chief Executive Officer recommends the Board authorize renewal of the Concession Lease Agreement for Security Bin Advertising Program with SecurityPoint Media, LLC for one-year and authorize the Chief Executive Officer or his designee to execute all other ancillary documents. The Board may act on this by motion; no resolution is required.

18 AGENDA Page 18 I. CONSENT ITEM 8. Purchase Order(s), Professional, Technical and Specialized Administrative Staffing Services utilizing City of Tampa Contract No , Tampa International Airport I. Background: The Authority s Human Resources Department occasionally receives requests for temporary services, from various departments, for clerical, information technology, administrative and trade positions. Such services are available through a cooperative contract between the City of Tampa and staffing services companies. The term of that cooperative contract is July 31, 2014 through July 30, 2016 with three, one-year renewal options. Authority Policy P410 authorizes the utilization of federal, state, local or multistate cooperative purchasing contracts to purchase goods and services without obtaining three quotes or advertisement. II. Proposal: Authorize the use of the City of Tampa Contract No for issuance of purchase orders to Mainzer Management d/b/a Techstaff, Veredus Corporation, and Cherokee Nation Government Solutions LLC for professional, technical, and specialized administrative staffing services at Tampa International Airport. The term of the purchase orders is through July 30, 2016 with three, one year renewal options at the discretion of the Chief Executive Officer, contingent upon the approval of the renewal options between Mainzer Management d/b/a Techstaff, Veredus Corporation, and Cherokee Nation Government Solutions and the City of Tampa under City of Tampa Contract No The total requested Board authorization amount over the term, including any renewals, of the purchase order(s) is a not-to-exceed amount of $150,000. This amount does not include the wages of any resulting staff services. The Authority may cancel each purchase order immediately and without notice for failure to perform, and may terminate each purchase order without cause at any time upon 30 days written notice to the appropriate company.

19 AGENDA Page 19 I8 (Continued) III. Funding: This item is included in the O&M and Capital Budgets. IV. Recommendation: The Chief Executive Officer recommends the Board award and authorize the issuance of a purchase order to Mainzer Management d/b/a Techstaff, Veredus Corporation, and Cherokee Nation Government Solutions LLC, and authorize the Chief Executive Officer or his designee to execute all other ancillary documents. The Board may act on this by motion; no resolution is required.

20 AGENDA Page 20 J. POLICIES OR RULES FOR CONSIDERATION OR ACTION

21 AGENDA Page 21 K. COMMITTEE REPORTS

22 AGENDA Page 22 L. UNFINISHED BUSINESS

23 AGENDA Page 23 M. NEW BUSINESS 1. Maintenance Contract, Metasys Building Management System Maintenance, Johnson Controls, Inc., Tampa International Airport, Resolution No I. Background: The Metasys Building Management System (System) provides the Authority with a computerized means to operate the HVAC equipment and lighting controls at Tampa International Airport. The System controls temperatures and lighting levels within the terminal spaces and provides energy management functions to improve efficiency and reduce electricity costs. Continued maintenance of the System through preventative maintenance service, software maintenance and support, training of Authority staff, and periodic reviews of the System for efficiency opportunities is required to ensure the System is operating effectively. On August 15, 2014, a Notice of Intent to Sole Source with Johnson Controls, Inc. for maintenance and support of the System was publicly advertised. No responses were received. The equipment, parts and services for the System are proprietary and can only be provided by Johnson Controls, Inc. Authority Policy P410 authorizes sole source purchases when no other authorized vendor can supply the required equipment, materials, supplies or services. Procurement has determined that this is a sole source purchase. II. Proposal: Authorize execution of the Maintenance Contract for Metasys Building Management System Maintenance and Support with Johnson Controls, Inc. for a five-year period beginning April 1, 2015 and continuing through March 31, 2020, with one five-year renewal option to be exercised at the discretion of the Chief Executive Officer. The annual cost to provide services and maintenance of the System will be $62, with annual adjustments based on changes in the Employment Cost Index of the U.S. Bureau of Labor Statistics. The total not-to-exceed amount of the Maintenance Contract plus the five-year option is $870,000. Costs for parts and training purchased through provisions in the Maintenance Contract will be funded separately through future O&M budgets. Authority may cancel the Maintenance Contract, without cause, by giving 30 days written notice to Johnson Controls, Inc.

24 AGENDA Page 24 M1 (Continued) III. Funding: This item is included in the O&M Budget. IV. Recommendation: Management recommends adoption of Resolution No V. Resolution: Resolution No approves and authorizes execution of the Maintenance Contract for Metasys Building Management System Maintenance and Support at Tampa International Airport with Johnson Controls, Inc.; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.

25 AGENDA Page 25 M. NEW BUSINESS 2. Maintenance Contract, Terminal Automated People Mover Systems, Bombardier Transportation (Holdings) USA, Inc., Tampa International Airport, Resolution No I. Background: The Authority has a full-service maintenance contract for the 16 shuttles serving the airside terminals and six monorail cars serving the long-term parking garage with Bombardier Transportation (Holdings) USA, Inc. The contract had a term of April 1, 2008 until March 31, This term was extended until March 31, 2015 by Amendment No. 2. This contract is being procured under Standard Procedure S410.11, Government and Cooperative Contract Pricing and Sole Source Purchase. A Notice of Intent to Sole Source was advertised on November 19, No responses were received. II. Proposal: This negotiated contract with Bombardier Transportation (Holdings) USA, Inc. continues full-service maintenance of this proprietary equipment with an initial annual cost of $3,556,776, which will be adjusted annually based on changes in the CPI indices for labor and materials. The term of the contract is five years beginning April 1, 2015 and continuing through March 31, 2020 plus two, oneyear options, to be executed at the discretion of the Chief Executive Officer. The contract includes a provision for Bombardier Transportation (Holdings) USA, Inc. to perform extra work related to the shuttle and monorail systems beyond that which was contemplated in the contract. This item authorizes the Chief Executive Officer or his designee to approve up to $100,000 in extra work annually. Total authorization for the five-year contract, plus the two, one-year options will be a not-to-exceed amount of $27,492,000. W/MBE participation was not prescribed in the contract due to the specific nature of the services. This contract may be terminated by the Authority with or without cause upon at least ninety (90) days written notice to Bombardier.

26 AGENDA Page 26 M2 (Continued) III. Funding: This item is included in the O&M Budget. IV. Recommendation: Management recommends adoption of Resolution No V. Resolution: Resolution No approves and authorizes the award and execution of the Maintenance Contract, Terminal Automated People Mover Systems, at Tampa International Airport with Bombardier Transportation (Holdings) USA, Inc. in the total not-to-exceed amount of $27,492,080; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.

27 AGENDA Page 27 M. NEW BUSINESS 3. Composition of Public Art Committee I. Background: As part of its commitment to world class transportation, the Authority adopted a Public Art program in July The Public Art Committee was established by the Board under Policy P104 to assist the Board in its duties to procure public art to enhance the appearance of the airports under the Authority s control. Currently, the Airport has an extensive art collection with pieces dating back to 1939, including seven WPA Murals by George Snow Hill. The collection includes the works of many other outstanding local, state, national and international artists. The value of the entire collection is estimated between $9 million to $11 million. The Public Art Committee last met in 2008 to commission artwork for Phase II of the Economy Parking Garage. The Authority is now preparing to commission artists to create Public Art related to the Master Plan projects. II. Proposal: Under Policy P104, the Board is to appoint members of the Public Art Committee, which is to consist of a core working group of individuals representing the Public Art Programs from the City of Tampa, Hillsborough County, current and past members of the Board, citizens who are art professionals/designers, the Chief Executive Officer, the Vice President of Marketing and representatives from the Planning and Development and Maintenance departments of the Authority. Staff recommends the Board appoint members to the Public Art Committee. III. Funding: N/A

28 AGENDA Page 28 M3 (Continued) IV. Recommendation: Management recommends appointment of members to the Public Art Committee. The Board may act on this by motion; no resolution is required.

29 AGENDA Page 29 M. NEW BUSINESS 4. Approval of Use and Permit Agreement for Off-Airport Rental Car Concession, Rentmax Miami, LLC d/b/a Economy Rent A Car, Tampa International Airport, Resolution No I. Background: Rentmax Miami, Inc., d/b/a Economy Rent A Car (Economy), desires to operate an off-airport rental car concession near Tampa International Airport. II. Proposal: This item approves and authorizes a Use and Permit Agreement for Off-Airport Rental Car Concession (Agreement) with Economy to operate an off-airport rental car concession and to provide transportation for airport customers to its off-airport location by courtesy vehicle. The Agreement commences on and expires on September 30, The Authority may terminate the Agreement, with or without cause, upon 30 days written notice. In accordance with Authority Policy P822, Economy will pay a privilege fee of eight and one-half percent (8.5%) of Gross Receipts and an annual courtesy vehicle permit fee of $100 for each authorized vehicle. The Agreement provides two methods by which Economy can account for and report non-airport business which is exempt from inclusion in Gross Receipts: a flat 5%, or a signed affidavit stating an airport customer did not arrive at Tampa International Airport within 24 hours and/or did not utilize a courtesy vehicle for transportation to or from Economy s off-airport facilities. The method chosen is to remain in place throughout the term of Agreement. Finally, the Authority implemented a Transportation Facility Charge (TFC), effective April 7, 2014, of $2.00 per rental transaction day collected by all offairport rental car operators, including Economy. The TFC may be adjusted by the Board from time to time by written notice from the Authority 30 days prior to any such adjustment. III. Funding: N/A

30 AGENDA Page 30 M4 (Continued) IV. Recommendation: Management recommends adoption of Resolution No V. Resolution: Resolution No approves and authorizes the execution of the Use and Permit Agreement for Off-Airport Rental Car Concession with Rentmax Miami, Inc. d/b/a Economy Rent A Car at Tampa International Airport; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.

31 AGENDA Page 31 N. PRESENTATIONS - None O. STAFF REPORTS P. ATTORNEY-CLIENT CLOSED SESSION Q. PROTEST OF CONCESSIONS TAMPA, LLC RFP FOR FOOD AND BEVERAGE CONCESSIONS, SOLICITATION NO R. ADJOURNMENT