REGULAR BOARD MEETING

Transcription

1 AVIATION AUTHORITY REGULAR BOARD MEETING Thursday, 9:00 A.M. Boardroom Level 3 at Tampa International Airport DRAFT AGENDA Any person who desires to appeal any decisions made at this meeting will need a record of the proceedings and for that purpose may need to ensure that a verbatim record of the proceeding is made which includes the testimony and evidence upon which the appeal is based. Any person requiring reasonable accommodations to attend any public meeting because of a disability or physical impairment must submit a written request to Joseph W. Lopano, Chief Executive Officer, Hillsborough County Aviation Authority, Post Office Box 22287, Tampa, FL or via facsimile at (813) Such request must be received at least 48 hours before the meeting. If you have any questions, please call (813)

2 DRAFT AGENDA Page 2 TABLE OF CONTENTS A. CALL TO ORDER... 4 B. PLEDGE OF ALLEGIANCE... 4 C. APPROVAL OF THE AGENDA... 4 D. PUBLIC COMMENTS... 4 E. APPROVAL OF THE MINUTES - Regular Authority Meeting August 6, F. MANAGEMENT REPORT... 4 G. APPROVAL OF THE CONSENT AGENDA Amendment No. 3 to Parking License Agreement, Buccaneers Limited Partnership, Resolution No Amendment to Reimbursable Agreement, Master Plan Update 2012, Project No , FAA Agreement No. AJW-FN-ESA A, Federal Aviation Administration, Tampa International Airport, Resolution No Operating Agreement for Ground Handlers, Pemco World Air Services, Inc., Tampa International Airport, Resolution No Space Rental Agreement, Pemco World Air Services, Inc., Tampa International Airport, Resolution No Operating Agreement for Ground Handlers, Air General, Inc., Tampa International Airport, Resolution No Operating Agreement for Non-Signatory Cargo Air Carriers, Air Transport International, Inc., Tampa International Airport, Resolution No Operating Agreement for Non-Signatory Cargo Air Carriers, ABX Air, Inc., Tampa International Airport, Resolution No Agreement for Off-Airport Parking Concession, AP/AIM Westshore Suites, LLC d/b/a Embassy Suites Westshore; A-1 Express Services, Inc.; Arden Fund II ICT Operator, LLC d/b/a Inter- Continental Hotel; Great Lakes Investments, LLC d/b/a Memorial Airport Parking; and Premier Parking Ventures, LLC, Tampa International Airport, Resolution Nos , , , , and Amendment No. 1 to Disclosure Counsel Services Agreement, GrayRobinson, P.A., Tampa International Airport, Resolution No Use and Permit Agreement for Off-Airport Rental Car Concession, Flightcar, Inc., Tampa International Airport, Resolution No Increase in Not-to-Exceed Authorization with Stantec Consulting Services, Inc. for Consultant Services, Commercial Real Estate Development Preliminary Planning and Design, HCAA Project No , Tampa International Airport Purchase Order, Office Supplies utilizing State of Florida Department of Management Services Contract No , Office Depot and Staples Contract and Commercial, Inc., Tampa International Airport Purchase Order, Business Automobile Insurance, Willis of Florida, Inc., Tampa Executive, Peter O. Knight, Plant City and Tampa International Airports... 26

3 DRAFT AGENDA Page 3 TABLE OF CONTENTS (Continued) APPROVAL OF THE CONSENT AGENDA (Continued) 14. Purchase Order, Workers Compensation and Employer s Liability Insurance, Arthur J. Gallagher Risk Management Services, Inc. of Florida, Tampa Executive, Peter O. Knight, Plant City and Tampa International Airports Purchase Order, Technology Solutions with Related Equipment and Accessories utilizing National Joint Powers Alliance RFP No , CDW Government, LLC, Tampa International and Tampa Executive Airports H. POLICIES OR RULES FOR CONSIDERATION OR ACTION I. COMMITTEE REPORTS J. UNFINISHED BUSINESS Amendment No. 3 to Tampa International Airport Land Use Standards Manual, Resolution No Capital and Operating Budget for FY 2016, Resolution No Amendment No. 1 to Part 1 Design-Build Contract, Replace Parking Revenue Control System, HCAA Project Nos , and , Manhattan Construction (Florida), Inc., Tampa International Airport, Resolution No Part 2 Supplemental Design-Build Contract A, Replace Parking Revenue Control System, HCAA Project Nos and , Manhattan Construction (Florida), Inc., Tampa International Airport, Resolution No K. NEW BUSINESS Selection of Consultant, Continuing General Consultant, Tampa International, Peter O. Knight, Tampa Executive and Plant City Airports Interlocal Agreement with Hillsborough County, Resolution No L. PRESENTATIONS - None M. STAFF REPORTS N. ADJOURNMENT... 42

4 DRAFT AGENDA Page 4 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. APPROVAL OF THE AGENDA D. PUBLIC COMMENTS E. APPROVAL OF THE MINUTES - Regular Authority Meeting August 6, 2015 F. MANAGEMENT REPORT G. APPROVAL OF THE CONSENT AGENDA

5 DRAFT AGENDA Page 5 G. CONSENT ITEM 1. Amendment No. 3 to Parking License Agreement, Buccaneers Limited Partnership, Resolution No I. Background: On September 24, 1998, the Authority entered into a Parking License Agreement with the Buccaneers Limited Partnership (Buccaneers) to allow the Buccaneers use of Authority property on the west side of Dale Mabry Highway, commonly known as Lots 11, 12 and 13, for motor vehicle parking during Buccaneers NFL games at Raymond James Stadium. The initial term of the Agreement was ten years commencing January 1, 1999 and ending December 31, 2008 with two, five-year renewal options. Both renewal options have been exercised and the final termination date of the Agreement is now December 31, 2018 or the day following the final Buccaneers home game of the 2018 NFL season, whichever occurs later. The Authority has the right to recapture part or all of the leased premises on six months written notice. II. Proposal: Until approximately October 1, 2017, or upon opening to the public, the Authority will be constructing the new Consolidated Rental Car facility (ConRAC), necessitating the intermittent use of Lot 13 by Authority to park rental cars displaced by the ConRAC construction. This Amendment No. 3 depicts the north and south rental car entry accesses to Lot 13; lists the dates of Tampa Bay Buccaneers home games for which the Buccaneers will need use of Lot 13 for parking and during which time displaced rental cars will need to be removed by the Authority; clarifies the responsibilities of both Authority and the Buccaneers use of Lot 13 during construction and until the opening of the ConRAC to the public; and brings certain Agreement provisions in conformance with Authority s current standard requirements. III. Funding: N/A IV. Recommendation: Management recommends adoption of Resolution No

6 DRAFT AGENDA Page 6 G1 (Continued) V. Resolution: Resolution No approves and authorizes execution of Amendment No. 3 to Parking License Agreement at Tampa International Airport with the Buccaneers Limited Partnership; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.

7 DRAFT AGENDA Page 7 G. CONSENT ITEM 2. Amendment to Reimbursable Agreement, Master Plan Update 2012, Project No , FAA Agreement No. AJW-FN-ESA A, Federal Aviation Administration, Tampa International Airport, Resolution No I. Background: As part of the Master Plan Update 2012 project, a budget was included for the Federal Aviation Administration (FAA) to perform a limited Air Traffic Control Tower (ATCT) siting study in accordance with the site selected under the Master Plan Update. The study will provide an approved location on the Airport Layout Plan (ALP) for Tampa International Airport and will assure that a new ATCT can be constructed on a suitable site and facilitate future phases of the Master Plan. On December 4, 2014, the Board authorized the execution of an FAA Reimbursable Agreement in the amount of $292, with an authorization for a total not to exceed amount of $365, II. Proposal: This Amendment will add services for the FAA to perform a full ATCT siting study, develop a Requirements Document and provide cost estimates. The cost for the additional work is estimated to be $188, An authorization for a new total notto-exceed amount of $573, is requested. The $573, includes a 19% contingency. III. Funding: This item is included in the FY12 Capital Budget. IV. Recommendation: Management recommends adoption of Resolution No V. Resolution: Resolution No approves and authorizes execution of the Amendment to the Reimbursable Agreement for the Master Plan Update 2012, Project No ,

8 DRAFT AGENDA Page 8 G2 (Continued) FAA Agreement No. AJW-FN-ESA A, at Tampa International Airport with the Federal Aviation Administration in an amount not to exceed $573,000; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.

9 DRAFT AGENDA Page 9 G. CONSENT ITEM 3. Operating Agreement for Ground Handlers, Pemco World Air Services, Inc., Tampa International Airport, Resolution No I. Background: On-call aircraft line maintenance operators providing service at Tampa International Airport must have, at a minimum, a ground handling operating agreement prior to commencing operations. II. Proposal: Pemco World Air Services, Inc. (Pemco) desires to perform on-call aircraft line maintenance on aircraft parked at the airsides of Tampa International Airport for a term commencing October 1, 2015 through September 30, Initially, this service will be provided to Frontier Airlines, Shuttle America, and Spirit Airlines. For the privilege of providing services to Spirit Airlines and other signatory air carriers at the Airport, no privilege fee will be remitted, per the Authority s Signatory Airline Agreement. For the privilege of providing services to Frontier Airlines, Shuttle America, and any other non-signatory air carriers at the Airport, Pemco will pay to the Authority five percent (5%) of gross receipts, payable in equal monthly installments. Gross receipts include the gross revenues from all sales made and services performed for cash, credit or otherwise, pursuant to Pemco's limited ground handling operations at the Airport. Gross receipts exclude the retail value of fuel and oil and the related fuel service fee, gross revenues that Pemco receives for all services provided to signatory air carriers, certain catering sales, and ferrying and diverted landings. Either party may terminate the Agreement upon 30 days' written notice. III. Funding: N/A IV. Recommendation: Management recommends adoption of Resolution No

10 DRAFT AGENDA Page 10 G3 (Continued) V. Resolution: Resolution No approves and authorizes execution of the Operating Agreement for Ground Handlers at Tampa International Airport with Pemco World Air Services, Inc.; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.

11 DRAFT AGENDA Page 11 G. CONSENT ITEM 4. Space Rental Agreement, Pemco World Air Services, Inc., Tampa International Airport, Resolution No I. Background: Commencing October 1, 2015 Pemco World Air Services, Inc. (Pemco) will begin providing on-call aircraft line maintenance services at Tampa International Airport under an Operating Agreement for Ground Handlers (Operating Agreement). In support of those operations, it is necessary for Pemco to lease certain space at Tampa International Airport. II. Proposal: Pemco desires to lease the following Airside A ramp level operations space under a Space Rental Agreement with the Authority at the square footage and FY rate indicated below: Sq. Ft. FY 16 Rate Annual Rent Monthly Rent 458 $84.49 $38, $3, $84.49 $10, $ $84.49 $5, $ $55, $4, The Space Rental Agreement commences October 1, 2015 and terminates concurrently with all other space rental agreements on September 30, The Agreement may be terminated, without cause, by either party upon 30 days written notice and is contingent upon Pemco maintaining its Operating Agreement. The Agreement provides for an annual rental rate adjustment. A security payment of $13,814.13, equal to three months rent, is required. III. Funding: N/A IV. Recommendation: Management recommends adoption of Resolution No

12 DRAFT AGENDA Page 12 G4 (Continued) V. Resolution: Resolution No approves and authorizes execution of the Space Rental Agreement at Tampa International Airport with Pemco World Air Services, Inc.; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.

13 DRAFT AGENDA Page 13 G. CONSENT ITEM 5. Operating Agreement for Ground Handlers, Air General, Inc., Tampa International Airport, Resolution No I. Background: Ground handling operators providing service at Tampa International Airport must have, at a minimum, a ground handling operating agreement prior to commencing operations. Air General, Inc. has requested that it be authorized to provide cargo and ramp services, passenger services, skycap services, dispatch communications services, and equipment rental and maintenance services. II. Proposal: This item grants to Air General, Inc. the non-exclusive right to provide ground handling services to air carriers at Tampa International Airport for the term of October 1, 2015 through September 30, Air General, Inc. will provide services to signatory and non-signatory airlines. For the privilege of providing ground handling services, Air General, Inc. will pay the Authority the greater of a minimum annual privilege fee of $12,000 or five (5%) percent of gross receipts, payable in equal monthly installments. Gross receipts include the gross revenues from all sales made and services performed for cash, credit or otherwise, pursuant to Air General Inc.'s operations at the Airport. Gross receipts exclude the retail value of fuel and oil and the related fuel service fee; gross revenues for all services provided to signatory air carriers and entities located off Airport; certain catering sales; and ferrying and diverted landings. Either party may terminate the Agreement upon 30 days' written notice. III. Funding: N/A IV. Recommendation: Management recommends adoption of Resolution No

14 DRAFT AGENDA Page 14 G5 (Continued) V. Resolution: Resolution No approves and authorizes the execution of the Operating Agreement for Ground Handlers at Tampa International Airport with Air General, Inc.; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.

15 DRAFT AGENDA Page 15 G. CONSENT ITEM 6. Operating Agreement for Non-Signatory Cargo Air Carriers, Air Transport International, Inc., Tampa International Airport, Resolution No I. Background: Cargo air carriers providing regularly scheduled service at Tampa International Airport that have not executed an Airline-Airport Use and Lease Agreement with the Authority must have, at a minimum, an Operating Agreement for Non-Signatory Cargo Air Carriers prior to commencing operations. II. Proposal: Commencing September 28, 2015 Air Transport International, Inc. (ATI) desires to begin providing cargo air service between Tampa and Wilmington, Ohio. The Operating Agreement is for a term commencing and ending September 30, 2020, concurrently with all other non-signatory cargo air carrier operating agreements. Either party may terminate the Operating Agreement with 30 days' written notice, without cause. ATI will pay landing fees for FY15 at the rate of $1.577 per thousand pounds of gross landing weight and for FY16 at the rate of $1.627 per thousand pounds of gross landing weight, adjusted at least annually in accordance with the terms of the Operating Agreement. All fees and charges may be adjusted without amendment to the Operating Agreement. A security payment of $40,382.14, equal to three months estimated fees and charges, is required. Any charges for incidental use of the Airport s hardstand aircraft parking area will be on a per use basis. III. Funding: N/A IV. Recommendation: Management recommends adoption of Resolution No

16 DRAFT AGENDA Page 16 G6 (Continued) V. Resolution: Resolution No approves and authorizes the execution of the Operating Agreement for Non-Signatory Cargo Air Carriers at Tampa International Airport with Air Transport International, Inc.; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.

17 DRAFT AGENDA Page 17 G. CONSENT ITEM 7. Operating Agreement for Non-Signatory Cargo Air Carriers, ABX Air, Inc., Tampa International Airport, Resolution No I. Background: Cargo air carriers providing regularly scheduled service at Tampa International Airport that have not executed an Airline-Airport Use and Lease Agreement with the Authority must have, at a minimum, an Operating Agreement for Non-Signatory Cargo Air Carriers prior to commencing operations. II. Proposal: Commencing September 28, 2015 ABX Air, Inc. (ABX) desires to begin providing cargo air service between Tampa and Wilmington, Ohio. The Operating Agreement is for a term commencing and ending September 30, 2020, concurrently with all other non-signatory cargo air carrier operating agreements. Either party may terminate the Operating Agreement with 30 days' written notice, without cause. ABX will pay landing fees for FY15 at the rate of $1.577 per thousand pounds of gross landing weight and for FY16 at the rate of $1.627 per thousand pounds of gross landing weight, adjusted at least annually in accordance with the terms of the Operating Agreement. All fees and charges may be adjusted without amendment to the Operating Agreement. A security payment of $40,382.14, equal to three months estimated fees and charges, is required. Any charges for incidental use of the Airport s hardstand aircraft parking area will be on a per use basis. III. Funding: N/A IV. Recommendation: Management recommends adoption of Resolution No V. Resolution: Resolution No approves and authorizes the execution of the Operating Agreement for Non-Signatory Cargo Air Carriers at Tampa International Airport with ABX Air, Inc.; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.

18 DRAFT AGENDA Page 18 G. CONSENT ITEM 8. Agreement for Off-Airport Parking Concession, AP/AIM Westshore Suites, LLC d/b/a Embassy Suites Westshore; A-1 Express Services, Inc.; Arden Fund II ICT Operator, LLC d/b/a Inter-Continental Hotel; Great Lakes Investments, LLC d/b/a Memorial Airport Parking; and Premier Parking Ventures, LLC, Tampa International Airport, Resolution Nos , , , , and I. Background: The Authority currently has an Agreement for Off-Airport Parking Concession with A-1 Express Services, Inc., AP/AIM Westshore Suites, LLC d/b/a Embassy Suites Westshore, Arden Fund II ICT Operator, LLC d/b/a Inter-Continental Hotel, Great Lakes Investments, LLC d/b/a Memorial Airport Parking, and Premier Parking Ventures, LLC (OFFPARKs). These Agreements will expire on September 30, II. Proposal: This item approves and authorizes new Agreements with each of the OFFPARKs to operate an off-airport parking concession and to provide transportation for Airport Customers to their off-airport location by courtesy vehicle. The new Agreements commence on October 1, 2015 and expire on September 30, The Authority may terminate each Agreement, with or without cause, upon 30 days written notice. In accordance with Authority Policy P823, the OFFPARKs will each pay a privilege fee of eight and one-half percent (8.5%) of Gross Receipts and an annual courtesy vehicle permit fee of $100 for each authorized vehicle. III. Funding: N/A IV. Recommendation: Management recommends adoption of Resolution Nos , , , , and

19 DRAFT AGENDA Page 19 G8 (Continued) V. Resolution: Resolution No approves and authorizes execution of the Agreement for Off-Airport Parking Concession at Tampa International Airport with AP/AIM Westshore Suites, LLC d/b/a Embassy Suites Westshore; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents. Resolution No approves and authorizes execution of the Agreement for Off-Airport Parking Concession at Tampa International Airport with A-1 Express Services, Inc.; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents. Resolution No approves and authorizes execution of the Agreement for Off-Airport Parking Concession at Tampa International Airport with Arden Fund II ICT Operator, LLC d/b/a Inter-Continental Hotel; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents. Resolution No approves and authorizes execution of the Agreement for Off-Airport Parking Concession at Tampa International Airport with Great Lakes Investments, LLC d/b/a Memorial Airport Parking; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents. Resolution No approves and authorizes execution of the Agreement for Off-Airport Parking Concession at Tampa International Airport with Premier Parking Ventures, LLC; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.

20 DRAFT AGENDA Page 20 G. CONSENT ITEM 9. Amendment No. 1 to Disclosure Counsel Services Agreement, GrayRobinson, P.A., Tampa International Airport, Resolution No I. Background: On March 1, 2012, Authority and GrayRobinson, P.A. entered into a Disclosure Counsel Services Agreement for GrayRobinson, P.A. to provide disclosure counsel services at Tampa International Airport in an amount not-to-exceed $400,000. The term of the Agreement is March 1, 2012 through February 28, 2017 with two, one-year renewal options at the Board s discretion. Disclosure counsel services under the Agreement include working cooperatively with Authority in preparing official bond offering disclosure memorandums, drafting opinions, reviewing documentation prepared by the issuer, bond counsel, underwriter and underwriter s counsel, and other related services. II. Proposal: This Amendment No. 1 will provide for an increase of the not-to exceed amount of the Agreement from $400,000 to $600,000 for disclosure counsel services related to the issuance of bonds. Proceeds from the bonds will provide funding for the construction of Phase 1 of the Master Plan Expansion Project which was approved by the Board in Upcoming bond issuances include the 2015A Customer Facility Charge (CFC) bonds. III. Funding: Funding for other special services is included in the O&M Budget. Funding for disclosure counsel services is included in the bond proceeds. IV. Recommendation: Management recommends adoption of Resolution No

21 DRAFT AGENDA Page 21 G9 (Continued) V. Resolution: Resolution No approves and authorizes the execution of Amendment No. 1 to Disclosure Counsel Services Agreement at Tampa International Airport with GrayRobinson, P.A.; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.

22 DRAFT AGENDA Page 22 G. CONSENT ITEM 10. Use and Permit Agreement for Off-Airport Rental Car Concession, Flightcar, Inc., Tampa International Airport, Resolution No I. Background: Flightcar, Inc. (Flightcar) is a vehicle sharing rental company which provides free vehicle parking and then rents those vehicles to customers. Flightcar desires to operate an off-airport rental car concession near Tampa International Airport. II. Proposal: This item approves and authorizes a Use and Permit Agreement for Off-Airport Rental Car Concession (Agreement) with Flightcar to operate and to provide transportation for Airport Customers to its off-airport location by courtesy vehicle. The Agreement commences on and expires on September 30, The Authority may terminate the Agreement, with or without cause, upon 30 days written notice. In accordance with Authority Policy P822, Flightcar will pay a privilege fee of eight and one-half percent (8.5%) of Gross Receipts and an annual courtesy vehicle permit fee of $100 for each authorized vehicle. The Agreement provides two methods by which Flightcar can account for and report non-airport business which is exempt from inclusion in Gross Receipts: a flat 5% or a signed affidavit stating an Airport Customer did not arrive at Tampa International Airport within 24 hours and/or did not utilize a courtesy vehicle for transportation to or from Flightcar s off-airport facilities. The method chosen is to remain in place throughout the term of the Agreement. Finally, the Authority implemented Transportation Facility Charge (TFC) of $2.00 per rental transaction day will be collected from Flightcar for each transaction regardless of length of rental. III. Funding: N/A

23 DRAFT AGENDA Page 23 G10 (Continued) IV. Recommendation: Management recommends adoption of Resolution No V. Resolution: Resolution No approves and authorizes execution of the Use and Permit Agreement for Off-Airport Rental Car Concession at Tampa International Airport with Flightcar, Inc.; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.

24 DRAFT AGENDA Page 24 G. CONSENT ITEM 11. Increase in Not-to-Exceed Authorization with Stantec Consulting Services, Inc. for Consultant Services, Commercial Real Estate Development Preliminary Planning and Design, HCAA Project No , Tampa International Airport I. Background: On May 2, 2013, the Board authorized award and execution of an Agreement for Consulting Services, Commercial Real Estate Development Preliminary Planning and Design Consultant (Agreement) with Stantec Consulting Services, Inc. to provide commercial real estate development consulting services to the Authority. The Agreement is for the term May 2, 2013 through May 1, 2016 with a not-to-exceed amount of $1,300,000. II. Proposal: Authorize an increase to the Agreement of $1,300,000 for assistance with scope specific projects such as Real Estate Program Management, South Development Area, W. Columbus Drive Area 4 Development, Eastside Area and Area 7 Development, as well as other studies and services, for a new total not-to-exceed Agreement amount of $2,600,000. There is no change to the term. III. Funding: This item is included in the Capital Budget. IV. Recommendation: The Chief Executive Officer recommends the Board authorize the increase of $1,300,000 to the not-to-exceed amount of the Agreement for Consulting Services, Commercial Real Estate Development Preliminary Planning and Design Consultant with Stantec Consulting Services, Inc.; and authorize the Chief Executive Officer or his designee to execute all other ancillary documents. The Board may act on this by motion; no resolution is required.

25 DRAFT AGENDA Page 25 G. CONSENT ITEM 12. Purchase Order, Office Supplies utilizing State of Florida Department of Management Services Contract No , Office Depot and Staples Contract and Commercial, Inc., Tampa International Airport I. Background: The Authority annually budgets for the purchase of office supplies for the support of staff. Authority Policy P410 authorizes the utilization of federal, state, local or multi-state cooperative purchasing contracts to purchase goods and services without obtaining three quotes or advertisement. II. Proposal: Authorize issuance of purchase orders for office supplies to Office Depot and Staples Contract and Commercial, Inc. utilizing the State of Florida Department of Management Services Contract No for the term through October 17, 2016 in a total amount not to exceed $160,000. III. Funding: This item is included in the O&M budget. IV. Recommendation: The Chief Executive Officer recommends the Board authorize the issuance of purchase orders to Office Depot and Staples Contract and Commercial, Inc. and authorize the Chief Executive Officer or his designee to execute all other ancillary documents. The Board may act on this by motion; no resolution is required.

26 DRAFT AGENDA Page 26 G. CONSENT ITEM 13. Purchase Order, Business Automobile Insurance, Willis of Florida, Inc., Tampa Executive, Peter O. Knight, Plant City and Tampa International Airports I. Background: The Authority s current Business Automobile policy expires on September 30, Willis of Florida, Inc. (Willis), the Authority s liability insurance broker, approached ten insurance companies including the incumbent carrier, Preferred Aviation Underwriters, and requested quotations for the Authority s Business Automobile coverage for the renewal period October 1, 2015 through September 30, 2016 at the current coverage level of $1 million each occurrence and aggregate with a $0 liability deductible, a $1,000 collision deductible for passenger vehicles and a $5,000 collision deductible for fire rescue vehicles. II. Proposal: The following premium quotation was received: Preferred Aviation Underwriters $125,230 The other nine companies approached declined to provide a quote due to category of business (airport) or because their premium cost would not be competitive with the incumbent carrier. The proposed premium of $125,230 received from Preferred Aviation Underwriters is $3,450 or 2.8% higher than the expiring premium of $121,780. This premium increase is primarily due to additional vehicles added during the year (104 to 114). The term of the policy is one year. Additional premiums may be paid to Preferred Aviation Underwriters or refunded during the policy term as vehicles are added or deleted from the Authority s fleet. The premiums will be adjusted at the rates reflected in the quotation. Staff and the Authority s insurance consultant, Siver Insurance Consultants, have reviewed the Business Automobile quotation and current Authority loss history and recommend that the Authority accept the Preferred Aviation Underwriters quotation.

27 DRAFT AGENDA Page 27 G13 (Continued) III. Funding: This item is included in the O&M Budget. IV. Recommendation: The Chief Executive Officer recommends the Board authorize issuance of the purchase order to Willis of Florida, Inc. for the purchase of the Business Automobile policy; authorize additional premiums to be paid based on the rates provided in the quotation from Preferred Aviation Underwriters for newly purchased vehicles added to the Business Automobile policy; and authorize the Chief Executive Officer or his designee to execute all other ancillary documents. The Board may act on this by motion; no resolution is required.

28 DRAFT AGENDA Page 28 G. CONSENT ITEM 14. Purchase Order, Workers Compensation and Employer s Liability Insurance, Arthur J. Gallagher Risk Management Services, Inc. of Florida, Tampa Executive, Peter O. Knight, Plant City and Tampa International Airports I. Background: The Authority s current Workers Compensation and Employer s Liability policy expires on September 30, Arthur J. Gallagher Risk Management Services, Inc. of Florida (Gallagher), the Authority s workers compensation broker, approached five insurance companies including the incumbent carrier, Florida Municipal Insurance Trust (FMIT), and requested quotations for the Authority s Workers Compensation coverage at statutory limits and Employer s Liability coverage at $1,000,000 each accident for the renewal period October 1, 2015 through September 30, II. Proposal: The following premium quotation was received: Florida Municipal Insurance Trust $512,508 The other four companies approached declined to provide a quote because their premium cost would not be competitive with the incumbent carrier. FMIT, as a governmental trust, is able to propose lower premiums than standard insurance companies. The premium quotation includes a $25,000 broker fee. FMIT proposed a premium of $512,508 for a fully insured, non-deductible program. The proposed premium represents a $31,217 or 6.49% increase in premium over the expiring policy premium of $481,291. This premium increase is primarily associated with an increase in estimated payroll. Additional premiums may be paid to FMIT or refunded as a result of the Authority s annual payroll audit. The premiums will be adjusted based on the rates reflected in the proposal.

29 DRAFT AGENDA Page 29 G14 (Continued) III. Funding: This item is included in the O&M Budget. IV. Recommendation: The Chief Executive Officer recommends the Board authorize issuance of the purchase order to Arthur J. Gallagher Risk Management Services, Inc. of Florida for the purchase of the fully insured, non-deductible Workers Compensation and Employer s Liability policy based on the rates provided in the quotation from Florida Municipal Insurance Trust; authorize the payment of additional premiums resulting from the Authority s annual payroll audit; and authorize the Chief Executive Officer or his designee to execute all other ancillary documents. The Board may act on this by motion; no resolution is required.

30 DRAFT AGENDA Page 30 G. CONSENT ITEM 15. Purchase Order, Technology Solutions with Related Equipment and Accessories utilizing National Joint Powers Alliance RFP No , CDW Government, LLC, Tampa International and Tampa Executive Airports I. Background: The Authority routinely purchases miscellaneous IT equipment such as desktops, workstations, laptops, monitors, computers, servers, printers, pre-loaded software, maintenance parts and associated warranties to replace outdated, damaged or inoperable IT equipment and to provide additional IT equipment as identified by Authority projects. Authority Policy P410 authorizes the utilization of federal, state, local or multi-state cooperative purchasing contracts to purchase goods and services without obtaining three quotes or advertisement. II. Proposal: Authorize the use of the National Joint Powers Alliance RFP No for the issuance of purchase orders to CDW Government, LLC (CDW-G) for Technology Solutions with Related Equipment and Accessories at Tampa International and Tampa Executive Airports for the term through November 18, 2018 in a total amount not to exceed $850,000. III. Funding: This item is included in the O&M Budget. IV. Recommendation: The Chief Executive Officer recommends the Board award and authorize the issuance of the purchase orders to CDW Government, LLC and authorize the Chief Executive Officer or his designee to execute all other ancillary documents. The Board may act on this by motion; no resolution is required.

31 DRAFT AGENDA Page 31 H. POLICIES OR RULES FOR CONSIDERATION OR ACTION

32 DRAFT AGENDA Page 32 I. COMMITTEE REPORTS

33 DRAFT AGENDA Page 33 J. UNFINISHED BUSINESS 1. Amendment No. 3 to Tampa International Airport Land Use Standards Manual, Resolution No I. Background: In December 2005, the Board adopted a Land Use Standards Manual which established criteria for development of various types of land owned by the Authority. Section 11.2(b) of the Land Use Standards allows for amendment of the Land Use Standards Manual by the Board to retain flexibility and adopt new techniques, material, criteria and procedures. II. Proposal: Authority staff (with input from outside consultants) recommends amending the Land Use Standards Manual to provide consistency with the 2012 Master Plan Update and bring the Land Use Standards Manual up to date with current practices. The updates include: clarifying City and County code requirements, updating references and procedures, adding new requirements and streamlining the document. The updates apply to all development on Tampa International Airport to ensure that all land and facility developments are aesthetically and operationally compatible. III. Funding: N/A IV. Recommendation: Management recommends adoption of Resolution No V. Resolution: Resolution No approves and authorizes Amendment No. 3 to the Land Use Standards Manual at Tampa International Airport.

34 DRAFT AGENDA Page 34 J. UNFINISHED BUSINESS 2. Capital and Operating Budget for FY 2016, Resolution No I. Background: After several years of declining activity, the FY 2012 budget was identified as the Turnaround Plan. To meet the challenges of tomorrow, all aspects of the organization were evaluated, cost containment measures were put in place and new initiatives to grow the business were identified and implemented. Building on the efforts that were begun in 2012, each succeeding year has seen continued improvement in the financial health of the Authority. That improvement continues with the FY 2016 Proposed Capital and Operating Budget. II. Proposal: The Authority is projecting a 9.9% increase in its bottom line versus the FY 2015 Budget, as well as a 10% reduction in cost per enplanement, continuing higher revenues and lower debt service. In order to achieve the staffing level necessary to support the Master Plan Implementation, the budget includes an additional 12 positions. As a result of the increased headcount and other initiatives, operating expenses are estimated to increase 7.4% over the FY 2015 Budget. On July 23, 2015, the Authority met with representatives of the signatory airlines serving Tampa International Airport to review the proposed capital and operating budget. The airlines are in support of the initiatives and have accepted the budget, including the establishment of terminal rental rates and landing fees. In accordance with the terms of the Authority s revenue bond trust indenture, the proposed FY 2016 budget has been reviewed and approved by Ricondo & Associates, the airport consultant. Estimated signatory airline fees and charges for FY 2016 are summarized below: Average terminal rental rate per square foot $ Airsides A, C, E and F rental rate per square foot $80.92 Landing fees per 1,000 pounds of landed weight $1.553

35 DRAFT AGENDA Page 35 J2 (Continued) On August 6, 2015, the Proposed Capital and Operating Budget for FY 2016 was presented to the Board Members for their review, accompanied with a comprehensive presentation. The proposed budget provides for an increase in both revenues and expenses while still maintaining a contribution to reserves in excess of $2.2 million. The FY 2016 capital budget totals $50.1 million with Authority funds providing $31.4 million of that budget. Other funding sources for the capital budget are federal and state grants as well as passenger facility charges. III. Funding: N/A IV. Recommendation: The Chief Executive Officer and the Airport Consultant recommend adoption of Resolution No V. Resolution: Resolution No adopts the Capital and Operating Budget for FY 2016 and establishes the estimated signatory airline rates and charges.

36 DRAFT AGENDA Page 36 J. UNFINISHED BUSINESS 3. Amendment No. 1 to Part 1 Design-Build Contract, Replace Parking Revenue Control System, HCAA Project Nos , and , Manhattan Construction (Florida), Inc., Tampa International Airport, Resolution No Part 2 Supplemental Design-Build Contract A, Replace Parking Revenue Control System, HCAA Project Nos and , Manhattan Construction (Florida), Inc., Tampa International Airport, Resolution No I. Background: The Authority is responsible for public and employee parking facilities at Tampa International Airport. The parking facilities are currently controlled through the use of a Federal APD, Inc. ScanNET Parking and Revenue Control System, owned by 3M Corporation. The existing system is 24 years old, outdated and has reached the end of its useful life. A new Parking and Revenue Control System (PARCS) is needed to replace the existing system. Once implemented, PARCS will enable the Authority to offer various parking products and services that will enhance the customer experience and provide the Authority improved productivity and efficiency. To date, the Board has approved the following: Contract Part 1 Design- Build Contract Part 2 Design- Build Contract Scope Board Approved Date Total Amount Design of Phase 1 and Phase 2 September 4, 2014 $1,081, Early procurement of the initial PARCS software and equipment for reconstruction of two existing parking lanes to be used for new system testing May 7, 2015 $2,446,387.00

37 DRAFT AGENDA Page 37 J3 (Continued) II. Proposal: This Amendment No. 1 to the Part 1 Design-Build Contract provides for two components. The first is for additional design services to add an integrated online prepaid reservation system, additional graphic signage design, a level count parking guidance system and consulting services to develop an appropriate business strategy for the system. The second is for the design of Phase 3 of the PARCS project. Phase 3 includes the implementation of an Automatic Vehicle Identification (AVI) system for commercial vehicles on the George Bean Parkway, Bessie Coleman Service Road and the ConRAC commercial curb. This phase of work also includes implementation of parking count by level system for the Long Term Parking Garage. The not-to-exceed amount for this Amendment No. 1 will be $401, bringing the total combined Part 1 Design-Build Contract amount to date to $1,482, The Part 1 Design-Build Contract incorporates a W/MBE participation of at least 18.1% for design. This Part 2 Supplemental Design-Build Contract A provides for the complete installation of the PARCS system, reconfiguration of the Main Terminal exit toll plaza, and a parking count by level system for the Short Term Parking Garage and replacement of the parking count by level system in the Economy Parking Garage. The Guaranteed Maximum Price (GMP) for this Part 2 Supplemental Design-Build Contract A will be $9,719, bringing the total combined project Part 2 Design- Build contract amount to date to $12,166, The Part 2 Design-Build Contract as amended by the Part 2 Supplemental Design-Build Contract A will incorporate a W/MBE participation of at least 24.1% for design and 10.6% for construction. Per Authority Policy P410, Procurement, staff may authorize use of the Owner s Direct Purchase Program with respect to construction materials and supplies, if appropriate.

38 DRAFT AGENDA Page 38 J3 (Continued) III. Funding: These items are included in the FY 2014, FY 2015 and FY 2016 Capital Budgets. IV. Recommendation: Management recommends adoption of Resolution Nos and V. Resolution: Resolution No authorizes execution of Amendment No. 1 to Part 1 Design- Build Contract for Replace Parking Revenue Control System at Tampa International Airport with Manhattan Construction (Florida), Inc.; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents. Resolution No authorizes execution of the Part 2 Supplemental Design- Build Contract A for Replace Parking Revenue Control System at Tampa International Airport with Manhattan Construction (Florida), Inc.; authorizes staff to use Owner s Direct Purchase Program if appropriate; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.

39 DRAFT AGENDA Page 39 K. NEW BUSINESS 1. Selection of Consultant, Continuing General Consultant, Tampa International, Peter O. Knight, Tampa Executive and Plant City Airports I. Background: The Contract for Consulting Services - Continuing General Consultant is intended to provide design services for specific projects with a construction value of $2,000,000 or less as selected by the Authority to support the Capital Improvement Program. The Consultant must have on staff or on their team the following disciplines: airport, civil, mechanical, electrical and structural engineering, and architectural. Specialized services may include fire protection engineering, electronic systems, communications/it systems, traffic engineering services, land surveying and materials testing. II. Proposal: On June 3, 2015, a request for qualifications was issued for Continuing General Consultant at Tampa International, Peter O. Knight, Tampa Executive and Plant City Airports. Three responses were received and all were evaluated by staff. The order of technical ranking is: 1. RS&H, Inc. 2. Michael Baker International, Inc. 3. Prime Engineering, Inc. A D/W/MBE expectancy of at least 10% of the dollar amount earned on the Contract was prescribed. All respondents submitted assurances demonstrating that they will meet the D/W/MBE expectancy requirements which will be incorporated into the resulting contract. III. Funding: This item is included in the Capital Budget.

40 DRAFT AGENDA Page 40 K1 (Continued) IV. Recommendation: The Chief Executive Officer recommends ranking the order of firms as listed above. The Board may request presentations from the firms prior to the vote and may vote either by motion or by clear indication, to rank firms in order of preference, and authorize staff to negotiate a contract; no resolution is required.

41 DRAFT AGENDA Page 41 K. NEW BUSINESS 2. Interlocal Agreement with Hillsborough County, Resolution No I. Background: Section (1)(b) Florida Statutes requires that the Authority and political subdivisions adjacent to the Authority s airports enter into interlocal agreements to adopt, administer and enforce airport zoning regulations applicable to the airport hazard area. II. Proposal: This Agreement provides a procedure for the Authority and Hillsborough County to regulate and comment on height and land use, address noise issues, and determine compatibility with Tampa International, Tampa Executive, Plant City and Peter O. Knight Airports. The term of the Agreement is indefinite and shall remain in force until terminated following the procedure outlined in the Agreement. III. Funding: N/A IV. Recommendation: Management recommends adoption of Resolution No V. Resolution: Resolution No approves and authorizes execution of an Interlocal Agreement with Hillsborough County; and authorizes the Chief Executive Officer or his designee to execute all ancillary documents.

42 DRAFT AGENDA Page 42 L. PRESENTATIONS - None M. STAFF REPORTS N. ADJOURNMENT