2013 Día de los Muertos Vendor Application

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2 2013 Día de los Muertos Vendor Application Event Dates & Hours: Friday, November 1 Friday: 4 p.m. - 8 p.m. Projected Event Attendance 1,500 This application does not automatically guarantee participation in the 2013 Día de los Muertos. Company Name & Contact: (REQUIRED): Address: City: State: Zip: Telephone: Company Website (if applicable): What type of vendor are you? Food Art Gallery Other Vendors must indicate all items they intend to sell. No additional items may be added once application is accepted, unless approved by Yvonne Garcia. Vendors are permitted to sell water and soda, but no alcoholic beverages. If you wish to sell drinks, please include in your list below. Item #1: Price: Item #2: Price: Item #3: Price: Item #4: Price: Item #5: Price: If needed, please use an additional page & attach with your application. We do not offer exclusivity, but we do reserve the right to limit an individual s menu to allow each vendor to be successful. All food vendors will be juried along with their menus. Vendors are NOT permitted to sell alcohol at any time. Doing so will results in vendor being asked to leave immediately without refund. 2

3 Event Logistics Electricity: (1) 20 amp plug? Yes No If you request electricity, there is a $25 fee. Please note electricity availability is limited. If a vendor is using electricity and did not pay fee, it will result in denial of future acceptance. If you need electricity, there will be limited electrical availability. Your electrical needs MUST be preapproved before event day. Do you use display walls: Yes No If yes, please indicate height & width: Vendors are responsible for providing all of their own supplies during the event. Vendors must provide their own power. If you use a generator, we request whisper generators. Please come prepared with your own extension cord. Do you use a generator? Yes No Do you use a 10 x 10 pop-up tent frame as part of your booth set-up? Yes No Certificate of Liability Insurance If accepted, all vendors must provide a copy of their certificate of liability insurance with Denver Botanic Gardens at Chatfield added as additionally insured. If you need additional information or clarification, please specialevents@botanicgardens.org (sample on page 5). Booth Sizes & Prices Each vendor space will be marked and placed side-by-side with little to no room in between vendors. Vendor spaces cannot be switched or moved upon arrival for set-up. The booth spaces are 10 x 10. The entire booth space MUST include any tent(s), chair(s), table(s), pay station, etc. Booth fees are due upon acceptance into the event. Booth fees are nonrefundable once paid. Event Fees Denver Botanic Gardens will provide a 10x10 area, 1 8ft table and 2 chairs. Booth Fee Are you planning on selling items onsite during the event? Yes. Booth fee is $75.00 No. Booth fee is $50.00 Each vendor must be responsible for handling all transactions. The Gardens will not provide credit card machines. Electricity Fee $25 will be assessed for each vendor that requests access to electricity. Note you still must bring any extension cords that you need.. 3

4 Certificate of Liability Insurance (See sample on page 5.) If accepted, all vendors must provide a copy of certificate of liability insurance with Denver Botanic Gardens added as additionally insured. If you need additional information or clarification, please specialevents@botanicgardens.org. Indemnification I hereby release and forever discharge the Día de los Muertos, all Denver Botanic Gardens employees, agents and volunteers from any responsibility, personal liability, claims, loss or damage arising out of or in conjunction with my application to or participation in the Día de los Muertos. Denver Botanic Gardens will not be responsible for any injury sustained by vendors or guests while within the space designated for exhibits. Furthermore, I understand that I store my product at my own risk. By signing this form I acknowledge that I have read, understand and will abide by the policies outlined in the application and vendor letter. I understand that failure to follow these regulations can mean expulsion from the Holiday Sale or future events. Other forms included in this application will be the payment form (A) and event rules and regulations (B). The payment form will be ed to all accepted vendors. All vendors applying are encouraged to download the event rules and regulations. Both documents are applicable to this agreement. Vendor Signature: By typing your name on this line, it denotes an authorized signature and you fully understand ALL Holiday Sale rules & regulations. The Gardens reserves the right to change the rules and regulations at any time. Print Name: Date: 4

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