EMPANELMENT OF PRINTERS FOR PRINTING & SUPPLYING NON-SECURITY STATIONERY ITEMS FOR THE PERIOD FROM TO

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1 (A Premier Public Sector Bank) Printing & Stationery Division 8th Cross, Gandhi Nagar, Near Lady Hill Circle Mangaluru (Karnataka) Phone: / ; FAX: website: Ref. No. P&S/F.2/OR/202/ Date: EMPANELMENT OF PRINTERS FOR PRINTING & SUPPLYING NON-SECURITY STATIONERY ITEMS FOR THE PERIOD FROM TO Application for empanelment and Terms & conditions 1. Corporation Bank invites applications from prospective printers for empanelment in the bank s panel for the period from to During the said period, eligible empanelled printers shall be printing & supplying non-security stationery items to the bank such as forms, ledgers, registers, books, various types of brochures, posters, booklets etc., as per terms and conditions to be stipulated by the bank from time to time. 2. Printers satisfying the eligibility Criteria are requested to submit their applications duly complete in all respects to Corporation Bank in a sealed envelope superscribed as "Application for Empanelment - For Printing & Supplying of non-security stationery". 3. Empanelment Application along with a self-attested copy of all the relevant supportive documents should be submitted in a sealed cover addressed to The Chief Manager, Corporation Bank, Printing & Stationery Division, 8th Cross, Gandhi Nagar, Near Ladyhill Circle, Mangaluru: so as to reach the bank latest by by a.m. Technical bids will be opened on at am at Corporation Bank, Head Office, Pandeshwar, Mangaluru All pages of the application, terms & conditions, and supportive documents should be duly signed by the authorized signatory and seal of the printer firm should be affixed on every page of the document submitted to the bank unfailingly. 5. A Demand Draft favouring Corporation Bank, payable at Mangaluru for Rs. 2360/- (Rupees Two Thousand Three Hundred Sixty Only) towards the cost of empanelment application (non-refundable) (inclusive of GST) should be enclosed. 6. Format of empanelment application and terms & conditions stipulated should not be altered by the applicant. In case, it is found at a later date that any of the clauses in application or terms & conditions was altered by the applicant, empanelment of such applicant printer will be cancelled forthwith and they will be debarred from applying for empanelment in the bank in future. CHIEF MANAGER

2 APPLICATION FOR EMPANELMENT NON-SECURITY PRINTERS [TECHNICAL DETAILS] From: To The Chief Manager Corporation Bank Printing & Stationery Division 8 th Cross, Gandhi Nagar, Near Lady Hill Circle, Mangaluru Karnataka (State) Dear Sir, I/ We request you to empanel our firm in your approved list of printers for which I/ We am/are furnishing the following particulars duly supported by necessary documents as advised in the empanelment notice Ref. dated. # Particulars Office Factory/ Printing Unit 1 Name of the Firm and complete postal address Contact Numbers (Landline/ Mobile), STD, FAX No & Name(s) of contact person(s). id for communication 2 Registration details (Enclose a self-attested photocopy of proof for the following, whichever is applicable, failing which empanelment application is liable to be rejected.) GST Identification Number (GSTIN) GST Type (Please tick ) Registered Composition SEZ Un-registered Permanent Account No. (PAN) SSI/MSME Registration Certificate, if any. Permission/license to carry on business 3 Nature of Business Date of establishment Constitution of the Firm D D M M Y Y Y Y [a] [b] [c] Mention the constitution such as Proprietorship/ Partnership/ Private Ltd Co./ Public Ltd. Co./ Trust. If the Constitution is Partnership, certified copy of partnership deed, current address of the firm, full name and complete postal addresses of all partners of the firm including contact phone numbers (Land line/ Mobile) should be furnished in the application. If the Constitution is Limited Company, the application should be signed by the person authorized by the Board of Directors holding power of attorney. Copy of the relevant Board Resolution and a certified copy of the power of attorney should be enclosed to the application. Whether the firm has 3 Years experience in printing non-security stationery? Yes No. (Please tick the appropriate box) Empanelment-Non-security stationery Page 1 Signature & seal of the Printer

3 4 Name(s) of Proprietor/ Partners/ Directors, their personal addresses and contact phone numbers. (Use additional sheets wherever required) No. Name Complete postal address Phone Number(s) 5 Name & address of the Associate Firms, if any. 6 Details of Printing Unit Total Area (Sq.ft) No: of Shifts Number of workers Administration Supervisors Printers DEOs Binders Other Staff Total staff Firms applying for empanelment of printing & supplying non-security stationery to the bank such as forms, ledgers, registers, books, various types of brochures, posters, booklets etc. are expected to have the following machinery. Indicate total number of each of the following machines held by the firm. Sl Nos. Sl. Description of machinery No. held No. Description of machinery Nos. held 1 Web Offset Single/ Multi colour 7 Numbering machine Sheet fed single/ Multi colour with 8 Stitching machine minimum single demy or equivalent size 9 Sticking machine Baby offset/ Screen Printing machine 10 Stapling machine 2 Pinning machine 11 Pressing machine 3 Cutting machine 12 Expose machine 4 Plate making machine [a] Packing facility 5 Folding machine [b] Computer - DTP unit 6 Perforation machine [c] Binding facility Details of other machinery held, if any (Please specify). Nos. held Empanelment-Non-security stationery Page 2 Signature & seal of the Printer

4 7 FINANCIAL ASPECTS 7.1 Name and address of the banker, STD code, telephone, and FAX Numbers 7.2 Bank Account Number to which payments to be credited, if any. (Enclose a cancelled cheque of this account) ACCOUNT TYPE BANK NAME ACCOUNT NUMBER IFS CODE BRANCH NAME 7.3 Annual Turnover during the FY ENDED 31 ST March (Amount Rs. in Lakh) FY FY FY Capital invested in the Firm as on: (Amount Rs. in Lakh) Important: Wherever the firm s books of accounts are to be subjected to audit by Chartered Accountant as per Income tax/ other Acts, then such firms should submit the duly audited financial statements to their empanelment application. All other firms which are not required to be audited by Chartered Accountant as per IT/Other Acts, they should submit their financial statements duly certified by a Chartered Accountant. Applications submitted without complying with this requirement will be rejected. 8 INVESTMENT IN PLANT AND MACHINERY Rs. 9 OTHER INFORMATION Please tick 9.1 Do you have separate covered godown for storing papers? If so, is it covered by insurance against fire and other risks? What is the covered area of the go-down? Area: Sq. ft. 9.2 Whether adequate Fire safety equipments are installed and are functioning in the premises of Press & godown as per requirement? 9.3 Whether you are agreeable to dispatch stationery items/ printed materials to our HO-Printing & Stationery Division or to the destinations to be indicated by the bank from time to time? 9.4 Do you have enough physical security in your premises to safeguard the printed stationery items of the Bank? 9.5 You should keep total secrecy of the printed/ manuscript materials of the Bank. Do you agree for this condition? 9.6 All our print supply orders shall be covered under contract act and other relevant acts. Are you willing to abide by these acts? 9.7 If the bidder fails to effect supply within the scheduled time, the firm is likely to be penalized with a specified amount as fine except in case of force majeure. Are you willing to abide by this condition? 9.8 We hereby confirm that: a) Our firm is registered under GST and is liable to pay all kind of taxes. All our quotations would be inclusive of these taxes and all other charges. b) As per tax laws, we are liable to be subjected to TDS for the works related to print / supply. We are willing to abide by these requirements. Empanelment-Non-security stationery Page 3 Signature & seal of the Printer

5 9.9 Please provide Names and address of 3 public sector banks/ SBI/ other reputed institutions, where your firm is empanelled/ jobs handled. Enclose a certified photocopy of the major work orders executed during the last 3 financial years ended 31 st March. (Please attach separate sheets if necessary) Details of empanelment DD No. & Date Amount Bank Name application fee of Rs.2360/- Rs.2,360/- remitted by way of Demand Draft 11 Copies of attested documents to be enclosed to the empanelment application. Whether Important: Documents described vide Sl.Nos.11 [a],[b],[c] whichever complied applicable are compulsorily to be enclosed without which empanelment with? application will not be considered by the bank. a) 3 years balance sheets, Profit and Loss Account statements. Wherever the firm s books of accounts are to be subjected to audit by Chartered Accountant as per Income tax/ other Acts, then such firms should submit the duly audited financial statements to their empanelment application. All other firms which are not required to be audited by Chartered Accountant as per IT/Other Acts, they should submit their financial statements duly certified by a Chartered Accountant. Applications submitted without complying with this requirement will be rejected. Yes / No b) GSTIN Certificate Self attested Yes / No c) Permanent Account No. (PAN)/ General Index Register (GIR) Number Certificate Self attested Yes / No d) Please furnish the details of activities outsourced by your firm, if any. 12 All disputes arising in respect of empanelment shall be subject to jurisdiction of Courts in Mangalore only. Certificate: I/We have carefully perused the terms and conditions of empanelment and I/we agree to abide by the same in the event of our application is accepted for empanelment in the Bank s panel. (Use additional sheets wherever necessary to provide complete information) Empanelment-Non-security stationery Page 4 Signature & seal of the Printer

6 1. PREAMBLE TERMS AND CONDITIONS FOR EMPANELMENT OF PRINTERS FOR PRINTING & SUPPLYING OF NON-SECURITY STATIONERY ITEMS FOR THE PERIOD FROM TO Corporation Bank (hereinafter called the Bank ) having its Head Office at Mangaluru (Karnakata) invites applications from reputed printers for empanelment for a period of 2 years, i.e., from to , for printing & supplying of non-security stationery items to the Bank such as forms, ledgers, registers, books, various types of brochures, posters, booklets etc.. 2. ELIGIBILITY CRITERIA FOR EMPANELMENT 2.1 Printers satisfying the following criteria are eligible to apply for empanelment with the Bank: Printer should be undertaking the activity of printing & supplying non-security stationery items such as forms, ledgers, books, various types of brochures, posters, booklets etc., during the last 3 financial years ended 31 st March. Printer should have necessary hardware & software infrastructure and should be in possession of required machinery/ accessories/ other facilities required for carrying out the accepted jobs; Average annual turnover of the printer should be atleast 10 Lakh. Financial Statements/ Balance sheets and Profit & Loss Accounts of the printer for the last 3 financial years ended 31 st March should be enclosed to the application If the printer firm s books of accounts are to be subjected to audit by Chartered Accountant as per Income Tax/ other Acts, financial statements of the firm duly audited by Chartered Accountant should be enclosed to the application. All other firms which are not required to be audited by Chartered Accountant as per Income Tax/ other Acts, then, such firms should submit their financial statements duly certified by a Chartered Accountant. Empanelment applications received without complying with this requirement will be rejected Printer should be in possession of [a] PAN, [b] GSTIN and [c] Permission / license to carry on business at the address furnished in the application (whichever is applicable). Self-attested photocopy of all these certificates should be enclosed to empanelment application Value of original investment in Plant & Machinery should be mentioned in the empanelment application under Sl. No. 8. In case printer is in possession of SSI/ MSME Registration, photocopy of the certificate should be enclosed to application Execution of job works in Public Sector undertakings/ banks/ Government Departments desirable. Self-attested photocopy of major orders executed (containing the job specification details) during the last 3 financial years should be submitted along with this empanelment application. In case of need, bank may call for opinion letters from printer s bankers/ clients and consider only those applicants with satisfactory record for empanelment. 2.2 Documentary evidence to confirm all the above mentioned pre-qualification criteria should be enclosed to the empanelment application. Prospective printers meeting the above eligibility criteria may download the application for empanelment from Banks website ( Original documents should be produced to the bank, on request, in case it is needed for cross-verification of information by the Bank, failing which empanelment application is liable to be rejected. Empanelment-Non-security stationery Page 5 Signature & seal of the Printer

7 2.3 Printers having necessary hardware and software so as to undertake Variable-Data printing (VDP) i.e., the form of digital printing, including on-demand printing, in which elements such as text, graphics and images may be changed from one printed piece to the next, without stopping or slowing down the printing process and using information from a database or external file would be preferred for empanelment. 2.4 Printers who apply for empanelment of printing & supplying of non-security stationery items should pay a non-refundable fee of Rs. 2360/- (Rupees Two Thousand Three Hundred Sixty Only) towards the cost of empanelment application (inclusive of GST) by way of crossed Demand Draft favouring Corporation Bank payable at Mangaluru. 2.5 All Printers who are in the bank s present panel for printing & supplying of non-security items should apply afresh for empanelment for the financial years & Similarly, those Printers who are already in bank s panel for supply of security items and are interested in printing & supplying non-security items should also apply afresh separately for empanelment of non-security items for the period to All other Printers meeting the above stated eligibility Criteria and are not in the present panel shall also apply for empanelment for the FY LAST DATE OF SUBMISSION OF EMPANELMENT APPLICATIONS 3.1 Application for empanelment duly complete in all respects with all required documents enclosing a Demand Draft for Rs.2,360/-, towards the non-refundable application fee, favouring Corporation Bank, payable at Mangaluru should be kept in a sealed envelope superscribed as "Application for Empanelment - For Printing & Supplying of nonsecurity stationery". 3.2 The duly filled in application along with a self-attested copy of all the relevant supportive documents contained in the above said envelope should be submitted to The Chief Manager, Corporation Bank, Printing & Stationery Division, 8th Cross, Gandhi Nagar, Near Ladyhill Circle, Mangaluru latest by by a.m. In case the date stipulated as above happens to be a public holiday, applications should be submitted to the above address within the same time on the immediate next working day. 3.3 In case printers intend to send their empanelment applications by post, the same may please be sent by courier/ speed post addressing to the said office to ensure proper receipt of their application. Bank will not be held responsible, if any application sent by post/ courier/ speed post is lost in transit and/or not received by the Bank in proper condition within the stipulated date and time mentioned herein above. 3.4 Printer applying for empanelment should bear all costs/ expenses associated with the preparation & submission of empanelment application with supporting documents to the bank. Bank in no case will be responsible or liable for these costs/ expenses incurred by printers regardless of the conduct or outcome of the empanelment process. Printers are requested to submit their applications duly complete in all respects and along with all supportive documents/ records etc Incomplete/ illegible applications are liable to be rejected by the bank. Bank reserves the right to reject any or all the empanelment applications at any stage during the empanelment process without assigning any reason therefor. Canvassing in any form will disqualify the applicant. 4. PARTICIPATION IN TENDER PROCESS DURING THE EMPANELMENT PERIOD 4.1 Seeking quotes from empanelled Printers (Financial bids) The bank shall be inviting quotes (financial bids) from time to time from eligible empaneled printers for printing & supplying of non-security stationery items (such as forms, registers, ledgers, books, various types of brochures, posters, booklets etc., as per terms and conditions to be stipulated by the bank from time to time) depending upon the requirement of stationery by the bank any time during the period of empanelment. Empanelment-Non-security stationery Page 6 Signature & seal of the Printer

8 4.1.2 Whenever quotes are invited from empanelled printers, such printers shall participate in tender processes by offering their lowest quotes within the date and time stipulated by the bank Keeping in view the operational convenience, Bank reserves its right to send enquiry letters to a cluster of empanelled printers for a particular job, taking into consideration their areas of specialization, capacity to execute the work etc. Since timely execution of work, ensuring quality of work, speedy supply/ timely transportation of consignment, delivery of stationery well within the time limit prescribed in the tender terms etc., are the essence of contract, Bank reserves its right to send enquiry letters, only to such empanelled Printers/ Stationery Suppliers who supply stationery in time avoiding penalty, at the same time without compromising the quality of work The bank reserves the right to call for quotes from printers outside the empanelment panel also, wherever considered necessary and the bank s decision in this regard will be final Fresh enquiry shall not be sent to those empanelled printers who have defaulted supply of stationery for a period of 30 days or more beyond the due date of final lot of supply as per tender terms. Bids received from such printers by the bank, if any, pertaining to any other tender enquiry (yet to be opened) will not be considered till such time the complete quantity is supplied on such overdue orders by the defaulted printer But if the bank is convinced of the fact that the default in supply is genuine and is beyond the control of the printer, such printer may be permitted to participate in the tender process purely at the discretion of the bank. All such issues shall be examined by the bank on a case to case basis and appropriate decision taken by the bank in this regard will be final Fresh enquiries will not be sent to those empanelled printers, if in the opinion of the bank, works executed by the printer is/are found to be sub-standard and are not to the satisfaction of the bank. Such sub-standard work, inter alia, includes inferior quality of stationery or poor quality of printing or poor quality standard in stitching, gumming, binding, pasting or any other aspects of tender specification. Decision of the bank on these matters is final and binding on the printer Canvassing in any form for securing supply orders from the bank will result in removal of such printers from empanelment of the bank. 4.2 Submission of quotes by empanelled Printers (Financial bids) Financial bid should be submitted by printers strictly as per the format provided by Bank. Break-up of all the following information should be legibly written by bidders. Any correction/ over-writing of words and/or figures should be duly authenticated by bidder under his signature & seal of the firm. It is advisable to write the quoted amount both in words & figures for the sake of clarity. Quantity Measuring Unit Cost of paper/ plastic materials/ others (Rs.) Printing, Binding & all other charges (Rs.) All Taxes & levies (Rs.) Total Cost [Rs.] Sample Paper to be enclosed to Financial Bid (irrespective of the value of bid) Important: In financial bid, TWO sample papers of A4 Size EACH of all the paper specifications mentioned in tender enquiry should be enclosed. Empanelment-Non-security stationery Page 7 Signature & seal of the Printer

9 [a] [b] Bank may, in case of need, seek opinion from Paper Mill/ experts so as to ascertain genuineness of samples enclosed to bids.for this purpose, bidders should submit two sample papers of A4 size along with their financial bid. In case it is confirmed from the Mill/ experts that the sample paper so enclosed by any bidder was found as not genuine, such bid will be rejected & the printer would be black-listed permanently from bank s empanelment. Sample Paper enclosed to the financial bid should contain the details of sample clearly written as stated herein below. The following information should be invariably written legibly on all the sample Papers enclosed to financial bid: No. Particulars to be written on 2 Nos. of A4 sample Papers Example How to write the details on both the sample papers - A4 Size enclosed to the financial bid. A] Name of the Mill West Coast/ SPB/ TNPL/ J.K./ GVG etc.. B] GSM of the paper 47 GSM/ 58 GSM / 80 GSM / 90 GSM etc.. C] Quality of paper White Wove Paper; A Grade White Cream Wove; White Maplitho Paper; Colour Wove Paper; Ledger Paper/ Kraft Paper etc.. D] Signature of the bidder and seal Should be affixed for certifying the above details written on the sample paper enclosed to bid. Note: Since White Wove and White Cream Wove are two different qualities of papers, and the rates are also different, correct specification of sample paper enclosed to the financial bid should be written clearly by the bidder. For example, in both the A4 Samples, paper specification should be written as follows: SPB Mill SPB Super White Paper - 60 GSM Signature of the Bidder Seal of the Bidder firm 4.3 Financial bids submitted without enclosing TWO sample papers of each of the paper specification containing details as stated above are liable for rejection without assigning any reasons. Hence, bidders are requested to ensure that sample papers are enclosed to their quotes without fail and quotes submitted within the due date. 4.4 Wherever value of bid quoted is Rs.5 Lakh or more, then bidders should submit in addition to 2 Nos. of A4 size sample papers, the duly filled in & signed undertaking letter (Check-list) and a covering letter in the technical bid in a sealed cover. Financial bid containing quote (bid amount) should be submitted in another sealed cover. Specimen formats of the said letter, check-list and the financial bid are appended in the ensuing pages for enabling bidders to submit their bids accordingly. Bidders are advised to submit their quotes by furnishing the information as per these formats without fail. 4.5 Bank shall have the right to reject any bid received without complying with the requirements contained under Submission of quotes by empanelled Printers (Financial bids) herein above. 5. GENERAL TERMS & CONDITIONS RELATING TO WORK CONTRACT UNDER THIS EMPANELMENT 5.1 Guidelines contained in this document are General Conditions to be complied with by empanelled printers. Bank shall stipulate & communicate additional terms & conditions while seeking financial bids from eligible printers depending upon the nature of work to be executed which are also to be complied with by the successful bidder. Empanelment-Non-security stationery Page 8 Signature & seal of the Printer

10 5.2 Printers should have necessary infrastructure for printing non-security stationery items as per the bank s requirement. Printing jobs are to be taken up on total cost basis including door delivery. Printing unit should have required technical infrastructure / inhouse facility to develop new designs. They should have capacity to incorporate various special features that the bank may stipulate from time to time. 5.3 In respect of non-security stationery item to be printed & supplied to the bank from time to time, quotes would be invited from eligible empanelled printers on each occasion. Work will be awarded to L-1 bidder. 5.4 Date of opening of financial bids: Bids received in response to tender enquiries will be opened generally at pm on the due date prescribed for submission of bids. All bidders are requested to be present at pm on the said due date at the Printing & Stationery Division to witness bids opening process. In the rare event of postponement of bids opening date - on account of reasons viz., administrative exigencies or due date becoming public holiday etc., in all such cases, bids opening date will be telephonically intimated to bidders so as to enable them to witness the tender process. 5.5 After opening of financial bids, if more than one bidder have quoted L-1 rate, Bank would be calling for revised quotes of financial bids from those who have quoted L-1 rate requesting them to offer finer rates without compromising the quality of work. Then all such fresh quotes will be opened once again as per existing practice and L-1 bidder will be arrived at. In the event of getting more than one L-1 bidder even after this process, the quantity will be split equally among the L-1 bidders. 5.6 In respect of all financial bids of Rs Lakh and above, the successful bidder(s) is/are required to pay Earnest Money Deposit (EMD) at the rate of 4% or at such other rate that may be prescribed by the bank from time to time, of the value of the work order, amount of which should be rounded-up to the next 1000 rupees. The said EMD should be remitted within 7 days from the date of receipt of intimation (Purchase Order) by the bank that the bidder(s) is/are eligible to execute the work under the tender contract. 5.7 EMD amount will be returned to the printer on completion of 12 months from the date of supply of final lot of work order. Bank reserves the right to forfeit the EMD of printer, if any, in the event of non-compliance of any of the tender terms & conditions. Failure to submit the said EMD amount within the time frame will disqualify the printer(s) from participating in any of the tender process for the next 3 months. If the said default is made by any printer twice during the period of empanelment, then such printer will be black-listed by the bank and will be removed from empanelment permanently. 5.8 In case of situations necessitating printing & supplying of non-security items to branches/ offices within shortest possible time, Bank shall negotiate with L-2, L-3 printers etc., and seek their consent to print & supply the items at L-1 rate. Thereafter, quantity to be printed shall be split and shared among printers by placing orders as per the sole discretion of the Bank. 5.9 Bank at its discretion may split the order quantity (as notified in tender enquiry) at 60% to L-1 bidder and 40% to L-2 bidder provided L-2 bidder agrees to supply stationery at the same rate quoted by L-1 bidder. However, if the L-2 bidder does not agree to the above condition or not interested, Bank at its discretion may offer 40% to L-3 bidder provided the bidder agrees to supply stationery at the same rate quoted by L-1 bidder and so on Similarly, Bank shall have the discretion to split the work order among L-1, L-2 and L-3 in the ratio of 40:30:30 (as notified in tender enquiry) provided L-2 & L-3 bidders agree to supply at L-1 rate. If any of them does not agree to print at L-1 rate, then offer would be made to L-4, L-5 bidders etc., in that order Decision of splitting supply order among printers at L-1 rate will be at the sole discretion of the Bank and the Bank may or may not implement the splitting of supply order. Empanelment-Non-security stationery Page 9 Signature & seal of the Printer

11 5.12 Bank will provide only specimen of each of the non-security stationery item to be printed but not the paper or any art work to the successful bidder(s). Necessary DTP works should be got done by printers at their expenses On acceptance of tender, Bank shall issue Purchase Order (Supply Order) to the successful bidder(s). Bidder shall accept the same within 5 days of the date of issue of such work Order by affixing his/her signature & seal of the firm in the duplicate and re-submit the same to the Bank Printer who is awarded the work contract is required to submit first proof within 5 days of the receipt of purchase order. Corrections/ updations notified by the bank are to be carried out then and there and fresh proof should be submitted. After the final proof is approved by the bank, printer should provide the soft copy of the matter to be printed in a CD/DVD to the bank. Soft copy of all the files, including Open & curved Corel Draw (CDR) files/ Page Maker files/ PDF/ other files, relevant fonts, images, art work etc., should be copied in the CD/DVD. Since the work contract would be revolving around empanelled printers, it is desirable to copy [a] Open CDR file with all the fonts used as well as [b] curved CDR files and [c] PDF file in the CD/DVD so that it will be beneficial to all empanelled printers in saving time and labour After acceptance of the supply order and before commencement of commercial printing, printer should print & supply finished product samples to the Bank for verification/ approval. Only after obtaining necessary clearance/ approval from the bank, commercial printing should be undertaken by the printer. 6. DELIVERY SCHEDULE, LIQUIDATED DAMAGES 6.1 Entire lot of the non-security item for which work order is issued should be supplied as per the time schedule prescribed by the bank. No extension of time from the due date stipulated in individual orders shall be granted. Non-adhering to supply schedule will attract penalty that may be charged by Bank from time to time, at its discretion, apart from initiating penal action that may be considered necessary by bank. 6.2 In case printer fails to supply the said non-security stationery item as per the specified delivery schedule/ if the quality of the finished product/ paper used/ design/ specification etc., is/are not as per the tender terms/ as per the specimen given for test check, (even if defect is found in one of the specimens) the Bank shall be at liberty to cancel the entire order for the undelivered number of stationery, if any, besides, delisting the printer from the empanelled list and also denying them any future empanelment in the Bank. 6.3 Under exceptional circumstances, if the Bank, at its sole discretion, decides to accept the delayed supply of any lot of ordered item, liquidated damages at the rate of 26% per annum on the bill amount submitted by the printer for the delayed period will be calculated and the said penalty amount will be deducted from the bill amount payable at the time of making payment of such bills. 6.4 Bank will not accept any quantity in excess of the quantity stipulated in the purchase order. Printers should ensure that quality standards are maintained in the supply made by them. Supply quantity variation upto (-)3% of ordered quantity specified in purchase order/ supply Order and it will not be treated as short supply. Payments will be made only for the actual quantity supplied to the bank. 6.5 Decision of the Bank in regard to cancellation of print order, levy of liquidated damages and forfeiting security deposit shall be final and binding on the printer. 7. WARRANTY 7.1 Non-security stationery to be printed and supplied shall be under printer s comprehensive all inclusive warranty for a period of one year from the date of satisfactory supply. During warranty period, printer shall at his/her own cost replace any defective stationery, Empanelment-Non-security stationery Page 10 Signature & seal of the Printer

12 free of cost to the Bank. Any defect including defective stitching, gumming, fading of printed matter, fading of colours/ art work, defective arrangement of paper, any other defects etc., noticed by the bank on the stationery supplied should be replaced by printer at his/her own cost on receipt of such intimation notified by the bank. 7.2 Any defect in quality or shortfall in the quantity of stationery supplied will be intimated to the printer by the Bank and the printer shall rectify the defect or make good the shortfall within 15 days of receipt of such intimation from the bank. If the defects could not be rectified within the period of 15 days, printer should replace the quantity free of cost. Transportation and other costs in this regard, if any, shall be borne by the printer. 7.3 Failure to attend to complaints within 15 days will attract penalty of Rs.500 for each day s delay till they are replaced/ rectified. 7.4 Bank reserves the right to recover any penalty payable to bank from out of the payments to be effected to the printer or from out of the EMD held or by raising a fresh demand. 8. PAYMENT 8.1 Bank will not pay any advance for supply of stationery required to be printed & supplied to bank. Bills and invoices shall be prepared by printer and submitted to the Bank. CD/DVD containing soft copy of the files of ID printed should be submitted to the bank along with the first batch of supply. Without receipt of CD/DVD, payment of Bill will not be effected. On scrutiny of bills and after receipt of finished product from printer, payment will be effected by the bank for the supply so made. Bills complete in all respects should be submitted within 90 days from the final due date of supply at this office and Bills received thereafter shall be treated as `NO CLAIM. Bank is not liable to entertain Payment claims received after 90 days from the final due date of supply. 8.2 Printed & supplied items which are not according to the Bank's specifications in all respects shall be summarily rejected and no payments shall be made by the Bank. 9. INSPECTION 9.1 The Bank reserves the right to modify/ alter/ cancel in full or in part the description/ quality & other terms & conditions of any order. The Bank reserves the right to inspect the Printing Press/ go-down of the printer in case of need and verify the invoice, raw materials at the press premises without any prior notice to ensure that quality paper of requisite GSM is used and to study the process flow. 9.2 The printer agrees to permit the Bank officials or any other persons engaged for this purpose to have free access to their unit/ go-downs etc., for inspection/ visit etc., and the printer shall have no objection for the same and shall co-operate and provide necessary details/ information required by the Bank for such inspection. 10. TERMINATION 10.1 The Bank at its option without prejudice to its rights under the contract is entitled to terminate the contract at any time by giving 30 days notice in writing to the bidder in the following circumstances: In case the bidder does not comply with any or all of his/her obligations/ undertakings under this contract; If the design, specifications of non-security stationery supplied by the bidder do not conform to the approved technical specifications and other requirements specified in the tender contract and agreed to by the bidder; If the bidder refrains from implementing any of the instructions received from the Bank within the stipulation of this contract; Empanelment-Non-security stationery Page 11 Signature & seal of the Printer

13 In case of any breach of the terms and conditions of the tender contract by the bidder; 10.2 In the event of such termination, the EMD of the printer, wherever collected, will be forfeited and the Bank shall have the right to terminate the contract and deny any future empanelment. 11. The printer indemnifies to protect and save the Bank against all claims, loses, costs, damages, expenses action suits and other proceedings resulting from infringement of any patent, trademarks, copyrights etc., or such other statutory infringements in respect of the finished product supplied to the Bank in terms of the tender contract. 12. The contract shall be interpreted in accordance with the Laws of India. Any dispute arising out of this contract will be under the jurisdiction of Courts of law in Mangalore. 13. Force Majeure 13.1 The parties shall not be liable for default or non-performance of the obligations under the contract, if such default or non-performance of the obligations under this contract is caused by any reason or circumstances or occurrences beyond the control of the parties, i.e. Force Majeure. For the purpose of this clause, Force Majeure shall mean an event beyond the control of the parties, due to or as a result of or caused by acts of God, wars, insurrections, riots, earth quake and fire, events not foreseeable but does not include any fault or negligence or carelessness on the part of the parties, resulting in such a situation In the event of any such intervening Force Majeure, each party shall notify the other party in writing of such circumstances and the cause thereof immediately within five calendar days. Unless otherwise directed by the other party, the party pleading Force Majeure shall continue to perform/render/discharge other obligations as far as they can reasonably be attended/ fulfilled and shall seek all reasonable alternative means for performance affected by the Event of Force Majeure In such a case, time for performance shall be extended by a period not less than the duration of such delay. If duration of delay continues beyond 3 months, the parties shall hold consultations with each other in an endeavor to find a solution to the problem. 14. Printer shall comply with all the statutory obligations of the Government of India/ State Governments and local authorities applicable and the Bank shall not be liable for any action under the statutes applicable due to non-compliance of statutory obligations by the printer. 15. In case of any complaint, adverse remark against any empanelled printer/ supplier, the printer/supplier shall be deleted from the panel apart from initiating necessary action that may be considered necessary by the bank. 16. Bank reserves its right to add any printer/supplier to the panel at any time during the currency of the two years period, provided such applicant satisfies the requirements for empanelment. 17. This empanelment will be valid till , which may be extended up to in case of need on the same terms & conditions at the sole discretion of the Bank. 18. Printer should furnish name of their contact person with telephone/ mobile phone numbers & id to the bank to facilitate effective liaison & follow-up. They should also update the contact information whenever there is a change. 19. In case printer s close relative(s) is/are associated with Bank and in particular the Stationary Division of the Bank, details such as name, designation etc., should be furnished and informed to the bank in empanelment application. Non-disclosure of such information will lead to disqualification if it comes to the notice of the bank at a later date. Empanelment-Non-security stationery Page 12 Signature & seal of the Printer

14 20. All updates/ modification/ addition/ deletion of tender/empanelment terms and other related information, if any, will be uploaded in the bank s website only from time to time for information/ guidance and compliance of bidders. Note: All pages of this document should be signed by the authorized signatory of the printer Firm and the seal of the firm should be affixed on each page UNDERTAKING I / We agree to the above terms and conditions governing the empanelment and/or awarding of work contract under this empanelment during the FY I/We undertake to comply with any additional terms & conditions that may be stipulated by the bank in individual work orders to be executed by us from time to time. Place: Date: Seal of the Printer Firm Signature of Printer Empanelment-Non-security stationery Page 13 Signature & seal of the Printer

15 THIS IS ONLY A FORMAT to be typed in the letter head of the bidder (To be submitted on the letter Head of the tenderer) SAMPLE PAPER & CHECK-LIST should be enclosed to this letter. (This is to be used if the bid amount is Rs.5 Lakh or more). Please attach the tender enquiry received from bank - duly signed by the bidder - to this technical bid Technical Bid To, The Chief Manager Corporation Bank Printing & Stationery Division 8th Cross, Gandhi Nagar Near ladyhill Circle, Mangalore Date Dear Sir, Sub : Supply of non-security stationery item consisting of : Ref No. Your office Enquiry No dated.... We acknowledge receipt of your Enquiry No. dated wherein you have sought our lowest rate for the supply of the subject stationery items. In this connection, we are enclosing the SAMPLE PAPER as required by you wherein we have mentioned [a]name of Paper Mill, [b] GSM, & [c] Paper specification and duly certified the same on sample paper under the signature and seal of our firm. Financial bid consisting of the lowest rate quoted by us is submitted in another sealed cover, separately. We are aware that in case the sample paper now enclosed by us is not as per the specifications given by the Bank, our offer would be rejected and the cover containing financial bid would automatically get rejected and we would be ineligible to participate in the tender process. Similarly, we are also aware that in case our offer is rejected on these grounds we will not be called for participating in future tenders. We are also enclosing herewith the check list in the prescribed format supplied by you, duly filled in all respects. Yours faithfully, Signature of the tenderer with seal Encl: Check list. & Sample Paper (in one cover) Empanelment-Non-security stationery Page 14 Signature & seal of the Printer

16 THIS IS ONLY A FORMAT To be typed in the letter head of bidder Check-list to enclose the TECHNICAL BID (if the bid amount is Rs.5 Lakh or more) AND non-security stationery sample Ref: Date: Description of item to be supplied: Enquiry No: No: Description Strike out which is not appropriate 1 Whether non-security stationery sample, in accordance with the description mentioned is enclosed? 2 Whether financial bid is enclosed in a separate sealed envelope? 3 Whether the above 2 envelopes have been put in a single bigger envelope and submitted by mentioning the Ref. No: of Printing & stationery Division s communication calling for offers? 4 Do you agree to supply the non-security stationery item as per the terms and conditions & quality standards/ specifications prescribed by the bank? 5 Whether the financial bid submitted by you contains the total amount (and not the unit cost) including cost of stationery & taxes, if any? 6 I agree that in case the sample provided by me in the technical bid is not in accordance with the specifications required and stipulated by the bank, my quote will be summarily rejected without assigning any reasons therefor. 7 I am aware that the bank would be opening the financial quotes of bidders/empanelled suppliers whose non-security stationery samples in technical bids are in accordance with the specifications stipulated by the bank. 8 We undertake and agree to supply the non-security stationery item strictly as per the time schedule agreed to with the bank/ stipulated by the bank. We are aware that no extension of time will be allowed by the bank. 9 We are aware that in the event of non-supply of stationery as per agreed schedule, the bank shall levy penalty as stipulated in the empanelment tender document/ terms and conditions of sanction. Yes. Yes. Yes. Yes. This check-list should be duly signed and attached with the sample submitted by the bidder. Place: Date: For Printers Authorised Signatory Empanelment-Non-security stationery Page 15 Signature & seal of the Printer

17 THIS IS ONLY A FORMAT - PLEASE TYPE IN YOUR LETTER HEAD FINANCIAL BID (To be submitted if the bid amount is Rs.5.00 Lakh or more) [Financial Bid should be placed in a separately sealed envelope superscripted "Financial Bid" and the Enquiry No., ID No. & Name, Name of Printer firm should be written on the face of this envelope.] Name of the Firm & complete postal address and contact phone Numbers (Land line and Mobile Numbers). To, The Chief Manager Corporation Bank, Printing & Stationery Division 8 th Cross, Gandhi Nagar, Near Lady Hill Circle, Mangalore Sir, Details of our lowest quote are furnished in the following table. Enquiry Number & Date Item Code specification (As mentioned in the above tender enquiry) Quantity to be Printed Cost of Work Order inclusive of door delivery charges (Rs.) Paper/ Plastic material cost Cost of printing/ binding/ other costs All Taxes/ Levies Total Cost (Rs.) Rupees in Words Paper specification to be used for printing Note: Please tick ( ) the following check-list to ensure compliance of the requirements of financial bid. We confirm that:- Rates are quoted in Rupees Only. Paise is rounded off to the nearest Rupee. Under Cost of Work Order, break-up of costs are duly furnished. Corrections, if any, have been authenticated under full signature of bidder & date. Arithmetic total is checked & correct. Amount quoted is mentioned both in words and figures. All Particulars in the bid have been correctly filled in. Certificate We are aware that once the technical bid is opened and Bank satisfies that the same and the sample paper is in conformity with the specifications given to us the financial bid would be opened and the work would be awarded to the tenderer who has quoted the least price L-1. We confirm that we are agreeable to the terms and conditions of purchase order, if the same is given to us, based on L-1. Place: Date: Yours faithfully, Signature of bidder with seal of the firm. Empanelment-Non-security stationery Page 16 Signature & seal of the Printer