Tender for ID:506 Page 1 of 21 TENDER DOCUMENT

Transcription

1 Tender for ID:506 Page 1 of 21 Corporation Bank (A Premier Public Sector Bank) Printing & Stationery Division 8 th Cross, Gandhi Nagar, Near Lady Hill Circle MANGALURU (KARNATAKA STATE) STD Code: 0824; Phone: / / FAX: TENDER DOCUMENT 1 Particulars of Work to be undertaken Printing & supplying of 50 Lakh Pads of 20 leaves each of ID 506 Pay-in-slip for Cash/Clearing/ABB/ RTGS/ NEFT/ IMPS/Credit Card Bill Payment/ DD as per the specification more fully described in this tender document. 2 Tender Reference Number and date HO/P&S/F.8/134/ dated Period during which tender document will be available for download. 4 Venue, due date and time for submission of tender documents duly complete in all respects 5 Venue, date and time of opening of tender - Technical Bid Venue, date and time of opening of tender Financial Bid 6 Cost of tender document From (Thursday) to (Thursday) Corporation Bank, Printing & Stationery Division 8 th Cross, Gandhinagar, Near Ladyhill Circle, Mangaluru (Thursday) a.m. Corporation Bank, Head Office, Mangaladevi Temple Road, Pandeshwar, MANGALURU (KARNATAKA STATE) (Thursday) a.m. To be intimated separately. Rs.5000/- (Rupees Five Thousand Only) 7 Earnest Money Deposit [EMD] Rs. 5,00,000/-(Rupees Five Lakh Only) Tender document shall be downloaded from Bank s website,

2 Tender for ID:506 Page 2 of 21 Table of Contents Sl. Particulars/ Topic Page No. No. 1 Preamble 3 2 Pre-qualification criteria 3 3 Downloading tender document & cost of tender document 3 4 Earnest Money Deposit [EMD] 4 5 Performance Bank Guarantee 4 6 Work description of printing of ID: Submission of offers 5 8 Documents to be submitted along with the technical bid 6 9 Financial Bid 6 10 Opening of bids 6 11 Bid currency, prices, validity and cost of bidding 7 12 Seeking additional information 7 13 Delivery Schedule, Liquidated damages 8 14 Warranty 9 15 Payment 9 16 Inspection 9 17 Termination 9 18 Force Majeure Other terms and conditions Check-list for submission of tenders 11 Annexure No. Particulars 1 Tender Offer Covering letter 12 2 Details of offer Technical Bid 13 3 Financial Bid 17 4 Agreement (to be executed on a stamp paper of requisite value presently Rs.200) 18 5 Format of Performance Bank Guarantee 19 Page 6 Format of Letter of authorization to permit bidder s representative to participate in opening of bids 21

3 Tender for ID:506 Page 3 of 21 TENDER GUIDELINES, TERMS & CONDITIONS OF TENDER FOR PRINTING & SUPPLYING 50 Lakh Pads of 20 leaves each of ID:506 Pay-in-slip for Cash/Clearing/ABB/ RTGS/ NEFT/ IMPS/ Credit Card Bill Payment/ DD 1. PREAMBLE Corporation Bank (hereinafter called the Bank ) having its Head Office at Mangaluru (Karnataka State) invites sealed tenders from reputed printers/suppliers of non-security stationery items owning printing unit having adequate infrastructure & machinery for Printing & supplying of 50 Lakh Pads of 20 leaves each of ID:506 - Pay-in-slip for Cash/Clearing/ABB/ RTGS/ NEFT/ IMPS/Credit Card Bill Payment/ DD at the Bank s Head Office - Printing & Stationery Division at Gandhi Nagar, Mangalore. This tender is not an offer by the Bank, but an invitation for Bidders responses. No contractual obligation on behalf of the Bank, whatsoever, shall arise from the tender process unless and until a formal contract is signed and executed by duly authorized officers of the Bank and the Bidder(s). 2. PRE-QUALIFICATION CRITERIA 2.1 Printers satisfying the following pre-qualification criteria alone are eligible to apply for the above work Printer should have been undertaking the activity of printing and supplying nonsecurity stationery at least since last 3 years ended , and Average annual turnover of the printer during last 3 years should be at least Rs Lakh. Three Years Balance sheets and Profit & Loss Accounts of the bidder s firm, for the FY: , FY: & FY: duly audited by the Chartered Accountant should be enclosed to technical bid Bidder firm should have experience in having printed & supplied pay-in-slips to public sector bank/s. Copy of work order/s issued by public sector bank/s for printing Pay-in-slips for which works have been executed by the printer should be enclosed to technical bid Ten numbers of Pay-in-slips each of the orders secured & printed by the bidder firm during the last 3 years, if any, along with a copy of the relevant page(s) of the work order containing technical specifications should be pinned to one of the concerned pay-in-slips and to be enclosed to technical bid Printer should have been owning all the necessary machinery of adequate capacity so as to take up the entire printing process/job at their unit itself without outsourcing even a part of it. Details of all such machinery owned by the printer firm should be furnished in the technical bid unfailingly. 2.2 Documentary evidence to confirm all the above mentioned pre-qualification criteria should be enclosed. Self-attested copy of Audited Balance Sheets, Profit and Loss Accounts, work order copy, satisfactory job completion report etc., for the last 3 financial years should be enclosed to the technical bid. 2.3 Original documents have to be produced to the Bank after technical bids are opened, in case it is needed for cross verification by the Bank, failing which bid is liable to be rejected. 3. DOWNLOADING TENDER DOCUMENT & COST OF TENDER DOCUMENT 3.1 Tender document may be downloaded by prospective bidders from the Bank s website,

4 Tender for ID:506 Page 4 of Non-refundable tender document fee of Rs. 5000/- (Rupees Five Thousand Only) by way of Demand Draft favouring Corporation Bank payable at Mangaluru should be enclosed to the technical bid, failing which such bid will be rejected by the Bank. 4. EARNEST MONEY DEPOSIT [EMD] 4.1 Earnest Money Deposit (EMD) for printing & supplying 50 Lakh Pads of 20 leaves each of ID 506 Pay-in-slip for Cash/Clearing/ABB/ RTGS/ NEFT/ IMPS/Credit Card Bill Payment/ DD is Rs. 5 Lakh (Rupees Five Lakh Only). The EMD should be paid by way of Demand Draft (DD) favouring Corporation Bank payable at Mangaluru (Karnataka). 4.2 EMD should be enclosed to the Technical Bid. Technical Bid without EMD will not be considered. The demand drafts towards EMD amount so received from all unsuccessful bidders will be returned to them within 15 days from the date of opening of financial bids. No interest will be paid by the bank on the EMD amount submitted by bidders by way of DD. However, EMD amount of the successful bidder will be held as term deposit to be opened in Corporation Bank in the joint names of bidder firm and Corporation Bank. Lien will be noted on this term deposit in favour of the bank. The said deposit receipt duly discharged by the bidder should be handed over to the bank on the date of opening of deposit itself. In the event of non-compliance of any or all the terms of contract by the bidder, bank will be at liberty to adjust the said EMD/deposit with interest for such lapses of the bidder. On completion of 12 months from the date of supply of last lot of ID 506 Pay-in-slip for Cash/Clearing/ABB/ RTGS/ NEFT/ IMPS/Credit Card Bill Payment/ DD, the EMD deposit receipt will be returned to the bidder. In case the L-1 bidder qualified for printing the stationery backs out, Bank reserves the right to forfeit the EMD submitted by the bidder. 5. PERFORMANCE BANK GUARANTEE 5.1 In addition to EMD, the successful bidder should submit a Performance Bank Guarantee (BG) to the extent of 10% of the contract amount of ID:506, inclusive of all costs, proposed to be printed and supplied by the printer valid till completion of 12 months from the date of supply of last lot of ID:506 in lieu of deduction towards security deposit/ retention money. The said BG should be submitted to the bank within 7 days of the said short-listing of bidders by the bank and communicated to the bidder in writing. 5.2 In the event of any breach of terms & conditions and/ or failure to supply ID:506 by the printer as per the terms & conditions, the Bank shall have the right to invoke the performance Bank guarantee. Decision of the Bank in arriving at the conclusion of breach of conditions and/or default of the printer shall be accepted by the printer without demur and the Bank will be at liberty to enforce these conditions/ rights. 5.3 Tax as per the relevant provisions of the Finance Act/ Statutory guidelines will be deducted at source from time to time out of each invoice/ bill amount payable. 5.4 If the printer fails to submit the Performance Bank Guarantee (as per Bank s format), Bank reserves the right to forfeit the EMD already submitted and cancel the purchase contract. 6. WORK DESCRIPTION OF PRINTING OF 50 LAKH PADS OF 20 LEAVES EACH OF ID 506 PAY-IN-SLIP FOR CASH/CLEARING/ABB/ RTGS/ NEFT/ IMPS/CREDIT CARD BILL PAYMENT/ DD 6.1 Printing of ID 506 Pay-in-slip for Cash/Clearing/ABB/ RTGS/ NEFT/ IMPS/Credit Card Bill Payment/ DD Printing to be made on both the sides in Hindi & English. 6.2 Pay-in-slip should be of size D 1/6 (long) using 60 GSM Superfine (NSS) Paper of Seshasayee Paper and Boards Limited Mill. Perforation for Counterfoil to be done numbers of pay-in-slips each should be glue bound on the counterfoil side to make a Pad; 6.4 Bulk production of ID 506 should be undertaken by printer only after approval of samples by the Bank.

5 Tender for ID:506 Page 5 of The finished product, duly complying with the above mentioned specifications, 250 Pads each of ID:506 should be neatly packed in a carton box, each box is to be strapped adequately and to be delivered to the Bank. 6.6 Carton box specification: Carton box should be of exact size to accommodate 250 Pads of ID 506. Paper to be used for making carton box is 16 BF, 120 GSM top, 2 corrugated ply of 110 GSM 14 BF. 7. SUBMISSION OF OFFERS 7.1 Eligible printers should submit the bids in two bid system i.e, Technical and Financial bids. 7.2 Technical Bid along with all the required supportive documents and Demand Drafts towards tender application fee, EMD and sample papers stipulated in the technical specification should be kept in sealed envelope. Technical bid should be superscribed as "Technical Bid ID:506 Pay-in-slip" and the Tender Ref. No. & date, Name and address of the bidder should be clearly written on the face of the envelope. 7.3 Please Note: In the technical bid, the bidder should enclose A4 size sample of all papers, including that of carton box prescribed in the work description of the tender document. In each of the A4 size sample paper so enclosed, full name of the Paper Mill, paper specification and the GSM number should be legibly written. The bidder should affix his/her signature in each of the sample enclosed and also affix the seal of the firm. TECHNICAL BID WITHOUT THE SAMPLE PAPER(S), PAPER SPECIFICATION, NAME OF THE MILL, GSM OF THE PAPER AND THE SIGNATURE AND SEAL OF THE AUTHORISED SIGNATORY IS LIABLE TO BE REJECTED. Since technical bid without any of the information is liable for rejection, bidders are once again advised to ensure compliance of the above requirement without fail. 7.4 Financial bid as per the prescribed format should be duly filled in all respects and the signature & seal of authorized signatory of the bidder s firm should be affixed before submission to the Bank in another sealed envelope. The financial bid envelope should be superscribed as "Financial Bid for Printing & Supplying of ID:506" and the Tender Ref. No. & date, Name and address of the bidder should be clearly written on the face of the envelope. 7.5 Both technical and financial bid envelopes should be put inside a bigger envelope duly sealed and submitted to the Bank. This cover should be superscribed as T & F Bids for Printing and Supplying of ID:506 Ref: HO/P&S/F.8/134/ dated ". The bigger cover as stated above should be submitted to The Chief Manager, Corporation Bank, Printing & Stationery Division, 8th Cross, Gandhi Nagar, Near Ladyhill Circle, Mangaluru latest by a.m. In case the date stipulated as above happens to be a public holiday, offers should be submitted to the above address on or before the same time on the immediate next working day. 8. In case any printer intends to send his/her offer by post, the same may be sent by courier/ speed post duly addressing the same to the said office to ensure proper receipt of their offer. It is the responsibility of the bidder to ensure that bids are submitted at the above mentioned address within the due date and time prescribed herein above. Bank is not responsible, if any offer sent by post/ courier is lost in transit and/or not received by the Bank in proper condition or not received within the stipulated due date and time mentioned above. 9. Bids are to be signed by the authorized personnel of the firm or organization only. Complete name, designation, necessary resolution/ power of attorney/ letter of authority available should also be enclosed to technical bid. All pages of tender document should be stamped (by affixing the seal of the firm) and signed by the authorized signatory as token of having read the entire tender document and understood the instructions, terms and conditions etc. No changes whatsoever shall be permitted in the tender document and the bidder should submit the tender as per the Bank s prescribed format only. 10. Any incomplete or ambiguous terms/ conditions/ quotes will disqualify the offer and the decision of the Bank in this regard will be final.

6 Tender for ID:506 Page 6 of The bidders shall inform the Bank in case of transfer of ownership of their company. 12. DOCUMENTS TO BE SUBMITTED ALONG WITH THE TECHNICAL BID 12.1 Tender document duly filled in all respects duly signed by the authorized personnel Demand Draft for Rs.5,000/- towards the cost of tender document (Non-refundable) Demand Draft for Rs Lakh towards EMD All supporting documents, duly self-attested by the authorized personnel in respect of prequalification criteria as mentioned in the tender document Last 3 Years Audited Balance Sheets and profit and Loss Account statements for the FY , and , audited financials duly certified by the Chartered Accountant specimens of pay-in-slips printed by the bidder should be pinned to each of the tender specification details. 13. FINANCIAL BID 13.1 Bank requires the ID 506 to be printed & delivered to its Head Office Printing & Stationery Division as per requirements furnished in this tender. Bidders are requested to quote their lowest rate, amount in rupees, including all taxes, levies, cost of transport & delivery at door step for the destination, duly furnishing break-up details in their financial bid. 14. OPENING OF BIDS 14.1 Technical bids will be opened on at am at Corporation Bank, Head Office, Mangaladevi Temple Road, Pandeshwar, Mangaluru in the presence of the tenderers or their representatives. In case the date stipulated as above happens to be a public holiday, the offers will be opened at the same time on the immediate next working day. All tenderers are advised in their own interest to be present on that date at the specified time. Bank reserves its right to reject any or all tenders without assigning any reason thereof. Canvassing in any form will disqualify the tenderer After opening technical bids and before opening financial bids, if in the opinion of the bank, proof/supportive document submitted by any bidder in technical bid is found inadequate, then in such situations, bank shall have the right to demand additional/ supportive proof from the concerned bidder to its satisfaction which the bidder is required to submit to the bank within the due date prescribed by the bank and before opening of financial bids. In the event of non-submission of required additional data/information, technical bid of the concerned bidder will be rejected by the bank without any further reference to such bidder Date of opening of financial bids will be intimated to those bidders whose technical bids are found to be in order and complete in all respects. Printers whose technical bids were found to be in order are requested to be present at the venue at the time of opening of financial bids as per the intimation communicated by the bank Only one authorized representative will be allowed to witness the tender opening process (both opening of technical and financial bids) on behalf of each bidder. In case a person other than the one who has signed the bids is required attend the tender opening process, a letter requesting the Bank to permit such representative to participate in tender opening process should be submitted in advance along with his/her photo id proof, duly attesting his/her specimen signature. This authorization letter should necessarily be issued by the person who has affixed his/her signature in the bids as per the format prescribed vide Annexure:6. Bank reserves the right to refuse permission to any or all such authorized persons, without assigning any reasons therefor, to participate in the tender opening process, in case the id proof submitted is not to the satisfaction of the Bank.

7 Tender for ID:506 Page 7 of The bidder should bear all costs/ expenses associated with the preparation and submission of bid and the Bank in no case will be responsible or liable for these costs/ expenses incurred by bidders regardless of the conduct or outcome of the bidding process. Bidders are requested to submit the bids duly complete in all respects. Incomplete bids are liable to be rejected After opening of financial bids, if more than one bidder have quoted L-1 rate, Bank would be calling for revised quotes of financial bids from those who have quoted L-1 rate requesting them to offer finer rates without compromising the quality of the work. Then all such fresh quotes will be opened once again as per existing practice and L-1 bidder will be arrived at. In the event of more than one L-1 bidder getting L-1 rate even after this process, the quantity will be split equally among the L-1 bidders so quoted. The L-1 supplier will be finalized by the bank and accordingly work order will be issued. 15. BID CURRENCY, PRICES, VALIDITY AND COST OF BIDDING 15.1 In financial bids, offer should be made in Indian Rupees only. The price and taxes shall be firm and binding without any escalation till the end of supply of entire quantity Price quoted shall remain firm for acceptance for 120 days from the last date for submission of filled in tenders Price is not subject to fluctuation of the rupee against foreign currencies or for any other reasons. The price shall remain firm throughout the period of this contract Prices quoted should deemed to include cost of paper, cost of printing, all taxes/ duties, local levies if any, packing, transportation including door delivery, transit insurance etc., excluding octroi from the factory/ press to the destination site. If the bidder fails to include such taxes and duties in the tender, no claim thereof will be entertained by the Bank at a later date Tender validity period is 120 days from the last date for submission of filled in tenders and the price quoted shall remain firm. Tenders/ offers submitted by bidders including rates quoted by them shall remain valid till the end of supply of entire quantity of stationery. 16. SEEKING ADDITIONAL INFORMATION 16.1 During technical evaluation/ scrutiny of Technical bids, Bank reserves the right for seeking clarifications/ additional information/ details from respective vendors. No change whatsoever in the technical bids will be entertained after opening of quotes The tenderer agrees that this tender shall constitute a binding contract between the tenderer and the Bank till such a time a formal agreement on stamp paper is prepared, signed and delivered to the Bank Technical bids submitted in response to this tender, written clarification submitted and correspondence exchanged with bidder till date of acceptance of bid shall form part of the contract document. 17. Bank reserves the right to cancel this tender process either in part of in full at any stage without assigning any reasons therefor. 18. Bidders who have consented to execute the work should submit to the bank Performance Bank Guarantee to the extent of 10% of the contract amount, as per the prescribed format, within 7 days of the said short-listing of bidders by the bank and communicated to them in writing. 19. On acceptance of tender, Bank shall issue Supply Order to the successful bidder. The bidder shall accept the same within 7 days of the date of issue of Work Order by affixing his/her signature & seal of the firm in the duplicate and re-submit the same to the Bank.

8 Tender for ID:506 Page 8 of After acceptance of the work order and before commencement of commercial printing of ID:506, the printer should print & supply at least one Pad of ID 506 to the Bank for verification/ approval. The sample should be submitted to the bank within 30 days from the date of supply order. Only after obtaining necessary clearance/ approval from the bank, commercial printing of ID 506 should be undertaken by the printer. 21. DELIVERY SCHEDULE, LIQUIDATED DAMAGES 21.1 The entire lot of ID 506 for which work order is issued should be supplied as per the following time schedule: Activity schedule / Due date Within 30 days from the date of supply order (Work Order) issued by the bank to bidder Within next 15 days 1 st Batch of ID:506 - Within one month from the date of approval of sample by the bank. 2 nd batch of ID:506 - Within two months from the date of approval of sample by the bank. 3 rd batch of ID:506 Within three months from the date of approval of sample by the bank. 4 th batch of ID:506 - Within four months from the date of approval of sample by the bank. 5 th batch of ID:506 - Within five months from the date of approval of sample by the bank. Work to be completed by bidder Sample to be printed and supplied to the bank for verification and approval. Bank to approve the sample and communicate to the printer. 20% of the Work Order to be printed and supplied to the destination. 20% of the Work Order to be printed and supplied to the destination. 20% of the Work Order to be printed and supplied to the destination. 20% of the Work Order to be printed and supplied to the destination. 20% of the Work Order to be printed and supplied to the destination In case the printer fails to supply the said ID:506 as per the specified delivery schedule/ if the quality of ID:506/ paper used/design/ specification etc., is/are not as per the tender terms/ as per the specimen given for test check, (even if defect is found in one of the Pads) the Bank shall be at liberty to cancel the entire order for the undelivered quantity, if any, besides, de-listing the printer from the empanelled list and also denying any future empanelment in the Bank If the printer fails to deliver the said ID:506 as above and in the event of such cancellation, the EMD/ security deposit of the printer shall stand forfeited and the printer shall not be entitled to any compensation but the printer shall continue to carry out all his/her obligations under this contract, including warranty in respect of the said ID 506 that may have already been supplied before cancellation If the Bank, at its sole discretion, decides to accept the delayed supply of any lot of ID:506, liquidated damages at the rate of 26% per annum on the bill amount submitted by the printer for the delayed period will be calculated and the said penalty amount will be deducted from the bill amount payable at the time of making payment of such bills The decision of the Bank in regard to cancellation of the print order, levy of liquidated damages and forfeiting the security deposit shall be final. 22. WARRANTY 22.1 The ID:506 shall be under printer s comprehensive all inclusive warranty for a period of one year from the date of satisfactory supply During the warranty period the printer shall at his/her own cost replace any defective ID:506 Pad, free of cost to the Bank. Any defect including defective stitching, gumming, fading of printed matter, fading of colours/ art work, defective arrangement of paper, any other defects etc., whatsoever should be replaced by the printer at his/her own cost Any effect or shortfall in the quantity of ID:506 Pads supplied will be intimated to the printer by the Bank and the printer shall rectify the defect or make good the shortfall within 15 days of such reporting. If the defects could not be rectified within the said period

9 Tender for ID:506 Page 9 of 21 of 15 days the printer should replace the same free of cost. Transportation and other costs in this regard, if any, shall be borne by the printer Failure to attend to complaints within 15 days will attract penalty of Rs.500 for each day s delay. Penalty shall be recovered from the printer s bill/s or from the performance bank guarantee. 23. PAYMENT 23.1 Bank will not pay any advance for supply of ID:506. Bills and invoices shall be prepared by the printer and submitted to the Bank. On scrutiny of the bills and after receipt of the printed stationery from printer, payment will be effected for the supply made. Bills for the items supplied should be submitted within 90 days from the date of delivery at this office and Bills received thereafter shall be treated as `NO CLAIM The Bank is not liable to accept stationery in excess of the quantity stipulated in the Purchase Order/Work Order under this tender. Supply shortfall upto 3% of the ordered quantity will not be treated as short-supply. However, payment for the supply made will be released by the bank, only in respect of the exact quantity supplied. 24. INSPECTION 24.1 Bank reserves the right to modify/ alter/ cancel in full or in part the description/ quality & other terms & conditions of any order. The Bank reserves the right to inspect the Printing Press/ godown of the printer in case of need and verify the invoice, raw materials at the press premises without any prior notice to ensure that quality paper of requisite GSM is used and to study the process flow The printer agrees to permit the Bank officials or any other persons engaged for this purpose to have free access to their unit/ godowns etc., for inspection/ visit etc., and the printer shall have no objection for the same and shall co-operate and provide necessary details/ information required by the Bank for such inspection. 25. TERMINATION 25.1 The Bank at its option without prejudice to its rights under the contract is entitled to terminate the contract at any time by giving 30 days notice in writing to the bidder in the following circumstances: In case the bidder does not comply with any or all of his/her obligations/ undertakings under this contract; If the design, specifications of ID:506 supplied by the bidder do not conform to the approved technical specifications and other requirements specified in this contract and agreed to by the bidder; If the bidder refrains from implementing any of the instructions received from the Bank within the stipulation of this contract; In case of any breach of the terms and conditions of this contract by the bidder; 25.2 In the event of such termination, the EMD of the printer will be forfeited and the performance bank guarantee of the printer will be invoked and the Bank shall have the right to terminate the contract and deny any future empanelment. 26. The printer indemnifies to protect and save the Bank against all claims, loses, costs, damages, expenses action suits and other proceedings resulting from infringement of any patent, trademarks, copyrights etc., or such other statutory infringements in respect of stationery supplied to the Bank. 27. The contract shall be interpreted in accordance with the Laws of India. Any dispute arising out of this contract will be under the jurisdiction of Courts of law in Mangalore.

10 Tender for ID:506 Page 10 of FORCE MAJEURE 28.1 The parties shall not be liable for default or non-performance of the obligations under the contract, if such default or non-performance of the obligations under this contract is caused by any reason or circumstances or occurrences beyond the control of the parties, i.e. Force Majeure. For the purpose of this clause, Force Majeure shall mean an event beyond the control of the parties, due to or as a result of or caused by acts of God, wars, insurrections, riots, earth quake and fire, events not foreseeable but does not include any fault or negligence or carelessness on the part of the parties, resulting in such a situation In the event of any such intervening Force Majeure, each party shall notify the other party in writing of such circumstances and the cause thereof immediately within five calendar days. Unless otherwise directed by the other party, the party pleading Force Majeure shall continue to perform/render/discharge other obligations as far as they can reasonably be attended/ fulfilled and shall seek all reasonable alternative means for performance affected by the Event of Force Majeure In such a case, time for performance shall be extended by a period not less than the duration of such delay. If duration of delay continues beyond 3 months, the parties shall hold consultations with each other in an endeavor to find a solution to the problem. 29. OTHER TERMS AND CONDITIONS 29.1 Printer shall comply with all the statutory obligations of the Government of India/ State Governments and local authorities applicable and the Bank shall not be liable for any action under the statutes applicable due to non-compliance of statutory obligations by the printer Bank will provide only specimen of the non-security stationery item to be printed but not the paper or any art work. Necessary DTP work should be arranged by the printers themselves; Printer should provide for bank s record, soft copy of ID 506 to be printed in a CD. The said CD should contain all files, including fonts/ images/ Artwork, if any, etc., used for printing. All such files should be copied in Corel Draw, Page Maker formats and also in PDF version in the CD. Corel Draw file (CDR file) should be kept both as open file and also as curved file in the CD Printed & supplied items which are not according to the Bank's specifications in all respects shall be summarily rejected and accordingly no payments shall be made by the Bank

11 Tender for ID:506 Page 11 of 21 CHECK-LIST FOR SUBMISSION OF TENDER Sl.No. Particulars Please tick 1 Whether all the pages of tender document, tender guidelines and terms & conditions of tender are duly signed by the bidder. 2 Items to be enclosed to the Technical bid a] Tender Offer covering letter b] Details of Offer Technical Bid c] DD for Earnest Money Deposit [EMD] d] Documentary proof related to Pre-qualification criteria. e] 10 specimen pay-in-slips along with the technical specification pinned to it. f] DD for Rs. 5000/- towards cost of tender document. g] 3 years Audited Balance Sheets and Profit & Loss Account Statements FY: , , h] A4 size sample paper specimen duly mentioning the full name of the Paper Mill, paper Quality, GSM No. etc., with signature of the bidder & seal of the firm. i] The Technical bid cover to be superscribed as stated in tender guidelines and terms & conditions. Ensure to enclose the relevant Annexures. 3 Items to be enclosed to the Financial bid Quote duly mentioning the total cost of printing & supplying ID:506 in Rupees. 4 Whether the bigger cover is superscribed with particulars as stated in the tender papers? 5 Whether both technical & financial bids are sealed separately and put in a bigger cover and name & address, phone numbers, tender reference number are written on the bigger cover? 6 Note: Letter of authorization to permit bidder s representative to participate in opening of bids is to be submitted wherever necessary. This is needed if bidder is unable to be present on the day of opening of bids. It should be submitted to the bank before the date of opening of financial bids. List of Annexures Annexure No. Particulars Page 1 Tender Offer Covering letter 12 2 Details of offer Technical Bid 13 3 Financial Bid 17 4 Agreement (to be executed on a stamp paper of requisite value presently Rs.200) 18 5 Format of Performance Bank Guarantee 19 6 Format of Letter of authorization to permit bidder s representative to participate in opening of bids 21

12 Tender for ID:506 Page 12 of 21 Tender offer covering letter Annexure:1 From: (Name and complete address of the bidder) Date: To The Chief Manager Corporation Bank Printing & Stationery Division 8th Cross, Gandhi Nagar, Near Lady Hill Circle MANGALORE KARNATAKA State Dear Sir, Sub: Tender Reference No.: Tender for Printing & Supply of ID: We hereby confirm having examined the entire tender documents including all annexures and have read and understood the terms and conditions of tender. We, the undersigned authorized signatory, offer to print and supply ID:506 in conformity with the said tender documents and in accordance with the price quoted in our financial bid which is made part of this tender. If our tender offer is accepted, we undertake to commence printing and complete delivery of the entire quantity of ID:506 as specified in the contract and as per terms and conditions of the tender. We also agree to provide Warranty as per the terms specified in the tender. We agree to abide by this tender offer till 120 days from the date of opening of financial bids and our offer shall remain binding on us and may be accepted by the Bank any time before the expiration of that period. We agree that this tender document shall constitute a binding contract between the tenderer and the Bank till such a time a formal agreement on stamp paper is prepared, signed and delivered to the Bank. We confirm that we have not made any changes in the tender documents downloaded, except for filling in appropriate columns. We understand that the Bank is not bound to accept the lowest or any offer the Bank may receive. Dated this day of 20 Signature: (in the Capacity of:) Duly authorized to sign the tender offer for and on behalf of

13 Tender for ID:506 Page 13 of 21 TECHNICAL BID Annexure:2 From: To The Chief Manager Corporation Bank Printing & Stationery Division 8 th Cross, Gandhi Nagar, Near Ladyhill Circle, Mangaluru , Karnataka (State) # Particulars Office Factory/ Printing Unit 1 Name of the Firm and complete postal address Contact Numbers (Landline/ Mobile), STD, FAX No & Name(s) of contact person(s). id for communication 2 Registration details (Enclose a self-attested photocopy of proof for the following, whichever is applicable, failing which tender application is liable to be rejected.) Permanent Account No. (PAN) Tax Deduction Account No. (TAN) VAT / CST / TIN Number SERVICE TAX Registration Number SSI/MSME Registration Certificate, if any. Permission/license to carry on business 3 Nature of Business Date of establishment Constitution of the Firm D D M M Y Y Y Y [a] [b] [c] Mention the constitution such as Proprietorship/ Partnership/ Private Ltd Co./ Public Ltd. Co./ Trust. If the Constitution is Partnership, certified copy of partnership deed, current address of the firm, full name and complete postal addresses of all partners of the firm including contact phone numbers (Land line/ Mobile) should be furnished in the application. If the Constitution is Limited Company, the application should be signed by the person authorized by the Board of Directors holding power of attorney. Copy of the relevant Board Resolution and a certified copy of the power of attorney should be enclosed to the application. Bids without necessary supportive documents for Sl. Nos. 3 [b] & 3 [c] above will be rejected.

14 Tender for ID:506 Page 14 of 21 4 Name(s) of Proprietor/ Partners/ Directors, their personal addresses and contact phone numbers. (Use additional sheets wherever required) No. Name Complete postal address Phone Number(s) 5 Name & address of the Associate Firms, if any. 6 Details of Printing Unit Total Area (Sq.ft) No: of Shifts Number of workers Administration Supervisors Printers DEOs Binders Other Staff Total staff

15 Tender for ID:506 Page 15 of 21 Firms engaged in printing & supplying non-security stationery such as forms, ledgers, books, various types of brochures, posters, booklets etc., are expected to have the following machinery. Please indicate total number of each of the following machines held by your firm. Sl Nos. Sl. Description of machinery No. held No. Description of machinery Nos. held 1 Web Offset Single/ Multi colour 7 Numbering machine Sheet fed single/ Multi colour with 8 Stitching machine minimum single demy or equivalent size 9 Sticking machine Baby offset/ Screen Printing machine 10 Stapling machine 2 Pinning machine 11 Pressing machine 3 Cutting machine 12 Expose machine 4 Plate making machine [a] Packing facility Yes / No 5 Folding machine [b] Computer - DTP unit Yes / No 6 Perforation machine [c] Binding facility Yes / No 7 FINANCIAL ASPECTS 7.1 Name and address of the banker, STD code, telephone, and FAX Numbers 7.2 Bank Account Number to which payments to be credited, if any. Account Name Account type Bank Name Account Number Branch Name IFS Code ********** Please enclose a specimen of the cancelled Cheque of the above account. ********** 7.3 Annual Turnover during the FY ENDED 31 st March (Amount Rs. in Lakh) As on for the FY As on for the FY As on for the FY Capital invested in the Firm as on: (Amount Rs. in Lakh) As on for the FY As on for the FY As on for the FY

16 Tender for ID:506 Page 16 of 21 8 INVESTMENT IN PLANT AND MACHINERY Rs. 9 OTHER INFORMATION Please tick 9.1 Do you have separate covered godown for storing papers? If so, is it covered by insurance against fire and other risks? What is the covered area of the go-down? Yes / No Area: Sq. ft. 9.2 Whether adequate Fire safety equipments are installed and are functioning in the premises of Press & godown as per requirement? Yes / No 9.3 Whether you are agreeable to dispatch stationery items/ printed materials to our HO-Printing & Stationery Division or to the destinations Yes / No to be indicated by the bank from time to time? 9.4 Do you have enough physical security in your premises to safeguard the printed stationery items of the Bank? Yes / No 9.5 You should keep total secrecy of the printed/ manuscript materials of the Bank. Do you agree for this condition? Yes / No 9.6 All our print supply orders shall be covered under contract act and other relevant acts. Are you willing to abide by these acts? Yes / No 9.7 If the bidder fails to effect supply within the scheduled time, the firm is likely to be penalized with a specified amount as fine except in case Yes / No of force majeure. Are you willing to abide by this condition? 9.8 We hereby confirm that: a) Our firm is registered under CST/ SST and is liable to pay all kind of taxes/ Octroi etc. All our quotations would be inclusive of these taxes and all other charges. b) As per tax laws, we are liable to be subjected to TDS for the works related to print / supply. We are willing to abide by these requirements. 9.9 Please provide Names and address of public sector banks/ other reputed institutions, where your firm is empanelled/ jobs handled. Enclose a certified photocopy of the major work orders executed during the last 3 financial years ended 31 st March Particulars DD No. & Date Amount (Rs.) DD for Tender Application fee Rs.5,000/- DD issuing Bank & Branch Name DD for EMD Rs. 5 Lakh 11 Any dispute arising in this regard shall be subject to jurisdiction of Courts in Mangalore only. 12 Certificate: We have carefully perused the aforesaid terms and conditions and agree to abide by the same in the event of our offer is accepted by Corporation Bank. We confirm that we have not made any changes in the tender documents formats, except for filling in appropriate columns. (Use additional sheets wherever necessary to provide complete information)

17 Tender for ID:506 Page 17 of 21 FINANCIAL BID (to be submitted in a separate sealed envelope) Annexure: 3 1 Name of the Firm & complete postal address and contact phone Numbers (Land line and Mobile Numbers). 2 Name, designation and Land line and Mobile Phone Numbers of authorized signatory Our lowest quote for the work is as follows: Tender Ref No: WORK DESCRIPTION OF PRINTING OF 50 LAKH PADS OF 20 LEAVES EACH OF ID 506 PAY-IN-SLIP FOR CASH/CLEARING/ABB/ RTGS/ NEFT/ IMPS/CREDIT CARD BILL PAYMENT/ DD Printing of ID 506 Pay-in-slip for Cash/Clearing/ABB/ RTGS/ NEFT/ IMPS/Credit Card Bill Payment/ DD Printing to be made on both the sides in Hindi & English. Pay-in-slip should be of size D 1/6 (long) using 60 GSM Superfine (NSS) Paper of Seshasayee Paper and Boards Limited Mill. Perforation for Counterfoil to be done. 20 numbers of pay-in-slips each should be glue bound on the counterfoil side to make a Pad; Bulk production of ID 506 should be undertaken by the printer only after approval of samples by the Bank. The finished product, duly complying with the above mentioned specifications, 250 Pads each of ID:506 should be neatly packed in a carton box, each box is to be strapped adequately and to be delivered to the Bank. Carton box specification: Carton box should be of exact size to accommodate 250 Pads of ID 506. Paper to be used for making carton box is 16 BF, 120 GSM top, 2 corrugated ply of 110 GSM 14 BF. ID:506 Quantity Cost of paper/ other materials, if any. (Rs.) Printing & Binding charges (Rs.) Taxes and all other expenses (Rs.) Total Cost of Printing & supply at destination [Rs.] Pay-in-slip for Cash/Clearing/ABB/ RTGS/ NEFT/ IMPS/ Credit Card Bill Payment/ DD 50 Lakh Pads of 20 leaves each The above Price quoted includes cost of paper/ other materials, cost of printing, all taxes/ duties, all other charges, local levies if any, packing, transportation including door delivery, transit insurance etc., excluding Octroi from the factory/ press to the destination site. Note: Financial Bid should be placed in a sealed envelope superscribed as "Financial Bid for Printing & Supplying of ID:506" and the Tender Ref. No. & date, Name and address of the bidder should be clearly written on the face of the envelope. Place: Date: SIGNATURE AND SEAL OF THE BIDDER

18 Tender for ID:506 Page 18 of 21 AGREEMENT Annexure: 4 THIS AGREEMENT made this day of 20 between Corporation Bank, a body corporate constituted and functioning under the Banking Companies (Acquisition and Transfer of Undertaking) Act 1980 having its Head Office at Mangalore and its Printing & Stationery Division at 8 th Cross, Gandhi Nagar, Near Lady Hill Circle, Mangalore hereinafter called the BANK which term wherever the context so requires or admits shall be deemed to include its assigns, attorneys and successors in title of the ONE PART and (Name of the printer) (Constitution of firm) having its office at represented by hereinafter referred to as THE BIDDER or TENDERER on the OTHER PART, witnesseth: NOW THIS AGREEMENT WITNESSETH AS FOLLOWS 1 In this agreement words and expression shall have the same meaning as are respectively assigned to them in the conditions of contract hereinafter referred to. 2 The following documents not inconsistent with these presents shall be deemed to form and to be read and construed as part of this agreement viz., 2.1 Notice inviting tenders 2.2 Tender document, Tender guidelines and terms and conditions of tender 2.3 The tender letter of offer, acceptance of tender terms, letters from & to the tenderer, if any leading to and prior to acceptance letter. 2.4 All clauses of contract, terms and conditions of tender along with annexure thereto 2.5 Technical specifications, special conditions, tender drawings if any etc., 2.6 All details submitted in technical bid, design and such other documents, financial bid. 3 In consideration of the payments to be made by the bank to the tenderer, the tenderer hereby covenants and agrees with the bank to complete the works in conformity with and subject to all the terms and conditions/ rules as mentioned in the tender document and terms and conditions of tender and also in the aforesaid documents which shall form part of this agreement. 4 In Witness whereof the Bidder or tenderer and the bank have hereunto affixed their respective hands at. Bank Bidder or Tenderer

19 Tender for ID:506 Page 19 of 21 PERFORMANCE BANK GUARANTEE Annexure:5 To Corporation Bank Printing & Stationery Division 8th Cross, Gandhi Nagar, Near Lady Hill Circle MANGALORE KARNATAKA State WHEREAS (Company Name), (Nature of Constitution) having its Office at hereinafter referred to as the VENDOR ) has undertaken to print, supply/ deliver the ID:506 as per the tender document Ref. No. and in terms of the Purchase Order bearing No. dated hereinafter referred to as the CONTRACT. AND WHEREAS in terms of the Conditions stipulated in the said Contract, the VENDOR is required to furnish, performance Bank Guarantee issued by a Scheduled Commercial Bank in your favour to secure due and satisfactory compliance of the obligations of the VENDOR in accordance with the Contract; THEREFORE, WE, (Name of the Bank) furnish you this Performance Guarantee in the manner hereinafter contained and agree with you as follows: 1. We, Bank do hereby undertake to pay the amounts due and payable under this Guarantee without any demur, merely on a demand, which has to be served on us before the expiry of this guarantee, time being essence of the contract, from you stating that the amount claimed is due by way of loss or damage caused to or would be caused to or suffered by you by reason of breach by the said vendor of any of the terms and conditions contained in the Contract or by reason of the vendor s failure to perform the said contract. Any such demand made on us within the time stipulated above shall be conclusive as regards the amount due and payable by us under this guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding Rs. (Rupees Only). 2. We undertake to pay to you any money so demanded notwithstanding any dispute/s raised by the vendor in any suit or proceeding before any Court or Tribunal relating thereto, our liability under these presents being absolute and unequivocal. The payment so made by us under this guarantee shall be a valid discharge of our liability for payment thereunder and the vendor shall have no claim against us for making such payment. 3. We further agree that, if demand, as stated above, is made on us within the stipulated period, the guarantee herein contained shall remain in full force and effect and that it shall continue to be enforceable

20 Tender for ID:506 Page 20 of 21 till all your dues under or by virtue of the said contract have been fully paid and your claims satisfied or discharged or till you certify that the terms and conditions of the said contract have been fully and properly carried out by the said vendor and accordingly discharge this guarantee. Provided, however, serving of a written claim / demand in terms hereof on us for payment under this guarantee on or before the stipulated period, time being the essence of contract, shall be a condition precedent for accrual of our liability / your rights under this guarantee. 4. We further agree with you that you shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder, to vary any of the terms and conditions of the said Contract or to extend time for performance by the said vendor from time to time or to postpone for any time or from time to time any of the powers exercisable by us against the said VENDOR and to forbear or enforce any of the terms and conditions relating to the said Contract and we shall not be relieved from our liability by reason of such variation, or extension being granted to the said Vendor or for any forbearance, act or omission on our part or any indulgence by us to the said vendor or by any such matter or thing whatsoever which under the law relating to sureties would, but for this provision, have effect of so relieving us. 5. This Guarantee will not be discharged due to the change in the constitution of our Bank or the Vendor. 6. We lastly undertake not to revoke this guarantee during its currency except with your written consent. NOTWITHSTANDING anything contained herein above; I. Our liability under this Guarantee shall not exceed Rs. ( Rupees Only ); II. This Guarantee shall be valid upto and including the (mention date); and III. We are liable to pay the guaranteed amount or any part thereof under this Bank Guarantee only and only if you serve upon us a written claim or demand on or before the expiry of this guarantee. Dated the day of 20 For BANK Branch Manager Seal, signature, Designation and Address of the Bank.

21 Tender for ID:506 Page 21 of 21 To The Chief Manager Printing & Stationery Division 8 th Cross, Gandhi Nagar, Near Lady Hill Circle, Mangalore LETTER OF AUTHORISATION TO PERMIT BIDDER S REPRESENATTAIVE TO PARTICIPATE IN OPNEING OF BIDS Date: Annexure:6 Sir, Sub: Participation in opening of Technical & Financial bids Ref: Tender Reference No: dated As the undersigned (bidder /authorized signatory of the bidding firm) who has affixed signature both in the technical and financial bids of the above tender is unable to attend and witness the opening of technical and financial bids process, I/We hereby authorize to attend the same on our behalf and affix signature in the proceedings of opening of bids. I/We enclose a photo id proof of the above representative duly attested by me/us for your record. Original of the said photo id is being carried by our representative in person and will be made available to you for verification on demand. I/We hereby confirm that the actions of the above person so nominated by me/us will be binding on us and we agree to abide by the same. Specimen signature of Shri/Smt/ Ms. is attested here below. Signature of // Signature attested // Thanking you, Yours faithfully, SIGNATURE OF THE BIDDER/ AUTHORISED SIGNATORY Name of the Bidder: Designation: Seal of bidder s firm: Enclosure: Photo id proof of the representative duly attested by the person who has signed the bids.