5th World Congress & Exhibition on High Speed Rail Milan-Italy 7-9 November 2005

Transcription

1 5th World Congress & Exhibition on High Speed Rail Milan-Italy 7-9 November 2005 Fiera Milano Congress Center Trade Exhibition on High Speed Trains, Equipment, Services and Infrastructure Information for exhibitors Media partners Organisers In cooperation with

2 eurailspeed milano2005 Madrid 2002 Berlin 1998 Lille 1995 Brussels 1992 Organisers UIC - International Union of Railways FS - Ferrovie dello Stato In close cooperation with CER - Community of European Railway and Infrastructure Companies EIM - European Rail Infrastructure Managers UNIFE - Union of European Railway Industries HSGTA - High Speed Ground Transportation Association (USA) Congress & Exhibition Secretariat Europoint Congress & Exhibition Organisers P.O. Box AV Zeist The Netherlands Tel: +31 (0) Fax: +31 (0) eurailspeed2005@europoint-bv.com Web: website in English and Italian Media partners Organisers In cooperation with

3 The rail transport renaissance has been ushered in thanks largely to high-speed passenger services with new generations of safe, comfortable and fast trains, particularly in Europe and Asia.The constant growth in traffic on existing high-speed links and the prospect of new services to be launched in several regions of the world, gives us to believe that this momentum is set to continue in years to come. This is the backdrop to EurailSpeed, the fifth High Speed World Congress. Between 7 and 9 November 2005 in Milan, it will welcome participants from all over the world whose work it is to develop high-speed rail transport systems. Past congresses in Brussels, Lille, Berlin and Madrid were a resounding success. EurailSpeed has now become a worldwide reference. Its participants include policy-makers from political and economic circles, representatives from international organisations, industrial players, researchers, academics, and the media. EurailSpeed will provide them with an opportunity to learn more about experiences gleaned elsewhere, successes and plans for new projects. EurailSpeed 2005, organised by UIC in close cooperation with the Italian railways, FS, and all the associations representing the rail sector, will be a forum for exchange on the many aspects of strategy which will shape future developments in high-speed rail transport: progress made in technology and operating systems, innovations in products and service quality, intermodal cooperation, sources of funding for infrastructure, and environmental factors. EurailSpeed will be a window open to the world for everyone who makes it their business to secure the success of high-speed rail, whether they represent railway companies, industrial manufacturers, infrastructure suppliers, research centres or the technical and marketing domains. See you in Italy in autumn 2005! Benedikt Weibel UIC Chairman

4 eurailspeed milano2005 5th World Congress & Exhibition on High Speed Rail For the 5th time EurailSpeed will be the meeting place for the international high speed rail community. From 7-9 November 2005, decision makers and professionals from all over the world will visit this event to network, update their knowledge of the technology, and enjoy a stimulating professional visit. Back in 2002, EurailSpeed in Madrid attracted 1,700 congress delegates, 300 journalists and over 5,000 sector professionals from 40 countries. And 130,000 members of the public visited the international display with free public access to the latest high speed trains exhibition at Chamartin station in Madrid! This year the organisation aims at generously exceeding these achievements. The 5th World Congress & Exhibition on High Speed Rail in Milan in 2005 will be the most important event in the long distance passenger rail transportation and infrastructure sector. It will include: a high profile world congress on high speed rail developments with an expected 1,500 delegates from all five continents. a top level international exhibition on high speed rail developments including aspects of rolling stock and high speed rail infrastructure, train operations and services with an expected 5,000 visitors. a selection of various technical visits to relevant rail sites. a gala dinner, excursions for accompanying persons and pre & post tours EurailSpeed Venue A must Exhibiting will offer major benefits to the following types of companies: High speed rolling stock manufacturers and maintenance suppliers Equipment suppliers (signalling, train interiors etc.) Rail infrastructure and maintenance contractors Rail tunnelling contractors Electrification suppliers Signalling and telecommunications specialists Railway companies and services (catering etc.) Architects Engineers, consultants, designers Institutions, bodies and associations actively involved in the field of transport and high speed rail development Suppliers of software (application systems, passenger service systems) Station designers and architects Suppliers of rail track equipment and services Recruiters The 5th World Congress & Exhibition on High Speed Rail will be held in the Fiera Milano Congressi Center, Via Gattamelata in Milan. EurailSpeed will take place in Padiglione 14 and the FMC Center (numbers 14 and 17 on the map). Fiera Milano is a multifunctional conference and exhibition center renowned as among the best in Italy for its size and convenience.

5 New! Exhibition will also display high speed rail infrastructure products and services! EurailSpeed Exhibition The exhibition offers over 10,000 gross square meters exhibition space for exhibitors to demonstrate their range of products and services. As the exhibition is the largest in the world dedicated to high speed rail equipment, infrastructure, products and services it offers an outstanding international platform to meet clients, suppliers and political and business leaders. It is also an excellent opportunity to make new contacts. Exhibitors will reach high profile decision makers from many policy and transport sectors. EurailSpeed Exhibition rates per square meter * (exclusive of 20% VAT) Exhibition space Floor space < 100 m 2 Floor space > 100 m 2 Floor space for own stand construction (min. of 16 m 2 ) 300 per m per m 2 for each m 2 stand space over 100 m 2 Floor space including standard stand construction (min. of 16 m 2 ; excluding furniture) 345 per m per m 2 for each m 2 stand space over 100 m 2 Surcharge preferred stand Corner stand 1,000 Island stand 2,000 (minimum of 100 m 2 ) Other items Furniture set (see next page) Administration fee ** Exhibitors insurance (obligatory) Entry in the exhibitors catalogue and on per set Free listing * exhibition charges include hall heating, hall lighting, aisle cleaning and power consumption (up to 3 kw per exhibitor) ** each exhibitor will be listed in the exhibitors catalogue and on the website and will receive hospitality tickets to invite its business relations. For every additional company participating with the main exhibitor an additional fee of 350 exclusive of 20% VAT will be charged to the main exhibitor.this additional company will receive the same above services as the main exhibitor.

6 eurailspeed milano2005 Standard stand construction Each standard stand (minimum of 16 m 2 ) will be provided with: rear/side walls; gross dimensions 100 x 250 cm, aluminium construction with white panels carpet tiles frieze frame lettering on frieze frame (max. 20 letters) lockable storage space of 1 m 2 1 spotlight per 4 m 2 standard electricity supply (up to 3 kw) with socket power consumption A furniture set consists of: 1 table 4 chairs 1 counter 1 stool This set is sufficient for stands up to 20 m 2 Cost per furniture set is: 195 Other or additional furniture can be ordered separately. Stand allocation The organisers will take exhibitors preferences into account as far as possible but will have to allocate the definitive locations of the stands on a first come first served basis. Exhibitors catalogue Your company details will be entered in the catalogue. Additional advertising space will be available. For information on advertising opportunities and charges please contact the organisers. Exhibitors manual After registration exhibitors will receive an exhibitors manual containing information on service providers and specifications for exhibitors including subscription forms. EurailSpeed Opening hours exhibition 7 November November November

7 EurailSpeed Technical visits During or following the event technical visits to a number of relevant rail sites will be organised. Details will be available in due course. EurailSpeed Promotion EurailSpeed 2005 will be brought to the attention of your target groups in a number of ways: internet: UIC Newsletters advertisements in relevant international rail and infrastructure trade magazines listing EurailSpeed 2005 in the event calenders in media such as trade magazines, websites and newsletters of various support organisations free publicity in national and international trade media EurailSpeed Sponsoring Sponsoring EurailSpeed 2005 is an excellent opportunity to promote your organisation.your company s name and logo can be prominently displayed in the exhibition and congress halls, event brochures, the website and other publications. For further information, please contact the organisers. EurailSpeed Hotel accommodation A limited number of hotel rooms have been booked for exhibitors in Milan: near Fiera Milano, downtown, in the financial district, near central station, and in the outskirts of Milan. A hotel registration form will be available from the website nearer to the event and the exhibitors manual which exhibitors will receive after registration. EurailSpeed Social programme & pre & post tours A social programme for accompanying persons and pre & post tours will be announced at a later date. EurailSpeed Gala dinner A gala dinner will be organised on one evening during the event. All congress participants and their partners will be invited to attend this dinner.transportation to and from the venue will be arranged. Cost details and further information will be available in due course.

8 eurailspeed milano2005 EurailSpeed World Congress The world congress will comprise plenary sessions, round table conferences and debates led by opinion leaders and international experts representing a broad spectrum of policymakers, economy, financial institutions, industry and transport sector of the high speed business community. Congress fees (exclusive of 20% VAT) Registration and payment Before After EurailSpeed 2005 Congress (7-9 November) Fee includes: entry to the congress 925 1,045 congress proceedings lunches and coffee breaks cocktail reception gala dinner entrance to EurailSpeed 2005 Exhibition shuttle service to and from certain hotels Partner registration (7-9 November) To be announced To be announced Registering for the congress is possible with the congress registration form that will be sent to you at a later date. It will also be available from the site EUROPOINT For more information please contact: Europoint b.v. P.O. Box AV Zeist The Netherlands Tel: +31 (0) Fax: +31 (0) eurailspeed2005@europoint-bv.com

9 eurailspeed milano2005 Registration Form - Exhibition EurailSpeed th World Congress & Exhibition on High Speed Rail 7-9 November 2005, Fiera Milano Congress Center, Milan, Italy Company Contact + initials Position Postal address Postal code + city Direct phone VAT number Your order number Country Direct fax Web m/f Please show the character (1 letter) under which the name of the company should be included in all alphabetical lists. Please indicate your participation choice Exhibition space Exhibition rate * Number of m 2 Total fee Exclusive of 20% VAT Floor space for own stand 300 per m 2 construction (minimum of 16 m 2 ) 250 per m 2 for each m 2 stand space over 100 m 2 Floor space including 345 per m 2 standard stand construction (minimum of 16 m 2 ; 295 per m 2 for each m 2 stand space over 100 m 2 excluding furniture) Surcharge preferred stand Corner stand 1,000 Island stand 2,000 (minimum of 100 m 2 ) Other items Furniture set 195 per set Administration fee ** Exhibitors insurance (obligatory) TOTAL * exhibition charges include hall heating, hall lighting, aisle cleaning and power consumption (up to 3 kw per exhibitor) ** each exhibitor will be listed in the exhibitors catalogue and on the website and will receive hospitality tickets to invite its business relations. For every additional company participating with the main exhibitor an additional fee of 350 exclusive of 20% VAT will be charged to the main exhibitor.this additional company will receive the same above services as the main exhibitor. Additional exhibiting companies (on main stand). If more than one please add details on separate sheet. Company Address Postal code + city Tel Contact person Country Fax Web I will pay by bank transfer after receipt of the invoice. I will pay 50% after registration and 50% three months prior to the event. Please keep a copy of this registration form for your own administration.the General Terms and Conditions of Europoint b.v. are applicable and available upon request. A summary is printed overleaf. I understand and agree to the terms and conditions as printed overleaf. Signature (obligatory) Date Listing character (as above) Please send or fax this form to Europoint b.v., P.O. Box 822, 3700 AV Zeist, the Netherlands. Tel: +31 (0) , fax: +31 (0) , eurailspeed2005@europoint-bv.com,

10 SUMMARY OF THE GENERAL TERMS AND CONDITIONS FOR EXHIBITIONS ORGANISED BY EUROPOINT B.V. General provisions This agreement is deemed to be an integral part of the participation for the event as concluded between the participant and Europoint. Deviations from this agreement or the complete or partial exemption from any of the prohibitions or obligations specified in this agreement or obligations specified in this agreement shall only apply if such deviation or exemption is stated in writing and signed by Europoint, and/or if a supplementary agreement has been entered into. Third parties who have not entered into a participation agreement cannot derive any rights from this agreement. General provisions regarding participation The organisers reserve the right to alter the dates, times and site of the event as listed in the conditions of participation or to cancel the event at all times, if this is a consequence of exceptional circumstances which have arisen through no fault of their own, without this giving the participants any right whatsoever to claim compensation from the organisers for any damages, in whatever form or for whatever reason such damages may have arisen. Changes in dates, times and site such as referred to above do not give participants the right to completely or partially cancel their applications. If the event is cancelled, then the applications shall be regarded as cancelled and any payments made by the participants for participation will be reimbursed, after deduction of expenses already incurred for the organisation of the event up to a maximum of 20% of the total participation and administrative costs due. In all cases, the participant is required to reimburse fully all additional costs incurred by the organisers and made at the participant s request in connection with his participation. Under no circumstances can a participant claim any right to compensation from Europoint for damages as a result of a decision such as described in paragraph 1 of this article. If the event includes both a congress and a Exhibition, these will be considered two separate events. They can never be regarded as one event. Separate General Terms & Conditions shall apply to each event. Cancellation of one event shall not give the participant any rights regarding the other event. If during the trade fair or exhibition a congress is organised, the General Terms & Conditions for Congresses apply to the latter. You can apply for these terms at Europoint b.v. Europoint reserves the right to ask any additional information from visitors and participants. In the case of cancellation at his own request, the participant is obliged to reimburse any other costs incurred by Europoint. The participant cannot claim compensation for any loss suffered directly or indirectly as a result of the provisions in this article. Application The application to participate in an event must be submitted on an application form which is made available to the participant. If this form is signed by an employee who is not empowered to commit the participant concerned, Europoint will consider this to be the signature of an authorised person and will therefore require the participant to accept any and all consequences arising from this application. Filling out, signing and submitting the application form is deemed to be an irrevocable offer by the participant to participate in the event.this offer shall be deemed accepted by Europoint as and when Europoint receives a signed agreement of participation. In exceptional cases, the organisers may decide that an application will no be accepted. With their application, the participants must submit a list of the goods and/or services they intend to exhibit. Payment Stand rental is due for each allocated square metre of stand space as specified in the participation agreement. In addition, the participant is liable to pay Europoint for basic administrative costs. The stand rental is payable in two instalments: - 50% of the rental on the number of square metres applied for, within 14 days of the date of the advance invoice; - the remaining 50% and any additional bookings within 14 days of the date of the second invoice; - If the participation agreement is dated less than 30 days before the start of the event, the full stand rental is payable by return of post and must be received by the organisers before the first day of stand building for the event. The participant is liable for all costs payable to Europoint regarding his participation, irrespective of whether or not these costs were occasioned by the participant himself or by third parties acting on his behalf. If any amount due to Europoint is not paid on time, interest at the statutory rate will be charged as from the date on which the debt becomes due and payable. Collection costs will be charged to the participant, whereby the outof-court collection costs are set at 15% of the principal amount. Cancellation An application cannot be withdrawn or altered unilaterally by the participant. If a participant wishes to cancel a previously submitted application, a written request to this effect must be sent to the organisers by registered mail.the organisers may grant a request for cancellation of the application as long as the participant has fulfilled payment of the cancellation charges as follows: - 25% of the stand rental if the application is cancelled between 32 and 16 weeks before the start of the building up of the event; - 50% of the stand rental if the application is cancelled between 16 and 8 weeks before the start of the building up of the event. - 75% of the stand rental if the application is cancelled between 8 and 4 weeks before the start of the building up of the event % of the stand rental if the application is cancelled less than 4 weeks before the start of the event, or as much of the fee as should be retained in the opinion of the organisers as a remuneration for costs incurred as a result of cancellation. - Under all circumstances the participant is liable to pay Europoint for basic administrative costs, regardless the term of the cancellation. OCCUPATION OF THE STAND SPACE A participant who has indicated on his application form that he wishes to use the standard stand building provided by the organisation, is granted stand space in accordance with the specifications listed in the conditions of participation. - The participant who uses his own stand builders, will receive this stand without any structures, fittings, furniture, or any other technical facilities whatsoever. - The participant who uses standard stand building, will receive a stand which includes structures, fittings, furniture, and all other technical facilities as described on the application form. GOODS TO BE EXHIBITED The goods and services which are described in the conditions of participation may be exhibited at the event.without having to pay any compensation for damages, the organisers have the right to refuse or to have removed forthwith from the event: - goods and services which they consider to be inadmissible on the basis of the participant's application, or - goods and services which are not listed on the application form, or - goods and services which, in their opinion, could be contrary to the law, good morals, public order or an orderly course of the event, or - goods and services which are exhibited or used in the event that are in conflict with any condition in this agreement or in the conditions of participation. INSURANCE/LIABILITY All goods, packaging included, present at the Exhibition complex or event or the surrounding grounds are at the expense and risk of the participant.the organisers are not responsible for insuring such goods. The organisers, managers, their authorised representatives and the staff of the Exhibition complex or event cannot be held liable for any damages, of whatever nature, incurred as a result of damage to or loss of goods, nor for any damages arising from non-operating or insufficiently operating technical installations of the Exhibition complex or for any damages arising from any other defects in the accommodation or the surrounding grounds, nor for any damage to goods or persons arising from any cause whatsoever, if and insofar as such damage or loss is not covered by third party liability insurance taken out by the organisers. The participant is liable for and is obliged to take out insurance against all damage of whatsoever nature or harm caused by any action or negligence on the part of himself or persons in his employ in whatsoever capacity, or by the holders of exhibitor s badges or stand building tickets and or permanent entrance tickets issued to him, to goods of and/or to persons working for the organisers of the Exhibition complex and he is required to indemnify the organisers and the staff of the Exhibition complex from all claims which others may exercise against the organisers and/or the staff of the Exhibition complex. Europoint can accept no liability for damage or loss, under whatever name, whether suffered directly or indirectly by the participant, his staff or his visitors, including trading losses and damage due to theft, destruction or whatever other cause, if this damage or loss is caused by third parties. The participant shall indemnify Europoint against all claims from third parties, for damage or loss, under whatever name, caused by the participant himself, his personnel or his visitors. Contingencies In all cases not provided for in this agreement the decision of Europoint will be final. FULL GENERAL TERMS AND CONDITIONS The Dutch version of these General Terms and Conditions for Exhibitions organised by Europoint B.V. was filed at the Chamber of Commerce in Utrecht, the Netherlands, under number: You can apply at Europoint B.V. for a free copy of these terms or you can download them from the website: March 2004