Jeff Claycamp Zurich NA June 2017 (913) urance.com Secretary Company Term End Date Phone

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1 Group Minutes X12N TGB WG7 P&C Policy Administration June 1-4, 2015 Group Leadership Chair Name Company Term End Date Phone Eric Meisenbach American Family June Insurance x37755 Alexandria Foss Assurant Specialty January Property Jeff Claycamp Zurich NA June 2017 (913) urance.com Secretary Company Term End Date Phone Name Ann Chittatil Allstate Insurance Company June Quorum Requirement Statement (Check appropriate statement for your group) This group enforces quorum requirements for group voting items. This group does not enforce quorum requirements for group voting items. X Work Products and Status (e.g. Transaction Sets Implementation Guides, etc.) Work Product Name Work Product Status Work Product ID # (opt) Insurance Carrier and Lender/Tracker Request and Response Deferred to X12N, X12N will coordinate Submitter: Eric Meisenbach Current Contact: Eric Meisenbach CR1464 Create a new TR3: Auto Insurance Financial Responsibility Filing Update the Front Matter in the 266 Implementation Guide for the Due But Not Billed - Current CICA Development Deferred to X12N, X12N will coordinate Submitter: Lorna Townsend Current Contact: Angela Miller - Current CICA Development Deferred to X12N, X12N will coordinate Submitter: Tim Corey Current Contact: Tim Corey CR1340 DM CR1517 Revised 3/2011 Page 1 of 6

2 Scheduled Meetings Type of Meeting Date Location/Call in Next Standing Meeting September 27 October 1, 2015 Sheraton Charlotte Hotel Contact Agenda (high level items to be covered full agendas should be posted prior to the meeting) Eric Meisenbach Alex Foss Jeff Claycamp IICMVA & State Reporting Update High level.chm file review.chm file training (technical) (Kelly Butler and Renee following up on CICA training) CR1464 partner with TGC CR1517 partner with TGC Tuesday night group dinner (WG agenda only) MN Certificate of Insurance (Cheryl Knoble) Auto Questions Mortgage Questions Commercial Mortgage EDI/New Standard for P&C Interim Meeting Interim Meeting TBD Revised 3/2011 Page 2 of 6

3 Chair Elections Candidate(s) Made by 2 nd By Approve Disapprove Abstain Nomination Jeff Claycamp Colin Maitland Unanimous Discussion Ann Chittatil made motion to nominate Jeff Claycamp by acclamation. Eric Meisenbach seconded. Results Jeff Claycamp with Farmers Insurance was unanimously elected by acclamation. Voting Items Type Issue Description CR1340 Create New TR3: Auto Insurance Financial Responsibility Filing Vote Motion Made by 2 nd By Approve Disapprove Abstain Discussion Voting Items Type Send TR3 to Steve Bass None Issue Description Eric Meisenbach Jeff Claycamp unanimously Vote Motion Made by 2 nd By Approve Disapprove Abstain Discussion Key Discussion Item Discussion TGB Updates: Thank you to everyone who is participating on our work group interim calls. Nominations are open for work group co-chair position. IICMVA & State Reporting Update: Auto Expiration Year: Only two companies are setting an expiration year for auto loans. One company sets the expiration of the loan at five years. The auto refinance business is increasing. Discussed impact to the lender when loan information is not deleted when the auto loan expires. Transaction 266 is ideal for this type of business process. CR 1340 Create New TR3: Auto Insurance Financial Responsibility Filing: Jurisdiction Processes Valid Certificates of Financial Responsibility Decisions See Central Desktop for full report. ed the TR3 to Steve Bass and copied Kelly Butler and Cynthia Fiore (C3 co-chairs) Revised 3/2011 Page 3 of 6

4 Edited this section for clarity 2.3 Authorized User Code We decided to delete this section because it does not exist for this document 2.3 Request Codes We decided to delete this section because it does not exist for this document Review of Entire Document: Made small tweaks and edits In the functional and technical requirements there are elements missing from the T3.2.2 section (they are also missing from the IICMVA guide) updated this section Renumbered Table of Contents CR 1464 Insurance Carrier and Lender/Tracker Request and Response Discussion regarding ability to make changes through this process: Carriers explained differences in this process and our lender portals Changes are possible in both directions carrier could send new policy number The hope for this message is that it would replace carrier lender portals therefore eliminating manual work on the tracker side Removed request to change billing status from section because we already have request to change escrow status Carriers need to be able to identify who is requesting information and change and some carriers may want to authorize a change through the other change requests processes that are already in place, such as 266/824, websites, etc. The ability to make the change may be left up to individual carriers and their trading partners Reviewed BRTS document: Made edits to use cases Made edits to scenarios: added #10 Request to change information and spelled out all acronyms Made edits to the list of loan types deleted Property and Interested Party and added dwelling, Mobilehome, condo, manufactured home, business*, line of trust, home equity/line of credit, commercial, farm/ranch, boats, trailers, recreational vehicle, motorcycle Added ability to request loan expiration year Discussed our next steps and whether or not we need to identify all needed elements in the Next steps: Find out from TGC on how to proceed Attend training on the.chm file What is prioritization for the TGC work? Is there anything published? Revised 3/2011 Page 4 of 6

5 .chm file. Can we meet with a TGC rep this week? *business loan type is different from commercial Mobilehome, manufactured home and condo loan types can be different from home. The title work is different. Nominations for WG7 co-chair: Colin nominated Jeff Claycamp from Farmers Insurance. Jeff accepted the nomination. Ann Chittatil was appointed as work group secretary for another two year term. Discussion regarding property locations that are not street addresses Using the HL8 segment for prior policy number. SLN and SI segments are part of the HL8. Discussions regarding how these segments are used. Commercial policies with multiple locations? CR 1517 BRTS Update the Front Matter in the 266 Implementation Guide for Due But Not Billed Reviewed the BRTS with no edits made. Send legal description. Trackers may work payment manually. SLN is required if sending the HL8. Divide into separate records. Coverages and lender information could be different. Vote posted to Central Desktop until June 9, Discussion regarding moving our work through TGC. The new X12 structure is supposed to allow the business work group to write the business requirements and then pass to TGC for writing the technical solution. Discussion regarding the.chm file and the need for training and understanding. Questions for our 10:00 meeting with TGC: 1. Prioritization? How is work prioritized within TGC? How does our work fit in? 2. What format and documentation expectations are there from TGB for work needed from TGC, specifically in relation to a BRTS? 3. What kind of timeframes can we expect for the development of the technical solution? 4. What expertise is needed for building P&C CICA messages on TGC? 5. What are the deliverables from TGC? 6. Provide a brief explanation of what TGC does? 7. Provide a brief explanation of the TRC role? 8. How are versions of the.chm file managed? 9. Can we schedule a class for.chm file training through X12? Alex Foss volunteered to be work group 7 s TRC representative. Meeting with TGC: (Kelly Butler and Cynthia Fiore) Revised 3/2011 Page 5 of 6

6 For CR1464 Kelly will take to Pete and Web (TGC Task Group) to ask how TGC can assist. Post on CD for work group vote. Upload to change request workspace. Mark with TGC task for TGC to look at it. TGC will review and communicate any gaps by posting comment on BRTS. Follow Change Request checklist process. Follow the same process for CICA as for any other X12 change. When TGC begins the work, our work group will need volunteers to step up and help move this work forward. This work can be done on interim calls. Invite TGC to our work group interim meetings..chm file need to discuss with Steve Bass CR1340 needs to be posted to the CR workspace use proper naming convention. Ann will copy to the new BRTS template and submit to the change request website. Functions of TGC/WG3 does the development of the technical solution. Review requirements, determine if code maintenance is required, write the change within the transaction. Who will enter change into GEFEG is still TBD. Prioritization the BRTS is prioritized according to what priority our BRTS is given when added to the change request website. Our work may naturally fall to Steve Bass, who will prioritize. Informational Forum or Joint Meeting Notes Topic Date/Time Notes Revised 3/2011 Page 6 of 6

7 TGB WG7 P Polcy Admin Attendance May 31 - June 4, 2015 San Antonio, TX FIRST NAME LAST NAME COMPANY Kevin Flaherty Allied Solutions Rene Cannon Allied Solutions Ann M. Chittatil Allstate Insurance Company X X X Jan Fedorko Allstate Insurance Company X X X Amy Graves American Family Insurance X X X Cheryl Knoble American Family Insurance X X X Colin Maitland American Family Insurance X X X Dawn Benner American Family Insurance James Eric Meisenbach American Family Insurance X X X Sabari Kasetti American Family Insurance X X X Sandy Cooley American Family Insurance Brandie Canter American Modern Insurance Krista Ooten American Modern Insurance X X Cindy Fleming AR Blue Cross Blue Shield Alex Foss Assurant Solutions X X X Cheryl Schlicher Assurant Solutions Darlene Sharp Assurant Solutions X X Devaka Balasuriya Assurant Solutions Dirk Jones Assurant Solutions Doug Brandle Assurant Solutions Douglas Grilliot Assurant Solutions Jon Spencer Assurant Solutions Katrina Mutschler Assurant Solutions Lisa Samaniego Assurant Solutions Luis Ruiz Assurant Solutions Stephanie Ramby Assurant Solutions Valerie Leibold Assurant Solutions John Bock eemergence Kelly Butler Emdeon Bonnie Jo Billen Erie Insurance Gloria Mershon Erie Insurance Jillian Gadowski Erie Insurance X X X Pam Kiehlmeier Erie Insurance David Buchman GXS/OpenText Rebecca Meeker GXS/OpenText Wenyn Lin GXS/OpenText X Ann Silber HP MON JUN 1 TUES JUN 2 WED JUN 3

8 TGB WG7 P Polcy Admin Attendance May 31 - June 4, 2015 San Antonio, TX Bob Schuerman HP Andy Marrs HUB Financial Services Jason Battelle HUB Financial Services Cathy Sheppard IM Aishan Williams LexisNexis X X Elaine McClurkan LexisNexis X X JaneAnn Sheppard LexisNexis X X X Sarah Trageser LexisNexis Srimvasa Kapa LexisNexis John Furey Mitchell International Cameron Schipul QBE First Frederick Sills QBE First Mike Fricke QBE First Joe Baumgartner Southwest Business Corp X X X Tammy Farzaneh Southwest Business Corp X Vicky Guerra Southwest Business Corp X Angela R. Miller State Farm Insurance Companies X X X Becky Kimmick State Farm Insurance Companies George H. Cooper State Farm Insurance Companies X X X James Roe State Farm Insurance Companies Janice Barnes State Farm Insurance Companies Joanne Ritchie State Farm Insurance Companies Kirk Boaz State Farm Insurance Companies Sue Mackenzie State Farm Insurance Companies X X X Tim Corry State Farm Insurance Companies Sharon Gable Verisk X X Stacy Howard Verisk X X Pete Cutler Washington State Office of Insurance Comm. Renee Juhn Zurich NA X X X Jeff Claycamp Zurich NA X X X Paul Tigerstrom Zurich NA