AGENDA SPARTANBURG SANITARY SEWER DISTRICT COMMISSION REGULAR MEETING. MEETING PLACE: 200 Commerce Street. Tuesday, February 26, 2013, 2:15 p.m.

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1 AGENDA SPARTANBURG SANITARY SEWER DISTRICT COMMISSION REGULAR MEETING MEETING PLACE: 200 Commerce Street, 2:15 p.m. This is a regular meeting of the Spartanburg Sanitary Sewer District Commission. Written notice of the date, time, and place for this meeting, along with the agenda, has been posted on the bulletin board, and copies have been forwarded to local and nearby news media (including Spartanburg Herald-Journal, The Spartan Weekly, Greenville News, The Greer Citizen, Hometown News, WSPA-TV 7, WYFF-TV 4, WLOS-TV 13, WHNS Fox Carolina, WORD News Radio, WOLT-FM Radio, Tribune Times, and the Times Examiner) at least 24 hours prior to this meeting. 1. PRAYER 2. APPROVAL OF MINUTES OF REGULAR MEETING OF JANUARY 22, MONTHLY FINANCIAL REPORT Newt Pressley will present a financial summary of SSSD expenditures and revenues for the seven-month period ending January 31, INTRODUCTION OF HUMAN RESOURCES MANAGER Management will introduce Ms. Jan Dominick. Ms. Dominick is the new Human Resources Manager. 5. RESOLUTION PROVIDING FOR THE ISSUANCE OF SEWER DISTRICT REFUNDING REVENUE BONDS Mr. Robert Galloway of Haynsworth Sinkler Boyd, P.A., SSSD Bond Counsel, will present a resolution authorizing the issuance of refunding revenue bonds. The Sewer 1999B Bonds and all or a portion of the Sewer 2003A Bonds and the Sewer 2003B Bonds will be refunded in connection with this transaction. 6. WORKERS COMPENSATION INSURANCE

2 Page 2 Workers compensation insurance renews on April 1, The current carrier, Liberty Mutual has submitted a renewal quote of a 31% increase. Staff has requested quotes from other carriers. Several carriers declined to provide a quote for Workers Compensation Insurance. The following quotes were received. Berkshire Hathaway $304,000 Key Risk $253,000 Liberty Mutual $246,000 Amerisure $217,000 Management recommends selecting Amerisure as the carrier for Workers Compensation Insurance. The allocation between companies is $56,420 for SSSD and $160,580 for SWS. 7. PROPOSAL FOR FAIRFOREST RWT ANOXIC ZONE ADDITION On October 31, 2012, Malcom Pirnie/Arcadis finalized the Wastewater Facilities Assessment and Master Plan. One recommendation from this plan was to prepare a Preliminary Engineering Study to establish an anoxic zone in both Aeration Basin No. 1 and Aeration Basin No. 4 at the Fairforest Reclaimed Water Treatment Plant to improve operational efficiency, reduce energy costs, reduce chemical costs related to alkalinity, and provide a treatment strategy for future nutrient removal. The objective of this Preliminary Engineering Study is the development of this concept into a tangible, cost-effective project that can proceed to detailed design engineering. Malcolm Pirnie/Arcadis proposes to complete the Preliminary Engineering Study for a lump sum fee of $73,000.

3 Page 3 Management recommends approving a professional services agreement with Malcom Pirnie/Arcadis for the above mentioned services at a cost not to exceed $73,000. Funding will come from SSSD bond funds. 8. PROPOSAL FOR LOWER NORTH TYGER RIVER RWT RE-RATING On October 31, 2012, Malcom Pirnie/Arcadis finalized the Wastewater Facilities Assessment and Master Plan. One recommendation from this plan was to prepare a Preliminary Engineering Study to evaluate the feasibility of re-rating the Lower North Tyger River WWTP for a capacity of 3.3 MGD and 4.1 MGD, as approximated in the Master Plan. This study would include both hydraulic and process evaluations of the facility and recommended upgrades to support these increases in plant capacity. The objective of this Preliminary Engineering Study is the development of this concept into a tangible, cost-effective project that can proceed to detailed design engineering and meet SCDHEC requirements. Malcom Pirnie/Arcadis proposes to complete the Preliminary Engineering Study for an estimated cost of $187,000. Management recommends approving a professional services agreement with Malcom Pirnie/Arcadis for the above mentioned services in an amount not to exceed $187,000. Funding will come from SSSD bond funds. 9. PROFESSIONAL SERVICES AGREEMENT(S) FOR OUTSIDE LABORATORY SERVICES Laboratory Services utilizes select outside vendors to perform a variety of required analytical and consulting services to meet regulatory monitoring requirements and evaluate water quality conditions over a variety of programs. These professional services include analytical testing for parameters in which the Water Quality Laboratory is currently not certified or does not have the technical capability, and associated consulting. Services include sampling and monitoring design, results interpretation and historical evaluation/trending, regulatory and reporting services, and event investigation and characterization. The following vendors are currently utilized in FY12-13:

4 Page 4 Rogers and Callcott Environmental: General analytical, engineering, and consulting services to support drinking water, wastewater, biosolids, groundwater, and watershed monitoring programs. Shealy Consulting: Toxicity testing, biological assays, investigations, special consulting, and regulatory services. Microbac Laboratories: General analytical support services for all programs. Eaton Analytical: Taste and odor analysis and special studies. Underwriters Laboratories: Disinfection by-product analysis and general analytical services. General Engineering: Radiological and specialized sampling and associated analytical consulting. A&L Laboratories: Biosolids analysis and special characterizations. ASI Laboratories: Cryptosporidium and Giardia analysis, biological consulting, program design, and regulatory consultation. Management recommends the continued use of selected vendors for professional services for the remainder of FY12-13 at costs not to exceed $68,000, to be paid out of existing SSSD operational funds. 10. NOTIFICATION OF ENACTMENT OF EMERGENCY PROCUREMENT LAWSON FORK TRANSFER PUMP NO.1 ROTATING ASSEMBLY While investigating maintenance issues on Pump No. 1 at the Lawson Fork Pump Station, extensive damage was discovered throughout the rotating assembly. On December 18, 2012, the rotating assembly for Pump No. 1 was shipped to Underwood Inc., for evaluation and recommendations. Underwood concluded that the packing shaft sleeve was worn in half by the packing. Due to the extensive lead time of 13 weeks for the impeller it was critical to expedite this re-build as soon as possible, as Pump No. 2 is showing the

5 Page 5 similar maintenance signs that were identified in Pump No. 1. The General Manager approved the request for the emergency procurement to repair the Lawson Fork Transfer Pump No. 1 rotating assembly for an estimated cost of $28,900. This is provided to the Commission as information. 11. EXECUTIVE SESSION The Commission will discuss contractual matters. 12. NEGOTIATIONS AND MISCELLANEOUS ADMINISTRATIVE MATTERS