CITY OF BEVERLY HILLS PUBLIC WORKS DEPARTMENT MEMORANDUM TO: Public Works Commission FROM: Erick Lee, Deputy Director of Public Works

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CITY OF BEVERLY HILLS PUBLIC WORKS DEPARTMENT MEMORANDUM TO: FROM: Public Works Commission Erick Lee, Deputy Director of Public Works Derek Nguyen, Project Manager DATE: SUBJECT: ATTACHMENT: February

1 CITY OF BEVERLY HILLS PUBLIC WORKS DEPARTMENT MEMORANDUM TO: FROM: Public Works Commission Erick Lee, Deputy Director of Public Works Derek Nguyen, Project Manager DATE: SUBJECT: ATTACHMENT: February 8, 2018 Fiscal Year 2018/2019 CIP Projects and Priorities 1. Proposed FY 201 8/2019 CIP Projects 2. CIP Proiect Descrirtions RECOMMENDATION Staff recommends that the Commission review the information presented in this report and recommend approval of the proposed budget enhancements to the City Council for FY 2018/2019 CIP Budget. BACKGROUND On January 11, 2018 staff presented an update to the Commission on the proposed CIP projects to be included in FY 201 8/2019 CIP Budget. During this meeting, the Commission discussed the challenges and merits of the two suggested projects (Landscape Irrigation Stub- Outs and Emergency Water Storage) and concurred with staff that these two projects should not be included as part of the FY 2018/2019 budget consideration. Instead, the Landscape Irrigation Stub-Outs project can be grouped into a broader incentive program for the overall water conservation efforts. Details of the incentive program specific to irrigation stub-outs will need to be developed and staff will report to the Commission on its development when more information is available. As for the Emergency Water Storage project, the Commission also concurred that it should be evaluated as part of the 2018 Water Master Plan update scheduled to commence in the coming months. Staff anticipates providing an update to the Commission on the City s Water Master Plan in April Presented herein are the revised list of proposed CIP projects with budget enhancements for FY 2018/2019 CIP Budget. DISCUSSION At the request of the Commission, staff reconvened with the Ad Hoc Budget Committee on January 29, 2018 to review the proposed list of CIP projects to be included in FY 2018/2019 CIP Budget. Of particular, staff presented to the Ad Hoc Budget Committee the proposed budget enhancements for seven (7) CIP projects. Details of the CIP projects needing budget enhancements are listed below in Table 1 including justifications for budget enhancements in Table 2. CIP projects with budget enhancement requests related to the Water Enterprise Fund will be covered by the rate increases recently approved by the City Council. The remaining CIP projects with budget enhancement requests will be coveted by contributions from the General Fund and/or the respective funds benefited by the CIP project.

Construction Projects 815 405 500,000 200,000 700,000 5 Replace UPS

12,622,309 9,666,088 806,660 523,500 23,618,557 CITY OF BEVERLY HILLS

Enhancements Miscellaneous & Unplanned Security System Upgrades 781

405 2,100,000 400,000 - - 2,500,000 6 Urban Design/Streetscape 864 600

Asset Management System 896 810, 830, 840, 850 422,309 241,088 181,660

2 Construction Projects , , ,000 5 Replace UPS Equipment , , ,000 50,000 1,800,000 2 Totals 12,622,309 9,666, , ,500 23,618,557 CITY OF BEVERLY HILLS PUBLIC WORKS DEPARTMENT MEMORANDUM Table 1 Proposed CIP Budget Enhancements Miscellaneous & Unplanned Security System Upgrades , , ,000 3 City Hall Tower Rehabilitation ,100, , ,500,000 6 Urban Design/Streetscape ,500, , , ,000 3,000, , 410, 600, 800, Asset Management System , 830, 840, , , ,660 (26,500) 818,557 1 Reinvest in Hollywood Basin 225, ,100,000 7,100, ,200,000 1

3 Table 2 Justifications for Budget Enhancements CIP No. Title Description Funding Source Justification for Budget Enhancement 15 Miscellaneous & This CIP provides for maintenance, General Fund Staff anticipate the need for additional Unplanned Construction repair, and replacement of buildings funds to ensure that unplanned and equipment and systems that arise over miscellaneous projects can be completed the course of the year which replace or in a timely manner. extend the life of existing equipment and systems which individually are smaller than the 100,000 threshold for CTP projects. 781 Security System This project reviews the remaining General Fund A number of City facilities still need to Upgrades access points throughout the City that be reviewed to help ensure that City still require a physical key to gain entry. staff, facilities, and property are safe and Inventory will be gathered to determine secure. Once these systems are assessed the best method of securing these access it is anticipated that security access points, including changing the locks, systems will need updating. issuance of a physical key, installation of a key control system or migration to the key card security system. 851 City Hall Rehabilitation Funding provides for improvements to General Fund Additional funding will pay for a City Hall and the surrounding area. feasibility study and infrastructure upgrades for rehabilitation of the City Hall historic tower. Work includes tenant improvements and office space, including extension of the elevators, electrical upgrades, and adding new HV/AC to the tower.

922 Replace UPS Equipment This CIP provides for the replacement General Fund Afier an assessment by a vendor the and/or upgrade of uninterrupted power original estimates for replacing and supply

4 922 Replace UPS Equipment This CIP provides for the replacement General Fund Afier an assessment by a vendor the and/or upgrade of uninterrupted power original estimates for replacing and supply (UPS) equipment for critical upgrading UPS equipment were higher needed areas such as Emergency than anticipated. Additional funding will Dispatch, Traffic Signal Control Boxes, cover the purchase of equipment, and the Information Technology Data installation, mechanical upgrades, and Center. infrastructure improvements to UPS storage rooms. 64 Urban DesignlStreetscape This CIP provides funding for a number General Fund Additional funding will allow permanent ofprojects which will enhance the bistro style seating on Rodeo Drive and pedestrian ambiance in commercial upgrades to audio and lighting systems in areas. the City s business districts. 96 Asset Management Funding for the re-implementation and General Fund This is a funding request to re-implement optimization of remaining modules of and optimize remaining modules of the the Department s asset management Department s work order/asset system (Infor). management system (Infor). During FY1 7-18, staff worked to implement Phase I with efforts focused on building out the system s foundation. Phase I included implementation of the following modules: GIS, Customer Service, Wastewater, Stormwater, Facilities Maintenance and Central Stores. Additional funding is needed to implement the remaining phases for the rest of the Department s divisions.

225, 795 Reinvest in Hollywood Basin Funds will be used to remedy water quality issues and investigate pre treatment alternatives for ground water in the Hollywood basin area, to rehabilitate

Water Enterprise Fund The City is committed to developing alternative sources of supply to reduce reliance on MWD imported water.

5 225, 795 Reinvest in Hollywood Basin Funds will be used to remedy water quality issues and investigate pre treatment alternatives for ground water in the Hollywood basin area, to rehabilitate existing wells, and provide funding for modification of the existing Water Treatment Plant to address these issues and accommodate potential additional sources of supply. Water Enterprise Fund The City is committed to developing alternative sources of supply to reduce reliance on MWD imported water. This request is to address recently identified water quality issues in the Hollywood Basin. The City historically has utilized groundwater wells that provided approximately 10% of the City s water supply portfolio. Previously, the plant was shut down due to newly discovered new normal water quality issues. This request represents reinvestment in the City s Hollywood Basin to ensure the City s sources of supply remain viable now and into the future. The funding request will be used to analyze, pilotstudy, design, and construct modifications to the Water Treatment, rehabilitate existing wells, and provide ancillary infrastructure improvements to address these water quality issues and accommodate future sources of supply. On January 18, 2018 City Council adopted a Water Rates Ordinance that increased water rates by 3% over the next five years. The Water Rates model accounted for the estimated 14.2 million cost increase for work identified above. These cost estimates were presented to City Council at a Study Session on August 22, 2017, and City Council supported moving forward with the prol ect.

CITY OF BEVERLY HILLS PUBLIC WORKS DEPARTMENT MEMORANDUM Attachment 1 of this report provides the complete list of CIP Projects and Priorities proposed for FY 2018/2019, including staff s opinions on

6 CITY OF BEVERLY HILLS PUBLIC WORKS DEPARTMENT MEMORANDUM Attachment 1 of this report provides the complete list of CIP Projects and Priorities proposed for FY 2018/2019, including staff s opinions on the project s primary criterion based on the criteria previously adopted by the Commission on November 9, Attachment 2 provides a detailed description for each CIP project for the Commission s review. Next Once reviewed by the Commission, staff will incorporate any feedback received and present the proposed CIP budget enhancements for FY 2018/2019 to the City Council for approval. Steps

CITY OF BEVERLY HILLS. BEVERY III U.S cx PUBLIC WORKS SERVICES DEPARTMENT MEMORANDUM TO: Public Works Commission FROM:

CITY OF BEVERLY HILLS. BEVERY III U.S cx PUBLIC WORKS SERVICES DEPARTMENT MEMORANDUM TO: Public Works Commission FROM: BEVERY III U.S cx CITY OF BEVERLY HILLS PUBLIC WORKS SERVICES DEPARTMENT MEMORANDUM TO: FROM: Public Works Commission Shana Epstein, Public Works Director Trish Rhay, Assistant Director of Public Works