MORE REACH EXHIBITOR AND CONFERENCE SPONSORSHIP PROSPECTUS. FINANCIAL MANAGERS ANNUAL CONFERENCE Be the Difference. Great Value!

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1 Great Value! at 2015 Pricing EXHIBITOR AND CONFERENCE SPONSORSHIP PROSPECTUS REACH MORE FINANCIAL MANAGERS ANNUAL CONFERENCE Be the Difference August 31 September 1, 2016 The Saratoga Hilton, Saratoga Springs

2 FINANCIAL MANAGERS ANNUAL CONFERENCE 8/31 9/1/16 LeadingAge New York THE SARATOGA HILTON, SARATOGA SPRINGS is the only organization in the state that puts you directly in touch with the full spectrum of not-for-profit and public senior living and services providers. REACH... Decision makers from across the state. MORE Meet over 100 chief financial officers, directors of finance and other top decision makers from our member organizations, including nursing homes, adult care facilities, housing and community-based service providers, health care specialists and consultants. 98 % of attendees are decision makers or have significant influence 2016 is the year we get you in more new prospects! of even Partner with us as a conference exhibitor, sponsor or advertiser to interact with buyers one-on-one and get up-to-the-minute feedback on current and future customers needs.you ll also get recognition as a supporter of LeadingAge New York. Build relationships with our conference attendees eager to learn about products and services that make them more effective and their organizations more competitive. Generate sales here! REACH Schedule of Events MOREExhibitors: 6 You won t want to miss any of the events that have been scheduled to maximize your time with conference attendees. Wednesday, Aug a.m. 10:30 11 a.m. 12:30 1:30 p.m. 1:30 2 p.m. 3 3:30 p.m. 5:30 6:30 p.m. Thursday, Sept. 1 Continental breakfast 7:30 8:30 a.m. In exhibit area Refreshment break 9:30 10 a.m. Lunch Dessert in exhibit area Refreshment break Party on the Patio Reception Exhibitor Registration and Tabletop Setup Tabletop Breakdown Wednesday, Aug. 31 Thursday, Sept a.m. Before the conference REACH p 2 MORE hours of exhib it time! Full breakfast buffet with attendees Refreshment break 10 a.m. noon We provide you with attendee mailing lists so you can connect with attendees to set up meetings, social events, or just introduce yourself.

3 FINANCIAL MANAGERS ANNUAL CONFERENCE 8/31 9/1/16 THE SARATOGA HILTON, SARATOGA SPRINGS Don t delay, REACH MORE and register today! Space is limited, secure your tabletop space, advertisement and sponsorship by returning your completed contract now. Great Value! Exhibit Fee Member: $699 Non-Member, First-Timer*: $729 Non-Member: $829 at 2015 Pricing Includes: 6 skirted table, two chairs and a waste basket, continental breakfast, lunch, refreshment breaks and Party on the Patio Reception for one exhibitor on Wednesday, Aug. 31 and full breakfast buffet and refreshment break on Thursday, Sept. 1 Exhibit area: Tabletop displays will be set up in the hotel s Pavilion, Saratoga Ballroom Foyer and the Saratoga Ballroom. Full payment must be accompany your registration. Payment in full must be received by the date of the conference in order to exhibit * Is this the first time your company will exhibit at the Financial Managers Conference? If so, you will save $100! REACH MORE Members During the Conference With an Ad in the Program and Promotional Items in Every Attendee Packet Conference Program Advertising: Conference program ads are four-color process and will be accepted electronically in pdf format. Please embed all fonts and artwork. Space (dimensions) Rate Full page (5 w x 7.75 h) $175 Half page (5 w x 3.75 h) $150 Inside front cover (5 w x 8 h) $225 Inside back cover (5 w x 7.75 h) $200 Outside back cover (5 w x 8 h) $250 Ads are due by Aug. 5 Payment and advertisement must accompany the signed contract. No refunds can be issued once advertising space has been reserved. Ads are sold on a first-come, first-served basis. If preferred space has been sold, LeadingAge New York reserves the right to reassign space. It is understood and agreed that LeadingAge New York has the right to reject or edit any advertisement that is not in agreement with the ethical or professional standing of the publication. Promotional Materials... $250 Your company s promotional material inserted in attendee packets (i.e., flyer, brochure, note pad, pen or other appropriate item) p 3

4 FINANCIAL MANAGERS ANNUAL CONFERENCE 8/31 9/1/16 REACH With These Sponsorship Opportunities MORE THE SARATOGA HILTON, SARATOGA SPRINGS Sponsorship Package: Logo recognition on LeadingAge NY website conference page Recognition in event promotions and social media marketing Signage near sponsored event or session Collateral advertising in attendee packets D L O S Party on the Patio Reception... $2,000 (Aug. 31, 5:30 6:30 p.m.) Sponsored by: Company two-minute sponsor segment Free tabletop exhibitor space Full page ad in the conference program Two tickets to the Party on the Patio Reception Lunch... $1,500 each D L O S Pre-Conference Intensive...$750 (Aug. 30, 8:45 a.m. noon) Sponsored by: Half page ad in the conference program Two tickets to the Party on the Patio Reception Session...$500 each Session Sponsors: Providing the solutions you need...for the results you want. (Aug. 30 and 31) One sponsored by: Company one-minute sponsor segment Full page ad in the conference program Two tickets to the Party on the Patio Reception Breakfast... $1,000 each (Aug. 31 and Sept. 1) Full page ad in the conference program Two tickets to the Party on the Patio Reception Technology Solutions, LLC Half page ad in the conference program Refreshment Break...$500 each Half page ad in the conference program Conference sponsors: Enhance your return on investment! Custom sponsorship levels can easily be designed to meet your company s goals! Contact Tedi DeMartino at tdemartino@leadingageny.org for more information. Hotel Accommodations Situated in the heart of downtown Saratoga Springs, The Saratoga Hilton is just steps away from over 50 restaurants, distinctive shops, sidewalk cafés and thriving nightlife. The Saratoga Hilton offers numerous amenities including complimentary WiFi Internet access, heated indoor swimming pool and fitness center, full-service gift shop and a business center. The Saratoga Hilton has provided reduced room rates for conference attendees and exhibitors: $184 Single or double room per night Check-in: 4 p.m.\check-out: 11 a.m. Hotel reservation deadline: Aug. 3 To make reservations: Click Here

5 FINANCIAL MANAGERS ANNUAL CONFERENCE 8/31 9/1/16 THE SARATOGA HILTON, SARATOGA SPRINGS EXHIBITOR/SPONSOR/ADVERTISER CONTRACT (page 1 of 3) Print or type. Please use one registration form per company. Be sure to complete all three pages of this contract. Contact Name: Title: Company: Address: City/State/Zip: Phone: ( ) Address (required): Website: It is understood that this application becomes a contract when signed by you and accepted by LeadingAge New York, and is acknowledgement that your company has secured liability insurance to cover all accidents or losses which might ensue during the show. Your signature indicates your agreement to comply with the regulations listed on page 8 of this prospectus. Payment in full must be received by the date of the conference in order to exhibit. Cancellations received up to August 10, 2016 are refundable, less a 25 percent administrative fee. After that, cancellations are subject to forfeiting the entire exhibit fee. Cancellations must be received in writing by fax at , attn: Tedi DeMartino, or by at tdemartino@leadingageny.org. Individuals who register but do not attend the exhibit and fail to comply with the cancellation policy will be billed. Signature: Date: Exhibitors Names (will be used for name badge) and Addresses (required) 1. Name: Exhibitor Information There is a maximum of two participants per exhibit space*. Exhibitors must be employees of the company contracting for exhibit space. Meal Tickets Wednesday Breakfast/Lunch/ Evening Reception Thursday Breakfast Included in exhibit fee Special Meal Request Circle: K = Kosher V= Vegetarian GF = Gluten-Free K V GF * Exhibit fee includes meals for one person. Second meal ticket must be purchased (nonrefundable) by circling the fee below. If you have more than one person exhibiting at your booth and fail to order an additional meal ticket, you will automatically be charged. 2. Name: $90 $30 K V GF Extra Meal Ticket Total $ + $ = $ Please indicate exhibitor number from above if any require specific aids or services pursuant to the Americans with Disabilities Act. _ Our staff will contact you to make further arrangements. Great Value! Exhibit Fees: Member $699 Non-member (First-Timer) $729 Non-member $829 at 2015 Pricing Exhibitors: Contract and payment in full must accompany your registration and be received by the date of the conference in order to exhibit. LeadingAge New York reserves the right to assign tabletop location. (continued on page 6) p 5

6 FINANCIAL MANAGERS ANNUAL CONFERENCE 8/31 9/1/16 THE SARATOGA HILTON, SARATOGA SPRINGS EXHIBITOR/SPONSOR/ADVERTISER CONTRACT (page 2 of 3) Print or type. Please use one registration form per company. Be sure to complete all three pages of this contract. Contact Name: Company: Competitors Specify company names. Every effort will be made to avoid locating competitors in close proximity. Electricity Do you need standard electrical service? Yes No Conference Sponsorship My company agrees to sponsor: Sponsorship amount: Conference Program Advertising LeadingAge New York is authorized to publish the advertisement of: (company name) in the 2016 LeadingAge New York Financial Managers Annual Conference program. Program ads and promotional materials are due by Aug. 5. Program Advertising Rates Full page...$175 Half page...$150 Inside front cover...$225 Inside back cover...$200 Outside back cover...$250 Promotional Materials For inclusion in attendee packets...$250 Summary of Charges Please enter the applicable fees. Tabletop display: Sponsorship: Promotional materials: Program advertisement: Extra meal ticket: Total (continued on page 7) p 6

7 FINANCIAL MANAGERS ANNUAL CONFERENCE 8/31 9/1/16 THE SARATOGA HILTON, SARATOGA SPRINGS EXHIBITOR/SPONSOR/ADVERTISER CONTRACT (page 3 of 3) Print or type. Please use one registration form per company. Be sure to complete all three pages of this contract. Contact Name: Company: Payment Method: Please check: MasterCard Visa Discover Amex Card number: Exp.: Cardholder s name (exactly as on card): Authorized signature: Security code: Payment questions? Contact Mark Klender at mklender@leadingageny.org or , ext. 118 Fax, or mail your completed contract to Tedi DeMartino. Mail: LeadingAge New York, 13 British American Blvd., Suite 2, Latham, N.Y tdemartino@leadingageny.org Fax: or Phone: , ext. 117 p 7

8 FINANCIAL MANAGERS ANNUAL CONFERENCE 8/31 9/1/16 THE SARATOGA HILTON, SARATOGA SPRINGS INFORMATION & REGULATIONS The following regulations have been developed to ensure that the exhibit is conducted in a safe and responsible manner. Electrical services: Must be ordered in advance and arrangements should be made on the enclosed registration form. Wi-Fi is available free-of-charge throughout the hotel and meeting rooms, if you are a guest of the hotel. Audio-visual equipment: Contact DJ McKeon, CMI, Saratoga Hilton, djmckeon@cmiav.com, or Security guard service: A security guard will be present Wednesday evening, Aug. 31. through Thursday morning, Sept Default Occupancy. Any exhibitor failing to occupy space contracted for is not relieved of the obligation of paying the full rental price for that space, and LeadingAge New York has the right to use any space not occupied by 8 a.m. on Aug. 31, Cancellation of Exhibit Space. It is understood that there will be no refund of the exhibit fee if the contract is canceled after August 10. Cancellation on or prior to that date requires payment of 25 percent of the exhibit fee. 3. Insurance. Exhibitor assumes responsibility and agrees to indemnify and defend LeadingAge New York, The Saratoga Hilton, Hilton Hotels Corporation and the hotel s owner and their respective owners, managers, subsidiaries, affiliates, employees and agents from all liability for: a) Damage or accident which might ensue from any cause resulting from or connected with transportation, placing, removal or display of tabletop exhibits, displays or other items relating to this event. b) Any injury that may occur to conference attendees, show visitors, exhibitors, their agents, employees or others. c) Any claims or expenses arising out of the use of the exhibit premises. Exhibitor understands that neither LeadingAge New York nor The Saratoga Hilton maintain insurance covering the exhibitor s property and it is the sole responsibility of the exhibitor to obtain such insurance. 4. Fire, Safety, Health. Exhibitors must assume full responsibility for compliance with local, city and state ordinances and regulations covering fire, safety and health. a) Table coverings and other exhibit items must be non-flammable material. All decorative materials must be fire-resistant and in accordance with the standards established by the National Board of Fire Underwriters. Certificates attesting that all materials referred to have been flameproofed must be notarized and submitted upon request. Flame-proofing not in accordance with the applicable codes is a violation and unacceptable. b) All exhibit equipment and materials must be contained within the tabletop space and protected with adequate safeguards to pose no danger to other exhibitors, conference attendees, show visitors or others. c) Exhibits that produce high noise levels or produce offensive odors will not be permitted. 5. Housekeeping. Each exhibitor is responsible for the cleanliness of his/her exhibit and shall properly dispose of any garbage or waste resulting from the exhibit. parts of the building or furniture. Whatever is necessary to properly protect the building, equipment or furniture will be at the expense of the exhibitors. Exhibitors are liable for any damage they cause. 2. Plastic for Floor Surfaces. Plastic sheeting must be placed under all machinery or displays containing oil or other substances that may leak onto the floor surface. Please bring this with you. Aesthetic Aspects 1. Obstructions. In no case may any decoration or fixtures interfere with another exhibit. 2. Appearance. All displays should be professional looking so as not to detract from the overall appearance of the exhibit. Miscellaneous 1. Food/Beverages. No food or beverages may be served unless written permission has been obtained prior to the event. 2. Registration. Show management shall have sole control over admission policies at all times. All persons visiting the conference and exhibit, as well as exhibit personnel, shall be required to register and wear an appropriate badge while in attendance. Damage Control 3. A maximum of two exhibitors per display, per event will be allowed at any given time to any given event. 1. Protection of Building. Nothing should be posted, tacked, nailed, screwed or otherwise attached to columns, walls, floors or other 5. Exhibitors must be employees of the company contracting with LeadingAge New York for exhibit space. Historic Saratoga Race Course Meet Runs Through Sept. 5th BACK IN 2016 It s a sure bet that your current and future clients will love a day at the races! Get admission tickets to the clubhouse ($8) or the grandstand ($5) or arrange a special event today through boxoffice@nyrainc.com. For general information about Saratoga Springs events and local attractions, visit p 8 Photo by Carl Heilmann II