Managing Your Safety Program with esafety Tracker

Transcription

1 Managing Your Safety Program with esafety Tracker FMEA Energy Connections Conference & Trade Show St. Augustine, Florida November 9, 2017 Aaron Haderle & Alex Hofmann

2 Purpose of the Tracker Help make utilities safer The esafety Tracker will help utilities document and analyze safety-related events o Meetings, job briefings, injuries, near-misses, investigation reports, etc Utilities will be able to run reports on their incident history and perform MUCH better benchmarking o Ex: Causes report, OSHA 300 reports, Monthly report o Better data allows for a better understanding of root causes of incidents 2

3 The Why of the esafety Tracker 3

4 Reportable Cases per Employee Reportable Cases per Employee % 20.65% 15.15% % 9.78% Year AVG of All Utility Submission s AVG of Consistent 5 Year Utilities

5 Average OSHA Incidence Rate (100 Workers) Average OSHA Incidence Rate % 17.16% 23.9% % % Year AVG of All Utility Submission s AVG of Consistent 5 Year Utilities

6 Exposure Hours per case ,618 Exposure Hours Per Case 91,734 85,661 77, % 29.54% 72,639 83, % 28.05% 19.28% 70,817 61,071 60,744 60, Year AVG of All Utility Submissions AVG of Consistent 5 Year Utilities 6

7 History Safety Index Data 35 Ordered OSHA Incidence Rate of RP3 Applicants by Year Incidence Rate (Per OSHA 300 Calculation) RP3 Cycle 7 Submitted Incidence Rate RP3 Cycle 5 Submitted Incidence Rate Utility (numbers used to obscure individual data) 7

8 Historic RP 3 Safety Index Data 8

9 Latest RP 3 Application Data Incidence Rate (Per OSHA 300 Calculation) Safety Index Over the Years 2011 Application 2013 Application 2016 Application Utility (numbers used to obscure individual data) 9

10 RP 3 Application Data Incidence Rate (Per OSHA 300 Calculation) Safety Index Over the Years 2012 Application 2014 Application Utility (numbers used to obscure individual data) 10

11 RP 3 Application Data 9 8 Average OSHA Incidence Rate by Number of "No" Responses to Safety Questions on the RP3 Application for Average OSHA Incidence Rate missed 1 missed 2 missed Number of Questions Missed or Answered "No" 11

12 RP 3 Application Data 12 Average Incident Rates by Number of Questions Missed 10 Average Incidence Rate Missed 1 Missed 2 Missed (95 Applicants) (101 Applicants) (101 Applicants) (35 Applicants) (113 Applicants) 12 Application Year

13 The What and How of the esafety Tracker 13

14 The Big Picture of esafety Tracker Track Tailgates and Meetings Track Incidents and Near Misses Report on Data Provide Safety Manual 14

15 Walk Through Pilot version of the Safety Tracker is in progress Mock-up images will be presented to show the various features Basic information: o All safety events are either meetings or incidents o Injuries, Near-Misses, Fatalities, Investigations, and Property Damage fall under Incidents o Safety Meetings and Job Briefings are managed separately o Utilities can customize forms to suit the information they need to record o Utility profile and user information is also managed separately o Reports aggregate the records entered by the utility 15

16 Home Page Access all features of the Tracker: recording new safety meetings or job briefings, record and view incidents, Safety Manual and manage utility/user profiles These images assume an admin view of the Tracker 16

17 Meeting/Briefing Clicking the Meeting/Briefing tab, brings you to a page where you can record a new meeting Sub-navigation bar allows users to toggle between recording a new meeting or briefing 17

18 Meetings Basic information to be captured: meeting date/time, speakers, participants, description/topic 18

19 Meetings Utility can also include any relevant additional information or custom field* *Custom fields would be managed through the utility s profile o Would appear on all meeting forms for the utility 19

20 Reportable Feature This is a way for a utility to denote whether a completed record can be used in running analyses in the Reports tab Default option would be Yes for all record types Certain records would be required to have Yes marked (ex: injuries with days missed or restricted from duty, or fatalities) o The Tracker would be able to detect this automatically 20

21 Briefings OSHA requires a briefing to be conducted before each job o (c)(2) Subjects to be covered. The briefing shall cover at least the following subjects: hazards associated with the job, work procedures involved, special precautions, energy-source controls, and personal protective equipment requirements Required section for all utilities: 21

22 Briefings Required section for all utilities Additional notes and customization is also possible to capture more details 22

23 Briefings Example section that could be added (these categories were drawn from an RP 3 recommended practices report) 23

24 Incidents Incidents serves as the umbrella category for the following items: oinjuries, Near-Misses, Fatalities, Investigations, and Property Damage Basic information about an incident should be the first thing that is recorded oex: time/date of the incident, weather, location oonce this is entered, the specific record type can be selected othat way all records for one event can be linked 24

25 Incidents View of the incidents page: o Existing records can be reviewed, and new ones can be created 25

26 Incidents When creating a new incident, you follow a form wizard to walk you through the recording process 26

27 Incident Record Type: Investigation Select an incident record type. Many utilities may choose to start with an investigation, but any can be selected Next steps in the wizard will collect the relevant information for each record type 27

28 Investigation Form Allows the utility to collect information on how an incident occurred, if proper instructions were provided, etc. In the Basic Investigation Details section, information on when and who is collected 28

29 Investigation Form In the Basic Investigation Details section, information on proper procedures is also collected 29

30 Investigation Form - Causes Allows the utility to indicate what was the primary/underlying cause of the incident Example cause options: Unsafe behavior: Proper safety procedures not followed, Personal Protective Equipment not worn, Improper Physical or Mental Condition Safety Procedures Not Followed: Job briefing inadequate or not held, Inadequate supervision, Inadequate utility safety policies 30

31 Investigation Form Additional Info 31

32 Incident Record Type: Injury Select an incident record type. Fatalities can be noted under Injury 32

33 Injuries Injuries can be categorized at 3 levels in the Basic Details section of the reporting form: Minor (could be considered not reportable) Severe (likely the most commonly used option) Fatal (if fatality occurs at the time of event) 33

34 Injuries Next section allows the user to indicate each section of the body that was affected, what the injury type was, and how it was treated This might reveal trends in injury types Selections include left/right, and back/front options Options change based on the area selected Ex: If ear is selected, options would include loss of hearing, while if eye is selected, loss of sight would be an option Treatment options are very broad (should not include detailed medical information) 34

35 Injuries Next section collects information for use in the OSHA 300 form Brief description of the incident and location Cause and context can also be provided 35

36 Injuries Additional information and files can be collected, and customized fields can be added Note: days missed/restricted from work would be collected through an Injury State Change form Allows for careful tracking of how the employees health might change and accurate accounting of days missed A state change form can only be entered if an initial injury record exists Examples of information collected: Date of health change If the employee misses days of work If employee goes from days away from work to days of restricted duty or on job transfer If an employee s health worsens to become a fatality 36

37 Incident Record Type: Near Miss 37

38 Near Misses For any incident where an affected person is not injured, but was close to being hurt Collects all the same information as an injury form, excluding injury information/affected body parts Like all other forms, custom fields can be added 38

39 Incident Record Type: Property Damage 39

40 Property Damage Allows the utility to record any damage that occurs to utility property or to non-utility property Basic information about the damage can be given, and more details can be provided in the Additional Information section 40

41 Safety Manual APPA Safety Manual can be viewed digitally through the Safety Tracker Every copy of a Manual purchased by a utility = 1 version that can viewed by a user Views/access to the Manual would be managed by the utility admin user o If a person leaves the utility, their Manual view could be allocated to a different employee (just as their hard copy version might be given to someone else) Licensed versions of the Manual could be accessed as well 41

42 Safety Manual Limited view of section of the Manual would be provided to all users at no cost Manual would be searchable by keywords, and a table of contents Approved updates would be integrated into the view 42

43 Questions? 43