Expo Package May 30 th & 31 st, 2014

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Myra Rodgers
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1 2014 Expo Package May 30 th & 31 st, 2014

Expo Package May 30 th & 31 st, 2014 Westin Bear Mountain Resort & Spa Join the Goddess Experience The Victoria Goddess

It encourages women to come together and be involved in a healthy lifestyle event whilst embracing the support and

The Victoria Goddess Run consists of: BMO 5K Westhills 10K Red Barn Market Half Marathon New this year - A weekend of

Through this event we support and have raised over $60,000 for three local charitable organizations in two years: Women

2 Expo Package May 30 th & 31 st, 2014 Westin Bear Mountain Resort & Spa Join the Goddess Experience The Victoria Goddess Run is a women s only event that targets female participants of all ages and abilities. It encourages women to come together and be involved in a healthy lifestyle event whilst embracing the support and encouragement from other female participants. The Victoria Goddess Run consists of: BMO 5K Westhills 10K Red Barn Market Half Marathon New this year - A weekend of activities. Through this event we support and have raised over $60,000 for three local charitable organizations in two years: Women s Sexual Assault Centre Victoria Women s Transition House KidSport - Active Girls Program The Victoria Goddess Run has had 2 successful years with the event selling out and exceeding our expectations. The 3rd Annual Victoria Goddess Run will take place on Sunday, 1 st June 2014 with an anticipated 3,500 runners! Charities Supported Page 2

Spa Race Expo & Package Pick Up Westin BathRobe Run Kids Family Run Goddess Buffet Dinner Sunday, June 1 st BMO 5k, Westhills 10k and Red Barn Market Half Marathon - starting and finishing at

3 2014 Weekend of Events & Highlights In 2014 we are capping registration at 3,500 in total for the 3 distances. We have a weekend of events planned including: Friday, May 30 th, Westin Bear Mountain Resort & Spa Race Expo & Package Pick Up Yoga at Sunset Event Saturday, May 31 st, Westin Bear Mountain Resort & Spa Race Expo & Package Pick Up Westin BathRobe Run Kids Family Run Goddess Buffet Dinner Sunday, June 1 st BMO 5k, Westhills 10k and Red Barn Market Half Marathon - starting and finishing at Westhills Stadium on the Langford Parkway The Goddess Difference Designer Sporty Jewels souvenir pendant and necklace when you cross the finish line Short sleeved Brooks Technical shirt Race Expo and Package Pickup Shuttles from the Westin Hotel Scenic Routes KidZone Lipstick station on course Post Race Massage Post Race Food Entertainment on course and during post race celebrations Prizes Goddess Experience! Page 3

2 0% 10-20 43 3% 20-30 216 14% 30-40 430 28% 40-50 501 33% 50-60

Island 2880 96% BC 150 3% USA 10 0% Other Provinces 30 1% Youngest

4 Is this your Market? 2013 Demographics Age Group Statistics (Registration Numbers) % % % % % % % % Origin of Participants Vancouver Island % BC 150 3% USA 10 0% Other Provinces 30 1% Youngest Participant: 9 Oldest Participant: 76 Average Age: 41.4 Median Age: 42.5 We anticipate an increase in off Island participants for 2014 as the popularity of the event and our marketing has expanded off island through trade shows and internet marketing. Page 4

5 Presented by: We wish to reserve a booth at the Victoria Goddess Run Expo LOCATION: Westin Bear Mountain Golf Resort & Spa 999 Country Club Way Victoria, BC V9B 6R3 May 30 th & 31 st, 2014 EXHIBITOR Information Exhibiting Company Name Address City & Province/State Postal/Zip Code Country Website Facebook Twitter Phone # Fax # Contact Person Cell # Description of Business/Exhibit/Products to be displayed Victoria Goddess Run Booth Details Booth Package includes: Skirted table, pipe & drape walls, 2 chairs. Electrical is NOT included. Booth ONLY. If you are interested in having extra space or additional set up, electrical, or other AV, please let us know and we will forward you the information. *Negotiable - Limited availability. 8 W x 10 Booth $450 = $ 10 W x 10 Booth $550 = $ Balcony $750 - $1500* = $ Outdoor - Parking Lot, Deck $750 - $1500* = $ Net Total $ 5% GST $ Total $ Payment information *Cheque enclosed payable to Victoria Goddess Run Mail Cheques to: Victoria Goddess Run 751 Helvetia Crescent Victoria, BC V8Y 1M1 Page 5

6 Additional information By Signing this Appllication and Agreement, the Applicant agrees to be bound by the terms hereof: Name of Contact Person Authorized Signature Date Schedule Friday, May 30 th Saturday, May 31 st Move In 11:00am - 2:00pm Exhibit Open 3:00pm - 8:00pm 9:00am - 4:00pm Tear Down 4:00pm - 6:00pm Notes: The booth rental is being provided by Island Tents and Events. Due to the high demand for booths, submitting an application is not a confirmation that a booth will be available. We will contact to confirm. All exhibitors agree to the above schedule. Should you require additional move-in or move-out time, please contact the Expo Coordinator Overnight security will be provided, however, all exhibitors are responsible for their merchandise and/or contents of booths at all times. The VGR will not be responsible for merchandise, valuable equipment or other goods FOR OFFICE USE ONLY Date Received Booth # Product/Service CONTACT information Sue Pearson Expo Coordinator sue22@shaw.ca Cathy Noel Race Director cathy@victoriagoddess.com Page 6

7 2014 Victoria Goddess expo: terms & conditions The Victoria Goddess Run and the Exhibitor agree to the following terms and conditions for the 2014 VICTORIA GODDESS EXPO (hereinafter referred to as, the Expo ) to be held at Westin Bear Mountain Golf Resort & Spa: 1. The Exhibitor agrees that all displays will be fully set up by 2:00pm. 2. The Exhibitor agrees to have their booth open and staffed during the Expo hours on Friday, May 30 th from 3:00pm - 8:00pm and Saturday, May 31 st from 9:00am - 4:00pm. 3. The Exhibitor agrees that displays will not visually or physically disturb aisles or adjacent exhibitors. 4. The Exhibitor agrees to conform to all rules and regulations adopted by the Expo in the best interest of the Expo, and agree that the Expo shall have final decision in adopting any rule or regulation deemed necessary prior to, during and after the Expo. 5. The Exhibitor agrees not to sublet space or exhibit any merchandise, other than that approved by the VGR, without permission from the VGR. 6. The Exhibitor will be informed prior to event weekend of the booth space assigned to them; however, the Exhibitor acknowledges and agrees that booth assignments may be changed by the VGR. Every effort will be made by the VGR not to change booth assignments. 7. The Exhibitor agrees that all literature, products, etc., belonging to the Exhibitor shall be removed from the Expo by 6:00pm on Saturday May 31 st. 8. The Exhibitor agrees that the violation of any terms and conditions of this Agreement may result in forfeiture of the booth. Fees paid by the Exhibitor will be retained by the Society as liquidated damages for breach of this Agreement. 9. The Exhibitor agrees that the Organizers of the VGR Expo reserves the right to reject or restrict any exhibit. 10. The Exhibitor agrees not to cause damage to the site or booth equipment, or act in any manner deemed inappropriate by VGR. The Exhibitor agrees they shall be liable for all damages which they may cause to the site in connection with their exhibit. Exhibitors may not apply paint, lacquer, adhesive or other coatings to floors or to standard booth equipment without written permission of the VGR. 11. The Exhibitor assumes entire responsibility and liability for losses. The Exhibitor s property shall be placed on display and exhibited at their own risk, and the VGR assumes no responsibility for loss or damage thereto. The Exhibitor shall also assume all responsibility for loss or damage to their property due to fire, theft, lightning, earthquake, explosion, or any cause beyond the control of VGR. 12. The Exhibitor understands that the VGR nor Westin Bear Mountain Golf Resort & Spa maintain insurance covering the Exhibitors property or lost revenue, and it is the sole responsibility of the Exhibitor to obtain insurance for this risk. 13. The Exhibitor hereby agrees to indemnify and hold harmless the VGR from any claims arising as a result of the Exhibitor s exhibit or any actions or conduct of the Exhibitor or the Exhibitor s agents and employees, or the property of the Exhibitor. 14. In the event any circumstances whatsoever should occur which might make it impossible or impractical for the Expo to permit Exhibitors to occupy the premises, or if the Expo is cancelled, the Exhibitor shall pay for space only for the period the space was, or could have been, occupied by such Exhibitors, and the Expo will be in no way responsible for any claims or damage, which might arise in consequence thereto. A refund of all monies received from the Exhibitor will be made by the VGR in the event of this Expo not being held as proposed, and the Expo shall be released from any and all claims for damage and otherwise. 15. There are NO REFUNDS for any reason (except for clause #15) on any payments made to VGR if the Exhibitor wishes to cancel. 16. The Exhibitor will assume responsibility for obtaining any required licenses for vending their products in the Westin Bear Mountain Golf Resort & Spa and any costs incurred by the VGR due to the Exhibitor s failure to secure proper licensing. Page 7

FITNESS EXPO Friday, September 28, 2018

Join us for the 8th annual FITNESS EXPO Friday, September 28, 2018 The Westin Indianapolis The 7th largest women s-only half marathon in the U.S.* *based on 2016 Running USA Report indywomenshalfmarathon.com