Qualified bidders shall attend a mandatory pre-bid conference at 10: 00 a. m., Friday, May 19, 2017 at the City of

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1 NOTCE TO BDDERS Notce s gven that the Cty of Mdwest Cty wll receve sealed bds n the Offce of the Cty Clerk, Mdwest Cty Muncpal Center, 00 N. Mdwest Boulevard, Mdwest Cty, Oklahoma, unt2: 00p.m., Tuesday the 30th day of Mav, 207, for: TRAFFC CONTROL MANTENANCE Any bds receved after 2: 00 p.m. on the above date wll be returned unopened. Bds shall be made n accordance wth the bd documents, all ofwhch are on fle and avalable for publc examnaton at the Offce of the Cty Clerk n the Mdwest Cty Muncpal Center. Complete sets of bd documents may be obtaned from the Cty of Mdwest Cty, Publc Works Adnnstraton, 8730 SE 5`h, Mdwest Cty, Oklahoma 730. Bds fled wth the Cty Clerk shall be opened publcly and read aloud n the Cty Councl Chambers at the tme stated above or later. All bds shall be consdered by the Cty Councl pror to the contract beng awarded. The Councl shall consder award of the project at or after 7: 00 pm on June 3t6, 207, to thc lowest and best bdder mectng specfcatons. The Councl may lay the same over to a subsequent meetng for comparson and computaton. The bdder shall use the Cty bd documents only and all forms must be sgned and notarzed/ attested. The bdder shall fle hs/ her bd n a sealed envelope. Each envelope shall bear a legble notaton thereon that t s a bd upon the tem proposed. The bd shall be fled wth the Cty Clerk n the Cty Clerk' s offce. All bds shall be typewrtten or n nk. Qualfed bdders shall attend a mandatory pre-bd conference at 0: 00 a. m., Frday, May 9, 207 at the Cty of Mdwest Cty's Publc Works Admnstraton offce, 8730 S. E. 5th, Mdwest Cty, Oklahoma. Attendance s requred n order to be c ualfed to submt a bd The specfcatons are complete as wrtten. No oral representatons made by any agent or employee ofthe Cty or ts afflate agences shall be of any force or effect unless reduced to wrtng and submtted to all prospectve bdders at least 24 hours n advance of the bd openng. Any protest of the award of ths proposed contract shall be n wrtng, shall specfy the grounds for the protest n spccfc terms and shall bc rcccvcd by thc Cty Councl wthn thrcc( 3) busncss days aftcr thc award of thc contract by the governng body. The governng body reserves the rght to revew all bds and make the award to the lowest and best bdder. All other provsons of thc spccfcatons shall also apply. Addtonal nformaton may be obtancd from thc Cty ofmdwest Cty, Publc Works Dcpartment, Doug Wllams, Street Supervsor, 8730 SE 5th, Vldwest Cty, Oklahoma 730 ( 405) The Cty Councl of the Cty of Mdwest Cty reserves the rght to reject any or all bds. Gl, Q; Sara Hancock, Cty Clerk Cty of Mdwest Cty NTB-

2 nvtaton for Sealed Bds CTY OF MDWEST CTY 00 N. MDWEST BLVD. M[ DWEST CTY, OKLAHOMA 730 Wrte legbly n nk or use typewrter. Publshed n Dates Advertsed The Journal Record May 5, 207 Bds must be n[ he Offce ofthe Cty Clerk By: Tuesday, May 30, 207 no later than 2: 00 p. m. Descrpton MPORTANT: 3d envelope must ndcate bd tem endosed and date of bd openng. Prce Base/Monthly Rate: BASE/ MONTHLY RATE MODFCATON: ( Calculated Quarterly) Allowance for the addton of each sgnalzed ntersecton: Allowance for the addton of each sgnalzed school zone: OKE LOCATES RATES( Per Locaton): Emergency Rate( two hour response): Standard Rate( 48 hour response): LOOP NSTALLATON RATE: BULB REPLACEMENT RATES: Labor and Equpment) Rate shall be calculated for to 3 bulbs at varous locatons per bulb per call out: Rate shall be calculated for 4 or more bulbs at varous locatons per bulb per call out: DAMAGE/ RECONSTRUCTON/ MODFCATON RATES: Hourly rate per man: Per Equpment rates Materals rate shall be based upon a percentage of markups over contractor cost and verfable by pad nvoce. Per Lnear Feet Per Hour Per Hour Hour o o o a THE CTY OF MDWEST CTY S EXEMPT FROM PAYMENT OF OKLAHOMA SALES TAX AND FEDERAL EXCSE TAX. have examned the specfcatons and agree, provded[ am awazded a contract wthn thrty( 30) days from the date txed for openng bds, to provde the above descrbed tems for the sum shown, n accordance wth the terms and condtons attached to ths sheet as" Agreement By[ 3dder." DELNERY WLL BE MADE N DAYS OR LESS FROM DATE OF ORDER. DATED THS DAY OF 207. FRM BY ADDRESS TTLE Accepted by the CTY OF MDWEST CTY ths day of 207. MATTHEW D. DUKES, l, Mayor SARA HANCOCK, Cty Clerk Approved as to form ths day of 207. PHLP ANDERSON, Cty Attorney

3 TRAFFC CONTROL MANTENANCE CONTRACT SPECFCATONS GENERAL The prospectve bdder shall submt a bd for traffc control mantenance, for all traffc control and/ or pedestran sgnal devces located wthn the Cty of Mdwest Cty and shall be mantaned under the provsons of ths contract. t s the ntent of the Cty for ths contract to expre June 30, Upon agreement by bdder and the Cty, the contract may be extended annually under the same terms and condtons. The bdder and or the Cty shall have the opton of termnatng the contract by gvng at least sxty (60) day notce of ntent to cancel. Ths notce may be gven at any tme durng the contract perod. Qualfed bdders shall attend a mandatory pre- bd conference at 0: 00 a.m., Frday, May 9, 207 at the Cty of Mdwest Cty's Publc Works Admnstraton offce, 8730 S. E. 5th, Mdwest Cty, OK. The successful bdder shall provde the Cty wth verfcaton of$, 000, 000 general lablty and, 000, 000 automotve lablty nsurance. Verfcaton of Worker's Compensaton nsurance shall also be provded. BD BASE/ MONTHLY RATE: $ 24 hour a day, 7 days a week avalablty. Response tmes shall not exceed two hours. On- ste consultng. Observaton, dagnoss and adjustments ncludng feld repars or replacements of controllers, detectors, montars, load swtches, sgnal heads and related components. Controller Component Loan Program - Contractor shall provde controller components on an as needed bass whle the Cty owned components are removed for repar. TRAFFC CONTROL Contractor shall nventory the ndcated mnmum number of the followng tems: 5 - NEMA Controller Unts 5 - Load Swtches 5 - Flashers 0 - AP 2 Tme Swtches 3-2 Channel NEMA Montors - 3 Channel NEMA Montor - Complete 8 Phase Control Cabnet Assembly - Grdsmart GS2 Processor tem# GS- 3- GS2 - Grdsmart Fsheye Camera Kt tem # GS- 3- CAM - Grdsmart Bell Housng - Ethernet Surge Protecton Board tem # GS- 3- EPM - TS /O Controller for GS2 Processor tem# GS2- TS - OPT - TS Cables for nput and Output 2' tem# GS- 3- TS - Smart Connect Hybrd Bracket ncludes: Bracket and Juncton Box wth Connector. Annual replacement of control cabnet flters ncludng observaton and adjustment of fans and thermostats.

4 BASE/ MONTHLY RATE MODFCATON: ( Calculated Quarterly) Allowance for the addton of each sgnalzed ntersecton: Allowance for the addton of each sgnalzed school zone: OKE LOCATES RATES ( Per Locaton): Emergency Rate ( two hour response): Standard Rate ( 48 hour response): LOOP NSTALLATON RATE: Rate shall be calculated per lnear foot of wre nstalled. Rate shall nclude sawng, wre, and sealant, te n to controller, programmng, placng the sgnal back n servce and traffc control. BULB REPLACEMENT RATES: Labor and Equpment) Rate shall be calculated for to 3 bulbs at varous locatons per bulb per call out: Rate shall be calculated for 4 or more bulbs at varous locatons per bulb per call out: DAMAGE/ RECONSTRUCTON/ MODFCATON RATES: Hourly rate per man: Equpment rates shall be based upon a percentage of the hourly combned ownershp and repar expense found n the Contractor's Equpment Cost Gude publshed by Pr- Meda lnformaton n effect January st of the year n whch the work s authorzed. Standby rates for contractor owned and operated equpment shall be twenty percent (20%) of the equpment rate. Materals rate shall be based upon a percentage of markups over contractor cost and verfable by pad nvoce. Note: Cty may requre a " Not to Exceed Estmate" pror to approvng work orders authorzed under the Damage/ Reconstructon/ Modfcaton Rates. VENDOR NAME: ADDRESS: PHONE: CONTACT: EMAL: For any questons or comments concernng these specfcatons contact Doug Wllams at

5 T - _ T TRAFFC SGNAL NTERSECTONS _ l NTERSECTON Z- PHASE 3- PHASE 4- PHASE 5- PHASE, 6- PHASE 8- PHASE - AR DEPOT& ADAR BLVD -. 2 AR DEPOT& BOENG 3 AR DEPOT& EDDE A[ R DEPOT& HERTAGE PARK vall Y A[ R DEPOT&. ARMAN -- 6 AR DEPOT& W. SLVER MEADOW -" ' AR DEPOT&[- 40 8_ F AVE& - 40 NORTH _ ' F AVE& - 40 SOUTH 0, HUDBURG& ADAR BLVD HUDBURG&[- 40 SOUTH 2 ; HUDBURG& - 40 NORTH 3 TDOUGLAS& HARMONY DR 4 DOUGLAS& E MAN 5 DOUGLAS& WONGA b MDWEST& GENERAL SENTER 7 vdwest& NATONAL j 8 MDWEST& STEED _ NE OTH& AR DEPOT 20, NE OTH& CHRSTNE --" 22 NE OTH& MDWEST BLVD 2 NE OTH& DOUGLAS 23 NE l OTH& SOONER 24 NE l OTH& SPENCER - 25 NE OTH& SCHOOL WLLOWBROOK 26 NE l OTH& WOODSDE DR NE 23RD& AR DEPOT 28 NE 23RD& DOUGLAS 29 NE 23RD& MDWEST BLVD j 30 NE23RD& POST _ 3 : NE 23RD& SPENCER NE 23RD& WAL- MART RENO& BELL - t 34 RENO& AR DEPOT r 35 + RENO& DOUGLAS yl. 36 RENO& GLENHAVEN 37 RENO& KEY/BELLA VSTA 38 RENO& MDWEST BLVD 39 RENO& MORRS MCGEE - " - 40 RENO& PARKLAWN 4_ RENO& POST OFF[ CE 42 RENO& POST 43 treno& SOONER 44 ; RENO& HOLLYWOOD VDEO 45 RENO& WOODCREST RENO& WOODSDE 47 SE 5TH& ANDERSON RD 48 SE 5TH& DOUGLAS 50 SE STH& BALLARD 5 SE 5TH& 52 SE 5TH& JOHNSON 53 SE 5TH& KEY r 54 ' SE 5TH& LOCKHEED 55 SE 5TH& MDWEST BLVD 56 SE 5TH& OCANA T j 58 STH& SANDRA t j - 57 SE 5TH& POST fse j SE 5TH& SOLDER CREEK SCHOOL 60 SE 5TH& SOONER -.. -{ G SE 5TH& TRAU[3 SCHOOL - 62 SE 5TH& WESTMNSTER 63 SE 23RD& POST 64 SE 29TH& - 40 EAST 65 SE 29TH&[- 40 WEST 66 SE 29TH& AR DEPOT _ 67 SE 29TH& ARTHURHARRS - 68 SE 5TH& CENTURY j-" 69 SE 29TH& DOUGLAS 70 SE 29TH& NDUSTRAL -" 7. SE 29TH& LOWES/ SANTE FE STEAKHOUSE 72 SE 29TH& NARSHALL _ 73 jse 29TH& MD AMERCA j 74 SE 29TH& M DWEST BLVD 75 SE 29TH& POST j 76 E 29TH& SOONER 77 SE 29TH& AAVE - 78 SE 29TH& TOWNE CENTRE F AVE rt - 79 SOONER& - 40 NORTH 80 SOONER& WLL ROGERS PKWY - - Sl - 40 UWN C`hN'' K6 5UU' ' H ' - _

6 AGREEMENT BY BDDER THESE TERMS APPLY TO AND BECOME PART OF THE TERMS AND CONDTONS OF BD. ANY EXCEPTON MUST BE N WRTNG.. Bds must be submtted on the attached form only. Each bd must be placed n a separate envelope. Each envelope must be completely and properly dentfed and sealed, showng d e date of bd openng and the subject advertsed. 2. The Cty of Mdwest Cty reserves the rght to rejec[ any and all bds, to wave any techncaltes n the bddng and to award each tem to dfferent bdders or all tems to a sngle bdder. 3. No bdder may wthdraw hs bd wthn a perod of thrty( 30) days after the date and hour set for[ he openng of bds. A bdder may wthdraw hs bd at any tme pror to the tme fxed for the openng of bds. 4. All bds must be accompaned by bdder' s bond or cashers check n the amount shown on the [ nvtaton for Sealed Bds form when requred by the Cty. Ths amount may be retaned by the Cty of Mdwest Cty as lqudated damages n the event the successful bdder( or bdders) fals to comply wth the terms oy' ths bd. The Cty Clerk wll return the deposts to the unsuccessful bdders after the contract has been awarded. 5. All prces shall be quoted F. O. B. Mdwest Cty, Oklahoma, and delvery to Cty of Mdwest Cty locaton shall be wthout addtonal charges unless otherwse stated n specfcatons. 6. The bdder shall attach the manufacturer' s name of the equpment or materals to be furnshed, type, model numbers, manufacturer' s descrptve bulletns and spectcatons. All guarantees and warrantes must be clearly stated. Ths data shall be n suffcent detal to descrbe accurately the equpment or materal to be fumshed. Manufacturer' s specfcatons n respect to the successful bdder shall be consdered as part of hs contract wth the Cty of Mdwest Cty. 7. The bdder shall show n the bd both the unt prces and total amount, where requred, of each tem lsted. n the event of error or dscrepancy n the mathematcs, the unt prces shall preval. 8. Any exceptons to these tems or condtons or devatons from wrtten specfcatons shall be shown n wrtng and attached to the bd form. 9. n the event cash dscounts are offered by the bdder, the dscount date should begn wth the date of nvoce or the date of recept of all materal covered by the purchase order. 0. The bdder' s attenton s drected to the fact that the purchase of certan tems of equpment or materal by the Cty of Mdwest Cty s exempt Y'rom Federal Excse Tax n such cases the bdder shall quote prces whch do not nclude Federal Excse Tax. The Cty of Mdwest Cty wll execute exempton certfcates upon presentaton by the bdder at the tme of purchase.. nformaton to bdders and spectcatons are on fle n the offce of the Cty Clerk and copes may be obtaned f'rom the Muncpal Buldng Mdwest Cty, Oklahoma. 2. Bds must show number of days requred for delvery under normal condtons. Falure to state delvery tme oblgates bdder to complete delvery n fourteen( 4) calendar days. Unrealstcally short or long delvery promses may cause bd to be dsregarded. Bdder must keep Purchase Department advsed at all tmes of status oforder. Default n promsed delvery or falure to meet specfcatons authorzes the Cty of Mdwes[ Cty to purchase bd tems elsewhere and charge full ncrease of cos[ and handlng to defaultng contractor. Consstent falure to meet delvery promses w[ hout vald reason may cause removal from bd lst. 3. Bdder agrees to defend and save the Cty of Mdwest Cty harmless from and aganst all demands, clams, suts, costs expenses, damages and judgments based upon nfrngement of any patent relatng to goods spected n ths order or[ he ordnary use or operaton of such goods by the Cty or use or operaton of such goods n accordance wth bdder' s drecton. 4. Bdder may bd on one or all tems but bds may not be ted together unless specfcally stated n specfcatons. 5. The specfcatons are canplete as wrtten. No oral representaton made by any agent or employee of the Cty, or ts afflate agences, shall be of any force or etlect unless reduced to wrtng and submtted to all prospectve bdders at least 24 hours n advance of the bd openng. 6. Any protest of the award of ths proposed contract by a bdder on the contract shall be n wr[ ng, shall specfy the grourds for the protest n specfc terms and shall be receved by the Cty wthn three( 3) busness days after the award of the contract by the governng body. All other provsons of these specfcatons shall also apply. 7. Each bdder when affxng hs sgnature to the" nvtaton for Sealed Bds" states that he has not, drectly or ndrectly, entered nto any agreemen[, express or mpled, wth any other bdder or bdders, havng for ts object the controllng of the prce, or amoun[ of such bds, the lmtng of de bds of bdders or the payng to any one any money for promoton expenses. the parcelng or farmng out to any bdder or bdders or other persons of any part of the contract or any part of the subjec[ matter of the bd or the profts thereof. No bdder shall dvulge the nformaton n hs sealed bd to any person whomsoever, except those havng a partnershp or other fnancal nterest wth hm n sad bd, untl af3er the sealed bds are opened. A volaton of any one of the foregong provsons on the part of a bdder shall be suftcent reason for the rejecton of hs bd or makng vod any contract made by hm wth the Cty based upon such bd.

7 BD AFFDAVT THS AFFDAVT MUST ACCOMPANY THE BD STATE OF COUNTY OF SS of lawful age, beng frst duly sworn, on oath says that he/ she s the agent authorzed by the Bdder to submt the attached Bd. Affant further states that the Bdder has not been a party to any colluson among bdders n restrant of freedom of competton by agreement to bd at a fxed prce or to refran from bddng; or wth any cty offcal or employee as to quantty, qualty or prce n the prospectve contract, or any other terms of sad prospectve contract; or n any dscussons between bdders and any cty offcal concernng exchange of money or other thng of value for specal consderaton n the lettng of a contract. Sgnature Subscrbed and sworn to before me ths day of 20 My Commsson Expres: Notary Publc BA-

8 NON- COLLUSON AFFDAV[ T STATE OF SS. COUNTY OF of lawful age, beng frst duly sworn, on oath says that( s) he s the agent authorzed by the bdder to submt the attached bd. Affant further states that the bdder has not been a party to any colluson among bdders n restrant of freedom of competton by agreement to bd at a fxed prce or to refran from bddng; or wth any Cty or Muncpal Authorty offcal or employee as to quantty, qualty, or prce n the prospectve contract, or any other prospectve contract; or n any dscussons between bdders and any Cty or Muncpal Authorty offcal concernng exchange of money or other thngs of value for specal consderaton n the lettng of the prospectve contract. Subscrbed and sworn to before me ths day of 207 Notary Publc My Commsson Expres:

9 BUSNESS RELATONSHPS AFFDAVT THS AFFDAVT MUST ACCOMPANY THE BD STATE OF COUNTY OF SS of lawful age, beng frst duly sworn, on oath says that( s) he s the agent authorzed by the bdder to submt the attached bd. Affant further states that the nature of any partnershp, jont venture or other busness relatonshp presently n affect or whch exsted wthn one( ) year pror to the date of ths statement wth the archtect, engneer or other party to the project s as follows: Affant further states that any such busness relatonshp presently n effect or whch exsted wthn one( ) year pror to the date of ths statement between any offcer or drector of the bddng company and any offcer or drector of the archtectural or engneerng frm or other party to the project s as follows: Affant further states that the names of all persons havng any such busness relatonshps and the postons they hold wth ther respectve companes or frms are as follows: f none of the busness relatonshps herenabove mentoned exst, affant should so state.) Subscrbed and sworn to before me ths day of 20 My Commsson Expres: Notary Publc BRA