KIOCL LIMITED (A Govt. of India Enterprise) 2 nd BLOCK, KORAMANGALA, BANGALORE No. KIOCL/BNG/ILL/ /BSYS/ Date :

Transcription

1 KIOCL LIMITED (A Govt. of India Enterprise) 2 nd BLOCK, KORAMANGALA, BANGALORE No. KIOCL/BNG/ILL/ /BSYS/ Date : To: Dear Sir/s Sub: Providing Services of Internet leased line for Bengaluru Unit of KIOCL Limited. 1. Bid documents for the above work are enclosed herewith. 2. Sealed bids will be received up to 03:00 PM on at the office of Manager(Systems), KIOCL Limited, 2 nd Block, Koramangala, Bengalure Bids received late are liable for rejection. The technical bids shall be opened at 3.30 PM on The price bids of techno commercially accepted offers will be opened on a specified date which will be communicated to the bidders for participation to witness the same. 3. Bidders shall abide by all the details of Instruction to Bidders enclosed with the tender documents. The sealed bids shall be submitted in two separate sealed covers (1) Technical bid and (2) Price Bid - Schedule of work. Each sealed bids shall be superscribed with the respective subjects and shall be addressed to Manager(Systems), KIOCL Limited, 2nd Block, Koramangala, Bengaluru The technical bid shall be accompanied by an Earnest Money Deposit of Rs.2,000/- (Rupees two thousand only) in the form of; i. Demand Draft/Banker s Cheque/Pay Order or any other equivalent instrument drawn from a Scheduled Bank in favour of KIOCL Ltd., Bangalore, Payable at Bangalore. ii. Through RTGS UNION BANK OF INDIA, KORAMANGALA BRANCH, BANGALORE CURRENT ACCOUNT NO.: , IFSC CODE: UBIN In case of payment through RTGS, transaction details are to be furnished. No other form of EMD will be accepted. Firms registered with NSIC under single point registration scheme are exempted from EMD & cost of tender document and such firms should produce documentary evidence for availing this benefit. The bidders who have already submitted an EMD of Rs. 2000/- against our tender No. KIOCL/BNG/ILL/ /BSYS/ Dated need not submit EMD again. However, they have to provide the details of the Demand Draft/Banker s Cheque/Pay Order or any other equivalent instrument drawn from a Scheduled Bank drawn in favour of KIOCL Ltd., Bangalore, Payable at Bangalore, which they have already submitted. 5. EMD shall be adjusted to the Security Deposit in the case of successful bidder. However, the same shall be returned to the unsuccessful bidders immediately after the award of work to successful bidder. 6. Acceptance of the bid will be intimated to successful bidder through a letter enclosing the copies of the Letter of Intent (LOI) and this letter will be treated as authorization for award of work. The bidder shall sign the said copies of LOI and send to the owner within THREE days from the date of receipt for formal signature and issue of the same. In the event of failure on the part of the bidder to sign and return the LOI within the specified time, the EMD shall be liable to be forfeited at the sole discretion of the owner. 7. The entire work under this contract shall be as per clause 2 of Special Conditions. 1

2 8. The successful bidder shall be required to execute an agreement within the time specified in the Letter of Intent. 9. The Company reserves the right to reject any or all the tenders without assigning any reason. 10. All pages of Bid documents to be signed by the bidders. 11. PLEASE NOTE: 1. SEALED COVER -ONE superscribed as TECHNICAL BID should contain all of the following documents signed on all pages. A. INSTRUCTION TO BIDDERS B. TERMS AND CONDITIONS C. SPECIAL CONDITIONS. D. SCHEDULE OF WORK (UNPRICED BLANK FORMAT) and your EMD. 2. SEALED COVER -TWO superscribed as PRICE BID should contain the following documents E. SCHEDULE OF WORK( please quote your charges here) 3. No additional condition shall be inserted in `Schedule of work. Thanking you, Yours faithfully, for KIOCL Limited Manager (Systems) Encl: Bid documents. 2

3 TECHNICAL BID KIOCL LIMITED (A Govt. of India Enterprise) 2 nd BLOCK, KORAMANGALA, BANGALORE No. KIOCL/BNG/ILL/ /BSYS/ Date : TENDER FOR PROVIDING SERVICES OF INTERNET LEASED LINE FOR BENGALURU UNIT OF KIOCL LIMITED. A. INSTRUCTION TO BIDDERS:- The technical bid shall be accompanied by an Earnest Money Deposit of Rs. 2,000/- (Rupees two thousand only) in the form of; i. Demand Draft/Banker s Cheque/Pay Order or any other equivalent instrument drawn from a Scheduled Bank in favour of KIOCL Ltd., Bangalore, Payable at Bangalore. ii. Through RTGS UNION BANK OF INDIA, KORAMANGALA BRANCH, BANGALORE CURRENT ACCOUNT NO.: , IFSC CODE: UBIN In case of payment through RTGS, transaction details are to be furnished. No other form of EMD will be accepted. Firms registered with NSIC under single point registration scheme are exempted from EMD & cost of tender document and such firms should produce documentary evidence for availing this benefit. 3. Tender will be received up to 3:00 P.M. on Tenderers have to acquaint themselves with the conditions prevailing at site, before submitting the tenders. 5. Tenderers shall furnish their quotation in the schedule enclosed to the bid documents. Bid amount should be written in both words and figures. 6. Owner/Engineer reserves the right to reject any or all tenders without assigning any reason. 7. Owner/Engineer reserves the right to award part of the work or the whole, as may be considered necessary. 7. Tenders received late are liable for rejection. 8. EMD will be forfeited, if the tenderer withdraws or alter/modify the tender terms in any respect within the period of validity specified in the tender document after the due date of submission of bids. Tenders submitted without EMD will not be considered. B. TERMS AND CONDITIONS 1. The work shall generally be governed by KIOCL Limited's General Conditions of Contract (TS/B/KIOCL/QF-31/REV-1) which is available for reference in our Technical Services Department, at KIOCL Bangalore, on all working days. It will applicable as the case may be. 2. Scope of work in this contract broadly covers the following. (a) As per schedule of work enclosed. 3

4 3. The quantities given in the schedule of items are approximate and may vary or some of the items may not be executed. No claim by the contractor on account of variations, omissions and modifications will be entertained. 4. No escalation is admissible on any account whatsoever.. 5. Mode of measurements for the work shall be as per IS-1200 latest edition unless otherwise specified for items not covered in IS-1200, CPWD standard shall be adopted. 6. Rates quoted against schedule items shall include all materials, labour, machinery expenses and hire charges, taxes, royalties, transport, maintenance incidents, enabling works etc. based on the conditions mentioned herein. Unless otherwise specified in the tender schedule the rates for all items will be deemed to include all leads, lifts and decents in the work. 7. The work executed shall be maintained in good condition till the end of the contract. Any problem has to be attended immediately % of the value of work shall be deducted and retained till the completion of work or maintenance period as applicable as under i.e. 3% of the order value as Initial Security Deposit shall be recovered from the first running bill after adjusting the EMD. The balance 7 % towards Security deposit will be recovered from the running bills. The Security Deposit shall be refunded after successful completion of work or maintenance period as applicable. 9. Any damage to the company's property caused by the contractor during the execution/maintenance of work, shall be charged to the contractor and the amount of damage shall be left to the sole discretion of the Engineer. 10. Statutory deduction towards all applicable taxes shall be made as per rules. 11. Royalties if any for materials applicable shall have to be paid by the contractor. 12. All safety appliances like safety belt, helmets etc. have to be provided by the contractor to all his workers and supervisors. None of the workmen without safety appliances shall be allowed to work at heights. 13. The contractor shall abide with all the provisions contained in Factories Act and Rules/Regulations/Bylaws/Orders made there under. 14. The contractor should obtain Insurance Policy to cover the risk of the labourers under Workmen Compensation Act and should be produced before starting the work. This is mandatory for those contractors who do not have ESI number of their own. 15. Contractor should furnish the PF & ESI code numbers obtained from respective authorities and also produce the same to the Personnel Department before commencement of the work. However, in case a contractor who does not have PF & ESI code number, should apply for PF & ESI code numbers from the respective authorities based on the LOI/Work Order issued to them and produce the same to Personnel Department. 16. The contractor and his workmen may avail the facilities provided in the canteen set up for the contract labour. 4

5 17. Time of completion and Liquidated Damages : The entire work under this Contract shall be as per clause 2 of Special Conditions. If the contractor fails to complete the work within the stipulated completion time, the contractor shall pay to owner as liquidated damages for such default, for every day which shall elapse between the date prescribed thereof and the actual date of completion of the scope of work, the amounts determined on the basis of the percentage of the value of the work as specified herein. Delay of 1st 20 days % per day Delay of next 20 days % per day subject to a maximum of 5% of the value of the work. The Owner/Engineer has the discretion to reduce or waive the Liquidated Damages. 18. Our Company comes under Factories Act, Rules, Regulations, byelaws and orders made there under. Hence the Contractors must abide by the same. (i) (ii) (iii) No persons shall be employed without Initial Training on Safety as per vocational Training Rules. Contractor must immediately after deploying the Contract Workers, get their initial Medical Examination done at Company Hospital/Company recognized Hospital. A supervisor with experience should be deployed to ensure that the contract workers work safely and in accordance with all the provisions of Factories Act, Rules, Regulations, Byelaws and orders made there under. 19. The Contractor shall be responsible for all the safety measures as per the rules in the interest of safety of all the labourers working under him. Necessary safety appliances shall be provided to all the labourers at Contractor's cost. Wherever it is observed that the contractor has not provided safety appliances to the workers engaged by him, the Management reserves the right to issue the necessary safety appliances to his workers on cost recoverable basis. 20. The contractor shall disburse the wages to the labour on or before 7 th of the following month and furnish copy of wage register, muster roll along with the bill. PF and ESI challans shall be submitted to the Personnel Department on or before 25 th of the following month. 21. OBLIGATIONS OF THE AGECNY / CONTRACTOR WITH REGARD TO STATUTES: The Agency shall be solely responsible as regards salary, wages and service conditions and terms extended by the Agency to his employees/workmen and shall in that connection maintain requisite records and comply with all laws, enactment, rules and regulations and orders dealing with employment of contract labour, payment of workmen s compensation, contribution under ESI Act, 1948, if applicable, and PF/EPF Act 1952, payment of minimum wages, payment of bonus, fire and safety regulations, regulations relating to employment of female workforce, security requirements and such other and regulations as may be applicable at present made applicable hereafter. The wages prescribed by the appropriate Government under the Minimum Wages Act, 1948 and all provisions of the Contract Labour Regulation Act and Factories Act shall be complied with by the Agency. Agency shall insure all employees for accidents and third party losses and produce the policy before commencement of Contract. All employees of the Agency shall be covered under Workmen Compensation Insurance and Group Accident Insurance cover, by the Agency. 5

6 22. INDEMNIFICATION: The Agency shall indemnify and keep indemnified the Company from and against all actions, claims, demands and/or liabilities whatsoever arising out of this agreement or consequent upon breach of any of provisions of this agreement and/or against any claim, action or demand by any of the Agency s Employees, person(s), firms, institutions under any law, rule or regulation having the force of law, including but not limited to, claims against the Company under Workmen s Compensation Act, The Employees State Insurance Act, the Employees Provident Fund Act, 1952, The Contract Labour (Abolition & Regulation) Act, 1970 and the Minimum Wages Act, 1948 and any amendments thereto. 23. Fraud prevention policy of KIOCL Limited: Every one may take note that a Fraud Prevention Policy is being followed at KIOCL, which provides a system for prevention / detection / reporting of any fraud. It also forbids everyone from involvement in any fraudulent activity and that where any fraudulent activity is suspected by anyone, the matter must be reported to the Nodal Officer (Chief Vigilance Officer) as soon as he / she comes to know of any fraud or suspected fraud. 24. The Bids shall be valid for a period of three months from the due date of submission of the bid. 25. Any dispute arising out of the agreement or that, which may arise in future, shall be resolved by taking recourse to mutual settlement, failing which the dispute will be subject to Bangalore jurisdiction only. The Office of the KIOCL is entitled to withhold payments due to the firm in case of any dispute, till it is resolved. Please Note :- 1. SEALED COVER -ONE superscribed as TECHNICAL BID should contain all of the following documents signed on all pages. E. INSTRUCTION TO BIDDERS F. TERMS AND CONDITIONS G. SPECIAL CONDITIONS. H. SCHEDULE OF WORK (UNPRICED BLANK FORMAT) and your EMD. 2. SEALED COVER -TWO superscribed as PRICE BID should contain the following documents E. SCHEDULE OF WORK( please quote your charges here) 3. No additional condition shall be inserted in `Schedule of work. CONTRACTOR MANAGER(SYSTEMS) ISP KIOCL 6

7 C. SPECIAL CONDITIONS: 1) The scope of work includes providing last mile connectivity on underground Fibre optic media to KIOCL s Premises in Bengaluru. However, if any statutory approvals from the concerned authorities are required which may likely to delay the installation, then initial last mile on FO must be provided within Two weeks from the date of the Work Order. All statutory clearance must be obtained by the bidder himself at his own cost. 2) Completion schedule: Installation to be done within Two weeks from the date of receipt of LOI/Work Order. The period of contract is THREE YEARS from the date of LOI/Work Order. However, the contract shall be awarded initially for ONE YEAR only, which may be extended, for TWO more years, on yearly basis, without any upward escalation of charges and on the same terms and conditions on mutual agreement. 3) Payment terms: Payment shall be made on quarterly arrears on pro-rata basis on certification of Engineer-in-charge. No advance payment will be made. 4) Paying Authority: General Manager(Finanace), KIOCL Limited, 2 nd Block, Koramangala, Bnagalore ) The configurations required for the Internet bandwidth to be integrated to the existing WAN/LAN Network centers shall have to be done by the ISP. 6) The ISP should have multiple Internet Gateways and multiple paths from each POP s to Internet Gateway. 7) ISP s should have a 24X7 Network monitoring service and technical helpdesk. 8) ISP s should provide their escalation matrix in the event of problem escalation 9) Maximum downtime of the internet shall not be more than 30mins at any instance. Every effort must be made by the ISP to bring the system back in operation within the stipulated time. 10) Penalty: A penalty of Rs. 100/- (Rupees One hundred only) per hour shall be recoverable from their consecutive bills for delay in resolving any kind of problem, if it takes beyond 30 minutes at each instance. 11) Service Level Agreement conditions to be clearly stipulated by the bidder. 12) Site survey if any, must be carried out by the ISP before submitting the bid in order to understand the site conditions and implementation requirements. 13) Supply of modems, cables, Hardware s, Ethernet Port routers etc are in the bidder s scope. It will be the bidder s responsibility to interconnect the existing hardware s at KIOCL ends to their Hardware so as to provide seamless Internet connectivity. All Hardware s required for the same shall be in the scope of service provider. 14) Bidder shall provide usage statistics and upload / download speed statistics to KIOCL upon request for the same. Diagnostics tools shall be made available to check the internet connectivity and speeds. 15) Bidder shall provide 10 Nos. of IPv4 address at Bangalore location for KIOCL Intranet/Messaging requirement (for its VPN/VCS/mail/and other applications). 16) The system/hardware shall also be IP v6 compliant and in the event of changeover by KIOCL on Govt directives, then ISP shall provide IPv6 addresses in place of IPv4 address. 17) Coordination with external agencies for resolution in the event of Spam blocks shall be within the scope of the bidder. 18) TAXES & DUTIES: This clause shall be applicable not withstanding any other clause related to taxes & duties mentioned elsewhere in this tender document. (a) As per amendments to Service Tax notified vide Notification No.30/2012-ST dated , the service tax for the services indicated therein and provided w.e.f is to be remitted 7

8 either by the service receiver (owner) alone or partly by the service receiver and the remaining portion by the service provider. Further, service tax in respect of all taxable services other than (i) the services indicated in Notification No.30/2012-ST dated , (ii) negative list of services indicated in Notification No.12/2012-ST dated and (iii) exempted services indicted in Notification No.25/2012 ST dated is to be remitted by the service provider. (b) Accordingly, the rate/s quoted shall be inclusive of all taxes applicable for this work except Service Tax & VAT. The bidder s portion of Service Tax as per Service Tax Rules & VAT shall be shown separately in the schedule of work while submitting the tender. In case, the space provided in the schedule of work for indicating the Service Tax & VAT is left blank, it shall be deemed that bidder s portion of Service Tax & VAT shall be borne by the bidder or the bidder is exempt from payment of service tax (as a small scale service provider annual turnover not more than Rs.10 lakh) & VAT and the same shall not be reimbursed to the contractor. The bidder s portion of service tax & VAT as indicated in the tender shall be claimed in the bill and the same shall be reimbursed as per clause (c) below. (c) The applicable portion of service tax to be remitted by the service provider to the Central Government Account will be: (i) reimbursed on production of proof of remittance of service tax as per Rule 6(1) of Service Tax Rules for those contractors who do not have service tax registration number and (ii) paid to those contractors who are having service tax registration number based on claim. However, the contractor shall produce a copy of the half yearly return of service tax filed. The final bill/sd will be released after production of the copy of half yearly return. (iii) The VAT shall be reimbursed based on the claim of the contractor. (d) The owner s (service receiver) portion of service tax as per Notification No.30/2012-ST dated shall be remitted to the Central Government Account irrespective of whether the contractor falls under service tax purview or not. (e) Any variation in percentage of service tax & VAT during the currency of the contract shall be adjusted, if applicable, while releasing the payment based on the claim of the contractor. 17. Evaluation of tender: Tenders will be evaluated based on the rates quoted by the bidder in schedule of work without considering Service Tax & VAT. Only lowest bidder will be considered for award of work. 18. Payments shall be made on electronic mode. Contractor shall furnish the required bank details to affect the electronic mode of payment Name of the Bank & Branch : Type of Account (Current/Savings) : Account No. : MICR Number : IFSC Code : 19. The agency shall furnish the following details for payment of Service Tax. These details are mandatory for claiming Service Tax. Service Tax Registration No.: PAN: TIN: CONTRACTOR ISP MANAGER(SYSTEMS) KIOCL 8

9 KIOCL/BNG/ILL/ /BSYS/ Date : D. SCHEDULE OF WORK (UNPRICED- for technical bid) Sl. No. Job Description Unit Qty. Rate (`) Amount (`) 1 Annual recurring bandwidth charges for provision of Internet leased line for Bengaluru Unit of KIOCL Limited involving following jobs: a) Providing 8 Mbps Internet leased line 1:1 port, 99.5% Quarterly uptime in underground Fibre optic last mile cabling to KIOCL Limited premises b) Supply of 10 static IP s at Bengaluru c) Installation, commissioning & configuration charges for connectivity to existing WAN/LAN network centres. d) Hardware, Modem charges including supply of Ethernet Port routers, rack, its UPS etc. e) Payment shall be made on quarterly arrears on pro-rata basis on certification by Engineer-in-charge. No advance payment will be made. all as per the instructions of Engineer-incharge Lumpsum per year 01 QUOTED QUOTED Bidders portion of service tax@ % (Both percentage and amount to be quoted, if applicable) % (Both percentage and amount to be quoted, if applicable) Total QUOTED CONTRACTOR ISP MANAGER(SYSTEMS) KIOCL 9

10 NO. KIOCL/BNG/ILL/ /BSYS/ Date : PRICE BID E. SCHEDULE OF WORK( please quote your charges here) Sl. No. Job Description Unit Qty. Rate (`) Amount (`) 1 Annual recurring bandwidth charges for provision of Internet leased line for Bengaluru Unit of KIOCL Limited involving following jobs: Lumpsum per year 01 (In words: Rupees a) Providing 8 Mbps Internet leased line 1:1 port, 99.5% Quarterly uptime in underground Fibre optic last mile cabling to KIOCL Limited premises b) Supply of 10 static IP s at Bengaluru c) Installation,commissioning & configuration charges for connectivity to existing WAN/LAN network centres. d) Hardware, Modem charges including supply of Ethernet Port routers, rack, its UPS etc. e) Payment shall be made on quarterly arrears on prorata basis on certification by Engineer-in-charge. No advance payment will be made. all as per the instructions of Engineer-in-charge Bidders portion of Service Tax@ % (Both percentage and amount to be quoted, if applicable) % (Both percentage and amount to be quoted, if applicable) Total (Total in words: Rupees..) CONTRACTOR ISP MANAGER(SYSTEMS) KIOCL 10

11 11