THANK YOU FOR YOUR ENQUIRY AND INTEREST

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2 THANK YOU FOR YOUR ENQUIRY AND INTEREST We would love to be part of your corporate function and we hope to be able to make it unforgettable. With a picturesque view that overlooks the Simonsberg Mountains, Freedom Hill Family Vineyards is sure to give a truly impeccable ambiance creating the feeling of pure bliss and joyful freedom. We look forward to hosting you and your delegates and will do our utmost to ensure that you have a distinct, excellent experience. R 3 0 1, W E M M E R S H O E K R O A D, P A A R L, P O B O X U N I E D A L, T: F: E: events@freedomhill.co.za W: (REG NR 1998/03121/07) BTW:

3 PACKAGE CONTENTS: The Venue Rates Venue Fee Includes Venue Fee Excludes Terms & Conditions Directions

4 THE VENUE The venue has a neutral, fresh finish that can be decorated as desired. A large front door opens from the venue to a spacious terrace and a widely spread lawn where delegates can enjoy the beautiful views of the surrounding mountains. The venue also includes a beautiful bar area that can be used for extra seating or as a dance floor. SEATING STYLE Classroom Tables U-Shape Cinema Style VENUE CAPACITIES: NUMBER OF PEOPLE 70 people 40 people 100 people

5 RATES: All rates are subject to change without prior notice VENUE RATES: CLASSROOM TABLES 2 70 Delegates FULL DAY (09:00 17:00) R 150 p.p. (Incl. VAT) HALF DAY (09:00 13:00) R 120 p.p. (Incl. VAT) INCLUDES: EXCLUDES: Full use of venue and veranda Catering and catering arrangements Coffee and tea on arrival Any other drinks Mid-morning coffee and tea MEAL OPTIONS FOR THIS SEATING STYLE: Bottled water and mints on tables Buffet or hors d oeuvres Mid-afternoon coffee and tea Wi-Fi U- SHAPE 2 40 Delegates FULL DAY (09:00 17:00) R 120 p.p. (Incl. VAT) HALF DAY (09:00 13:00) R 100 p.p. (Incl. VAT) INCLUDES: EXCLUDES: Full use of venue and veranda Catering and catering arrangements Coffee and tea on arrival Any other drinks Mid-morning coffee and tea MEAL OPTIONS FOR THIS SEATING STYLE: Bottled water and mints on tables Buffet, plated or hors d oeuvres Mid-afternoon coffee and tea Wi-Fi CINEMA STYLE Delegates FULL DAY (09:00 17:00) R 130 p.p. (Incl. VAT) HALF DAY (09:00 13:00) R 110 p.p. (Incl. VAT) INCLUDES: EXCLUDES: Full use of venue and veranda Catering and catering arrangements Coffee, tea, water and mints on arrival Any other drinks Mid-morning coffee and tea MEAL OPTIONS FOR THIS SEATING STYLE: Mid-afternoon coffee and tea Hors d oeuvres Wi-Fi

6 THE VENUE FEE INCLUDES: Exclusive use of the estate as well as the following items: CUTLERY: Main Dessert/Soup CROCKERY (WHITE CONTINENTAL) : Side Starter Main Dessert/Pasta/Soup Platters GLASSWARE: Red Wine White Wine Champagne Flutes Bar glasses: Tumblers Bar glasses: Highballs Bar glasses: Shot glasses Glass Jugs Ice Buckets FURNITURE: Tiffany Chairs Wooden Trestle Tables Small Wooden Table Paris Chairs Cocktail Tables OTHER: Napkins Generator BAR: Bar facility - Only Freedom Hill wines to be sold. STAFF: Venue Coordinator Set-up Staff Cleaner Security 120 x Main Knives & 120 x Main Forks 60 x Dessert Spoons & 60 x Soup Spoons 60 x Side Plates 60 x Starter Plates 60 x Main Plates 60 x Dessert/Pasta/Soup Bowls 8 x White Platters 60 x Red Wine Glasses 60 x White Wine Glasses 60 x Champagne Flutes 60 x Tumblers 60 x Highball Glasses 60 x Shot Glasses 6 x Glass Jugs 6 x Perspex Ice Buckets 60 x White Tiffany Chairs and Cushions 6 x White Trestle tables (1.2m x 2.4m) 6 x White Small Tables 60 x White Paris Chairs 3 x Cocktail Tables 60 x Floral Napkins 1 x Generator in preparation of load shedding Managed by Freedom Hill 1 x Venue Coordinator for event duration 1 x Staff Member for event set-up 1 x Cleaner prior to event and on event day 1 x Roaming Security Guard for event duration

7 THE VENUE FEE EXCLUDES: AVAILABLE FOR HIRE: 3 Piece White Antique Victorian Lounge Suite R350 Basic Sound System (Background music) R350 Use of areas not specified Table Linen i.e. tablecloths Additional Cutlery, Crockery or Glassware Additional Ceremony or Reception chairs Additional Reception Tables Alcohol & Beverages Catering Arrangements Décor and Flower Arrangements Photographer and Videographer Additional Lighting, Sound or DJ Services Event Coordination Waiters and Bar staff

8 FREEDOM HILL TERMS AND CONDITIONS: BOOKING CONFIRMATION This document serves as a price guideline only once a written confirmation of your booking has been issued and received from Freedom Hill are prices confirmed. Note the venue is subject to availability. To fully secure the venue and the date of the function a non-refundable deposit of 50% is required and is payable within 10 days after receiving your invoice. If the deposit is not received the requested dates will be reopened for other interested parties without any prior notice. All bookings must be done in writing and faxed or ed to the Freedom Hill Venue Coordinator with the following attached to confirm the booking request: - A copy of the proof of payment for the 50% venue deposit. - A signed copy of the Terms & Conditions. All rates exclude bar and beverage prices as well as menu prices. Please contact us at events@freedomhill.co.za to check the availability of the venue for your requested date. PAYMENTS A 50% deposit of the full package is required to secure the date. A refundable breakage deposit of R will be required in case of any shortages or losses to the property of Freedom Hill. The remaining balance will be repaid within 10 working days after the function. The balance of the final amount is due 14 days prior to the function. Freedom Hill reserves the right to cancel all bookings should the balance not be paid in time. In case of a bar tab the outstanding beverage bill needs to be settled no later than 24hours after the function. All additional expenses incurred are to be settled in full prior to departure. Unfortunately no cheques will be accepted. Payment may be done into Freedom Hill s bank account electronically: Bank: FNB Branch Code: Account Name: Freedom Hill Wines (PTY) Ltd Account Number: Account Type: Current account Queries related to a particular invoice will not be sufficient reason for withholding payment on any invoice. CANCELLATION POLICY A 50% cancellation fee will be applicable if the function is cancelled after the booking has been confirmed and deposit has been paid. Freedom Hill will thus retain the 50 % deposit. A 100% cancellation fee will be applicable should the function be cancelled 90 days prior to the function.

9 TIMES The set-up and starting times need to be arranged in advance with the venue coordinator. See below for the Freedom Hill meeting times: Full day 09h00-17h00 (8 Hours) Half day 09h00-13h00 (4 Hours) An overtime charge of R per hour or part thereof, 10 minutes after the above times will be charged to the master account. This charge will be applicable for all guests and service suppliers up until the time they have left the Freedom Hill Estate. All décor, flowers and external function hiring must be removed from the venue the day after the function has taken place. For weekend functions, the following Monday will be applicable as Freedom Hill is closed on a Sunday. All items need to be removed before 11h00. SITE INSPECTIONS All site inspections will be done by appointment only. Our office hours are Monday to Friday from 09:00 17:00 and Saturday s by appointment. Please note food & wine tastings and flower & décor mock-ups can be done on-site subject to availability of the venue and scheduled accordingly. CATERING AND KITCHEN ARRANGEMENTS For quality purposes only Freedom Hill approved caterers may be used for functions. Please see below for Freedom Hill s list of preferred caterers: KINGS CATERERS TWO CHEFS SALT & PEPPER Erlo Burns Andre Schoeman James Shipton Rendil Pietersen Herman Hanekom goodfood@kingscatering.co.za andre@twochefs.co.za info@saltandpeppercatering.co.za herman@twochefs.co.za Should you wish to make use of your own caterer a R kitchen hiring fee will be applicable and must be settled prior to the function. All catering equipment must be removed from the estate the evening of the function as Freedom Hill will take no responsibility for loss or damages thereof. Freedom Hill has a fully equipped kitchen. Contact us for the full inventory list. In the event of any damages and/or loss of the above mentioned items the contract holder shall be held liable for such damages. The 10% refundable breakage fee does not include any damages and/or losses to kitchen equipment. Although gas appliances are preferred, electrical equipment may be brought in on prior arrangements with the venue.

10 BREAKAGES The contract holder will be held responsible for any breakages, losses and damages during the time of the function and any subsequent days at Freedom Hill. Paint, vinyl stickers, press stick or tape may only be used on the venue walls and floor with the permission of the Freedom Hill Venue Coordinator. No hammering of nails will be allowed. BAR SERVICES Please note that Freedom Hill is fully licensed and will be able to meet and manage all beverage requirements on the Estate. No outside party will be permitted to handle and/or manage any bar or beverage requirements and no other liquor may be brought onto the estate by any outside party. In compliance with the South African law, liquor will only be served to anyone over the age of 18. Proof of identity might be requested. All final bar requirements needs to be sent in writing to the Freedom Hill Venue Coordinator 14 working days prior to the function. Please note that only beverages and wines supplied by Freedom Hill may be consumed and served on the premises. A corkage fee of R per bottle will be applicable for Cap Classique and Champagne brought in by the client A selection of Champagne and Cap Classique is supplied by Freedom Hill which requires no corkage fee. Freedom Hill Wines and Bar list to be supplied upon request. Please indicate whether you prefer a cash service or a tab facility with payment to be made at the end of the function. MUSIC Freedom Hill reserves the right to regulate the volume of all music if the function extends past 00h00. Freedom Hill reserves the right to regulate the volume of all music played through the sound system of Freedom Hill during the course of the function. If you require assistance finding an AV & Sound company, please ask the Venue Coordinator. CHILDREN Parental supervision must be maintained at all times during the course of the function. Freedom Hill s indemnity declaration also allies in this instance. WEATHER Freedom Hill will take no responsibility for any changes in the weather and the effect thereof on functions booked at the Estate. No deposit or full payment will be refunded in the event that weather changes affect functions booked at the Estate. The responsibility rests on the client to ensure that a back-up venue has been arranged in the event of outdoor functions. The venue and wedding coordinator reserves the right to move the ceremony to an alternate location in case of unfavourable weather conditions should no back-up venue be arranged by the client.

11 SMOKING POLICY In accordance with South Africa s legislation, smoking is not permitted inside the venue. The venue has an adjacent outdoor terrace where smoking is permitted. INDEMNITY The client, suppliers, delegates, sponsors and all other third parties or independent coordinators, contractors or organizers indemnify Freedom Hill from any liability, damage, loss, death and/or injury that may be suffered by any delegate/host or other individual who attends, visits or works at the Estate. Indemnity under this agreement shall be in effect prior to the function, during the function, and after the function. Freedom Hill shall not be held responsible or liable for any delegates that leave their property unsupervised. This includes, but is not restricted to, cars, handbags, wallets, car keys, attire, jewelry and any digital devices. Items delivered by the client for the function are the client s responsibility and should be collected by 11:00 the morning after the function unless other arrangements have been made. The client, his/her delegates and/or employees will be liable for any damages or injury caused to Freedom Hill and/or its employees should the incident take place prior, during and after the function. If any incident related to the function results in legal involvement of a third party the client will exclude Freedom Hill and its employees from all responsibility or blame. DAMAGES TO THE FREEDOM HILL PROPERTY The client shall be responsible for all liabilities, losses, demands, damages, cost and expenses including but without limitation to property damages and/or personal injuries suffered or incurred by Freedom Hill or any employee or staff of the venue or invitee of the venue and arising as a direct or indirect result of the attendance at the function or the use of service and facilities of the venue by the client or its employees or any invitee of or outside contractor hired or engaged by the client.

12 ACCEPTANCE OF CONTRACT: Thank you for choosing Freedom Hill Family Vineyards to host your MEETING. We look forward to welcoming you and your delegates! Please sign and initial each page of this document (in the right hand corner) and return it to the Venue Coordinator via 10 days after receiving the quotation with the proof of payment for the deposit. Client s name: Function date: Number of delegates: Address: Contact number: Bar service (please tick one): CASH SERVICE OPEN BAR TAB AND CASH SERVICE Extra event coordination: YES NO Freedom Hill Bank Account Details: Bank: FNB Branch Code: Account Name: Freedom Hill Wines (PTY) Ltd Account Number: Account Type: Current account ACKNOWLEDGEMENT: The client and signatory to this agreement acknowledge receipt of a copy of it and that the contents thereof are clearly understood. Please indicate your acceptance of this agreement and of the above mentioned Terms and Conditions by signing in the space provided below. Client s signature: Date signed: Witness signature: Date signed: Venue Coordinator signature: Date signed:

13 DIRECTIONS TO FREEDOM HILL (R301 Wemmershoek Road, Paarl, Western Cape, South Africa) From Cape Town: Take the N1 towards Paarl. After approximately 55.2 km you will find the Jan Van Riebeeck Drive exit, exit 59. Take exit 59 Jan Van Riebeeck Drive towards Paarl/R301/ Wellington. After 450 m on Jan Van Riebeeck Drive turn right at the stop sign onto the R 301, towards Franschhoek. Continue on the R301 for approximately 8 km, you will pass Val de Vie and then Pearl Valley on your right hand side. Freedom Hill is on the left just after Pearl Valley. From Stellenbosch: Turn onto Helshoogte Rd towards Franschhoek. Continue straight for approximately 14, 4 km you will drive through Pniel. At the stop sign after Pniel, turn right onto the R45 towards Franschhoek. Continue 6.8 km on the R45 you will pass Bridge House and then go over a bridge. Just after the bridge turn left onto the R301. Continue on the R301 for 7.4 km, past the Hollandsche Molen and Drakenstein Prison, Freedom Hill is on the right just after the prison. 1.7km Drakenstein Prison 3.5km De Hollandsche Molen