Student Organizations/Programs Funded by SABC. Date: May 11, SABC Fiscal Year 2019 Annual Budget Allocations

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1 To: Student Organizations/Programs Funded by SABC Date: May 11, 2018 Re: SABC Fiscal Year 2019 Annual Budget Allocations The Student Activity Budget Committee (SABC) and Student Senate have completed their work in determining Fiscal Year 2019 (FY 19) Annual Budget Allocations for those student organizations/programs that submitted an annual budget request earlier this academic year. FY 19 is July 1, 2018 to June 30, Pending Minnesota State Board of Trustees approval of the MSUM Student Activity Fees for FY 19, these allocation amounts will become final. Background Information: The SABC had a total of $634, in funds that were asked for through the SABC Annual Budget Request process. There were 99 requesting student organizations/programs. This year SABC allocated $383, for FY 19. This amount is based on taking some money from SABC s reserve plus the student activity fee base allocation for FY 19. For FY 19, the student activity fee base allocation is projected to have a 7.6% decrease compared to the current FY 18 amount. This is due to a 9.7% decrease in enrollment in fee generating credits plus a projected nine cent per credit increase in the student activity fee. For comparison purposes, in FY 18 SABC allocated $399, Review Process: SABC FY 19 budget request applications were made available, along with training sessions offered, last November and December. Budget request applications were due at the end of the fall semester, December 15, During the spring semester, SABC separated every request into four main categories based on similarities in how each group/program operates: Competing Organizations, Greek Life, Organizations, and Student Life. In addition, SABC had conversations regarding how funds should be used and allocated. Food for events/meetings, apparel, fun activities, promotional activities (i.e. advertising, DragonFest, Sidewalk Café, etc.), stipends, travel, how to handle late budget submissions, rational provided in the budget request regarding requested increases/same/decreases in comparison to the current fiscal year, and requested amounts that provided little specificity or unclear details were discussed. SABC first reviewed every budget request and determined which expenses met SABC s funding criteria. Unfortunately, SABC still needed to cut a large sum of money after this first round of review. SABC then rereviewed every request and made additional, and many times difficult, cuts to reach their target allocation amount. Late budgets were evaluated based on their category and then a 10% penalty was added for being late. SABC continued to allocate a set amount of funds to be later allocated during the fiscal year through the SABC Travel and Supplemental Funding Application process. For student organizations/programs other than the competing organizations, travel funds were cut from the budget requests and groups are being asked to go through the Travel and Supplemental Funding Application process during the fiscal year when more exact travel details are known.

2 The SABC Travel and Supplemental Funding Application process also serves as an opportunity for new student organizations or student organizations that missed the deadline to submit a budget request to request some funding during the fiscal year. In addition, while reviewing the budget requests this year, if there was a lack of details / specific information about how funds were going to be used, many times these items were excluded and SABC asks groups to utilize the supplemental funding application process once more exact details are known. Similar to last year, SABC and Student Senate wanted to set aside some funds that follow a similar request process to the supplemental funding application to be used for diversity and inclusion related, student driven programming (relating back to the University Strategic Anchors and Strategic Priorities). SABC finalized their proposed allocation amounts on April 17, 2018, and sent their recommendation to Student Senate for their review. Student Senate discussed the recommendation at their April 19 and 26, 2018, meetings. Student Senate made their allocation recommendation on April 26, The recommendation was then sent to President Anne Blackhurst for her review. President Blackhurst approved Student Senate s recommendation on May 4, Pending Minnesota State Board of Trustees approval of the MSUM Student Activity Fees for FY 19, these allocation amounts will become final. Competing Organizations: This category is composed of student organizations whose primary organization purpose is competitive competition involving travel. Funding for travel was considered for organizations in this category. However, SABC cut any travel on trips that were considered an off-season trip or post-season trip in which the organization needs to qualify for (i.e. regional or national tournaments). SABC encourages the organizations to fundraise to assist in the expenses of these trips. SABC also cut any coaches salaries. SABC felt that student fee money should not go to support a coach. If the group wants to pay a coach, they should fundraise. Greek Life: This category is composed of MSUM s Greek Life student organizations/program. The Greek Life budget, which is used by the Office of Student Activities to support Greek Life activities, received an increase due to increased Greek Life educational/leadership programming that benefits all Greek Like members. Similar to past years, some of the funds in this budget should be used to allocate to Greek Life organizations through a request process in an effort to promote collaboration amongst the organizations and to support those Greek Life organization(s) that want to implement more on campus programming in any given year. Organizations: This category is composed of the majority of student organizations at MSUM. These organizations primarily program for their members and/or sponsor events on campus and in the community. For organization in this category, SABC cut their travel requests. SABC is suggesting the organizations come in to SABC to request additional travel funds through the Travel and Supplemental Funding Application process. This is due to limited funding available for travel and the desire of SABC to more accurately allocate the appropriate amount of travel money when more specific travel details are known. As in past years, SABC more strictly reviewed requests and decreased the amount of funds allocated for food at meetings, meals at events, apparel, and activities that could be considered more recreational in nature (such as bowling or sky zone nights). SABC encourages groups to collect dues, fundraise, or have members pay out of pocket to supplement the funding desired for these types of activities.

3 This year in particular, it was clear to SABC that some budget requests were simply copied and pasted from last year and no time was spent updating the request to reflect the current upcoming year. In addition, some activities listed did not provide specific details or plans for how the funds will be used. With more limited funds this year, many times these items were cut. SABC encourages groups to go through the supplemental funding application process when more specific details are known. This upcoming year, SABC would again like organizations to collaborate more on programming as there were multiple organizations requesting funds for similar events. Finally, the rational provided in the budget request regarding requested increases/staying the same/decreases in comparison to the current fiscal year were factored into SABC s allocation decision (as they were in all budget categories). Student Life: This category is composed of institutionalized student organizations, programs, events, and budgets that support all students on campus. This category is the largest proportion of the SABC total allocation. SABC continues to place strong emphasis on campus programming, campus/community engagement, and regional travel. Final Thoughts: SABC reminds all student organizations of the Travel and Supplemental Funding Application process that occurs during the academic year as a way to request additional funds once travel and program specific details are known. If you have questions regarding your SABC FY 19 allocation, please contact Student Senate in CMU 126 or Steve Fox, Assistant Director of Leadership and Organizations, in the Office of Student Activities, CMU 113. SABC meets weekly on Tuesdays from 3-5pm during the academic year. If you are interested in joining SABC and becoming more involved in the budget allocation process, please contact the Student Senate Treasurer or Steve Fox, Assistant Director of Leadership and Organizations.

4 Name of Organization/Program Fiscal Year 2019 SABC Annual Budget Allocations (July 1, 2018 June 30, 2019) Budget Received for Fiscal Year 2018 Category Fiscal Year 2019 Budget Allocation Collegiate DECA $3, Competing Org $3, Cricket Club Competing Org $0.00 Dragon Club Baseball $7, Competing Org $6, Dragons Club Tennis Competing Org $4, Mens Club Soccer Terra Firma $2, Competing Org $3, Model UN $2, Competing Org $1, Volleyball Club $ Competing Org $ Womens Rugby Club $6, Competing Org $7, Womens Lacrosse Club $7, Competing Org Late $6, Delta Zeta Sorority $ Greek Life $ Gamma Phi Beta Sorority $ Greek Life $ Greek Life $1, Greek Life $1, Kappa Sigma Fraternity Greek Life $ Panhellenic Council $ Greek Life $ Sigma Tau Gamma Greek Life $ Accounting Club $ Organization $ Actuarial Science Club $ Organization $ Ad Club $ Organization $ African Student Union $2, Organization $2, AIGA Dragons $ Organization $ Alpha Lambda Delta $ Organization $ American Indian Student Association $3, Organization $3, Asian Multicultural Organization $1, Organization $1, Association of Computing Machinery $ Organization $ Association of School Psychology $ Organization $ Athletes In Action Organization $ Beta Gamma Sigma $ Organization $ Black Student Union $3, Organization $3, Blackfriars Organization $40.00 Bridges International $ Organization $80.00 Campus Crusade for Christ $ Organization $ Campus Feminist Organization $3, Organization $1, Ceramic Guild $ Organization $90.00 Chemistry and Biochemistry Club $ Organization $ Chinese Club $1, Organization $1, Cinethusiasts $ Organization $1, CODE Organization $ College Republicans Organization $ Colleges Against Cancer $ Organization $ Communicators in Action $ Organization $ Construction Management Society $ Organization $70.00 Counseling and Student Affairs (CSAO) $ Organization $ Criminal Justice Association $ Organization $90.00 Dance Marathon $ Organization $ Dragon Anthropological Association $ Organization $ Dragon Society of Social Work $ Organization $ Economic Society $ Organization $ Ethiopian Students Association $ Organization $ Film Loop $1, Organization $1, Financial Management Association $ Organization $ History Club Organization $ Illustration Guild $ Organization $360.00

5 Name of Organization/Program Fiscal Year 2019 SABC Annual Budget Allocations (July 1, 2018 June 30, 2019) Budget Received for Fiscal Year 2018 Category Fiscal Year 2019 Budget Allocation Kawa Tatsu Yosakoi Dance (KTYD) $ Organization $ League of Dragons $ Organization $ Lutheran Campus Ministry (LCM) $ Organization $ Math Club $ Organization $89.00 Moorhead Catholic Campus Ministries Organization $ MSPAM $ Organization $ National Art Education Association (NAEA) $ Organization $ National Assoc for Music Education (NAfME) $ Organization $75.00 National Society of Leadership and Success $ Organization $ NSSLHA/Collegiate SERTOMA $ Organization $ Percussive Arts Society Moorhead $ Organization $ Pre Health Professionals (PHP) $ Organization $ Project Management Group Organization $ PRSSA $ Organization $ Psychology Club/Psi Chi $1, Organization $ Red Weather $ Organization $ Rock Climbing Club $ Organization $1, SCEC $ Organization $ Sigma Lambda Chi $ Organization $ Society of Physics Students $ Organization $ Society of Professional Journalists $ Organization $ SoEIT Productions $1, Organization $1, Solfire Pop A Cappella Organization $ SPECTRUM $ Organization $ Students Internationally Together $ Organization $ Students Today Leaders Forever $ Organization $ Sustainable Students Association $1, Organization $1, The Eleven $ Organization $ The Wildlife Society (TWS) $ Organization $82.00 Tri Beta (BBB) $ Organization $ Tri College Swing Dance Club $ Organization $ Web Design and Development Club (WDD) $ Organization $ GEO Club Organization Late $90.00 Celebration of Nations $6, Student Life $6, Diversity Programming Focus Application Process $6, Student Life $6, Dragon Entertainment Group $111, Student Life $111, Dragon Pep Band $4, Student Life $4, DragonFest $4, Student Life $4, DragonFrost $3, Student Life $3, Homecoming $9, Student Life $9, KMSC Dragon Radio $13, Student Life $13, Nemzek Pool (Open Swim) $7, Student Life $7, OSA Activities Resource Center $ Student Life $ Planetarium Student Life $0.00 Student Senate $27, Student Life $27, The Advocate $14, Student Life $10, Travel and Supplemental Funding Process $106, Student Life $106, Total: $383,031.00

Student Organizations/Programs. Date: June 4, SABC Fiscal Year 2018 Annual Budget Allocations

Student Union and Activities 218.477.2790 T 218.477.5050 F osa@mnstate.edu To: Student Organizations/Programs Date: June 4, 2017 Re: SABC Fiscal Year 2018 Annual Budget Allocations Background Information: