Union Public Schools

Transcription

1 Union Public Schools Independent District No. 9 Tulsa, Oklahoma Annual Budget Proposal Debra Jacoby, CPA Chief Financial Officer For the Year Ending June 30, 2017 As of September

2 September 12, 2016 To the Members of the Board of Education: I am pleased to present the budgets for Union Public Schools Independent District No. 9 for the fiscal year beginning July 1, 2016 and ending June 30, This document culminates a process involving input from the Board of Education, the Superintendent s Cabinet, school personnel, and the community. Continuation of successful programs seeking the attainment of district-wide goals utilizing limited available resources, has guided the development of the Budget, which represents a continuance of past budget development philosophy. The Fiscal Year Budget meets the Board priority objective, a system of sound financial planning and management to assure the district s objectives are addressed and funds are expended in accordance with plans expressed by the Board, specifically maintaining a balanced budget. The Budget is being adopted according to the provisions of Board Policy In such terms, it is the policy of the Board of Education of Union Public Schools Independent District No. 9 to adopt operating budgets for the General Fund, Building Fund, and Child Nutrition Fund prior to October 1 of the fiscal year. This process is handled through a schedule provided by the Chief Financial Officer, which is detailed below. Budget Process All district administrators submit budget requests to their Associate or Assistant Superintendent who reviews the requests prior to submitting them to the Chief Financial Officer. The submitted budget requests are reviewed, modified for accuracy and consistency, and then further submitted to the Cabinet who serve as the District s budget committee. The budget committee reviews and assigns a priority of one, two, or three based upon the legal requirement to fund a request as the highest priority, the Board and Superintendent priorities, as the second priority, and departmental as the third priority. The district has until September 30 th of the current fiscal year to approve the budget and submit it to the County Excise Board. The public hearing is normally scheduled for an October or November board meeting and provides an opportunity for members of the public to comment on the budget plan for the current year. The Board public hearing on the budget is required within 45 days after the Board of Education approves the budget and after the County Excise Board approves the Board of Education accepted Estimate of Needs. Long-Term Financial Planning The Board of Education of Union Public Schools, in conjunction with the Superintendent and Chief Financial Officer, establishes a system of sound financial planning and management to assure that the district s objectives are addressed and that funds are expended in accordance with plans expressed through the Board budget. The financial management system components include: 1) a planning process that consists of a review of state statutes, Board policies, concepts,

3 ideas, problems, constraints, approaches, and systems before dollar amounts are established in the budget; and 2) a budget that is the expression of the plans of the Board through three main budgets the General Fund, a Special Revenue Building Fund, and the Child Nutrition Fund. Budgetary Controls The district utilizes budgetary controls to ensure compliance with legal appropriation limitations and to provide an operating plan for the district s resources. The annual appropriated budget includes activity of the General Fund, Building Fund, and Child Nutrition Fund. The Activity Fund budgets are submitted and approved by the Board annually and updated as needed. Capital projects are controlled with approval of five year bond issues and financial plans. Initial budgets are adopted at the beginning of the fiscal year with periodic amendments approved by the Board of Education as necessary. The level of budgetary control is maintained by fund and project. Individual line items may be adjusted without Board action, but total budgeted expenditures may not exceed appropriations at the major fund level without the Board approving a revision to the budget. The district utilizes an encumbrance system as a technique of budgetary control with encumbered appropriations lapsing at year end into accounts payable if goods and services have been received. Independent Audit Oklahoma state statutes require an annual audit by independent certified public accountants. The accounting firm of RSM US LLP, was selected by the Board of Education to conduct the audit. In addition to meeting the requirements set forth in state statutes, the audit was also designed to meet the requirements of the Federal Single Audit Act of 1984 and related OMB Uniform Grant Guidance. Internal Control Management of the district is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the district are protected from loss, theft or misuse and to ensure that adequate accounting data is compiled to allow for the preparation of financial statements in conformity with generally accepted accounting principles (GAAP). The internal control structure is designed to provide reasonable, but not absolute, assurance that these objectives are met. The concept of reasonable assurance recognizes that 1) the cost of a control should not exceed the benefits likely to be derived; and 2) the valuation of costs and benefits requires estimates and judgments by management. Statement of Mission and Vision It is the District s Mission to provide our community of learners with educational opportunities to acquire and develop the best possible academic, vocational, recreational, social and participatory skills, enabling them to become valued, contributing members of a changing global society.

4 Union Public Schools - Table of Contents Budget Proposal For the Fiscal Year Ending June 30, 2017 PAGE Section 1 Introductory Section 1 Section 2 General Fund 2-27 Section 3 Building Fund Section 4 Child Nutrition Section 5 Other 41-45

5 Fiscal Year Budget Presentation September

6 Fiscal Year General Fund Revenue and Expenditure Budget Presentation September 12,

7 General Fund Revenue Budget 3

8 General Fund Revenue Budget 06/28/16 09/12/16 Change from Temporary Proposed 06/28/16 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL Appropriation Budget Temp. Appr. REVENUES Budget Budget Ad Valorem - Current 24,069,493 24,793,936 24,975,171 24,831,857 25,164,260 25,474,111 26,211,773 27,105,854 26,250,000 27,350,000 1,100,000 Local Sources - Other 5,831,214 5,329,315 5,983,529 6,664,525 6,399,423 6,921,770 7,946,479 7,908,600 7,841,411 7,676,573 (164,838) Intermediate Sources 3,133,223 3,404,525 3,524,184 3,481,979 3,665,734 3,698,799 3,755,931 3,895,002 3,860,000 3,860,000 0 State Aid w/o Mid-Term Adj. 39,992,313 35,329,507 35,292,922 37,521,745 38,621,190 40,440,460 41,426,919 40,919,782 40,919,782 40,477,321 (442,461) Est. Mid-Term Adj (1,000,000) (2,000,000) (1,000,000) Est. 16/17 State Aid cut (2,703,711) 0 2,703,711 Est. 16/17 other State cuts (1,248,844) 0 1,248,844 State Sources 14,231,458 14,659,748 15,125,576 15,933,806 16,268,103 17,747,352 18,701,411 19,942,549 19,615,659 18,511,517 (1,104,142) Federal Sources 8,122,786 11,821,690 13,039,402 9,291,913 8,098,524 6,648,276 7,634,461 8,405,390 8,901,385 8,131,393 (769,992) TOTAL REVENUES 95,380,487 95,338,721 97,940,785 97,725,825 98,217, ,930, ,676, ,177, ,435, ,006,804 1,571,122 *Due to presentation of decimals, the columns may not foot. 4

9 Sources of General Fund Revenue UNION PUBLIC SCHOOLS Union Public Schools receives revenue to support its General Fund from the following major revenue categories: State Aid Revenue State aid is the District s largest single revenue source representing $40.47 million, before the estimated mid-term adjustment. The state aid allocation will be recalculated in December 2016 or January 2017 (mid-term adjustment) and will be adjusted to reflect the actual number of students served as of October 2016, as well as, any changes in property valuations. The state aid and state flexible benefit allowances have historically been the District s most stable sources of revenue, except for the years of and , which resulted in a $3.4 million loss. However, State aid decreased in from by approximately $500 thousand, due to several State revenue failures. For , the flexible benefits allocation of $10,007,651 was fully funded by June of In , the State began to reduce state aid, and the decrease was supplemented with federal ARRA stabilization funds. The federal government provided this funding, under the belief, states would utilize these funds to offset the reduction in state aid for two years ( and ), with state aid funding levels, beginning in , returning to funding levels. However, the state of Oklahoma did not increase state aid back to the pre-federal ARRA stabilization funding levels of The federal ARRA stabilization funds were not provided and the State did not increase funding to aid in recovering the loss. The state aid payment amount of $37,521,745 was $900,835 less than the combined state aid and federal ARRA stabilization payment of $38,422,580. From , the State had slowly increased the allocation paid to the District. In , the District received an allocation greater than the allocation received in for the first time, but the District received fewer dollars per student compared with In , the District received $40,919,782 in state aid, which is $927,469 more than was allocated and collected in However, the amount per weighted average daily membership (WADM) was cut $45 throughout the year, due to multiple State cuts. For fiscal year , we are at 3,903 more WADM than in June of 2009, and yet, we are receiving $ less per WADM. If the district was receiving state aid for at the same rate per student amount paid during , then the district would receive over $5.75 million in additional state aid. 5

10 Sources of General Fund Revenue (Continued) Ad Valorem Tax Current The second largest major source of revenue in the General Fund, and the second most volatile, is the current ad valorem tax. Union Public Schools collected ad valorem tax receipts of $27,105,854 in The proposed budget of $27.35 million reflects a net assessed 4.17% property valuation increase of $31,886,750 to $796,678,396 from Unfortunately, the state aid allocation law, effective with the fiscal year, requires that if local ad valorem tax revenues increase due to property valuation increases, the adjusted additional revenue must be subtracted from the January 2017 mid-term revision to the state aid allocation. While the District will retain any annual increase in ad valorem revenue, the state aid allocation will be re-calculated in January and will be reduced by the amount to be gained in ad valorem revenue. However, the District will also be given credit in January 2017 for any net new children who enroll during the first quarter of the school year. State Revenue - Other Sources The third major source of revenue for the General Fund is state revenue - other sources. These include motor vehicle tax, state land earnings, state flexible benefit allowance, alternative education, state grants, and fees. Some of the sources of revenue which are generated at the state level are distributed to districts on an average-daily-membership (ADM) basis (which is the same as the average-daily-attendance by students), state line-item grant, or funding for a specific program. In the school year, the District collected $19,942,549 and estimates collections for to be $18.5 million. This decrease is due to State budget cuts. The largest cut in was Textbooks which were cut $759,423. 6

11 Sources of General Fund Revenue (Continued) Local Revenue Other Local revenue consists of all revenues, other than current ad valorem taxes, which are generated within the boundaries of the Union District and are available to the District for its use. The major sources are interest earnings, extended day fees, building rental fees, CAPT grant, tuition, local grants, and athletic admissions. In the school year, the District collected $7,908,600 and estimates collections for to be about the same at $7.7 million. Federal Revenue actual collections of $8,405,390 consisted of several grant and project categories received from Federal sources. The District estimates collections for to be $8.1 million. 7

12 Sources of General Fund Revenue (Continued) County Revenue / Intermediate Sources The last major source of revenue is the county revenue / intermediate sources category, which consists of the county apportionment tax, resale on property release, and the county 4-mill ad valorem tax. During , the District received county 4-mill ad valorem, resale on property release, and mortgage tax revenues of $3,895,002 million. Revenues are projected to be $3.86 million for Future Budget Revenue Revisions The budget will be revised later in the fiscal year based on the final federal grant award notifications, state aid allocation revisions, state aid mid-term January allocations, actual revenue receipts and other currently unanticipated increases or decreases that will affect the District s revenue projections. 8

13 Information on Sources of General Fund Revenue State tax revenues had continued to recover through after declining during the national economic crisis of However, while the fiscal condition in Oklahoma improved after , until , the state aid allocation for common education has remained relatively flat after major reductions in state aid were enacted during the national economic downturn of In November 2012 the voters approved two state property tax questions. State question 766 will be the most impactful on school funding. State Question 766 eliminated tax assessments on all business intangible personal property. State aid is the single largest source of revenue for the District, and in it was more than the amount received in , for the first time. In , the State had multiple revenue failures and shortfalls. The amount of State Aid received in was $507,137 less than The amount received per WADM was cut by $45 throughout So far in , the District has recovered $15.40 of WADM, but there could still be cuts at midterm. 9

14 General Fund Revenue Budget Changes from Temporary Appropriation Budget approved June 28, 2016: Gain in Ad Valorem - Current Loss in Local Sources Other (Interest, EDP, rentals, CAP, local grants, athletics) Gain in State Aid Gain in State Sources (Vehicle tax, land earnings, FBA) Loss in Federal Sources (Title I, Idea, Adult Ed.) 1,100,000 (164,838) 1,261, ,702 (769,992) Net Change: $ 1,571,122 10

15 General Fund Revenue Budget 11

16 45,000,000 40,000,000 35,000,000 30,000,000 General Fund Revenue Budget Actual Actual Actual Actual Actual Actual Actual Actual Temp. Appr Proposed 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 - State Aid Ad Valorem Federal Sources State Sources Local - Other Intermediate Sources 12

17 General Fund State Aid Comparison Final Allocation Amount Increase/ (Decrease) from PY ADM (End of Year) Midterm Weighted ADM Final Amt. Per WADM Only State Aid comparison w/ Prior Alloc/Year FY08 Allocation 37,301, , , , FY09 Allocation 39,992, ,690, , , , FY10 Allocation 35,329, (4,662,806.00) 14, , , (286.00) Federal FY10 ARRA Stabilization 4,927, ,927, FY10 total w/ ARRA 40,256, , FY11 Allocation 35,292, (36,585.00) 14, , , (12.80) Federal FY11 ARRA Stabilization 3,129, (1,797,490.00) FY11 total w/ ARRA 38,422, (1,834,075.00) FY12 Allocation 37,521, (900,835.00) 14, , , FY13 Allocation 38,621, ,099, , , , (5.20) FY14 Allocation 40,440, ,819, , , , (3.00) FY15 Allocation 41,426, , , , , FY16 Initial Allocation 40,968, (458,864.00) 24, , (0.40) FY16 August Adjustment 41,073, , , , FY16 Midterm Allocation ,990, , , , (3.00) FY16 3% cut ,404, (586,509.00) 25, , (23.00) FY16 second revenue failure ,496, (907,813.00) 25, , (35.60) FY16 rainy day funds ,307, , , , FY16 Final Allocation ,919, (387,605.00) 15, , , (15.20) FY17 Initial Allocation ,375, (544,565.00) 15, , , FY17 August Adjustment ,477, , , , , Union has grown by 1, students (ADM) since FY09. Union has increased by 3, in Weighted ADM since FY09. Final Amount per WADM has decreased by ($225.60) since FY09. If Union was receiving state aid at the FY09 per student funding level of $3,275.60, Union would receive an extra $5,758,650 annually. 13

18 General Fund Flexible Benefit Allowance Comparison Fiscal Year Description Flex SDE Allocation 5,957, Actual Collection 5,957, Shortage SDE Allocation 6,851, Actual Collection 6,696, Shortage (154,114.00) SDE Allocation 7,031, Actual Collection 6,702, Shortage (328,630.00) SDE Allocation 7,836, Actual Collection 6,912, Shortage (924,059.00) SDE Allocation 7,642, Actual Collection 7,642, Shortage SDE Allocation 8,003, Actual Collection 8,003, Shortage SDE Allocation 8,704, Actual Collection 8,704, Shortage SDE Allocation 9,542, Actual Collection 9,542, Shortage SDE Allocation 10,007, Actual Collection 10,007, Shortage Union Calculated Allocation 10,142, SDE Allocation 10,142, Shortage - 14

19 Historical Net Assessed Valuation & Sinking Fund Levy Fiscal Year Amount of Bond Issue Net Assessed Valuation Dollar Increase Percentage Change Sinking Fund Levy TBD* 796,678, ,886, % ,000, ,791, ,771, % ,000, ,019, ,695, % ,000, ,324, ,636, % ,400, ,688, ,974, % ,000, ,713, (5,318,650.00) -0.75% ,600, ,032, ,889, % ,500, ,142, ,528, % ,000, ,613, ,194, % ,400, ,419, ,404, % ,000, ,015, ,290, % ,200, ,724, ,812, % ,000, ,911, ,032, % ,000, ,878, ,886, % ,000, ,992, ,215, % ,500, Transportation Issue Only ,400, ,777, ,890, % ,000, ,886, ,950, % ,000, ,935, ,002, % ,000, ,932, ,608, % ,750, ,323, ,039, % ,675, ,283, ,660, % ,710, ,623, ,716, % ,695, ,906, ,353, % ,950, ,553, ,226, % ,025, ,326, ,155, % ,975, ,170, ,898, %

20 General Fund Expenditure Budget 16

21 General Fund Expenditure Budget 06/28/16 09/12/16 Change from Temporary Proposed 06/28/16 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL Appropriation Budget Temp. Appr Budget Budget EXPENDITURES Instruction 53,014,752 54,128,760 55,120,061 51,626,281 52,522,814 53,903,735 55,924,019 57,892,177 58,757,326 58,874, ,943 Student Support 6,065,391 6,075,180 6,444,925 5,768,439 6,118,004 5,830,037 6,481,129 6,736,840 6,995,971 7,656, ,104 Instructional Support 3,562,364 3,935,806 3,511,936 4,106,393 4,134,382 4,363,945 4,756,253 4,526,588 4,186,404 4,379, ,515 General Administration 1,723,147 1,486,142 1,977,360 2,057,617 2,467,939 1,965,175 2,055,066 2,306,433 2,207,865 2,254,788 46,923 School Administration 7,153,213 6,850,704 7,357,262 7,567,560 7,709,996 8,178,894 8,484,412 8,273,246 7,611,681 7,610,083 (1,598) Business/Technology 5,621,220 5,556,458 6,216,141 5,864,384 6,742,433 7,895,527 7,635,665 7,479,620 7,348,462 7,767, ,397 Operations & Maintenance 8,459,706 7,816,965 12,098,881 13,218,054 10,983,935 10,073,848 10,945,785 10,831,868 8,853,140 9,043, ,073 Student Transportation 3,075,612 3,088,358 3,271,031 3,669,566 3,577,345 3,725,539 3,723,702 3,836,606 3,730,245 4,260, ,939 Non-Instructional Services 3,020,911 3,288,567 3,418,887 3,570,680 3,632,666 4,087,999 4,765,026 4,826,500 4,951,015 4,590,985 (360,030) Other Outlays 92,825 1,230,120 49, , , , , , , ,220 (145,266) TOTAL EXPENDITURES 91,789,141 93,457,060 99,466,029 97,761,615 98,282, ,476, ,954, ,821, ,107, ,757,595 1,650,000 *Due to presentation of decimals, the columns may not foot. 17

22 Definitions for Major Categories of Expenditures by Function The five-digit function dimension within the Chart of Accounts describes the activity being performed for which a service or material object, such as the Instruction Function, is acquired. The following are the major function categories required to be used under the Oklahoma Cost Accounting System (OCAS). Instruction - Function 51000: Includes the activities dealing directly with the interaction between teachers and students. Student Support - Function 52100: Activities designed to assess and improve the well-being of students, supplement the teaching process, and attempt to prevent or solve problems involving the home, school, and community; examples include counselors, nurses, psychologists, speech pathologists, audiologists, Parents as Teachers, and enrollment center. Instructional Staff Support Services - Function 52200: Activities associated with assisting the instructional staff with the content and process of providing learning experiences for students; examples include instruction and curriculum development, staff training, and media specialists. General Administration - Function 52300: Activities associated with superintendent s office, board of education, and overall grant administration in connection with operating the entire school district. School Administration - Function 52400: Activities concerned with overall administrative responsibility for a single school or a group of schools; principals are included here, as well as athletics, fine arts, and special education directors. Business Support - Function 52500: Activities concerned with fiscal services including accounting, fixed assets, treasury, payroll, purchasing, budgeting, printing, warehousing, information services, human resources, planning and administrative technology. 18

23 Operation & Maintenance - Function 52600: Activities concerned with keeping the grounds, buildings, and equipment in an effective and safe working condition, and security. Student Transportation Services - Function 52700: Activities concerned with the supervision, monitoring, vehicle operations, servicing and maintenance of student transportation. Community Services Operations - Function 53300: Activities, such as programs of civic activities and community welfare activities. Debt Service - Function 55100: Servicing of the debt of the district including payment of principal and interest. Clearing - Function 55300: Classification used for clearing expenditures between two internal departments. Indirect Cost Entitlement - Function 55400: Expenditures allowable to be paid to the district from certain federal grants / contracts. Private, Nonprofit Schools - Function 55500: Expenditures of funds received by the district for purchases to benefit students and/or teachers of private, nonprofit schools. It is illegal for these funds to go directly to the private, nonprofit schools. 19

24 General Fund Expenditure Budget Changes from Temporary Appropriation Budget approved June 28, 2016: 34 New Positions 1,350,000 Textbooks 300,000 Net change: $1,650,000 20

25 General Fund Summary Expenditure Budget 34 New Positions in Instructional Teachers Grounds Clerk Bus Aides Skill Building Aides Title I Aides Pre-K Aide Position Additions Breakdown: 5 Certified 29 Support 21

26 General Fund Expenditure Budget Operation & Maintenance 9,043, % Business/Technology 7,767, % Student Transportation 4,260,185 4% Non-Instructional Services 4,590, % Other Outlays 320,220.3% $106,707,595 School Administration 7,610, % General Administration 2,254,788 2% Instructional Support 4,379, % Student Support 7,656, % Instruction 58,874, % Instruction Student Support Instructional Support General Administration School Administration Business/Technology Operation & Maintenance Student Transportation Non-Instructional Services 22

27 General Fund Expenditure Budget 23

28 General Fund Expenditure Budget by Object 06/28/16 09/12/16 Change from Temp. Appr. Proposed 06/28/16 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL Budget Budget Approved EXPENDITURES Budget Salaries 62,938,867 62,980,255 67,676,652 65,665,631 65,989,622 66,771,159 69,998,880 70,350,707 69,222,164 69,138,030 (84,133) Benefits 18,502,855 19,644,665 20,575,696 20,772,664 21,552,790 22,412,742 23,893,294 25,041,865 24,640,152 24,642,266 2,114 Purchased Prof & Tech Services 856, ,878 1,189,123 1,206,468 1,449,085 1,356,233 1,552,325 1,389,534 1,367,243 2,024, ,610 Purchased Property Services 857, , ,738 1,075, , ,825 1,194,872 1,167,414 1,148,687 1,417, ,943 Other Purchased Services 1,746,509 1,521,509 1,780,443 2,499,613 1,845,901 1,461,384 1,726,546 2,024,530 1,992,053 2,156, ,848 Supplies and Materials 5,614,669 5,457,759 5,257,414 5,229,414 5,384,338 5,800,465 5,467,120 5,769,680 5,677,125 5,654,088 (23,036) Property Expenses 139,428 59,375 1,378, , , , , , , , ,950 Other Objects 1,127, , , , , , , , , , ,297 Other Uses of Funds 5,619 1,210,117 2, , , , , , , , ,408 TOTAL EXPENDITURES 91,789,141 93,457,060 99,466,029 97,761,615 98,282, ,476, ,954, ,821, ,107, ,757,595 1,650,000 *Due to presentation of decimals, the columns may not foot. 24

29 Definitions for Major Categories of Expenditures by Object The three-digit function dimension within the Chart of Accounts describes the goods or services being obtained such as salaries, supplies or equipment. The following are the major function categories required to be used under the Oklahoma Cost Accounting System (OCAS). Salaries - Object 100: Amounts paid to regular, part-time, temporary, or casual district employees. Benefits - Object 200: Amounts paid by the district on behalf of the employees as a fringe benefit such as social security matching, group health, dental, vision, life and workers compensation insurance, teachers retirement, etc. Purchased Professional and Technical Services - Object 300: Amounts paid for professional and technical services to personnel who are not on the district payroll. Purchased Property Services - Object 400: Services purchased from non-district personnel to operate, repair, rent, or maintain district property. Other Purchased Services - Object 500: Amounts paid to non-employees of the district for services such as telephone, postage, and tuition, as well as, all travel related expenses. Supplies and Materials - Object 600: Amounts paid for material items of an expendable nature including supplies, electricity, natural and diesel gas, books, and software that are consumed, worn out, or deteriorated by use. Property Expenses - Object 700: Amounts paid for the acquisition of fixed assets or the addition to fixed assets such as furniture, equipment, vehicles, and machinery. Other Objects - Object 800 & 900: Amounts paid for items not otherwise classified in object series 100 through 700 above. 25

30 General Fund Expenditure Budget by Object Supplies and Materials 5,654,088 5% Other Objects 7,323,211 7% $106,757,595 Salaries Benefits Supplies and Materials Benefits 24,642,266 23% Other Objects Salaries 69,138,030 65% 26

31 General Fund Expenditure Budget by Object 80,000,000 70,000,000 60,000,000 50,000,000 40,000,000 30,000, Actual Actual Actual Actual Actual Actual Actual Actual Temp. Appr Proposed 20,000,000 10,000,000 0 Salaries Benefits Sup/Materials & Utilities Other Objects 27

32 Fiscal Year Building Fund Revenue and Expenditure Budget Presentation September 12,

33 Building Fund Budget 06/28/16 09/12/16 Change from Temporary Proposed 06/28/16 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL Appropriation Budget Temp. Appr. REVENUES Budget Budget Ad Valorem - Current 3,438,499 3,544,336 3,567,882 3,551,145 3,587,391 3,641,740 3,744,539 3,872,265 3,750,000 3,900, ,000 Local Sources - Other 173, , , , , , , , , ,000 0 Interest - Interfund 434, , , , , , , , , ,450 0 TOTAL REVENUES 4,045,873 4,157,214 4,353,459 4,201,397 4,026,328 4,471,632 4,091,939 4,182,025 4,027,450 4,177, ,000 EXPENDITURES Business , Operations & Maintenance 4,309,686 4,282, , ,676 2,689,436 4,707,041 3,875,743 3,836,348 5,878,552 6,104, ,472 Facilities Acq & Construction 0 24, , ,647 1,294, ,728,918 1,503,446 (225,472) TOTAL EXPENDITURES 4,309,686 4,306, , ,973 2,689,436 5,762,938 5,170,394 3,836,348 7,607,470 7,607,470 0 EXCESS REV (EXP) (263,813) (149,514) 3,436,113 3,700,424 1,336,892 (1,291,306) (1,078,456) 345,678 (3,580,020) (3,430,020) 150,000 FUND BALANCE 07/1 4,827,917 4,564,104 4,414,590 7,850,703 11,551,127 12,888,019 11,596,713 10,518,258 6,979,074 10,863,935 3,884,862 FUND BALANCE 06/30 $ 4,564,104 $ 4,414,590 $ 7,850,703 11,551,127 12,888,019 11,596,713 10,518,258 10,863,935 3,399,054 7,433,915 4,034,861 *Due to presentation of decimals, the columns may not foot. 29

34 Building Fund Expenditure Budget Changes from Temporary Appropriation Budget approved June 28, 2016: Net Change: zero 30

35 Building Fund Revenue Budget 31

36 Building Fund Expenditure Budget by Object 06/28/16 09/12/16 Change from Temp. Appr. Proposed 06/28/16 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL Budget Budget Approved EXPENDITURES Budget Salaries 3,475,674 3,475, , ,673 2,215,145 3,212,136 3,102,099 3,159,371 4,064,996 4,054,805 (10,191) Benefits 549, , ,585 77, , , , , , ,807 22,403 Supplies & Materials 14,152 58,102 25,000 50,950 36, ,967 51,200 60, , ,000 0 Other Objects 270, ,161 36,919 59,839 41,687 1,798,784 1,413,846 44,244 2,365,070 2,352,858 (12,212) TOTAL EXPENDITURES 4,309,686 4,306, , ,973 2,689,436 5,762,938 5,170,394 3,836,348 7,607,470 7,607,470 (0) Salaries Benefits Supplies & Materials Other Objects $7,607,470 Other Objects 2,352,858 31% Salaries 4,054,805 53% Supplies & Materials 318,000 4% Benefits 881,807 12% 32

37 Building Fund Expenditure Budget by Object 4,500,000 4,000,000 3,500,000 3,000,000 2,500, Actual Actual Actual Actual Actual Actual Actual Actual Temp Appr Proposed 2,000,000 1,500,000 1,000, ,000 - Salaries Benefits Supplies & Materials Other Objects 33

38 Fiscal Year Child Nutrition Fund Revenue and Expenditure Budget Presentation September 12,

39 Child Nutrition Fund Budget 06/28/16 09/12/16 Change from Temporary Proposed 06/28/16 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL Appropriation Budget Temp. Appr. REVENUES Budget Budget Local Sources 2,124,538 2,253,254 2,069,429 2,143,909 2,409,043 2,418,091 2,195,306 2,017,460 1,988,963 1,988,963 0 State Sources 77,029 77,613 88,946 92,306 95, , ,854 74,969 52,965 52,965 0 Federal Sources 2,736,995 3,469,258 3,937,415 4,369,066 5,002,127 5,327,789 6,176,664 6,730,246 6,678,649 6,749,651 71,002 TOTAL REVENUES 4,938,562 5,800,125 6,095,790 6,605,281 7,506,595 7,848,309 8,477,824 8,822,674 8,720,577 8,791,579 71,002 EXPENDITURES Food Preparation 1,951,979 2,041,636 2,289,026 2,387,518 2,801,319 2,900,671 3,151,992 3,339,884 3,264,741 3,431, ,207 Other Direct Services 302, , , , ,847 1,069,835 1,068, ,999 1,758,797 1,612,558 (146,239) Food Procurement/A La Carte 2,012,506 2,333,896 2,387,404 2,793,219 2,936,292 3,168,195 3,486,461 3,618,410 4,394,066 4,961, ,703 Other CN Programs 175, , , , , , , , , ,429 (17,671) TOTAL EXPENDITURES 4,442,556 5,182,177 5,315,238 5,982,251 6,599,579 7,612,441 8,235,480 8,371,551 10,035,704 10,606, ,000 EXCESS REV (EXP) 496, , , , , , , ,124 (1,315,127) (1,815,125) (499,998) FUND BALANCE 07/1 1,415,500 1,911,506 2,529,455 3,310,007 3,933,038 4,840,054 5,075,921 5,318,265 4,101,774 5,769,389 1,667,615 FUND BALANCE 06/30 1,911,506 2,529,455 3,310,007 3,933,038 4,840,054 5,075,921 5,318,265 5,769,389 2,786,647 3,954,264 1,167,616 *Due to presentation of decimals, the columns may not foot. 35

40 Child Nutrition Fund Expenditure Budget Changes from Temporary Appropriation Budget approved June 28, 2016: Increase in one time spending for Elementary 14 $500,000 Increase in kitchen products, supplies, raises $71,000 36

41 Child Nutrition Fund Revenue Budget 37

42 Child Nutrition Fund Expenditure Budget Food Preparation Other Direct Services Food Procurement/A La Carte Other CN Programs $10,606,704 Other CN Programs 600,429 6% Food Preparation 3,431,948 32% Food Procurement/A La Carte 4,961,769 47% Other Direct Services 1,612,558 15% 38

43 Child Nutrition Fund Expenditure Budget by Object 06/28/16 09/12/16 Change from Temp. Appr. Proposed 06/28/16 Actual Actual Actual Actual Actual Actual Actual Actual Budget Budget Temp. Appr. EXPENDITURES Budget Salaries 1,797,496 2,068,520 2,286,977 2,334,380 2,769,765 2,860,843 3,060,584 3,464,070 3,473,584 3,688, ,240 Benefits 303, , , , , , , , , ,265 (1,564) Supplies & Materials 2,185,516 2,609,987 2,471,703 2,988,281 3,063,075 3,286,371 3,727,708 3,737,518 5,317,115 5,214,615 (102,500) Other Objects 155, , , , , , , , ,176 1,006, ,824 TOTAL EXPENDITURES 4,442,556 5,182,177 5,315,238 5,982,251 6,599,579 7,612,441 8,235,480 8,371,551 10,035,704 10,606, ,000 Supplies & Materials 5,214,615 49% Salaries Benefits Supplies & Materials Other Objects Benefits 697,265 7% Salaries 3,688,825 35% Other Objects 1,006,000 9% $10,606,704 39

44 Child Nutrition Fund Expenditure Budget by Object 40

45 UNION PUBLIC SCHOOLS SCHOOL SITE BUDGET ALLOCATIONS FY Current October Calculated Final October Calculated Proposed Difference $ Per 2014 Base Base 2015 Base Base Final/Proposed Site Name Site Student Count Count Grove Elementary ,375 19, ,716 19, Briarglen Elementary ,600 18, ,220 19, Boevers Elementary ,352 18, ,980 18,352 0 Clark Elementary ,879 19, ,429 20, Darnaby Elementary ,282 20, ,910 19,282 (775) Peters Elementary ,368 16, ,376 16,368 0 Andersen Elementary ,446 14, ,353 14,446 (341) McAuliffe Elementary ,383 21, ,251 19,251 (2,604) Jarman Elementary ,600 18, ,321 18,600 (31) Cedar Ridge Elementary ,624 16, ,500 15,624 (434) Moore Elementary ,228 18, ,507 18, Rosa Parks Elementary ,901 23, ,614 24, Thomas Jefferson Elementary ,298 17, ,174 17,298 (558) 6th / 7th Grade Center ,226 73,458 74,976 2,322 76,626 76,626 1,650 8th Grade Center ,205 39,765 39,765 1,173 38,709 39, th Grade Center ,227 46,626 46,626 1,293 49,134 49,134 2,508 High School (10-12) , , ,046 3, , ,464 (1) 418 Alternative High School ,296 7, ,422 7,296 (152) 15,823 $ 530,527 $ 543,707 16,006 $ 536,706 $ 545,992 $ 2,285 (1) Includes $5,000 for UView Budget 41

46 Presented September 12, /28/16 09/12/16 Change from Temporary Proposed 06/28/16 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL Appropriation Budget Temp. Appr Budget Budget REVENUES Ad Valorem 24,069,493 24,793,936 24,975,171 24,831,857 25,164,260 25,474,111 26,211,773 27,105,854 26,250,000 27,350,000 1,100,000 - Current Local Sources - Other 5,831,214 5,329,315 5,983,529 6,664,525 6,399,423 6,921,770 7,946,479 7,908,600 7,841,411 7,676,573 (164,838) Intermediate Sources 3,133,223 3,404,525 3,524,184 3,481,979 3,665,734 3,698,799 3,755,931 3,895,002 3,860,000 3,860,000 0 State Aid w/o Mid-Term Adj. 39,992,313 35,329,507 35,292,922 37,521,745 38,621,190 40,440,460 41,426,919 40,919,782 40,919,782 40,477,321 (442,461) Est. Mid-Term Adj (1,000,000) (2,000,000) (1,000,000) Est. 16/17 State Aid cut (2,703,711) 0 2,703,711 Est. 16/17 other State cuts (1,248,844) 0 1,248,844 State Sources 14,231,458 14,659,748 15,125,576 15,933,806 16,268,103 17,747,352 18,701,411 19,942,549 19,615,659 18,511,517 (1,104,142) Federal Sources 8,122,786 11,821,690 13,039,402 9,291,913 8,098,524 6,648,276 7,634,461 8,405,390 8,901,385 8,131,393 (769,992) TOTAL REVENUES 95,380,487 95,338,721 97,940,785 97,725,825 98,217, ,930, ,676, ,177, ,435, ,006,804 1,571,122 EXPENDITURES Instruction 53,014,752 54,128,760 55,120,061 51,626,281 52,522,814 53,903,735 55,924,019 57,892,177 58,757,326 58,874, ,943 Student Support 6,065,391 6,075,180 6,444,925 5,768,439 6,118,004 5,830,037 6,481,129 6,736,840 6,995,971 7,656, ,104 Instructional Support 3,562,364 3,935,806 3,511,936 4,106,393 4,134,382 4,363,945 4,756,253 4,526,588 4,186,404 4,379, ,515 General Administration 1,723,147 1,486,142 1,977,360 2,057,617 2,467,939 1,965,175 2,055,066 2,306,433 2,207,865 2,254,788 46,923 School Administration 7,153,213 6,850,704 7,357,262 7,567,560 7,709,996 8,178,894 8,484,412 8,273,246 7,611,681 7,610,083 (1,598) Business/Technology 5,621,220 5,556,458 6,216,141 5,864,384 6,742,433 7,895,527 7,635,665 7,479,620 7,348,462 7,767, ,397 Operations & Maintenance 8,459,706 7,816,965 12,098,881 13,218,054 10,983,935 10,073,848 10,945,785 10,831,868 8,853,140 9,043, ,073 Student Transportation 3,075,612 3,088,358 3,271,031 3,669,566 3,577,345 3,725,539 3,723,702 3,836,606 3,730,245 4,260, ,939 Non-Instructional Services 3,020,911 3,288,567 3,418,887 3,570,680 3,632,666 4,087,999 4,765,026 4,826,500 4,951,015 4,590,985 (360,030) Other Outlays 92,825 1,230,120 49, , , , , , , ,220 (145,266) TOTAL EXPENDITURES 91,789,141 93,457,060 99,466,029 97,761,615 98,282, ,476, ,954, ,821, ,107, ,757,595 1,650,000 EXCESS REV (EXP) 3,591,346 1,881,661 (1,525,244) (35,790) (65,576) 454, ,340 1,355,991 (2,671,913) (2,750,791) (78,878) FUND BALANCE 07/1 9,749,997 13,341,343 15,223,004 13,697,760 13,661,969 13,596,393 14,050,739 14,773,079 12,227,174 16,129,071 3,901,896 FUND BALANCE 06/30 13,341,343 15,223,004 13,697,760 13,661,969 13,596,393 14,050,739 14,773,079 16,129,071 9,555,261 13,378,280 3,823, Budget approved September 12, Estimate of Needs Budget presented September 12, Temporary Appropriation Budget Revision June 28, Temporary Appropriation May 9, Budget revision June 28, 2016 *Due to presentation of decimals, the columns may not foot 5/9/16 BOE approved Budget Change to /28/16 BOE Approved Budget Change to Temporary 9/12/16 Budget Change to Proposed 9/12/16 Budget change to Temporary Appropriation Budget from Budget Appropriation Budget from 5/9/16 Temporary Appropriation Budget Budget from 6/28/16 Temporary Appropriation Budget from 6/28/ Budget Budget Temporary Appr. Temporary Appr. Budget Change Budget Change Budget Change Budget Change Revenue Revenue Revenue Revenue Ad Valorem $0 Change in Local sources $22,666 Ad Valorem $1,100,000 Ad Valorem $350,000 Local Revenue 34,312 Change in Intermediate sources 179,500 Local Other (164,838) Local Other (7,094) Intermediate Sources 0 State Cuts in: State Sources 1,405,952 Intermediate (3,329) State Sources (5,437,502) Alternative Education (53,076) Federal (769,992) State Sources (3,873,493) Federal Sources 413,635 Textbooks (759,423) $1,571,122 Federal (281,700) ($4,989,555) ACE Remediation (170,935) ($3,815,616) National Board Certified (149,160) Motor Vehicle 700,000 Professional Development (48,693) Reading Sufficiency (60,111) Other changes in State sources 1,935,733 New Federal Grants and carryover 67,046 $1,663,547 Expenditure (2,416,203) Expenditure Expenditure Expenditure Instruction (435,192) State Textbook Reduction (250,000) Textbooks 300,000 Instruction (1,899,260) Student Support (643,528) State Alternative Ed Reduction (53,076) New Positions 1,350,000 Student Support 94,895 Instructional Support (236,099) State National Board Certified Reduction (149,160) 1,650,000 Instruct. Support (527,816) General Administration (283,140) State Professional Development Reduction (48,693) General Admin. (556,406) Business/Technology (388,126) State Reading Sufficiency Act Reduction (60,111) Business/Tech. (105,296) Operations & Maintenance (278,661) State ACE Remediation (170,935) Oper. & Maint. (253,117) Student Transportation (91,577) One-Time Operations Funding 150,000 Student Transp. 369,039 Non-Instructional Services (217,360) Employee Raises for 2016/17 1,000,000 Non-Instructional Services (577,390) Other Outlays (10,114) Positions 950,000 Other Outlays (155,380) (5,000,000) 2016/17 state allocations/grants final. 431,975 (3,610,731) 1,800,000 Net Change $10,445 Net Change ($136,453) Net Change ($78,878) Net Change ($204,885) Sfaffing Sfaffing Sfaffing Sfaffing Employee Positions cut: Employee Positions created or recreated: Total new positions created since Net Positions cut/added Certified-15 last budget revision Certified (1.0) Certified (21.0) Added since 5/9/16 7 Certified 5 Support 11.3 Support (19.7) Available to add 8 Support 29 Administration (3.0) Administration (4.0) Support 2 Skill Building aides Total Total (44.7) Administration 1 Title I aides Pre-K Aide-1 Grounds-2 Clerk-1 Bus Aide-1 - Total 34 to F/T Support P/T Positions 15 P/T to F/T Support Positions 15 42

47 Presented September 12, /28/16 09/12/16 Change from Temporary Proposed 06/28/16 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL Appropriation Budget Temp. Appr. REVENUES Budget Budget Ad Valorem - Current 3,438,499 3,544,336 3,567,882 3,551,145 3,587,391 3,641,740 3,744,539 3,872,265 3,750,000 3,900, ,000 Local Sources - Other 173, , , , , , , , , ,000 0 Interest - Interfund 434, , , , , , , , , ,450 0 TOTAL REVENUES 4,045,873 4,157,214 4,353,459 4,201,397 4,026,328 4,471,632 4,091,939 4,182,025 4,027,450 4,177, ,000 EXPENDITURES Business , Operations & Maintenance 4,309,686 4,282, , ,676 2,689,436 4,707,041 3,875,743 3,836,348 5,878,552 6,104, ,472 Facilities Acq & Construction 0 24, , ,647 1,294, ,728,918 1,503,446 (225,472) TOTAL EXPENDITURES 4,309,686 4,306, , ,973 2,689,436 5,762,938 5,170,394 3,836,348 7,607,470 7,607,470 0 EXCESS REV (EXP) (263,813) (149,514) 3,436,113 3,700,424 1,336,892 (1,291,306) (1,078,456) 345,678 (3,580,020) (3,430,020) 150,000 FUND BALANCE 07/1 4,827,917 4,564,104 4,414,590 7,850,703 11,551,127 12,888,019 11,596,713 10,518,258 6,979,074 10,863,935 3,884,862 FUND BALANCE 06/30 $ 4,564,104 $ 4,414,590 $ 7,850,703 11,551,127 12,888,019 11,596,713 10,518,258 10,863,935 3,399,054 7,433,915 4,034, Budget approved September 12, Estimate of Needs Budget presented September 12, Temporary Appropriation Budget Revision June 28, Temporary Appropriation May 9, Budget revision June 28, 2016 *Due to presentation of decimals, the columns may not foot 5/9/16 BOE Approved Budget Change to Temporary 6/28/16 BOE Approved Budget Change to Temporary Appropriation 9/12/16 BOE Budget Change to Proposed Budget from Appropriation Budget from Budget Budget from 5/9/16 Temporary Appropriation Budget 6/28/16 Temporary Appropriation Budget Temporary Budget Change Temporary Budget Change Proposed Budget Revenue Revenue Revenue Decrease in Other Revenue ($29,360) $0 Ad Valorem $150,000 Expenditures Expenditures Expenditures Cut 3 custodians ($92,059) $0 $0 Net Change $62,699 Net Change $0 Net Change $150,000 43

48 Presented September 12, /28/16 09/12/16 Change from Temporary Proposed 06/28/16 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL Appropriation Budget Temp. Appr. REVENUES Budget Budget Local Sources 2,124,538 2,253,254 2,069,429 2,143,909 2,409,043 2,418,091 2,195,306 2,017,460 1,988,963 1,988,963 0 State Sources 77,029 77,613 88,946 92,306 95, , ,854 74,969 52,965 52,965 0 Federal Sources 2,736,995 3,469,258 3,937,415 4,369,066 5,002,127 5,327,789 6,176,664 6,730,246 6,678,649 6,749,651 71,002 TOTAL REVENUES 4,938,562 5,800,125 6,095,790 6,605,281 7,506,595 7,848,309 8,477,824 8,822,674 8,720,577 8,791,579 71,002 EXPENDITURES Food Preparation 1,951,979 2,041,636 2,289,026 2,387,518 2,801,319 2,900,671 3,151,992 3,339,884 3,264,741 3,431, ,207 Other Direct Services 302, , , , ,847 1,069,835 1,068, ,999 1,758,797 1,612,558 (146,239) Food Procurement/A La Carte 2,012,506 2,333,896 2,387,404 2,793,219 2,936,292 3,168,195 3,486,461 3,618,410 4,394,066 4,961, ,703 Other CN Programs 175, , , , , , , , , ,429 (17,671) TOTAL EXPENDITURES 4,442,556 5,182,177 5,315,238 5,982,251 6,599,579 7,612,441 8,235,480 8,371,551 10,035,704 10,606, ,000 EXCESS REV (EXP) 496, , , , , , , ,124 (1,315,127) (1,815,125) (499,998) FUND BALANCE 07/1 1,415,500 1,911,506 2,529,455 3,310,007 3,933,038 4,840,054 5,075,921 5,318,265 4,101,774 5,769,389 1,667,615 FUND BALANCE 06/30 1,911,506 2,529,455 3,310,007 3,933,038 4,840,054 5,075,921 5,318,265 5,769,389 2,786,647 3,954,264 1,167, Budget approved September 12, Estimate of Needs Budget presented September 12, Temporary Appropriation Budget Revision June 28, Temporary Appropriation May 9, Budget revision June 28, 2016 *Due to presentation of decimals, the columns may not foot 5/9/16 BOE Approved Budget Change to Temporary Appropriation 6/28/16 BOE Approved Budget Change to Temporary Appropriation 9/12/16 BOE Budget Change to Proposed Budget from Budget from Budget Budget from 5/9/16 Temporary Approp. Budget 6/28/16 Temporary Appropriation Budget Temporary Budget Change Temporary Budget Change Proposed budget change Revenue Revenue Revenue Decrease in other $ (28,748) Decrease in Local & State $ (80,293) Decrease in Federal funding (30,144) Increase in Federal funding 414,149 Increase in Federal funding $71,002 (58,892) 333,856 71,002 Expenditures Expenditures Expenditures Stipend funded from available budget 0 0 Elementary 14 one-time expendeture 500,000 Other 71,000 Net Change $ (58,892) Net Change $ 333,856 Net Change $ (499,998) 571,000 44

49 Thank You Debra Jacoby, C.P.A. Chief Financial Officer Trish Williams Ed. D. Deputy Chief Financial Officer Catherine L. Bentley, C.P.A. Director Of Financial Reporting/Treasury Rebecca K. Byers, C.P.A. Associate Director Of Treasury/Budget Julie Perron Treasury Analyst 45