Program Allocation. Allocation of General Fund. FACILITIES MAINTENANCE Director: Bud J. Harris

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1 Director: Bud J. Harris Mission: Facilities Maintenance maintains and repairs equipment and buildings belonging to Kitsap County. Key areas include electrical, plumbing, HVAC, building security systems, carpentry, painting, roof repairs, remodels, grounds, project oversight, as well as the administration and oversight of the janitorial and landscape contracts. Program Allocation Mechanical Services 36% Allocation of General Fund 2% Custodial Services 25% Maintenance Services 40% Revenue Change Taxes $0 $0 N/A License and Permits $0 $0 N/A Intergovernmental $0 $0 N/A Charges for Services $0 $0 N/A Fines and Forfeits $0 $0 N/A Misc/Other $163,200 $166,739 2% TOTAL REVENUE $163,200 $166,739 2% Expenses Change Salaries & Benefits $1,021,223 $1,011,634-1% Supplies $42,500 $49,000 15% Services $679,540 $718,375 6% Interfund Payments $103,126 $120,538 17% Other Uses $0 $0 N/A TOTAL EXPENSES $1,846,389 $1,899,547 3% FTEs (Full Time Equivalents) Kaizens Projects JDIs Training Trained Certified 20 Last 12 Months Last 12 Months Implemented Last 12 Months Yellow Belts Green Belts Champions PEAK Program Cost Savings Key Outcomes $800,000 $600,000 $400,000 $200,000 $- Projects Kaizen JDI $- $- $- $- Hard Cost Savings Last 12 months Hard Cost Savings Soft Cost Savings Last 12 months Soft Cost Savings

2 Director: Bud Harris Program Title: Mechanical Services Program Budget: $674,854 Mechanical Services staff provide journeyman-level maintenance and support of all major mechanical equipment and systems which includes HVAC systems, fire alarms, sprinkler systems, emergency generators, and security systems. Their primary function is to provide consistent preventative maintenance in order to minimize failures associated with aging facilities and equipment. They also provide electrical and plumbing expertise during remodels and other repairs. Purpose They respond to trouble calls throughout the County and assist with inclement weather duties as needed. Work is performed in compliance with all Federal, State, and Local codes and laws. This group provides 24/7 on-call duty to respond to any equipment or system failures. Total common building space maintained and/or supported is 542,877 sq. feet with 4.75 FTE's. Total Jail/Work Release space maintained and/or supported is 141,800 sq. feet with 2.25 FTE's. All staff members are "first responders" in the event of an emergency. The majority of services provided by County staff are RCW requirements. The buildings that support these functions represent an asset that requires pro-active maintenance to ensure the value of the property is maintained and the full and useful life of the buildings and equipment are achieved. Allowing premature failure of buildings and equipment would not represent good stewardship of tax-payer dollars. The Occupational Outlook Handbook from the Department of Labor Statistics recommends a maximum of 39 mechanical systems per FTE. Kitsap County has 468 mechanical systems supported by six FTEs, resulting in 78 systems per FTE. In addition to the staffing shortfall, the majority of mechanical equipment at Kitsap County is beyond the manufacturer's recommended service life and as a result, the number of equipment failures are increasing significantly - consuming even more mechanic time. 1. Prev. Maint. Required 2. Completed 3. Prev. Maint. Optional 4. Completed 1,870 1,638 1,517 1, # of Mechanical Systems # of Equipment Failures Equipment Failure Costs $145,217 $174,438 $167,766 $93, Revenues $0 $0 $3,091 $44,661 $50,137 $50,137 Expenditures $674,854 $688,286 $719,720 $621,064 $600,456 $561,017 Difference ($674,854) ($688,286) ($716,630) ($576,403) ($550,319) ($510,880) # of FTEs

3 Director: Bud Harris Program Title: Maintenance Services Program Budget: $756,946 Purpose One Technician II provides journeyman-level work on a variety of projects while continually identifying needed improvements. Along with the two Technicians and the two Maintenance Assistants, the staff provides a wide variety of maintenance and repairs to all County facilities including, but not limited to, carpentry, plumbing, painting, roof and gutter cleaning/repairs, remodels, installation of equipment, door/lock repairs, hauling recycle and surplus, furniture relocation, monitoring of storm water systems, removal of snow/ice/debris during inclement weather, as well as respond to and resolve various trouble calls across the County. Work is performed in compliance with all Federal, State, and Local codes and laws. Total building space maintained and/or supported is 542,877 sq. feet. The majority of services provided by County staff are RCW requirements. The buildings that support these functions represent an asset that requires pro-active maintenance to ensure the value of the property is maintained so the full and useful life of the buildings and equipment are achieved. Allowing premature failure of buildings and equipment would not represent good stewardship of tax-payer dollars. Industry standards per the 2017 Association of Physical Plant Administrators Guidelines are $6.15 per square foot of maintained space. With 542,877 square feet to maintain, Kitsap County operates at $3.50 per square foot with a budget of $1,899,547 for all cost centers combined (Mechanical, Maintenance, Janitorial/Grounds keeping). 1. # of Buildings Total Square Footage 542, , , , , , # of Maintenance Work Orders 2,100 1,900 1,795 1,575 1,106 1,181 Revenues $166,739 $163,200 $170,939 $166,859 $167,773 $145,964 Expenditures $756,946 $690,997 $531,806 $523,632 $541,653 $505,055 Difference ($590,207) ($527,797) ($360,867) ($356,772) ($373,880) ($359,091) # of FTEs

4 Director: Bud Harris Program Title: Custodial Services Program Budget: $467,747 Purpose Facilities Maintenance Manager provides administrative oversight of the current janitorial and landscape services contract. This contract provides cleaning services in County offices, break rooms, restrooms, and other public common areas. The contract maintains landscapes, lawns and parking lots around County buildings and properties to include mowing, pruning, weeding and blowing hardscapes. The trash removal, as well as snow/ice/debris removal during inclement weather are handled by Facilities staff. Total grounds space maintained and/or supported is 247,850 sq. feet. All staff members are "first responders" in the event of an emergency. The buildings that support County functions represent an asset that requires pro-active maintenance to ensure that the value of the property is maintained and the full and useful life of the buildings and equipment are achieved. Proper janitorial services are necessary to ensure citizens as well as employees have appropriate spaces for sanitation and personal hygiene. Failure to provide these services as cost effectively as possible would not represent being good stewards of tax-payer dollars. The 2016 budget decrease was in anticipation of a contract change due to the closure of the Silverdale Community Center. The original budget projection was $583,907. These savings continued into 2017 with a new vendor contract resulting in an approximate $125,000 reduction and with other inflationary items being absorbed. Issues with the contract service have been minor and mostly personnel-related. Response has been prompt whenever the contractor has been alerted to an incident. 1. Square Footage Cleaned by Custodial 365, , , , , ,923 Revenues $0 $0 $0 $68,250 $91,800 $90,000 Expenditures $467,747 $467,106 $502,449 $535,173 $549,478 $548,260 Difference ($467,747) ($467,106) ($502,449) ($466,923) ($457,678) ($458,260) # of FTEs

5 Facilities Maintenance County Administrator* M&O Manager Office Support Assistant (0.75) M&O Crew Supervisor Fiscal Support Technician (.33) M&O Specialist* 2.25 M&O Specialist (2.75) M&O Specialist M&O Technician M&O Technician (2.0) M&O Worker (2.0) *2.25 specialist are paid by the Jail

6 BUILDING REPAIR AND REPLACEMENT Director: Bud J. Harris Program Title: Building Repair & Replacement (Maintenance) Program Budget: $833,733 Purpose The BR&R fund is intended as a means to plan and budget activities that exceed the operational budget of Facilities Maintenance. The fund is also designed to allow and support the accrual for major expenses that occur once every ten, fifteen, or twenty years, such as roof and carpet replacements. Due to budget constraints Kitsap County has not been in a position to pro-actively fund a BR&R approach in past years. Practice has been to fund BR&R mid-year via General Fund Reserves. A Project plan is submitted to the Board of Commissioners and decisions are made on what should be funded. As a result there are several major systems that are beyond their expected life span and need to be replaced. The default strategy for equipment has been to replace upon failure. There are some instances where equipment has been replaced as indicators suggested that the equipment was nearing complete failure. This was considered necessary to avoid an untimely failure that would significantly impact county services. Proactive funding of BR&R has fluctuated annually based on need and available funding. The practice of running equipment to the point of failure has caused our operational costs and spending on unplanned projects to increase. A significant portion of this issue will be addressed if the courthouse replacement project moves forward; however, that project is still three to four years in the future. 1. # of Projects # of Buildings # of Mechanical Systems Revenues $825,000 $0 $128,678 $782,972 $172,971 $707,007 Expenditures $833,733 $67,853 $1,028,427 $220,604 $256,196 $184,364 Difference ($8,733) ($67,853) ($899,749) $562,368 ($83,225) $522,643 # of FTEs