PRESENTERS GUIDE TO APRA REPORTING April 2017 (v4.0)

Transcription

1 PRESENTERS GUIDE TO APRA REPORTING April 2017 (v4.0) This document has been adopted from that of community radio Joy 94.5 (Melbourne) with permission of the author, for use by Capital Community Radio (Perth)

2 Version Control Version Author Date 1.0 Final Chris Jameson (Joy 94.5) 22 January, Chris Jameson (Joy 94.5) 11 September, Final 3.1 Russell Coghlan (Capital Community Radio) 31 July, Short Form Committee (Capital Community Radio) April 2017 Contents Introduction 3 Who and what are APRA 3 What is its relationship 3 Reporting requirements 4 Getting started 4 How do I report the music I played 4 When are the APRA reporting weeks 4 What exactly do I have to report 4 What is the APRA Id Code 5 Locating the Required Information 5 Using CDs 5 Where else can I find information 5 Locating the Information From the APRA Website 6-2 -

3 INTRODUCTION The purpose of this document is to describe how to gather the required information and then proceed to complete and submit your APRA report, during APRA reporting weeks. The intended audience is Capital Community Radio (CCR) Presenters and volunteers who are involved in producing or presenting programs on Capital 101.7FM/Capital Digital. All questions should be directed to the APRA Administrator 1. What is APRA? The Australasian Performing Rights Association (APRA) collects and distributes licence fees for the public performance of their members' musical works. APRA is a not-for-profit organisation. Its members include Australian and New Zealand music publishers, songwriters and composers. What is a community radio stations relationship with APRA? ANY person or company giving or authorising the playing of music as a public performance or broadcast is required to hold an APRA licence to do so, which is obtained on payment of the appropriate licence fee to the Association. There are many types of licence in operation, but for obvious reasons radio stations take out a blanket licence which means, as far as APRA is concerned, they are able to broadcast virtually any piece of copyright music on condition that they report to APRA all performances of each piece of music during their notified APRA weeks. Community stations must provide four weekly logs per year. Each pays APRA a license fee. The license fee paid allows us to broadcast virtually any piece of Copyright music on the condition that reports are made to APRA detailing all music used. The information CCR provides to APRA enables them to accurately distribute the fees collected to the appropriate music composers and publishers. All music broadcast, must be reported. 1 The APRA Administrator for Capital Community Radio will send and display a notice of upcoming APRA weeks

4 REPORTING REQUIREMENTS Getting started The smartest and most useful thing you can do during APRA week is PLAN YOUR PROGRAM. By knowing beforehand what music you will be playing, you will be able to allow yourself the maximum time to gather the appropriate reporting information from the various sources you may need to use. All music played during your program needs to be reported. If you have any program or segment ID s with musical beds for example, make sure you include these in your report. How do I report the music I played? 1) You may write your music report on the printed blank APRA Form provided by the APRA Administrator and return it as required. 2) You may download blank APRA Forms (in Microsoft Excel or Microsoft Word formats) from the Station Intranet and complete your music report (perhaps by a copy & paste process). Then you may print your music report and return it as required OR you can send it as an attachment to an to the APRA Administrator. When are the APRA reporting weeks? Reporting weeks are pre-determined by APRA. You will be notified in advance when each of these weeks occur, each quarter (four times per year). They will also be listed, once we are advised for each financial year (usually in June) on the station Intranet website, look for the Presenter tag on the left of the screen and then the APRA Information link. What exactly do I have to report? You must report the following detail for each item of work played: o Title of Work - this is the name of the song o Composer/Arranger - the person or persons who wrote the song or the APRA Id Code 2 o Artist/Performer - the person, group, band, orchestra etc singing or playing (first name first) o Record Label Code & Catalogue No 3 - the publishing or distributing company, the catalogue number on the CD o Duration - how long did the song play to air, in minutes and seconds 4 o Total Times Played - you play it only 1 time. 2 If you know the APRA Code number for this item, you can use it instead of the Composer/Arranger. The APRA Id Code will usually have a format like this GW This is optional. Don t spend too much time in trying to find this detail. 4 This information will usually be on the CD and probably available in your electronic music library

5 What is the Catalogue Number? The Catalogue number is a unique number allocated to each album and single in its different forms (CD, Vinyl, tape, etc) by the distributing record label. Each catalogue number and format is specific to that particular organisation. What is the APRA Id Code? The formal description of the APRA Code is the International Standard Recording Code (ISRC). It is the international identification system for sound recordings and music video recordings. Each ISRC is a unique and permanent identifier for a specific recording. The ISRC provides the means to automatically identify recordings for royalty payments. LOCATING THE REQUIRED INFORMATION You can gather information required about the songs you play from many different sources. Use the commercially produced CD with all sleeve jackets intact. These generally have all the information you need. Other sources include itunes, the internet and the APRA online database. Using CDs Catalogue number The Catalogue number is located on the spine of the CD. NOTE: The CD Barcode, usually located on the back of the CD and used for the retail sale of the CD is NOT the Catalogue number. Do not use the CD Barcode. Composer information The Composer / writer information is sometimes located in the CD Booklet inside pages. Record Label / Publisher information The record Label can usually be identified on either the spine, next to the Catalogue number or on the back of the CD jacket. Where else can I find information? Composer and record publisher Information Many websites provide information regarding composer and record publisher information. One example where this regularly occurs is Wikipedia. When listing information on Albums, or singles, Wikipedia will often show both the publisher and the writer information, as below. And as below Another good resource for locating catalogue and composer information for older music, with international releases is allmusic.com. You ll be able to search an artist or group then drill down on the Discography tab. Then you should be able to drill down to individual releases

6 LOCATING THE INFORMATION FROM THE APRA WEBSITE APRA also provide a research facility for finding the APRA Id Code and composer information. It s a very useful option. If you wish to use the APRA research function, use the following link: apra.com.au/cms/worksearch/worksearch.srvlt The results allow you to use just an artist name, composer name or song title or a combination of any two or the whole three and click on the SEARCH button. The web form looks like this: Enter a title: Writers: Performer: e.g. SATISFACTION* e.g. JAGGER* e.g. ROLLING STONES* SEARCH The results for a search on the word SATISFACTION entered as the title & ROLLING STONES as Performer looks like this: Title Composers APRA Id SATISFACTION JAGGER M/RICHARDS K GW Performers: ROLLING STONES The APRA Id Code is on the top right e.g. GW You can enter this APRA Id Code into your Music Report either in the Composer/Arranger column or the Record Label Code & Catalogue column. With the APRA Id Code in place your Music Report is now complete. APRA is now able to find the Composer/Arranger and the Record Label and Catalogue number. Be sure to return your completed APRA form before the deadline. THANK YOU - 6 -