19 th Annual Northwest Tribal. Ground Mound, WA. April 9-12, Region X Presenters: David Powell Bill Ramos

Transcription

1 19 th Annual Northwest Tribal Transportation Symposium, Ground Mound, WA April 9-12, 2012 Region X Presenters: David Powell Bill Ramos

2 David Powell, P.E. Region X Contacts Director of Planning & Program Development (206) David.Powell@Dot.Gov Bill Ramos Community Planner Tribal Transit Program POC (206) Bill.Ramos@Dot.Gov 2

3 Region Organizational Updates 3

4 FTA Breakout Session Overview Scope of Tribal Transit Program (TTP) FTA s Role Tribal Transit Program ram Funding History Other Grant Programs Available for Tribes Direct & Sub-Recipient Clarification 2011 National TTP Funding 2011 Regional TTP Selections 4

5 FTA Breakout Session Overview 2012 TTP Application Criteria Planning Applications Start-Up/Enhancement Applications Changes in Continuation Projects Grants.Gov Process Project Information Eligibility Information 5

6 FTA Breakout Session Overview 2012 TTP Application Criteria (cont d) Contact Information Legal Capacity acit Technical Capacity Financial Capacity NOTE: 2012 TTP Applications are DUE MAY 10,

7 FTA Breakout Session Overview Federal Financial Report (TEAM Reporting) Scope of FFR Project Management Summary Financial Status Sheet Remarks and Certifications 7

8 FTA Breakout Session Overview Milestone Progress Report (TEAM Reporting) Scope of MPR Summary Original/Revised/Actual i i l Completion Dates Milestone Detail Description Milestone Progress Narrative 8

9 FTA Breakout Session Overview New CloseOut Process (TEAM Reporting) Project Management Budget Comparison Final FFR Final MPR Final 1512 Report (for ARRA only) Final 1201(c) Report (for ARRA only) 9

10 2012 TTP Application Webinar 10

11 2012 TTP Application Webinar 11

12 2012 TTP Application Webinar 12

13 2012 TTP Application Webinar 13

14 2012 TTP Application Instructions 14

15 2012 TTP Application Instructions 15

16 ARRA Reminders 1512 Reports are Due April 10, 2012 with extended period to April 14, 2012 FFRs and MPRs are Due April 30,

17 QUESTIONS/COMMENTS (?) 17

18 GENERAL INSTRUCTIONS ON TEAM REPORTING Wednesday, April 11, 2012 Presented By: David Powell Director of Planning & Program Development, FTA Region X

19 Federal Financial Report (FFR) SCOPE (FTA Circular D) 1D) Must be submitted for each active/executed grant Used to monitor project funds Provides a current, complete and accurate financial picture Prepared on a accrual basis Income is recorded when earned instead of when received Expenses are recorded when incurred instead of when paid Due within 30 days after the end of the reporting period Closeout request within 90 days of final disbursement 2

20 Federal Financial Report (FFR) Program Management 3

21 Federal Financial Report (FFR) Summary 4

22 Federal Financial Report (FFR) Financial Status Part 1 5

23 Federal Financial Report (FFR) Financial Status Part 2 Federal Cash ONLY! Make sure it does not include local funds. Federal Disbursements to date. Should NEVER be a Negative Balance. 6

24 Federal Financial Report (FFR) Financial Status Tab Part 3 Enter the amount FTA and Local share participates separately. Enter this period or cumulative, not both. Grants and services that have not been received. Federal Share grantee has NOT entered into a binding commitment. Total Recipient Share minus Recipient Expenditures. 7

25 Federal Financial Report (FFR) Financial Status Tab Part 4 Enter any Unspent Program Income on hand at the beginning of grant. Should be $0 FTA does not allow, always $0. Program income used to Reduce Federal Share. Enter $0 if grantee retain program income for allowable capital or operating expenses. Enter Program income used in other grants. 8

26 Federal Financial Report (FFR) Remarks and Certification Grantee should put any comments of additional info they want FTA to be aware of. Certifying Info is Correct. Advise grantee that they must be sure of info before certifying.. Box for the FTA reviewer to make comments for both FFR and MPR. 9

27 Milestone Progress Report (MPR) SCOPE (FTA Circular D) 1D) Must be submitted for each active/executed grant Written communication between the grantee and FTA Reporting varies depending on funding source Due within 30 days after the end of the reporting period Final Progress Report narrative and actual milestone completion dates required for closeout 10

28 Milestone Progress Report (MPR) Scope (FTA Circular D) Each MPR must include the following data as appropriate: p 1. Current status of each open ALI within the active/executed grant. 2. A narrative description of projects, status, any problems encountered in implementation, specification preparation, bid solicitation, o resolution o of protests, and contact awards. 3. Detailed discussion of all budget or schedule changes. 4. The dates of expected or actual requests for bid, delivery, etc. 5. Actual completion dates for completed milestones. 11

29 Milestone Progress Report (MPR) Scope (FTA Circular D) 6. Revised estimated completion dates when original estimated completion dates are not met. 7. Explanation of why scheduled milestones or completion dates were not met. Identification i of problem areas and narrative on how the problems will be solved. Discussion of the expected impacts and the efforts to recover from the delays. 8. Analysis of significant project cost variances. Completion and acceptance of equipment and construction or other work should be discussed, together with a breakout of the costs incurred and those costs required to complete the project. Use quantitative measures, such as hours worked, sections completed, or units delivered. 12

30 Milestone Progress Report (MPR) Scope (FTA Circular D) 9. A list of all outstanding claims exceeding $100,000,, and all claims settled during the reporting period. This list should be accompanied by a brief description, estimated costs, and the reasons for the claims. 10. A list of all potential and executed change orders and amounts exceeding $100,000, pending or settled, during the reporting period. This list should be accompanied by a brief description. 13

31 Milestone Progress Report (MPR) Scope (FTA Circular D) 11. A list of claims or litigation involving 3 rd party contracts and potential 3 rd party contracts that: a) Have a value exceeding $100,000 b) Involve a controversial matter, irrespective of amount, or c) Involve a highly publicized matter, irrespective of amount. 12. A list of all real property acquisition actions, including just compensation, property(s) under litigation, administrative settlements, and condemnation for each parcel during the reporting period. 14

32 Milestone Progress Report (MPR) Program Management 15

33 Milestone Progress Report (MPR) Summary 16

34 Milestone Progress Report (MPR) Milestone Status 17

35 New CloseOut Process Program Management 18

36 New CloseOut Process Close Out 19

37 New CloseOut Process Close Out Budget 20

38 New CloseOut Process Budget Check In TEAM 21

39 New CloseOut Process Funds Status 22

40 New CloseOut Process Close Out/Deobligation 23

41 Certifications & Assurances View/Modify Recipient Click here to go to Certifications and Assurances 24

42 Certifications & Assurances General 25

43 Certifications & Assurances Cert s & Assurances 1. Select applicable certifications 2. Enter PIN of Authorized Official and Attorney 26

44 Certifications & Assurances TEAM Legal Documents 27

45 Certifications & Assurances TEAM 2012 Certifications and Assurances 28

46 Certifications & Assurances TEAM 2012 Certifications and Assurances 29

47 QUESTIONS (?) Reminder: 2012 TTP Applications are DUE Thursday, May 10,