Mason County Public Transportation Benefit Area (Mason Transit Authority)

Transcription

1 Financial Statements and Federal Single Audit Report Mason County Public Transportation Benefit Area (Mason Transit Authority) Mason County For the period January 1, 2013 through December 31, 2013 Published September 15, 2014 Report No

2 Washington State Auditor Troy Kelley September 15, 2014 Board of Directors Mason Transit Authority Shelton, Washington Report on Financial Statements and Federal Single Audit Please find attached our report on the Mason Transit Authority s financial statements and compliance with federal laws and regulations. We are issuing this report in order to provide information on the Authority s financial condition. Sincerely, TROY KELLEY STATE AUDITOR Insurance Building, P.O. Box Olympia, Washington (360) TDD Relay (800)

3 Table of Contents Mason Transit Authority Mason County January 1, 2013 through December 31, 2013 Federal Summary... 4 Schedule Of Federal Audit Findings And Questioned Costs... 6 Schedule Of Prior Federal Audit Findings Independent Auditor s Report On Internal Control Over Financial Reporting And On Compliance And Other Matters Based On An Audit Of Financial Statements Performed In Accordance With Government Auditing Standards Independent Auditor s Report On Compliance For Each Major Federal Program And On Internal Control Over Compliance In Accordance With OMB Circular A Independent Auditor s Report On Financial Statements Financial Section Corrective Action Plan for Findings Reported Under OMB Circular A About The State Auditor s Office Page 3

4 Federal Summary Mason Transit Authority Mason County January 1, 2013 through December 31, 2013 The results of our audit of the Mason Transit Authority are summarized below in accordance with U.S. Office of Management and Budget Circular A-133. FINANCIAL STATEMENTS An unmodified opinion was issued on the basic financial statements. Internal Control Over Financial Reporting: Significant Deficiencies: We reported no deficiencies in the design or operation of internal control over financial reporting that we consider to be significant deficiencies. Material Weaknesses: We identified no deficiencies that we consider to be material weaknesses. We noted no instances of noncompliance that were material to the financial statements of the Authority. FEDERAL AWARDS Internal Control Over Major Programs: Significant Deficiencies: We reported no deficiencies in the design or operation of internal control over major federal programs that we consider to be significant deficiencies. Material Weaknesses: We identified no deficiencies that we consider to be material weaknesses. We issued an unmodified opinion on the Authority s compliance with requirements applicable to each of its major federal programs. We reported findings that are required to be disclosed under section 510(a) of OMB Circular A-133. Page 4

5 Identification of Major Programs: The following were major programs during the period under audit: CFDA No. Program Title Federal Transit Cluster - Federal Transit - Capital Investment Grants Formula Grants for Other Than Urban Areas The dollar threshold used to distinguish between Type A and Type B programs, as prescribed by OMB Circular A-133, was $300,000. The Authority did not qualify as a low-risk auditee under OMB Circular A-133. Page 5

6 Schedule of Federal Audit Findings and Questioned Costs Mason Transit Authority Mason County January 1, 2013 through December 31, Mason Transit Authority s internal controls were not sufficient to ensure that all program income was deducted from gross expenses. CFDA Number and Title: Formula Grants for Other Than Urbanized Areas Federal Grantor Name: U.S. Department of Transportation, Federal Transit Administration Federal Award/Contract Number: NA Pass-through Entity Name: Department of Transportation Pass-through Award/Contract Number: GCA6837 Questioned Cost Amount: $20,607 Description of Condition Mason Transit Authority received $1,193,172 in federal funding during 2013 under the Formula Grants for Other Than Urbanized Areas program. The program provides funding to sustain existing Dial-A-Ride services for general public and special needs persons, to sustain zone and fixed-route service county-wide and to sustain regional transportation connectivity services between Mason County and nearby county transit systems. The Authority manually calculates costs eligible for grant funding by deducting ineligible costs from total operating costs and the local match required. Any program income received is also required to be deducted from eligible expenses. The Authority received $20,607 for contracted services that it did not deduct from allowable expenses; this is considered program income. We reported this in our prior audit. Cause of Condition The Finance Manager was not aware they needed to reduce allowable expenses by the amount of program income received. Effect of Condition and Questioned Costs The Authority was over reimbursed by $20,607 of program income. We are reporting this amount as questioned costs. Page 6

7 Federal regulations require us to report known and projected questioned costs when likely questioned costs are greater than $10,000 for each type of compliance requirement. We question costs when we find an entity has not complied with grant regulations and/or when it does not have adequate documentation to support expenditures. Recommendation We recommend the Authority provide training regarding program income to finance personnel and ensure all revenues from grant-funded activities are properly deducted as program income prior to seeking reimbursement of eligible expenses. Authority s Response Mason Transit Authority consistently seeks to be a good steward of the public funds entrusted to it and is appreciative of the assistance received from the State Auditor s Office in that endeavor. We also appreciate the Auditor s Office drawing our attention to the importance of and need for training in the area of federal grant accounting and reporting. Mason Transit Authority will make the necessary resources available to ensure that finance staff is adequately trained in those areas. Auditor s Remarks We appreciate the Authority s commitment to resolve this finding and thank the Authority for its cooperation and assistance during the audit. We will review the corrective action taken during our next regular audit. Applicable Laws and Regulations U.S. Office of Management and Budget Circular A-87, Cost Principles for State, Local and Indian Tribal Governments (2 CFR Part 225), Appendix A, states in part: C. Basic Guidelines 1. Factors affecting allowability of costs. To be allowable under Federal awards, costs must meet the following general criteria: a. Be necessary and reasonable for proper and efficient performance and administration of Federal awards. b. Be allocable to Federal awards under the provisions of this Circular. d. Conform to any limitations or exclusions set forth in these principles, Federal laws, terms and conditions of the Federal award, or other governing regulations as to types or amounts of cost items. Page 7

8 e. Be consistent with policies, regulations, and procedures that apply uniformly to both Federal awards and other activities of the governmental unit... j. Be adequately documented. U.S. Office of Management and Budget Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, states in part: Subpart C Auditees.300 Auditee responsibilities. The auditee shall: (a) Identify, in its accounts, all Federal awards received and expended and the Federal programs under which they were received. Federal program and award identification shall include, as applicable, the CFDA title and number, award number and year, name of the Federal agency, and name of the pass-through entity. (b) Maintain internal control over Federal programs that provides reasonable assurance that the auditee is managing Federal awards in compliance with laws, regulations, and the provisions of contracts or grant agreements that could have a material effect on each of its Federal programs. (c) Comply with laws, regulations, and the provisions of contracts or grant agreements related to each of its Federal programs. Section.510 Audit findings: (a) Audit findings reported. The auditor shall report the following as audit findings in a schedule of findings and questioned costs: (3) Known questioned costs which are greater than $10,000 for a type of compliance requirement for a major program. Known questioned costs are those specifically identified by the auditor. In evaluating the effect of questioned costs on the opinion on compliance, the auditor considers the best estimate of total costs questioned (likely questioned costs), not just the questioned costs specifically identified (known questioned costs). The auditor shall also report known questioned costs when likely questioned costs are greater than $10,000 for a type of compliance requirement for a major program. In reporting questioned costs, the auditor Page 8

9 shall include information to provide proper perspective for judging the prevalence and consequences of the questioned costs. Washington State Department of Transportation s Guide to Managing Your Public Transportation Grant, Chapter 2, states in part: Eligible Services The grant agreement with WSDOT outlines the eligible services under each project. It also identifies the funding sources used for the project(s) and the eligible service modes (fixed route, demand response, etc.). Only services identified in the grant agreement are eligible for reimbursement. Compliance With OMB Circulars To comply with the OMB circulars, grantees are required to keep a separate set of accounts (or a section within an accounting system) that clearly identifies project costs and associated revenue. Code of Federal Regulations, Title 49, states in part: Program income. (a) General. Grantees are encouraged to earn income to defray program costs. Program income includes income from fees for services performed, from the use or rental of real or personal property acquired with grant funds, from the sale of commodities or items fabricated under a grant agreement, and from payments of principal and interest on loans made with grant funds. Except as otherwise provided in regulations of the Federal agency, program income does not include interest on grant funds, rebates, credits, discounts, refunds, etc. and interest earned on any of them. (b) Definition of program income. Program income means gross income received by the grantee or subgrantee directly generated by a grant supported activity, or earned only as a result of the grant agreement during the grant period. During the grant period is the time between the effective date of the award and the ending date of the award reflected in the final financial report. (g) Use of program income. Program income shall be deducted from outlays which may be both Federal and non-federal as described below, unless the Federal agency regulations or the grant agreement specify another alternative (or a combination of the alternatives). The Federal/State Operating Grant Agreement between Washington State Department of Transportation and Mason County Transportation Authority, Section 7, states in part: Page 9

10 B. Program Income. The CONTRACTOR shall comply with program Income provisions in 49 CFR or 49 CFR 19.24, whichever is applicable, and prepare a quarterly report of the gross income, as defined in WSDOT s Guide to Managing Your Public Transportation Grant, 2011 version, and any amendments thereto received by CONTRACTOR that is directly generated by the Project activity supported by the funding in this AGREEMENT. Washington State Department of Transportation s Guide to Managing Your Public Transportation Grant, Appendix B, states in part: Quarterly Program Income This form collects program income received from a federal grant-funded project. Program income is any revenue (i.e., money), except fares, received by a grantee that is directly generated by a grant supported asset or activity. Page 10

11 Schedule of Prior Federal Audit Findings Mason Transit Authority Mason County January 1, 2013 through December 31, 2013 This schedule presents the status of federal findings reported in prior audit periods. The status listed below is the representation of the Mason Transit Authority. The State Auditor s Office has reviewed the status as presented by the Authority. Audit Period: Report Ref. No.: Finding Ref. No.: CFDA Number(s): FY Federal Program Name and Granting Pass-Through Agency Name: Agency: Department of Transportation Formula Grants for Other Than Urbanized Areas - U.S. Department of Transportation, Federal Transit Administration Finding Caption: Mason Transit Authority s internal controls were not sufficient to ensure only eligible costs were charged to the Formula Grants for Other Than Urbanized Areas grant and did not report all program income received. Background: The Authority manually calculates costs eligible for grant funding by deducting ineligible costs from total operating costs; however it did not deduct contracted service expenses, which are unallowable. The Authority also received $7,699 for other contracted services that it did not report as program income. These costs were reported as questioned costs. Status of Corrective Action: (check one) Fully X Partially No Corrective Finding is considered no Corrected Corrected Action Taken longer valid Corrective Action Taken: Following the FY2012 audit, Mason Transit s finance staff no longer includes the ineligible contracted service costs in grant reimbursement requests and, starting August 2014, have identified program income and deducted it from grant eligible expenditures prior to submitting reimbursement requests. Page 11

12 Independent Auditor s Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards Mason Transit Authority Mason County January 1, 2013 through December 31, 2013 Board of Directors Mason Transit Authority Shelton, Washington We have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, the financial statements of the Mason Transit Authority, Mason County, Washington, as of and for the year ended December 31, 2013, and the related notes to the financial statements, which collectively comprise the Authority s basic financial statements, and have issued our report thereon dated September 9, INTERNAL CONTROL OVER FINANCIAL REPORTING In planning and performing our audit of the financial statements, we considered the Authority s internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Authority s internal control. Accordingly, we do not express an opinion on the effectiveness of the Authority s internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the Authority's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did Page 12

13 not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. COMPLIANCE AND OTHER MATTERS As part of obtaining reasonable assurance about whether the Authority s financial statements are free from material misstatement, we performed tests of the Authority s compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. PURPOSE OF THIS REPORT The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the Authority s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the Authority s internal control and compliance. Accordingly, this communication is not suitable for any other purpose. However, this report is a matter of public record and its distribution is not limited. It also serves to disseminate information to the public as a reporting tool to help citizens assess government operations. TROY KELLEY STATE AUDITOR September 9, 2014 Page 13

14 Independent Auditor s Report on Compliance for Each Major Federal Program and on Internal Control over Compliance in Accordance with OMB Circular A-133 Mason Transit Authority Mason County January 1, 2013 through December 31, 2013 Board of Directors Mason Transit Authority Shelton, Washington REPORT ON COMPLIANCE FOR EACH MAJOR FEDERAL PROGRAM We have audited the compliance of the Mason Transit Authority, Mason County, Washington, with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement that could have a direct and material effect on each of its major federal programs for the year ended December 31, The Authority s major federal programs are identified in the accompanying Federal Summary. Management s Responsibility Management is responsible for compliance with the requirements of laws, regulations, contracts and grants applicable to its federal programs. Auditor s Responsibility Our responsibility is to express an opinion on compliance for each of the Authority s major federal programs based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the Authority s compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion on compliance for each major federal program. Our audit does not provide a legal determination on the Authority s compliance. Page 14

15 Opinion on Each Major Federal Program In our opinion, the Authority complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended December 31, Other Matters The results of our auditing procedures disclosed an instance of noncompliance with those requirements, which is required to be reported in accordance with OMB Circular A-133 and which is described in the accompanying Schedule of Federal Audit Findings and Questioned Costs as Finding 1. Our opinion on each major federal program is not modified with respect to these matters. Authority s Response to Findings The Authority s response to the noncompliance findings identified in our audit is described in the accompanying Schedule of Federal Audit Findings and Questioned Costs. The Authority s response was not subjected to the auditing procedures applied in the audit of compliance and, accordingly, we express no opinion on the response. REPORT ON INTERNAL CONTROL OVER COMPLIANCE Management of the Authority is responsible for establishing and maintaining effective internal control over compliance with the types of compliance requirements referred to above. In planning and performing our audit of compliance, we considered the Authority s internal control over compliance with the types of requirements that could have a direct and material effect on each major federal program in order to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each major federal program and to test and report on internal control over compliance in accordance with OMB Circular A-133, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the Authority's internal control over compliance. A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. We did not identify any Page 15

16 deficiencies in internal control over compliance that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. PURPOSE OF THIS REPORT The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of OMB Circular A-133. Accordingly, this report is not suitable for any other purpose. However, this report is a matter of public record and its distribution is not limited. It also serves to disseminate information to the public as a reporting tool to help citizens assess government operations. TROY KELLEY STATE AUDITOR September 9, 2014 Page 16

17 Independent Auditor s Report on Financial Statements Mason Transit Authority Mason County January 1, 2013 through December 31, 2013 Board of Directors Mason Transit Authority Shelton, Washington REPORT ON THE FINANCIAL STATEMENTS We have audited the accompanying financial statements of the Mason Transit Authority, Mason County, Washington, as of and for the year ended December 31, 2013, and the related notes to the financial statements, which collectively comprise the Authority s basic financial statements as listed on page 20. Management s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor s Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor s judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the Authority s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Authority s internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. Page 17

18 We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Mason Transit Authority, as of December 31, 2013, and the changes in financial position and cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America. Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management s discussion and analysis on pages 21 through 27 be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Supplementary and Other Information Our audit was conducted for the purpose of forming an opinion on the financial statements that collectively comprise the Authority s basic financial statements. The accompanying Schedule of Expenditures of Federal Awards is presented for purposes of additional analysis as required by U.S. Office of Management and Budget Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. This schedule is not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated, in all material respects, in relation to the basic financial statements taken as a whole. Page 18

19 OTHER REPORTING REQUIRED BY GOVERNMENT AUDITING STANDARDS In accordance with Government Auditing Standards, we have also issued our report dated September 9, 2014 on our consideration of the Authority s internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the Authority s internal control over financial reporting and compliance. TROY KELLEY STATE AUDITOR September 9, 2014 Page 19

20 Financial Section Mason Transit Authority Mason County January 1, 2013 through December 31, 2013 REQUIRED SUPPLEMENTARY INFORMATION Management s Discussion and Analysis 2013 BASIC FINANCIAL STATEMENTS Statement of Net Position 2013 Statement of Revenues, Expenses and Changes in Net Position 2013 Statement of Cash Flows 2013 Notes to Financial Statements 2013 SUPPLEMENTARY AND OTHER INFORMATION Schedule of Expenditures of Federal Awards 2013 Notes to the Schedule of Expenditures of Federal Awards 2013 Page 20

21 MANAGEMENT DISCUSSION AND ANALYSIS This section of Mason County Public Transportation Benefit Area s (MTA; Mason Transit Authority) Annual Financial Report presents management's overview and analysis of MTA s financial performance for the fiscal year ended December 31, This section should be read in conjunction with the financial statements and notes to the financial statements that follow this section. Introduction Mason Transit Authority is a public transportation benefit area providing services to Mason County citizens. Services include: Local and express bus services Connectivity to other counties transit services Puget Sound Naval Shipyard Worker/Driver program General Dial-A-Ride services Vanpool and volunteer programs Financial Highlights for 2013 The overall net position for MTA improved in Highlights include: As of December 31, 2013 MTA s assets exceeded its liabilities by $17,423,356. Total Net Position increased by $1,163,950. Cash and cash equivalents decreased by $326,697. Fare revenues decreased by $11,078 (1.86%) but non-operating revenue increased by $133,348 (2.35%) from Non-operating revenue includes local sales tax (increase of $65,635 or 2.08%), operating grant revenue (increase of $91,356 or 3.77%), rental income (decrease of $7,667 or 31.78%), investment income (decrease of $3,128 or 23.11%) and other non-operating revenue (decrease of $12,848 or 20.58%) Capital grants received totaled $1,339,034 of which $400,210 was used for capital construction and $938,824 was used for purchase of service vehicles. MTA s debt ratio is 4.40% and Current Assets are 57.72% of Total Assets. Overview of the Financial Statements This Management Discussion and Analysis (MD&A) is intended to serve as an introduction to the basic financial statements. The financial statements of MTA report information about the organization using accounting methods similar to those used by private sector companies to the extent that those standards do not conflict with or contradict guidance of the Governmental Accounting Standards Board. The Statement of Net Position presents information on all of MTA's assets and liabilities, with the difference between the two reported as net position. Over time, increases and decreases in net position may serve as a useful indicator of whether the financial position of the organization is improving or deteriorating. The Statement of Revenues, Expenses and Changes in Net Position presents information showing changes in MTA s net position occurring during the fiscal year. All changes in net position are reported on the accrual basis as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus revenues and expenses are recorded in this statement for some items that will only result in cash flows in future fiscal periods (for example, sales tax collected by merchants but not yet remitted to MTA, and earned but unused vacation leave). The Statement of Cash Flows presents information on MTA s cash receipts, cash payments, and changes in cash and cash equivalents during the fiscal year. The notes to the financial statements provide additional information that is essential to a full understanding of the data provided in the financial statements and can be found in this report. Page 21

22 Financial Analysis and Result of Operations Mason Transit Authority saw an overall financial improvement in Net position increased by $1,163,950 due to purchase of capital vehicles and investing in the remodel and construction of the Transit-Community Center in downtown Shelton. Total cash and cash equivalents for MTA decreased by $326,697 in Although sales tax received increased as well as revenue received from the Federal Transit Association and the Washington State Department of Transportation for operating, MTA saw a decrease in cash and cash equivalents due to capital improvements and purchases. MTA continues to have a strong reserve fund that is maintained for cash flow and capital improvements and purchases. At the end of 2013, MTA s reserve fund, which is held by the Mason County Treasurer and invested in the Washington State Investment Pool, equaled $7,669,106. MTA operations are subsidized by federal, state and local grants. Operating grant revenue received for 2013 increased by 3.77% and totaled $2,444,050. Federal and State grants are received on a reimbursement basis, by quarterly submission of operational and expenditure reports. MTA continues to aggressively seek all available transit grants. The grant amounts fluctuate depending on the success of grant applications and funding availability for our specific region. In the fourth quarter of 2012, MTA received the first distribution of $17,289 from the newly created Public Transportation Grant Program Account. In the 2012 legislative session, $9 million was appropriated into the account to be distributed to public transit agencies for operating expenses. MTA s share was $17,289 for fourth quarter 2012 and for the first and second quarters of Legislation has continued the distribution through the next biennium with $13 million being appropriated yearly and divided quarterly to transit agencies based on the formula of 1/3 each revenue miles, revenue hours, and trips. MTA s quarterly disbursement increased to $18,668, which was received in the third and fourth quarters of 2013 and will continue through June In 2013, MTA received $71,913 from this grant program. Statement of Net Position Net Position For the year ending December 31, 2013, assets exceeded liabilities by $17,423,356. Net investment in capital assets increased by $1,075,621 and unrestricted net position increased by $88,329, resulting in an increase of $1,163,950 in the total net position. This is an increase of 7% from 2012 to Although an increase in net position can be viewed as an indicator of financial improvement, it must be considered in conjunction with other financial indicators. MTA continues to be financially secure based on strong cash and cash reserve balances and low debt ratio. Current Assets decreased by $168,679 (or 1.6%) and Long-Term Assets increased by $1,027,158 (or 15.4%), netting an increase of $858,479 (or 4.94%) to Total Assets. The increase in Total Assets is contributed to the increase in Capital Assets as a result of vehicle purchases and Capital Construction. Liabilities decreased by $305,471 (or 27.6%) in 2013 compared to ending balance at year-end The decrease relates partially to Accounts Payable, decrease in the compensated absences liability, and debt reduction. MTA s debt ratio is low (4.4%) with only one outstanding long-term liability and employee compensated absences. There are no external restrictions on assets. However, MTA has designated, through Board direction, an operating reserve equal to three months of the current operating budget. For 2013, the designated operating reserve was $2 million. Additionally, MTA designated $500,000 for emergency repairs and $50,000 for emergency insurance reserves. Capital Assets Transit is a capital intensive enterprise, with 42.27% of MTA's assets invested in capital assets to provide services to citizens. Page 22

23 In 2013, Capital Assets increased by $1,027,158, net of acquisitions and disposals. Acquisitions included: six new Champion Minibuses (cutaways) in the amount of $644,106; one Gillig Coach Bus in the amount of $402,484; and five minivans for the Vanpool Program in the amount of $109,325. The acquisitions of vehicles were funded by federal and state grants with a local match portion paid by MTA. Work continued on the Transit-Community Center (T-CC). Work-in-Progress increased by $646,061 in 2013 for the T-CC. MTA's net capital assets as of December 31, 2013 amounted to $7,704,277. Capital assets consist of transit buses and other vehicles, a transit facility, a downtown transit-community center, land and a building in downtown Shelton, bus shelters, construction in progress, and equipment. Net capital assets increased by 15.4% during the year. Accumulated depreciation was increased by $125,106 (see Note 2). Depreciation expense recorded was $889,789 for the year. Long-Term Debt On June 26, 2003 Mason Transit Authority executed a 20 year, 6.25% interest bearing promissory note in the amount of $1,000,000. Proceeds from this note were used to acquire real property, the transit facility located at 790 E. Johns Prairie Road, just outside Shelton, WA. MTA has encumbered the balance of the note in its reserves. See Note 7 for further detail. Mason County Public Transportation Benefit Area Summary of Net Position For The Years Ended December 31, 2013 and December 31, /31/ /31/2012 Net Increase (Decrease) 2012 vs 2013 ASSETS Current Assets $ 10,521,607 $ 10,690,286 $ (168,679) Capital Assets 7,704,277 6,677,119 1,027,158 TOTAL ASSETS $ 18,225,884 $ 17,367,405 $ 858,479 LIABILITIES Current Liabilities $ 98,845 $ 339,979 $ (241,134) Long-Term Liabilities 703, ,020 (64,337) TOTAL LIABILITIES $ 802,528 $ 1,107,999 $ (305,471) NET POSITION Invested in capital assets, net of related debt 7,103,690 6,028,069 1,075,621 Unrestricted 10,319,666 10,231,337 88,329 Total Net Position $ 17,423,356 $ 16,259,406 $ 1,163,950 Statement of Revenues, Expenses and Changes in Fund Net Position Operating Revenues Operating Revenues are primarily generated by sales of transportation services. MTA was primarily a fare-free system until November 1, 2001, at which time a fare per one-way out-of-county trip was implemented on routes to and from Olympia, Bremerton, and Brinnon. As of January 1, 2009 these fares are $1.50 for adults and youth and $.50 for seniors and persons with disabilities. Mason Transit Authority remains fare free within Mason County. A fee is charged for the Puget Sound Naval Shipyard (PSNS) Worker/Driver service, vanpool, and for some Special Event Services. Page 23

24 Fares collected during 2013 were as follows: Out-of-County Fares $107,604 Increased 2.59% PSNS Worker/Driver & Vanpool Fares $376,544 Decreased.55% Special Contract Fares-Local Government $ 97,705 Decreased 10.69% The Special Contract Fares were collected from the Skokomish Pilot Project. The Skokomish Tribal Nation was awarded federal funds under the FTA Tribal Transit Grant Program for a pilot public transit enhancement project. Mason Transit Authority was chosen to operate the service on behalf of the Skokomish Tribe, providing vehicles and drivers. Starting in April 2012, a service route was added to run along Highway 101 between Shelton, Hoodsport and Lake Cushman areas. The funding was again awarded for the project in 2013 with plans of extending service in Ridership continues to grow on the pilot run with an increase of 29% in Non-Operating Revenues Non-operating revenues include amounts received that do not directly correspond with receipt of goods or services, such as sales tax, grant proceeds, interest and other miscellaneous sources. MTA's non-operating revenue for 2013 included $3,215,506 in sales tax, an increase of 2.08% over Since 2009, sales tax revenue has been relatively flat after the downturn as compared to the years from when MTA saw its highest sales tax revenue. In August 2013, sales tax began trending upward and MTA anticipates the trend to continue due to construction projects in the area. A large portion of non-operating revenue was attributed to grant revenues derived from federal, state and local grants. The Washington State Department of Transportation and Federal Transportation Administration awarded MTA consolidated rural mobility and paratransit/special needs formula-based operating grants as well as capital vehicle acquisition grants. As of December 31, 2013, MTA has utilized 49.8% of the operating grant. An operating grant was received from the Lewis- Mason-Thurston Area Agency on Aging in the amount of $29,100. The total federal, state and other operating grant revenue for 2013 was $2,515,963. (See Note 8) Interest income decreased by 23.1% in comparison to The decrease trend MTA has seen over the last several years is attributed to the economic downturn which resulted in a drop in interest revenue earned through the funds invested with the Mason County Treasurer s office and from sales tax held. Interest earned during 2013 amounted to $10,403 compared to $13,531 in MTA also includes in non-operating revenue donations collected in connection with the Volunteer Driver Program funded in large part by a grant from the Lewis-Mason-Thurston Area Agency on Aging. This contract requires MTA to provide volunteer transportation services to individuals aged sixty (60) years and above. Individuals who are eligible under the Washington State Senior Citizens Services Act, and/or provisions of the Older Americans Act of 1965, as amended, travel within or outside of the Mason Transit Authority service area to essential appointments. The donations from the Volunteer Driver Program collected during 2013 totaled $2,786. The donations are included in Other Nonoperating Revenue. Revenue obtained via rental income for a small portion of the facility and from the Transit-Community Center totaled $16,453 (decrease of 23.1%). The T-CC was closed for the last part of the year in preparation for the remodel and construction; therefore not available for event rental. Other nonoperating revenue totaled $46,791 (decrease of 20.6%) includes: sales of vehicle maintenance services, sales of surplus vehicles, insurance recoveries, T-CC paver donations, and other miscellaneous revenue. Capital Contributions MTA received $1,339,034 in Capital Grant revenue which was used to purchase one coach, six minibuses, and five minivans and work on the T-CC project. (See Note 8) Operating Expenses Operating and non-operating expenses, representing costs incurred to provide transportation services, increased during 2013 by $185,284 (or 2.90%) with employee cost and repairs to an aging facility as Page 24

25 the highest contributing factors to the increase. Operating expenses for 2013, including administrative expenses, were $6,532,506. This also included an allowance for depreciation in the amount of $889,789. Expenses by department were as follows: Operations: $2,895,467 Responsible for all on-road services, including: Drivers, communications center, communications center supervisor, vanpool coordinator, schedulers, road and training supervisors and an operations manager. Maintenance: $1,420,855 Responsible for vehicle and facility upkeep and fuel. Fuel is the most significant expense in maintenance. Of this amount $256,168 is attributed to facility maintenance. Administration: $2,216,184 Responsible for all other functions including executive direction, planning, marketing, information systems, purchasing, finance, human resources, safety and risk management. Depreciation: $889,789 (Included in Administration above). The estimated pro-ration of the cost of capital assets over the useful life of the asset. Capital Assets are depreciated based on their actual costs spread over their useful lives. Non-Operating Expenses Non-Operating Expenses included $32,334 in loan interest. Mason County Public Transportation Benefit Area Summary Statement of Revenues, Expenses and Changes in Fund Net Position For The Years Ended December 31, 2013 and December 31, /31/ /31/2012 Net Increase (Decrease) 2013 vs 2012 OPERATING REVENUE: Fares $ 581,853 $ 592,932 $ (11,079) NON-OPERATING REVENUE Sales Tax 3,215,506 3,149,871 65,635 Grant Revenue 2,515,963 2,424,607 91,356 Other Non-operating Revenue 76, ,076 (23,642) TOTAL REVENUE $ 6,389,756 $ 6,267,486 $ 122,270 EXPENSES Operating Expenses $ 5,642,717 $ 5,518,282 $ 124,435 Depreciation 889,789 $ 825,589 $ 64,200 Non-Operating Expenses 32,334 $ 35,685 $ (3,351) TOTAL EXPENSES $ 6,564,840 $ 6,379,556 $ 185,284 NET INCOME BEFORE CAPITAL CONTRIBUTIONS (175,084) (112,070) (63,014) Capital Contributions-Grants 1,339, , ,447 TOTAL CHANGE IN NET POSITION 1,163, , ,433 BEGINNING NET POSITION 16,259,406 15,723, ,517 ENDING NET POSITION $ 17,423,356 $ 16,259,406 $ 1,163,950 Page 25

26 2013 Budget to Actuals MTA s Budget to Actuals is depicted in the chart below. It was expected the Transit-Community Center project would be approximately 50% complete in 2013; however, construction did not start until January 2014 with an estimated completion date of January Budget to Actual Budget to Actual Revenue Budget Actual Variance Expenses Budget Actual Variance Sales Tax Revenue $ 3,200,000 $ 3,215,506 $ 15,506 Salaries & Benefits $ 4,211,433 $ 4,155,922 $ (55,511) Interest Income 11,370 10,403 (967) Fuel 551, ,828 (79,365) Operating Grants 2,253,114 2,565, ,427 Insurance 181, ,545 1,004 Fares 471, , ,504 Debt Service 37,500 32,334 (5,166) Misc 55,559 16,452 (39,107) Other Goods & Services 865, ,422 (33,310) Operating Revenue 5,991,393 6,389, ,363 Operating Expenses 5,847,399 5,675,051 (172,348) T-CC Grant 3,280, ,210 (2,879,790) T-CC 3,788, ,061 (3,142,573) State of Good Repair Grant 871, ,824 (31,376) Vehicles & Equipment 1,089,000 1,155,915 66,915 Other Capital Grants/Revenue 250,000 99,000 (151,000) Capital Projects 425, ,864 (299,136) Capital Revenue 4,401,200 1,339,034 (3,062,166) Capital Expenditures 5,302,634 1,927,840 (3,374,794) Total $ 10,392,593 $ 7,728,790 $ (2,663,803) $ 11,150,033 $ 7,602,891 $ (3,547,142) From (To) Fund Balance 757,440 (125,899) (883,339) Balanced Budget $ 11,150,033 $ 7,602,891 $ (3,547,142) Total Expenses $ 11,150,033 $ 7,602,891 $ (3,547,142) Economic Factors and Future Outlook Mason Transit Authority s (MTA) financial outlook for 2014 to 2018 is cautiously optimistic. The agency s priority is focused on sustaining existing service levels as well as continuing our developing partnerships with external agencies, particularly the Skokomish and Squaxin Island Tribal Nations, to expand and leverage grant funding opportunities. The badly damaged, very slowly recovering economy and high unemployment has resulted in substantially reduced and stagnated county sales tax revenue a primary source of MTA s funding. After the crash in 2009 through the first half of 2013, sales tax revenue was flat. Starting in August, 2013, MTA has been seeing continuous moderate improvements in sales tax revenue. It is expected that sales tax revenues will remain below the peak 2007 level in 2014 with projected growth to exceed 2013 by 2.5%. While the impact of Federal deficit spending remains to be seen, Federal transit spending has been stabilized for the next two years (and slightly increased for rural transit) with the passage of MAP 21. Further, the President s proposed budget for Federal Fiscal Year significantly increases public transit funding. It is also a positive sign that the State of Washington s transportation budget continues existing funding and once again renewed its sales tax equalization plan, which particularly impacts Mason County. The addition, last year s first-ever State contribution to funding public transit operations, has been continued. Previously only capital investments had been funded at the state level. On a local level, the County s unemployed rate has dipped under double digits for the first time in five years. The two largest private employers, Simpson Lumber and Taylor Shellfish, are projecting higher rates of growth than they have seen in the past five years, and the Puget Sound Naval Shipyard is significantly expanding its workforce in All of these elements can significantly impact existing service, future service, and vehicle and facility replacement and/or maintenance, and the occurrence of any near-term economic contraction or retraction is not outside the realm of possibility. This economic climate presents a unique challenge at a time when Mason County s population has grown by 23 percent since the 2000 census, making it the fourth fastest growing county in Washington state. Additionally the senior population, 65-years old or older, is 18.3 percent of the County s population, which ranks eleventh out of Washington state s 39 counties. Ridership continues to grow and is already outpacing resources on MTA s commuter routes to Olympia and Bremerton as well as in Dial-A-Ride services. While service expansion is warranted to support the growing demand, the financial resources, from all sources, are not currently sufficient to support expansion. Page 26