COUNCIL MEETING MINUTES JUNE 8, 2015

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2 COUNCIL MEETING MINUTES JUNE, : DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JUNE, CONVENED The meeting convened at : p.m. with Mayor Figley presiding. ROLL CALL Mayor Figley Councilor Carney Councilor Lonergan Councilor Schaub Councilor Morris Councilor Ellsworth Councilor Alonso Leon Present Present Present Present Present Present Present Staff Present: City Administrator Derickson, City Attorney Shields, Police Chief Russell, Police Captain Garrett, Public Works Director Scott, Assistant City Administrator Row, Human Resources Director Hereford, Finance Director Head, Economic and Development Director Hendryx, Accounting Manager Ellerbrook, Sr. Management Analyst Moore, Communications Coordinator Horton, City Recorder Pierson COMMUNITY/GOVERNMENT ORGANIZATIONS Anthony Veliz of the Woodburn Downtown Association thanked the Kiwanis for supporting the downtown beautification project. Mr. Veliz announced that the Woodburn Downtown Association received a $, grant from Oregon Community Organization, they have been awarded an Americorp volunteer, and that they are participating in the Fiesta Mexicana by working with the Fiesta Mexicana Court. PROCLAMATIONS/PRESENTATIONS Proclamations: A. National Recreation and Parks Month : CONSENT AGENDA A. Woodburn City Council minutes of May,, B. Woodburn City Council minutes of May,, C. Woodburn Recreation and Park Board minutes of April,, D. Liquor License Off-Premises Sales and Change of Location, E. Crime Statistics through April, F. Building Activity for April, G. Councilor Teresa Alonso Leon s Attendance at the National Association of Latino Elected and Appointed Officials (NALEO) Conference. Schaub/Ellsworth... adopt the Consent Agenda. The motion passed unanimously. Page - Council Meeting Minutes, June,

3 COUNCIL MEETING MINUTES JUNE, PUBLIC HEARINGS State Revenue Sharing A Public Hearing to consider input on State Revenue Sharing. Mayor Figley declared the hearing open at : p.m. for the purpose of hearing public input on State Revenue Sharing. Finance Director Head provided a staff report. Mayor Figley asked if anyone from the public would like to speak on this subject. No members of the public wished to speak in either support or opposition of State Revenue Sharing. Mayor Figley declared the hearing closed at : p.m. FY - Approved Budget A Public Hearing to consider input on the FY - Approved Budget. Mayor Figley declared the hearing open at : p.m. for the purpose of hearing public input on the FY - Approved Budget. City Administrator Derickson provided a staff report. Mayor Figley asked if anyone from the public would like to speak on this subject. No members of the public wished to speak in either support or opposition of the FY - Approved Budget. Mayor Figley declared the hearing closed at : p.m. COUNCIL BILL NO. - A RESOLUTION ADOPTING THE FISCAL YEAR - BUDGET; MAKING BUDGET APPROPRIATIONS; AND CATEGORIZING TAXES Lonergan introduced Council Bill No.. Recorder Pierson read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. duly passed. COUNCIL BILL NO. - A RESOLUTION DECLARING THE CITY OF WOODBURN S ELECTION TO RECEIVE STATE REVENUE SHARING Lonergan introduced Council Bill No.. Recorder Pierson read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. duly passed. COUNCIL BILL NO. - A RESOLUTION CERTIFYING SERVICES FOR STATE REVENUE SHARING Lonergan introduced Council Bill No.. Recorder Pierson read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. duly passed. : CITY ADMINISTRATOR S REPORT The City Administrator announced that the June meeting will take place at Woodburn Estates and Golf and that ODOT will be giving an update on the Interchange project. He Page - Council Meeting Minutes, June,

4 COUNCIL MEETING MINUTES JUNE, added that Chief Russell will be giving a demonstration on the body cameras that we use. MAYOR AND COUNCIL REPORTS Councilor Alonso Leon recognized Pat Hyatt and other volunteers for their work on educating people on the school bond. She added that she attended the second annual migrant student recognition award ceremony and was pleased to see Councilor Carney there as well. Mayor Figley offered congratulations on the passage of the school bond for those that worked very hard on it. She also congratulated the Class of. She also thanked Chief Russell and Captain Garrett for being terrific cops and terrific human beings. Councilor Ellsworth invited citizens to Relay for Life at Centennial Park on July th & th. Councilor Schaub thanked Captain Garrett and Chief Russell for always being so attentive to the Woodburn Estates community and that she is very happy for them. She also stated that she is excited for the meeting to be at Woodburn Estates. : ADJOURNMENT Morris/Alonso Leon... meeting be adjourned. The motion passed unanimously. The meeting adjourned at : p.m. APPROVED KATHRYN FIGLEY, MAYOR ATTEST Heather Pierson, City Recorder City of Woodburn, Oregon Page - Council Meeting Minutes, June,

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6 // Woodburn Police Department CHARGE DESCRIPTION AGGRAVATED ASSAULT ANIMAL CRUELTY ANIMAL ORDINANCES ASSAULT SIMPLE BURGLARY - BUSINESS BURGLARY - OTHER STRUCTURE BURGLARY - RESIDENCE CHILD ADBANDOMENT CHILD NEGLECT CITY ORDINANCE CRIME DAMAGE-NO VANDALISM OR ARSON CURFEW CUSTODY - DETOX CUSTODY - MENTAL DISORDERLY CONDUCT DRIVING UNDER INFLUENCE DRUG LAW VIOLATIONS DWS/REVOKED - FELONY DWS/REVOKED-MISDEMEANOR EMBEZZLEMENT ESCAPE FROM YOUR CUSTODY FAIL TO DISPLAY OPERATORS LICENSE FORGERY/COUNTERFEITING FRAUD - BY DECEPTION/FALSE PRETENSES FRAUD - CREDIT CARD/AUTOMATIC TELLER MACHINE FRAUD - IMPERSONATION FRAUD-OTHER FUGITIVE ARREST FOR ANOTHER AGENCY FURNISHING GARBAGE LITTERING HIT AND RUN-MISDEMEANOR IDENTITY THEFT INTIMIDATION /OTHER CRIMINAL THREAT MINOR IN POSSESSION MOTOR VEHICLE THEFT OTHER PROPERTY RECOVER FOR OTHER AGENCY RECKLESS DRIVING RECKLESSLY ENDANDERING RESTRAINING ORDER VIOLATION ROBBERY - BUSINESS ROBBERY - HIGHWAY ROBBERY - OTHER RUNAWAY SEX CRIME - EXPOSER SEX CRIME - INCEST SEX CRIME - MOLEST (PHYSICAL) SEX CRIME - OTHER STALKER THEFT - BICYCLE THEFT - BUILDING THEFT - FROM MOTOR VEHICLE THEFT - OTHER THEFT - SHOPLIFT MONTHLY ARRESTS BY OFFENSES JANUARY THRU DECEMBER Jan Feb Mar Apr May Total Page of

7 // Woodburn Police Department TRAFFIC VIOLATIONS TRESPASS UNAUTHORIZED ENTRY INTO MOTOR VEHICLE VANDALISM VEHICLE RECOVERD FOR OTHER AGENCY WEAPON - CARRY CONCEALED WEAPON - EX FELON IN POSSESSION WEAPON - POSSESS ILLEGAL WEAPON - SHOOTING IN PROHIBITED AREA MONTHLY ARRESTS BY OFFENSES JANUARY THRU DECEMBER Total Total Total Jan Feb Mar Apr May Total Jan Feb Mar Apr May Total Arrests / Year Arrests Year Page of

8 // Woodburn Police Department MONTHLY CRIMINAL OFFENSES JANUARY THRU DECEMBER CHARGE DESCRIPTION Jan AGGRAVATED ASSAULT ANIMAL CRUELTY ANIMAL ORDINANCES ARSON ASSAULT SIMPLE BURGLARY - BUSINESS BURGLARY - OTHER STRUCTURE BURGLARY - RESIDENCE CHILD NEGLECT CITY ORDINANCE CRIME DAMAGE-NO VANDALISM OR ARSON CRIMINAL MISTREATMENT CURFEW CUSTODY - DETOX CUSTODY - MENTAL DISORDERLY CONDUCT DRIVING UNDER INFLUENCE DRUG LAW VIOLATIONS DWS/REVOKED - FELONY DWS/REVOKED-MISDEMEANOR ELUDE EMBEZZLEMENT ESCAPE FROM YOUR CUSTODY FAIL TO DISPLAY OPERATORS LICENSE FORCIBLE RAPE FORGERY/COUNTERFEITING FRAUD - BY DECEPTION/FALSE PRETENSES FRAUD - CREDIT CARD/AUTOMATIC TELLER MACHINE FUGITIVE ARREST FOR ANOTHER AGENCY HIT AND RUN FELONY HIT AND RUN-MISDEMEANOR IDENTITY THEFT INTIMIDATION /OTHER CRIMINAL THREAT KIDNAP - FOR ADDITIONAL CRIMINAL PURPOSE MINOR IN POSSESSION MISCELLANEOUS MOTOR VEHICLE THEFT OTHER PROPERTY - FOUND LOST MISLAID PROPERTY RECOVER FOR OTHER AGENCY RECKLESS DRIVING RESTRAINING ORDER VIOLATION ROBBERY - BUSINESS ROBBERY - HIGHWAY ROBBERY - OTHER ROBBERY - RESIDENCE RUNAWAY SEX CRIME - EXPOSER SEX CRIME - FORCIBLE SODOMY SEX CRIME - INCEST SEX CRIME - MOLEST (PHYSICAL) SEX CRIME - SEXUAL ASSAULT WITH AN OBJECT STALKER STOLEN PROPERTY - RECEIVING,BUYING,POSSESSING THEFT - BICYCLE THEFT - BUILDING THEFT - FROM MOTOR VEHICLE Page of Feb Mar Apr Total May

9 // THEFT - MOTOR VEHICLE PARTS/ACCESSORIES THEFT - OTHER THEFT - PICKPOCKET THEFT - PURSE SNATCH THEFT - SHOPLIFT TRAFFIC VIOLATIONS TRESPASS UNAUTHORIZED ENTRY INTO MOTOR VEHICLE VANDALISM VEHICLE RECOVERD FOR OTHER AGENCY WEAPON - CARRY CONCEALED WEAPON - EX FELON IN POSSESSION WEAPON - POSSESS ILLEGAL WEAPON - SHOOTING IN PROHIBITED AREA Woodburn Police Department MONTHLY CRIMINAL OFFENSES JANUARY THRU DECEMBER Total Total Total Jan Feb Mar Apr Total Total May Jan Feb Mar Apr May,,, Offenses / Year OFFENSES,,, YEAR Page of

10 Woodburn Police Department ORDINANCE VIOLATIONS JANUARY - DECEMBER // Ordinance Discription Jan Feb Mar Apr May Total Animal Complaint Ordiinance - Abate/Nuisances Ordinance - Abandoned Vehicles Ordinance - Abate Graffiti Ordinance - Land Use Violations Ordinance - Oth Violation Ordinance - Tall Grass Total Total Total Ordinance Violations / Code Enforcement Officers VIOLATIONS COMBINED TOTAL - CODE ENFORCEMENT OFFICERS Ordinance Violations / Year VIOLATIONS YEAR TOTALS FOR ALL OFFICERS

11 Agenda Item June, TO: FROM: SUBJECT: Honorable Mayor and Council through City Administrator Sarah Head, Finance Director - SUPPLEMENTAL BUDGET REQUEST RECOMMENDATION: Hold a public hearing and adopt the attached resolution approving a supplemental budget for fiscal year - for the funds and departments listed on Exhibit A. SUPPLEMENTAL BUDGETS GENERALLY: Every year, after the budget is adopted by Council, circumstances and events arise that were either unforeseen or not quantifiable at the time the budget was prepared and adopted. In addition, supplemental budgets can be used to correct errors or oversights. Oregon Budget Law provides for changes to adopted budgets through a supplemental budget process that requires that the City provide public notice of the proposed changes and, if the change is greater than % of any fund s total expenditures, hold a public hearing to discuss the proposed changes and accept public testimony on the changes. Staff provided the required public notice via the Woodburn Independent and the hearing will be held at the Council meeting on the nd prior to consideration of the resolution. Like the adopted budget, supplemental budget requests must be balanced; in other words, net revenue and net expense for the request must be equal. This can be accomplished by budgeting additional revenue, or by reducing another expenditure category (such as contingencies). DETAIL OF THIS REQUEST General Fund: Police Department The Police Personnel Services will be increased $, to cover payouts of accrued vacation time for retiring personnel with an offsetting decrease in Contingency. Agenda Item Review: City Administrator X City Attorney X Finance X

12 Honorable Mayor and City Council June, Page Transit Fund: Personnel Services The Transit Fund will increase Personnel Services $, with an offsetting decrease in Materials & Services. This is budget neutral to prevent Personnel Services from being over budget. FINANCIAL IMPACT: Exhibit A displays the supplemental budget as posted in the newspaper.

13 COUNCIL BILL NO. RESOLUTION NO. A RESOLUTION APPROVING TRANSFERS OF FY - APPROPRIATIONS AND APPROVING A SUPPLEMENTAL BUDGET WHEREAS, ORS.() permits transfers of appropriations within any fund when authorized by official resolution or ordinance of the governing body ; and WHEREAS, ORS.() limits transfers of general operating contingency appropriations to no more than fifteen () percent of the total appropriations of the fund unless adopted pursuant to a supplemental budget; and WHEREAS, transfers made pursuant to any of the above must state the need for the transfer, the purpose for the authorized expenditure, and the amount of the appropriation transferred; and WHEREAS, ORS.()(a) permits supplemental budgets when an occurrence of condition which had not been ascertained at the time of the preparation of a budget for the current year or current budget period which requires a change in financial planning ; and WHEREAS, ORS. requires the governing body to hold a public hearing on the supplemental budget when the estimated expenditures contained in the supplemental budget for fiscal year or budget period differ by ten () percent or more of any one of the individual funds contained in the regular budget for that fiscal year; and WHEREAS, the transfers contained herein are made pursuant to ORS.; and WHEREAS, the supplemental budget contained herein is made pursuant to ORS.; and WHEREAS, a public hearing was held June, on the supplemental budget changes, NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section. That pursuant to the applicable ORS provisions cited above, the City Council hereby approves the transfers of appropriations and supplemental budget for FY - in the amounts listed in Exhibit A. Page COUNCIL BILL NO. RESOLUTION NO.

14 Approved as to Form: City Attorney Date APPROVED: Kathryn Figley, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Heather Pierson, City Recorder City of Woodburn, Oregon Page COUNCIL BILL NO. RESOLUTION NO.

15 Exhibit A City of Woodburn - Supplemental Budget June, NOTICE A public hearing on a proposed supplemental budget for the City of Woodburn, Marion County, State of Oregon, for the fiscal year July, to June, will be held at the Woodburn Estates & Golf, Country Club Road, Woodburn, Oregon. The hearing will take place June, at : pm. The purpose of the hearing is to discuss the supplemental budget with interested persons. A copy of the supplemental budget document may be inspected or obtained on or after June, at the City of Woodburn City Hall, Montgomery St Woodburn, Oregon, between the hours of : am and : pm. SUMMARY OF PROPOSED BUDGET CHANGES AMOUNTS SHOWN ARE REVISED TOTALS IN THOSE FUNDS BEING MODIFIED General Fund Resource Original Supplem Revised Requirement Original Supplem Revised Police,,,,, Contingency,, (,),, Revised Total Fund Resources,, Revised Total Fund Requirements,, Comments: Transfer for additional personnel services Transit Fund Resource Original Supplem Revised Requirement Original Supplem Revised Personnel Services,,, Materials & Services, (,), Revised Total Fund Resources,, Revised Total Fund Requirements,, Comments: Transfer for additional personnel services