1. Call to Order 9:00 a.m. 2. Declarations of Pecuniary Interest and General Nature Thereof. 3. Items of Business

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1 Agenda For the Special Meeting of the Committee of the Whole of the Municipality of West Grey To be Held on Friday, February 13, 2015 at 9:00 a.m. At the Council Chambers West Grey Municipal Office 1. Call to Order 9:00 a.m. 2. Declarations of Pecuniary Interest and General Nature Thereof 3. Items of Business 1) 2015 Budget Deliberations (attachment) 4. Adjournment

2 Page 1 of 1 Report Committee of the Whole Director of Finance/Treasurer Report FTR#02/13/15 Date: February 13, Draft Budget Summary The following 2015 Draft Budget Summaries are attached Budget Summary DRAFT 2015 Capital Budget DRAFT 2015 Revenue & Expenditures as % of Totals 2015 Tax Calculation DRAFT Respectfully submitted: Kerri Mighton Director of Finance/Treasurer

3 2015 PRELIMINARY DRAFT BUDGET SUMMARY Updated for Jan. 28/15 CofW Overall Levy Change Operating Levy Change Capital Levy Change Council (39,400) -18.2% Council (39,400) -18.2% Council 0 0.0% Admin (112,111) -9.6% Admin 292, % Admin (405,000) -79.4% Prior Year Surplus 252, ,584 Elmwood Fire 13, % Elmwood Fire (22,523) -16.1% Elmwood Fire 36, % Fire Other 51, % Fire Other 51, % Fire Other 0 0.0% Fire, Emerg.Meas., H&S % Fire, Emerg.Meas (13,283) -2.7% Fire, Emerg.M 13, % Police 136, % Police 150, % Police (13,500) -22.5% SVCA 4, % SVCA 4, % SVCA 0 0.0% Roads 96, % Roads 47, % Roads 49, % Streetlighting 3, % Streetlighting 3, % Streetlighting 0 0.0% Airport/Disability Transit 32, % Airport/Disability T 32, % Airport/Disab 0 0.0% Waste Management 11, % Waste Managem 11, % Waste Manag 0 0.0% Library 7, % Library 7, % Library 0 0.0% Other Protection* 2, % Other Protection* 2, % Other Protect 0 0.0% Recreation 166, % Recreation 33, % Recreation 133, % Environmental/Water/Sewer 0 0.0% Environmental/W 14, % Environmenta (14,000) 0.0% Building, Property Standards, Septic 26, % Building, Property 26, % Building, Prop 0 0.0% Planning 59, % Planning 59, % Planning 0 0.0% Economic Development 0 0.0% Economic Develo 0 0.0% Economic De 0 0.0% Cemetery % Cemetery % Cemetery 0 0.0% OMPF 348, % OMPF 348, % OMPF TOTAL LEVY INCREASE 1,064,198-1,011,521 52,677 - Growth (62,857) (62,857) Budget Increase 1,001, ,664 capital w/o prior surplus (199,907) Prior Year Tax Levy 7,653,395 operating w/o OMPF 599, % tax levy increase Prior Year Growth 62, % Budget Increase 1,001, % - Draft 2015 Tax Levy 8,717, % tax increase of 1,001,341 Estimated County Budget Reduction (212,828) which is about a 5% levy reduction, may result in a an approximate 8% overall tax levy impact for West Grey increase -

4 350, Draft Overall Levy Change 348, , , , , , ,000 50,000 0 (50,000) (39,400) 13,669 51, ,900 4,306 96,671 3,800 32,899 11,420 7,487 2, , ,313 26, Overall Levy Change (100,000) (150,000) (112,111)

5 2015 Draft Operating Levy Change 350, , , , , , , , ,000 50, ,040 4,306 47,359 32,899 33,749 3,800 11,420 7,487 14,000 26,750 2,115 59, Operating Levy Change (50,000) (39,400) (22,523) (13,283)

6 2015 Draft Capital Levy Change 300, , , , ,000 0 (100,000) 0 36, ,853 (13,500) 0 49, (14,000) (200,000) (300,000) (400,000) (500,000) (405,000) Capital Levy Change

7 Consolidated 2015 Capital Budget Projects General Ledger Department BUDGETED BUDGETED Revenue Source Expense Tsfr to Gas Tax Other Reserve Grant Grants Levy User Fees Reserves Gas Tax $355,746 OCIF $116,688 Other Finanance & Personel G/L Transfer to Capital Reserve (IT) $10,000 ($10,000) from Grey Cnty Transfer to General Capital Reserve $25,000 ($25,000) Transfer to General Capital Reserve (Grey County tsfr) $266,897 ($266,897) Fibre Optic Cable - SCF Project $310,368 ($206,912) ($103,456) DC loan new Police Station - design/eng'g/tender (construction 2016) $70,000 ($70,000) Total Finance & Personel $380,368 $301,897 ($105,000) ($206,912) ($370,353) Fire Ayton Station #1 G/L sets Turnout Gear complete w/boots,helmets,gloves $13,015 ($13,015) 12 Pagers $5,861 ($5,861) loan New Pumper Truck complete with loose equipment $390,932 ($28,265) ($100,000) Fire Truck Reserve ($262,667) Transfer to truck reserve Subtotal Normanby $409,808 ($47,141) ($100,000) ($262,667) Neustadt Station #2 G/L sets Turnout Gear complete w/boots,helmets,gloves $13,015 ($13,015) 12 Pagers $5,861 ($5,861) 18hp Porta Pump $8,650 ($8,650) Smart Fill $4,885 ($4,885) Transfer to truck reserve $10,000 ($10,000) Subtotal Neustadt $32,411 $10,000 ($42,411) West Grey Police Transfer to pickup truck reserve $5,000 ($5,000) Total West Grey $5,000 ($5,000) Durham Station #3 G/L sets Turnout Gear complete w/boots,helmets,gloves $14,791 ($14,791) Portable Pump $8,650 ($8,650) 12 Pagers $5,861 ($5,861) E Draulics by Hurst R411E Ram & Ex $10,069 ($10,069) Insultation/clad/siding balance of Building $17,000 ($17,000) Transfer to truck reserve $10,000 ($10,000) Subtotal Durham $56,371 $10,000 ($49,371) ($17,000) Total Fire $498,590 $25,000 ($143,923) ($117,000) ($262,667) trade-in 2 cruisers $54,000 ($46,500) ($7,500) Palm Printer $38,000 ($38,000) In-Car Cameras $38,000 ($38,000) Total Police $130,000 ($46,500) ($38,000) ($38,000) ($7,500) Building Total Building

8 Consolidated 2015 Capital Budget Projects General Ledger Department BUDGETED BUDGETED Revenue Source Expense Tsfr to Gas Tax Other Reserve Grant Grants Levy User Fees Reserves Gas Tax $355,746 OCIF $116,688 Other Street Lighting Street lighting - Durham (defer until further investigation) Total Street Lighting Public Works Trade-ins Tandem/Snow Plow Truck- replaces '95 volvo in Glenelg $239,500 ($200,000) ($29,500) ($10,000) Packer Mounted on Grader - defer to 2016 PW equip reserve GPS Software + 5 Mobile Units (sidewalk units as well) $30,000 ($30,000) Bentinck Works Shed Roof (check solar) $40,000 ($40,000) Transfer to Equipment Reserve $50,000 ($50,000) Subtotal Equipment/Housing/Other $309,500 $50,000 ($320,000) ($29,500) ($10,000) Bridge Replacement South Bruce/West Grey $135,000 ($135,000) Pavement Rehab - approx. 1km $100,000 ($10,000) ($90,000) Adam St. - Neustadt Storm Sewer & Pavement Rehab $250,000 ($25,000) Gen. Cap. Reserve ($225,000) Neustadt Dam Removal $225,000 ($75,000) ($150,000) Concrete Box Culvert Replacement Con 2-3 EGR Glenelg north of $120,000 ($3,312) ($116,688) SW-15 Sidewalk Replacement $50,000 ($50,000) Storm Sewer Upgrades Station St. $20,000 ($20,000) Minto/Normanby Townline Culvert Replacement concrete box culv Subtotal Roads/Bridges/Sidewalks $900,000 ($193,312) ($75,000) ($365,000) ($266,688) Water Total Public Works $1,209,500 $50,000 ($513,312) ($104,500) ($365,000) ($266,688) ($10,000) Neustadt Water Water Reservoir Safety Upgrades $35,000 ($35,000) UV Light Sensors (2) $5,250 ($5,250) Subtotal Neustadt $40,250 ($5,250) ($35,000) Durham Water MIII New Well 2A - Grant application denied $850,000 UV Light Sensors (4) $10,500 ($10,500) Concrete Reservoir Seal Lid & Safety Equipment $35,000 ($35,000) Hwy 6 Pre-engineering + Bruce St N Pre-engineering $25,000 ($25,000) Subtotal Durham $70,500 ($70,500) Total Water $110,750 ($75,750) ($35,000) Sewer Neustadt Sewer Subtotal Neustadt Durham Sewer loan Subtotal Durham Total Sewer Environmental Services Household Hazardous Waste Project $41,000 ($41,000)

9 Consolidated 2015 Capital Budget Projects General Ledger Department BUDGETED BUDGETED Revenue Source Expense Tsfr to Gas Tax Other Reserve Grant Grants Levy User Fees Reserves Gas Tax $355,746 OCIF $116,688 Other Total Environmental $41,000 ($41,000) Recreation Hydro Rebates Ont. Trillium Grant Normanby Arena - Lobby & Hall Washroom Renovations $75,000 ($25,000) ($50,000) Normanby Arena - furnace $15,180 ($15,180) nby rec cap Transfer to Reserve $25,000 ($25,000) Normanby Cenn. Hall - fundraising Normanby Cenn. Hall - Playground Equipment tsfr to reserve $5,000 ($5,000) Total Normanby Recreation $90,180 $30,000 ($55,000) ($15,180) ($50,000) Neustadt Arena - Neustadt Hall - Playground Equipment tsfr to reserve $5,000 ($5,000) Total Neustadt Recreation $5,000 ($5,000) New Fencing Diamond A on 1st & 3rd Base Lines $8,000 ($8,000) up to 4 Push Button Door Openers $14,000 ($14,000) donation 2-50 hp High Efficiendy Motors for Compressors $10,000 ($10,000) Durham Arena - Transfer to Reserve 3 Dugouts at Durham Ballpark - deferred $8,000 Durham Soccer Pitch? Durham Town Hall - Playground Equipment to reserve $5,000 ($5,000) Total Durham Recreation $32,000 $5,000 ($37,000) Neu.Rec. fundraising $7,775 Neustadt Lions Park - Meaux Creek Walkway Bridge $18,000 ($16,000) A.Herr interest $8,225 donations-lions ($2,000) Neustadt Lions Park - Playground equipment per CL Dec. 12/13 Tsfr to Reserve - Neustadt Lions Park playground equipment $5,000 ($5,000) Mighton Estate Parks - Charles Mighton Park (by Tennis Courts) $15,000 ($15,000) Total Parks $33,000 $5,000 ($5,000) ($31,000) ($2,000) Total Recreation $155,180 $45,000 ($102,000) ($46,180) ($52,000) Durham Cemetery Total Durham Cemetery Planning & Development Urban Entrance Signs refurbishment/replacement?? $12,000 ($9,000) ($3,000) Total Planning & Development $12,000 ($9,000) ($3,000)

10 Consolidated 2015 Capital Budget Projects General Ledger Department BUDGETED BUDGETED Revenue Source Expense Tsfr to Gas Tax Other Reserve Grant Grants Levy User Fees Reserves Gas Tax $355,746 OCIF $116,688 Other Elmwood Fire - West Grey Share 50% Capital Expense $85,400 ($36,192) ($25,000) ($24,208) Transfer to Reserve Total Elmwood Fire $85,400 ($36,192) ($25,000) ($24,208) Brockton Library Library Expansion Transfer to Reserve?? $25,000 ($25,000) Total Library $25,000 ($25,000) SUBTOTAL $2,622,788 $446,897 ($971,927) ($75,750) ($415,680) ($365,000) ($511,600) ($729,728) Unfinanced Capital use prior year general surplus carried forward Durham Arena Renovation deficit $136,236 ($136,236) Total Unfinanced Capital $136,236 ($136,236) Total 2015 Capital Budget $2,759,024 $446,897 ($1,108,163) ($75,750) ($415,680) ($365,000) ($511,600) ($729,728) 2014 Capital Budget for Comparison 2,163,570 $189,500 ($1,294,070) ($14,000) ($300,500) ($399,000) ($112,592) ($232,908) Change 595, ,397 (185,907) 61, ,180 (34,000) 399, ,820

Expenditures as % of Total 2015 2014 Change 90.0% 80.0% 78.9% 82.8% Operating Expenditures 13,007,783 12,047,163 960,620 8.0% Capital Expenditues 2,759,024 2,163,570 595,454 27.

4% 2015 2014 Expenditures as a % of Total 2015 2014 Operating Expenditures 78.9% 82.8% Capital Expenditues 16.7% 14.9% Transfers to Reserve 4.3% 2.4% 100% 100% 0.

11 Expenditures as % of Total Change 90.0% 80.0% 78.9% 82.8% Operating Expenditures 13,007,783 12,047, , % Capital Expenditues 2,759,024 2,163, , % Transfers to Reserve 710, , , % Total Expenditures 16,477,604 14,556,775 1,920, % 70.0% 60.0% 50.0% 40.0% 30.0% 20.0% 10.0% 16.7% 14.9% 4.3% 2.4% Expenditures as a % of Total Operating Expenditures 78.9% 82.8% Capital Expenditues 16.7% 14.9% Transfers to Reserve 4.3% 2.4% 100% 100% 0.0% Operating Expenditures Capital Expenditues Transfers to Reserve 60.0% 50.0% 40.0% Revenues as a % of Total 52.9% 52.6% Change Operating Revenues (3,604,617) (3,156,260) (448,357) 14.2% Capital Revenues (1,682,078) (744,500) (937,578) 125.9% Transfer from Reserves (449,380) (377,200) (72,180) 19.1% OMPF (1,887,700) (2,236,600) 348, % Prior Year Surplus (136,236) (388,820) 252, % Taxation (8,717,593) (7,653,395) (1,064,198) 13.9% Total Revenues (16,477,604) (14,556,775) (1,920,829) 13.2% 30.0% 20.0% 10.0% 0.0% 21.9% Operating Revenues 21.7% 10.2% 5.1% Capital Revenues 2.7% 2.6% Transfer from Reserves 15.4% 11.5% OMPF 2.7% 0.8% Prior Year Surplus Taxation Revenues as a % of Total Operating Revenues 21.9% 21.7% Capital Revenues 10.2% 5.1% Transfer from Reserves 2.7% 2.6% OMPF 11.5% 15.4% Prior Year Surplus 0.8% 2.7% Taxation 52.9% 52.6% 100% 100%

12 Municipality of West Grey - Local Levy for Taxation Year 2015 DRAFT Column A Column B Column C Column D Column E CHANGE FROM 2013 LEVY TO 2014 LEVY Tax Ratios 2015 Total Taxes RTC 2015 CVA Per County Weighted Tax Rates 2015 by Levy Growth Assessment Budgetary Levy RTQ Assessment By-law # Assessment Taxation Class Shifts Increase TAXABLE Residential RT 1,114,541, ,114,541, $ 7,315, $ 7,315,023 $ 6,465,627 $ 49,839 $ (40,640) $ 840,197 $ 7,315,023 - Multi-Residential MT 8,183, ,793, $ 77, $ 77,404 $ 68,372 $ - $ 142 $ 8,891 $ 77,404 - Commercial Occupied CT 43,157, ,404, $ 370, Commercial New Construct XT 5,222, ,825, $ 44, Commercial New Con Exce XU 68, , $ Commercial Excess Land CU 408, , $ 2, Commercial Vacant Land CX 349, , $ 2, $ 419,959 $ 373,820 $ 2,087 $ (4,219) $ 48,271 $ 419,959 - Shopping Centre ST $ - $ - $ - $ - $ - $ - $ - Industrial Occupied IT, LT 14,850, ,594, $ 181, Industrial New ConstructionJT 1,597, ,968, $ 19, Industrial New Const VacanJU 35, , $ Industrial Excess Land IU 30, , $ Industrial Vacant Land IX, JX 851, ,028, $ 6, $ 207,864 $ 188,136 $ (194) $ (3,954) $ 23,875 $ 207,864 - PIPELINES PT 7,058, ,401, $ 42, $ 42,013 $ 37,720 $ 89 $ (621) $ 4,826 $ 42,013 - Farmland FT 376,821, ,205, $ 618, $ 618,296 $ 490,627 $ 9,927 $ 46,722 $ 71,020 $ 618,296 - Managed Forest TT 22,567, ,641, $ 37, $ 37,029 $ 29,086 $ 1,108 $ 2,582 $ 4,253 $ 37,029 - TOTAL TAXABLE 1,595,743,971 1,328,240,272 $ 8,717, $ 8,717,588 $ 7,653,388 $ 62,857 $ 12 $ 1,001,332 $ 8,717,588 PAYMENT IN LIEU Residential General RG 117, , $ $ 770 $ 651 $ - $ 30 $ 88 $ Residential Full RP $ - $ - $ - $ - $ - Commercial Full CF 2,685, ,510, $ 23, $ 23,038 $ 18,727 $ - $ 1,665 $ 2,646 $ 23,038 - Commercial General CG 1,296, ,694, $ 11, $ 11,125 $ 10,361 $ (434) $ (80) $ 1,278 $ 11,125 - Industrial Full IH 44, , $ $ 538 $ 488 $ - $ (12) $ 62 $ TOTAL PIL 4,144,146 5,404,448 $ 35, $ 35,471 $ 30,227 $ (434) $ 1,603 $ 4,074 $ 35,471 TOTAL TAXABLE & PIL 1,599,888,117 1,333,644,720 $ 8,753, $ 8,753,059 $ 7,683,615 $ 62,423 $ 1,615 $ 1,005,406 $ 8,753,059 Exempt Assessment 57,837,857 Total Municipal Assessment 1,657,725,974 Rates n/a Local Municipal Rates Only Tax Rate 2014 Budget 7,653, Plus: 2014 Growth (net) 62,857 - % Change in Rates -3.7% 13.0% 8.8% 2014 Year End Revenues 7,716, % Notional Rate Municipal Percentage 2015 Budget Increase (Decrease) 1,001, % 13.0% Residential Levy $ 7,716,252 NOTIONAL RATE Increase in 2015 BUDGET FOR TAXATION 8,717, % 2015 tax rate Weighted Assess 1,328,240, Budget (does not include PILs) If the general levy is increased by $ 1,001,341 the rate is % If the general levy is increased by $ 77,500 the rate is % If the general levy is increased by $ 232,500 the rate is % If the general levy is increased by $ 775,000 the rate is % Levy noted above = 2014 General Levy of $7,716,252 + Growth of $62,857

2018 PRELIMINARY BUDGET April 16, 2018 Public Budget Review

2018 PRELIMINARY BUDGET April 16, 2018 Public Budget Review 1 Fire and Emergency Services Public Facilities, Arenas, Parks and Recreation Garbage Collection and Landfill Water, Wastewater Services Cemetery