MACON WATER AUTHORITY AUTHORITY MEETING. Thursday, September 1, :30 PM. Dorothy Black Ed DeFore Javors J. Lucas Dwight Jones Bert Bivins, III

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1 MACON WATER AUTHORITY AUTHORITY MEETING 4:30 PM MEMBERS PRESENT: STAFF MEMBERS PRESENT: Frank Patterson, Vice-chair Dorothy Black Ed DeFore Javors J. Lucas Dwight Jones Bert Bivins, III Tony Rojas, Executive Director/President Ray Shell, Executive VP of Field & Plant Operations Guy Boyle, Executive VP, Business Operations Lisa Golphin, Sr. Executive Asst. of Strategic Planning LaToria Porter, Executive Assistant Kirk Nylund, Customer Service Director Larry Reynolds, Wastewater Operations Director Michel Wanna, Field Operations Director Mark Wyzalek, Lab/Environmental Compliance Director Harold Blevins, IT Director Pauline Forbes, Financial Analyst Arleen Samuels, Accounting Manager Mark Cloutier, Maintenance Manager Blaine Harrell, Macon Soils, Inc. COUNSEL PRESENT: Virgil Adams, Adams, Jordan & Herrington CONSULTANTS PRESENT: Chris Wood, Wood & Associates VISTORS PRESENT: Justin Crum, Macon-Bibb TV Annette Horn, Deputy, Bibb County Sheriff s Office

2 Page 2 CALL TO ORDER Vice-Chair Patterson called the meeting to order and asked Member JOnes to give the invocation followed by the Pledge of Allegiance. Vice-Chair Patterson called for the approval on the agenda. Member DeFore motioned to approve. Member Bivins seconded the motion. All those in favor say aye. (AYE votes by DeFore, Patterson, Lucas, Bivins, Jones and Black). Vice-Chair Patterson called for the approval of the minutes (listed below). All those in favor say aye. (AYE votes by DeFore, Patterson, Lucas, Bivins, Jones and Black). Confirmation of Minutes A. Authority Meeting: 8/04/2016 B. Executive Session: 8/04/2016 C. Finance Committee Budget Session: 8/08/2016 D. Pension Committee Meeting: 8/18/2016 E. Finance Committee Meeting: 8/18/2016 F. Engineering Committee Meeting: 8/18/2016 Finance Committee REPORT OF STANDING COMMITTEES 1. Consider adopting the budget for Fiscal Year Member Jones stated that the committee held a budget working session on August 8, During that session the Committee reached a consensus on its recommendation for the budget. The following highlights were taken from the recommend operating budget for the Macon Water Authority for fiscal year The water and sewer revenues budgeted for FY2017 were based on rates recommended during the budget review sessions in October 2015 and further discussed on August 4, Water Revenues for FY2017 were budgeted at $27,043,000 and Sewer Revenues were budgeted at $23,646,700. Other Revenues were budgeted at $2,341,050. Total Revenues for FY2017, as budgeted, were anticipated to grow by $1,845,422 or 3.6% over the FY2016 budget and total $53,030,750. Non-Operating Income, which included interest earnings, was budgeted to increase by $1,691. Operating Expenses for FY2017 were budgeted at $33,845,396 and included a 3% pool of $328,929, which included taxes and pension costs, to fund compensation adjustments; and the inclusion of $920,000 in additional pension funding. Non-Operating Expenses, which included principal and interest payments, were budgeted at $11,170,011. Total operating and nonoperating expense for FY2017 as budgeted were $45,015,407. The Total Net Income for FY2017 as budgeted was $8,273,441 and included a net income, before depreciation, in Macon Soils of $83,098.

3 Page 3 The Debt Coverage Ratio for bond debt was projected to be 2.40 for FY2017 and 2.21 for all debt, which included two GEFA loans. The Authority strives to maintain a ratio of 1.75 or higher. The Authority will have $84,825,000 in outstanding bond debt at the start of FY2017. Vice-Chair Patterson called for the question on approving the budget for fiscal year All those in favor say aye. (AYE votes by DeFore, Patterson, Lucas, Bivins, Jones and Black). Macon Soils, Inc. NEW BUSINESS 1. Consider adopting the Macon Soils budget for Fiscal Year Member Black stated that the Macon Soils, Inc. budget was approved by the MSI Board on August 4, The MSI by-laws require that the MWA Board formally approve the recommendation by MSI for their Fiscal Year 2016 budget. The MSI budget is consolidated into the MWA operating budget and contains revenues of $890,380; Expenses of $807,282; and a net income after depreciation of $3,795. The MSI Board recommended approval of this budget for fiscal year Vice-Chair Patterson called for the question on approval. All those in favor say aye. (AYE votes by DeFore, Patterson, Lucas, Bivins, Jones and Black). REVIEW OF THE MONTHLY FINANCIAL AND HEALTH INSURANCE REPORT Water sales totaled $21,332,630 which was $125,690 or.48% below budget projections. Net Sewer sales totaled $19,223,498 which was $463,647 or 2.02% above budget projections. Total water and sewer sales combined were $40,556,128 which was $337,957 better than budget projections. Other operating revenues were $2,317,498 which was $340,772 or 14.72% over budget projections. Total non-operating income was over budget by $143,303. The Authority also recognized approximately $168,289 in gains on investments through July 31, These gains were NOT included in the financial results noted above but were disclosed separately. When the above items were totaled, (excluding gains), the Authority had income through July 31, 2016 of $43,161,352 which is $822,031 or 1.60% over budget projections. Operating expenses through July totaled $25,601,692, which was $1,520,510 better than budget. This also included $920,000 in additional pension funding that was made during May. Non-operating expenses totaled $7,361,084, which was $943,906 or 8.85% better than budget. Excluded from the financial report under non-operating expenses for the year was $245,079 in closing costs associated with the 2015 Water and Sewer Revenue Bonds Issued in December The health insurance account for July received contributions of $365,063 which includes $36,994 in insurance reimbursements and had withdrawals of $494,930. This decreased the overall account balance during July by $129,867. The account balance has decreased a total of $430,942 since the beginning of the fiscal year. The total balance in the account on July 31, 2016 was $4,598,183.

4 Page 4 REPORT OF THE EXECUTIVE DIRECTOR Director Rojas asked Director Mark Wyzalek to discuss the upcoming Ocmulgee Alive event on Saturday, October 8 th. Director Rojas informed the Board that the Authority s fall fishing season at Javors Lucas Lake will begin on Saturday, September 3 rd from 7:00 am to 4:00 pm. It will be open on Saturdays and Sunday through the end of October. Director Rojas stated that he plans to work with Korn Ferry/The Hay Group for the Authority s upcoming salary survey in fiscal year The following referrals were made: Outdoor Recreation Meeting: Annual Fishing Derby Public Fishing Hunting Season Finance: Referrals to Committees Plan design for the health care plan Consent for the Industrial Authority to pledge 704 contract revenues on a bond issue to refinance existing debts of I-75 Business Park Project and I-75 NB at Sardis Church Project Discuss Water Extension Fees Review the five year rate plan and consider establishing water and sewer rates Consider approving the Byron Wastewater Service Agreement Engineering: Discuss project delivery plans for the rehabilitation of clarifiers 3 and 4 at the Rocky Creek WRP Discuss project delivery plans for the design and installation of a new variable frequency drive for a high service pump at the Amerson WTP. Member DeFore motioned to go into Executive Session to discuss future acquisition of real estate. Member Jones seconded the motion. All those in favor say aye. (AYE votes by DeFore, Patterson, Lucas, Bivins, Jones and Black). At 4:55 PM, the Macon Water Authority s Board went into Executive Session. At 5:25 PM, the Macon Water Authority s Board returned to Open Session. Member DeFore motioned to reopen session. Member Jones seconded the motion. All those in favor say aye. (AYE votes by DeFore, Patterson, Lucas, Bivins, Jones and Black). There was no action taken in Open Session.

5 Page 5 There being no further discussion, Member Bivins motioned to adjourn the meeting. Member BlackJones seconded the motion. All those in favor say aye. (AYE votes by DeFore, Patterson, Lucas, Bivins, Jones and Black). Vice-Chair Patterson adjourned the meeting at 5:30 pm. NOTE: VERBATIN MINUTES AVAILABLE FROM THE EXECUTIVE DIRECTOR.