APPROVED MEETING MINUTES OF THE BUTTE COUNTY ASSOCIATION OF GOVERNMENTS MAY 26, 2016

Transcription

1 APPROVED MEETING MINUTES OF THE BUTTE COUNTY ASSOCIATION OF GOVERNMENTS MAY 26, 2016 Item #3 Consent The following minutes are a summary of actions taken by the Board of Directors. A digital recording of the actual meeting is available at BCAG s office located at 326 Huss Drive, Suite 150, Chico, CA. Board Member Connelly called the meeting to order at 9:00 a.m. at the City of Chico Council Chambers, 411 Main Street, Chico, CA. MEMBERS PRESENT Bill Connelly, Chair Supervisor District 1 Doug Teeter Supervisor District 5 John Busch Councilmember City of Biggs Reanette Fillmer Councilmember City of Chico Ray Borges Councilmember City of Gridley Linda Dahlmeier Councilmember City of Oroville Jody Jones, Vice Chair Councilmember Town of Paradise MEMBERS ABSENT Larry Wahl Supervisor District 2 Maureen Kirk Supervisor District 3 Steve Lambert Supervisor District 4 STAFF PRESENT Jon Clark Andy Newsum Ivan Garcia Michael Rosson Jim Peplow Julie Quinn Cheryl Massae Sylvia Narvaez Executive Director Deputy Director Transportation Programming Specialist Transit Manager Senior Planner Chief Fiscal Officer Human Resources Manager Administrative Assistant OTHERS PRESENT Lance Atencio, Transdev Adam Hansen, Caltrans District 3 Susan Zanchi, Caltrans District 3

2 1. Pledge of Allegiance 2. Roll Call CONSENT AGENDA 3. Approval of Minutes from the March 24, 2016 BCAG Board of Directors Meeting 4. Approval of Revised 2015/16 Transportation Development Act (TDA) Expenditure Plans 5. Approval of 2016/17 Transportation Development Act (TDA) Apportionments 6. Approval of Use of Compressed Natural Gas (CNG) Funds Balance for New Facility Operating Expenditures 7. Approval of 2015/16 CalEMA Funding for Safety & Security Projects 8. Approval of BCAG Title VI Program NO ITEMS PULLED FROM THE CONSENT AGENDA On motion by Board Member Dahlmeier and seconded by Board Member Jones, the Consent Agenda was unanimously approved. ITEMS FOR ACTION 9. Approval of 2016/17 BCAG Overall Work Program & Budget Staff presented to the Board the final 2016/17 Overall Work Program (OWP) & Budget to the BCAG Board of Directors for review and comments, and approval. A draft 2016/17 OWP & Budget was reviewed with the BCAG Board of Directors at their March 2016 meeting. Staff stated that the final 2016/17 OWP & Budget did not change significantly since being reviewed with the Board of Directors in March; the only notable change has been the adjustment to the budget to reflect final expenditures and revenues. On motion Board Member Jones and seconded by Board Member Teeter, the 2016/17 BCAG Overall Work Program and Budget was unanimously approved 10. Approval of 2016/17 Butte Regional Transit Service Plan & Budget Staff presented to Board the final 2016/17 B-line Annual Service Plan & Budget for the BCAG Board of Director s review and comments and approval.

3 Staff stated that the final 2016/17 Service Plan and Budget was developed in consultation with the Transit Administrative Oversight Committee (TAOC), which reviewed the Draft Service Plan and Budget at a meeting held in February The committee provided staff with several comments to which staff responded during the meeting On motion by Board Member Teeter and seconded by Board Member Dahlmeier, the 2016/17 Butte Regional Transit Service Plan and Budget was unanimously approved 11. Acceptance of Forest Highway 171 Project Completion Staff requested that the BCAG Board accept Notice of Completion of the Forest Highway 171 Project roadway construction project. On motion Board Member Teeter and seconded by Board Member Dahlmeier, the Notice of Completion for the Forest Highway 171 roadway reconstruction project was accepted and unanimously approved. ITEMS FOR INFORMATION 12. State Route 70 Earmark Repurposing and Status of the 2016 STIP Staff informed the Board of the new opportunity to be able to use unused federal transportation earmark funds to a new project. For Butte County, staff indicated that the balance of funds from the SR 70 at Georgia Pacific and Forest Highway 171 projects both had a balance of funds for an estimated balance of $2.1 million. Staff indicated that the eligible project that met the repurposing requirements was the SR 70 Passing Lane Project Segment 2 project form Palermo Rd to Cox Rd. In addition, staff indicated that this project was recently deleted from the STIP by the California Transportation Commission as a result of insufficient funding. Staff indicated that this repurposing effort would hopefully enable Caltrans District 3 to continue moving forward in completing the design component. Staff also informed the Board that the CTC recently adopted the 2016 STIP which included all of BCAG s programming recommendations included in the revised 2016 RTIP. 13. Butte Regional Transit 2015/16 3 rd Quarter Report Staff presented to the Board key financial and statistical results for the Butte Regional Transit for the 3 rd quarter of fiscal year 2015/16.

4 In the 3 rd Quarter Report, the B-Line service had a total of 9 preventable accidents while traveling a total of 400,527 miles. This equates to an AFR of 1:44,502 mi. The B-Line received 11 valid complaints for 365,873 passenger trips over both fixed route and paratransit services. This equates to 1 complaint per 33,260 trips provided Federal Transit Administration (FYA) Triennial Review of BCAG Staff informed the Board that BCAG s Triennial Review was completed for fiscal years 2012/2013, 2013/2014, and 2014/2015. The review concentrated on procedures and practices employed during the past three (3) years. In addition, the review looked forward at planned upcoming federally funded projects to ensure the projects would be implemented in compliance with Federal requirements. Staff stated that no deficiencies were found with the FTA requirements in 10 of 17 areas. Deficiencies were found with the FTA s requirements in seven (7) areas. There were two (2) repeat findings from the 2013 Triennial Review. Staff stated the deficiencies found were in in Financial Management and Capacity, Technical Capacity, Americans with Disabilities Act (ADA), Title VI, Procurement, Disadvantaged Business Enterprise (DBE), and Planning/Program of Projects. Subsequent to the issuance of the draft report, BCAG provided responses for the deficiencies in Technical Capacity, ADA, one of the findings in Title VI, and Planning/Program of Projects. Staff commented these were deemed acceptable and marked as closed with the issuance of the final report with the exception of ADA. BCAG is awaiting a response back regarding the acceptance of the response for the ADA deficiency. Staff will ensure corrective action for the deficient areas are completed in accordance with the Triennial Review final report. 15. Collaboration between B-Line, Transdev, and the Northern Region Area SWAT (Special Weapons Attack Team) on Homeland Safety and Security Training Staff informed the Board that B-Line and Transdev conducted an anti-terrorism/crime training with the Northern Region Area SWAT agencies during their annual task force training event. The training involved anti-terrorism/crime prevention topics that included terrorism extremist awareness and threats, site assessment and risk, terrorist weapons, critical incident response and officer safety, and incident which included the use of the B-Line Transit Bus.

5 Staff commented that BCAG receives Safety and Security funding from CalOES and work with the Department of Homeland Security and others within the transit industry to determine the best practices with regard to safety and security of the riders and communities and how to best implement them. Staff will continue to conduct threat assessments security measures of the B-Line Transit System as directed by the Department of Homeland Security. 16. Caltrans Update on current projects & information Adam Hansen, Caltrans District 3, presented to the Board and staff an oral report on current and future road projects in Butte County. There was general discussion by the Board, staff and Mr. Hansen. ITEMS FROM THE FLOOR 17. There were no items from the floor Members of the public may present items to the BCAG Board of Directors but no action will be taken other than placement on a future agenda. ADJOURNMENT With no further items to discuss, the BCAG Board meeting adjourned at 9:43 AM. Attest: Jon Clark, Executive Director Sylvia Narvaez, Administrative Assistant Butte County Association of Governments