PRE-COMMISSION WORK SESSION April 2, 2019

Transcription

1 PRE-COMMISSION WORK SESSION April 2, 2019 For Commission Approval All Items appearing have been approved by the County Attorney and County Manager unless otherwise designated. PUBLIC WORKS, COMMUNITY SERVICES & INTER - GOVERNMENTAL RELATIONS COMMITTEE ENVIRONMENTAL SERVICES 1. ALDOT - MB01 Permit at U.S. Highway 31 State Required MB01 Permit with ALDOT granting permission to repair a defective portion of sanitary sewer main in ALDOT right-of-way near 16th Avenue North in the City of Birmingham. Indefinite Original Budget: No Funds Required Current Remaining Budget: N/A Requested Amount: $0.00 Remaining Budget after Requested Amount: N/A 30 Day Cancellation: No 2. Walnut Hill - Encroachment Agreement Agreement designating the conditions under which Wedgworth Realty is granted permission to construct improvements in a sanitary sewer easement located at 1644 Shades Crest Road. There is no cost to the County. Indefinite Original Budget: No Funds Required Current Remaining Budget: N/A Requested Amount: $0.00 Remaining Budget after Requested Amount: N/A 30 Day Cancellation: No 3. Brasfield and Gorrie - Change Order 2 to the Cahaba, Trussville & Al Seier PS, Phase 2, Project Change Order No. 2 to the Cahaba River and Trussville WWTPs and Al Seier Pump Station Phase II project decreases the total contract amount by $507, from $40,485, to $39,978, and increases the total contract time to 865 calendar days. Days Original Budget: $ 95,806, Current Remaining Budget: $ 49,837, Requested Amount: $ -507, Remaining Budget after Requested Amount: $ 50,345, ALDOT MB01 Permit - Cahaba Sludge Line The ALDOT MB01 Permit for the Cahaba River WWTP Sludge Transfer Force Main allows for the crossing of a new force main through I-459, Hwy. 31 and SR-150 right-of-way in the City of Hoover. Indefinite Original Budget: No Funds Required Current Remaining Budget: N/A Requested Amount: $0.00 1

2 Remaining Budget after Requested Amount: N/A 30 Day Cancellation: No DISTRICT 1 REPORT/OTHER BUSINESS 2

3 COMMUNITY DEVELOPMENT & HUMAN RESOURCE SERVICES COMMITTEE COOPER GREEN MERCY HEALTH SERVICES 1. Dr. Paul O'Leary - Psychiatric Medical Services - Amendment 3 Amendment to extend the contract through September 30, 2019 for Dr. O'Leary to perform medical services for the patients of CGMHS. CORONER 4/1/19-9/30/19 Original Budget: 2,900, Current Remaining Budget: 1,090, Requested Amount: 102, Remaining Budget after Requested Amount: 988, DEPARTMENT OF COMMUNITY SERVICES AND WORKFORCE DEVELOPMENT Management Company, LLC # Resolution authorizes the Commission President to execute a Rental Assistance agreement with 1815 Management Company, LLC in the amount of $4, The agreement is a mandated requirement for the Emergency Solutions Grant program. These costs will be paid with federal funds. 2/15/2019-4/30/2019 Original Budget: $40, Current Remaining Budget: $14, Requested Amount: $4, Remaining Budget after Requested Amount: $10, Four Four Forestdale d/b/a The Park at Forestdale ESG # Resolution authorizing the Commission President to execute a Rental Assistance agreement with Four Four Forestdale d/b/a The Park at Forestdale in the amount of $6, The agreement is a mandated requirement for the Emergency Solutions Grant Program. These costs will be paid with federal funds. 3/1/2019-5/31/2019 Original Budget: $40, Current Remaining Budget: $10, Requested Amount: $6, Remaining Budget after Requested Amount: $3, Edgewater Park Improvements - Finding of No Significant Impact Resolution authorizing the Commission President to sign the Finding of No Significant Impact for the Edgewater Park Improvements Project (CD17-03F-EPI-1207). 4. Edgewater Park Improvements - Request for Release of Funds Resolution authorizing the Commission President to sign the "Request for Release of Funds" form for the Edgewater Park Improvements Project (CD17-03F-U3-EPI-1207). 5. Resolution Proclaiming Fair Housing Month Resolution proclaiming April, 2019 as Fair Housing Month in Jefferson County, Alabama. 3

4 FAMILY COURT YOUTH DETENTION DISTRICT 2 REPORT/OTHER BUSINESS 4

5 ADMINISTRATIVE, & INFRASTRUCTURE COMMITTEE ROADS & TRANSPORTATION 1. Warehouse and Equipment Supply Co. Purchase and installation of a new rolling service door at the Fleet Management Central Shop. 30 days after contract approval date Original Budget: $67,000 Current Remaining Budget: $21, Requested Amount: $10, Remaining Budget after Requested Amount: $16, Day Cancellation: YES 2. Permission to Condemn Tract 2 - Furnishing and Installing Precast Concrete Bridge on Deer Haven Road 3. Permission to Condemn Tracts 4 and AMP09 Center Point 5th Street, NW 4. Payment for Tract 11 of TOPICS VIII, Site 3 5. Payment for Tract 27 of TOPICS VIII, Site 3 6. ALDOT Courtesy Notification for Project Number: NH-0075(535) SR-75 Resurfacing Courtesy Notification for resurfacing, planning, striping, leveling, widening and patching on SR-75 from a joint 116 ft. South of Fox Hill Drive to 240 ft. South of Innsbrooke Parkway 7. Payment for Tract 4 Galleria Blvd Extension STPBH-3715(255) 8. MCImetro (Verizon) - Right Of Way Use Agreement A use agreement for Verizon to place fiber optics for communications services within rights-of-way along roadways maintained by Jefferson County. This document will complement the regulations and permitting procedure as outlined in Article 6 of the Jefferson County Subdivision and Construction Regulations. COUNTY ATTORNEY 1. Resolution - Excess Worker's Compensation Policy Resolution authorizing payment of additional premiums for the County's Excess Workers Compensation Policy period ending 10/01/18, due to audit results. 2. Minutes from the Commission Meeting March 21, SHERIFF COUNTY MANAGER DISTRICT 3 REPORT/OTHER BUSINESS 1. Community Grant- Bessemer Junior Service League Resolution authorizing the execution of a community grant program agreement with Bessemer Junior Service League in the amount of $2,500.00, to provide funding for annual spring fundraiser, which provides scholarships to graduating high school students 1 Year 5

6 Original Budget: $50, Current Remaining Budget: $16, Requested Amount: $5, Remaining Budget after Requested Amount: $11, Day Cancellation: N/A 6

7 FINANCE, JUDICIAL, EMERGENCY MANAGEMENT & DEVELOPMENT AND GENERAL SERVICES COMMITTEE FINANCE 1. C&J Associates - Amendment 1 - Pest Control Services Amendment 1 Term is extended for an additional year and services shall commence on May 24, 2019 and end on May 23, 2020, with the option to renew for a period of up to one (1) additional 1 year term, not to exceed three (3) full years 05/24/ /23/2020 Original Budget: Multiple Departments Current Remaining Budget: Multiple Departments Requested Amount: No additional funds required Remaining Budget after Requested Amount: Multiple Departments 2. PACA Membership - Andalusia City Schools PACA Intergovernmental Agreement Establishing Membership Revenue: $ PACA Membership - Auburn City Schools PACA Intergovernmental Agreement Revenue: $1, PACA Membership - Demopolis City Schools PACA Intergovernmental Agreement Establishing Membership Revenue: $ Encumbrance Report Approval of the Encumbrance Report for the weeks of 3/08/2019-3/14/2019 and 3/15/2019-3/21/ Purchasing Exception Report Approval of the Purchasing Exceptions Report for the weeks of 3/08/2019-3/14/2019 and 3/15/2019-3/21/ Purchasing Agenda Report Approval of the Purchasing Agenda Report for the weeks of 3/08/2019-3/14/2019 and 3/15/2019-3/21/ Unusual Demand Report for 4/4/19 BUDGET MANAGEMENT OFFICE 1. Budget Amendment Shift funds from the Finance Department to Commission District 1 ($5,000) and Commission District 2 ($5,000) for a total of $10, Travel & Staff Development Approval of the Travel/Staff Development dated 3/21/2019. BOARD OF EQUALIZATION 7

8 BOARD OF REGISTRARS CIRCUIT CLERK DEVELOPMENT SERVICES 1. Z Charles M. Ellis, owner requests a change of zoning on Parcel ID# in Sec 09 Twp 20 Range 5 West from A-1 (Agriculture) to R-1 (Single Family) to consolidate residential zoning of the entire parcel. (Site Only: 1079 Crestview Drive, McCalla, AL 35111)(ROCK MTN)(2.47 Acres M/L) 2. Z BBC Development, LLC, owners; John Cain, authorized agent requests a change of zoning on Part of Parcel ID# in Sec 08 Twp 16 Range 3 West from I-3 (Industrial) to R-7 (PUD) for a single family housing development (71 lots proposed). (Site Only: 5151 New Found Road, Mount Olive, AL 35117)(MOUNT OLIVE)(33.33 Acres M/L) 3. Z Frank D. Tate, owner; Tamera Rembert, authorized agent requests a change of zoning on Parcel ID# in Sec 09 Twp 17 Range 4 West from I-3 (Industrial) to A-1 (Agriculture) for a residence and keeping of horses. (Site Only: 4220 Maple Circle, Birmingham, AL 35005)(ADAMSVILLE)(10.18 Acres M/L) DISTRICT ATTORNEY 1. Deputy District Attorney Salary Agreement - Wilson Resolution authorizing to pay specified annual compensation for the Birmingham and Bessemer District Attorneys and their Deputies. This is the payroll request for one Deputy District Attorney. The Deputy District Attorney will start with the office on 03/18/2019 N/A Original Budget: $3,209, Current Remaining Budget: $2,394, Requested Amount: $45, Remaining Budget after Requested Amount: $2,248, Day Cancellation: N/A EMERGENCY MANAGEMENT AGENCY GENERAL SERVICES 1. Amason & Associates, Inc. - HR Dept. Renovations: th Floor Testing & BHCH 6th Floor Annex Contract for renovations on the HR Testing th floor and the HR Admin Annex 6th floor. 1 year Original Budget: $21,645, Current Remaining Budget: $4,710, Requested Amount: $2,916, Remaining Budget after Requested Amount: $1,793, Day Cancellation: No; as provided in Article 14 of AIA Document A201 8

9 HUMAN RESOURCES 1. WRF Apprenticeship Program Leave Accrual Resolution This is a Resolution to allow employees in temporary employment status with continuous employment with the County to carry over their accrued leave from temporary employment status to regular employment status. 2. Employment Agreement - Mahesh Garlapati This is an Employment Contract for the position of Deputy CIO and IT Governance between Jefferson County Commission and Mahesh Garlapati. 3. Employment Agreement - Philip Nigel Roberts This is an Employment Contract for the position of Deputy Director of Community Services and Workforce Development between Jefferson County Commission and Phillip Nigel Roberts. LAW LIBRARY GENERAL RETIREMENT SYSTEM OF JEFFERSON COUNTY PERSONNEL BOARD OF JEFFERSON COUNTY 1. GKR (Venture Technologies) - Voice Over Internet Protocol - Amendment VOIP hosting services contract amendment. (Acknowledgement Only) February 22, 2019 through August 31, 2019 Original Budget: $118,823 Current Remaining Budget: $71,097 Requested Amount: $11,550 Remaining Budget after Requested Amount: $59, Birmingham Barons contract - FY 2019 Acknowledgement of a renewal of an advertising contract between the Personnel Board and the Birmingham Barons LLC. PROBATE COURT REVENUE TAX ASSESSOR April 10, 2019 through August 28, 2019 Original Budget: $136,400 Current Remaining Budget: $81,058 Requested Amount: $27,000 Remaining Budget after Requested Amount: $54,058 9

10 TAX COLLECTOR TREASURER DISTRICT 4 REPORT/OTHER BUSINESS 1. Community Grant - City of Gardendale Community Grant to assist in purchasing an outdoor, Kingsley 4Ever DualDrop book-return with 2 carts and covers for the public library. Per Agreement Original Budget: 50, Current Remaining Budget: 50, Requested Amount: 3, Remaining Budget after Requested Amount: 47, Day Cancellation: Per Agreement 2. Community Grant - City of Kimberly Community Grant to help fund Christmas dinner, microphone and shredder for the senior center. Per Agreement Original Budget: 50, Current Remaining Budget: 25, Requested Amount: Remaining Budget after Requested Amount: 24, Day Cancellation: Per Agreement 3. Community Grant - Moton Center Educational Foundation, Inc. Community grant to promote and continue GED, STEM and computer classes, skills training, summer reading camps and providing a food pantry for citizens at the Moton Community Center. Per Agreement Original Budget: 150, Current Remaining Budget: 130, Requested Amount: 10, Remaining Budget after Requested Amount: 120, Day Cancellation: Per Agreement 10

11 INFORMATION TECHNOLOGY & ECONOMIC DEVELOPMENT COMMITTEE INFORMATION TECHNOLOGY DISTRICT 5 REPORT/OTHER BUSINESS 1. Board Appointment - Jefferson County Economic and Industrial Development Authority (JCEIDA) Appointment of Michael Mouron to the JCEIDA board for a term ending September 30, Innovation Depot Appropriation Resolution authorizing the execution of the agreement with Innovation Depot for Economic Development Funds for the Velocity Accelerator program, passed and adopted on March 21, Tax Abatement - Novare Brownfield Redevelopment Resolution for Novare Group Parkside Project Brownfield Redevelopment tax abatement. 11