AGENDA. A) Approve Minutes from September 18, 2012 Regular Meeting (Draft Att.) B) Approve Minutes from June 19, 2012 Annual Meeting (Draft Attached)

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1 F p t ('frontierp Ojeet AGENDA FRONTIER PROJECT FOUNDATION BOARD OF DIRECTORS REGULAR 8: ANNUAL MEETING JUNE11,2013 ~ 5:30PM CVWD Board Room Ashford Street, Rancho Cucamonga, CA 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT [Members of the public may address the Board of Directors. Comments are limited to five (5) minutes per individual. State Law (Brown Act) prohibits the Board from addressing any issue not previously included on the agenda; however, the Board may receive testimony and set the matter for a subsequent meeting]. 3. APPROVE MINUTES A) Approve Minutes from September 18, 2012 Regular Meeting (Draft Att.) B) Approve Minutes from June 19, 2012 Annual Meeting (Draft Attached) 4. ELECT OFFICERS OF THE BOARD (FOR FY ) (Current Roster Att.) Officers for the current year Chairman Kathleen J. Tiegs Vice Chairman Oscar Gonzalez 5. ELECT OFFICERS OF THE FOUNDATION (FOR FY ) Officers of the Foundation are President Martin E. Zvirbulis Vice President Jo Lynne Russo-Pereyra Treasurer C;:arrie Corder Secretary Bonnie Tazza Posted

2 Frontier Project Foundation - Regular & Annual Meeting Agenda June 11, 2013 Page 2 6. COMMITTEE RE-ASSIGNMENTS (Current Roster Attached) A) Executive Committee - Members set per bylaws B) Development Committee 7. RECEIVE AND FILE FINANCIAL REPORT - ELEVEN MONTHS ENDI NG MAY 31, 2013 (Report Attached) 8. ADOPT ANNUAL BUDGET FOR FISCAL YEAR 2013/2014 (Report attached) 9. DIRECTORS' COMMUNICATION 10. OTHER BUSINESS 11. ADJOURN In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary (909) , 48 hours prior to the scheduled meeting so that the District can make reasonable arrangements. Pursuant to Government Code Section , any writing that: (1) is a public record; (2) relates to an agenda item for an open session of a regular meeting of the Board of Directors; and (3) is distributed less than 72 hours prior to that meeting, will be made available for public inspection at the time the writing is distributed to the Board of Directors. Any such writing will be available for public inspection at the District offices (10440 Ashford Street, Rancho Cucamonga, CA 91730). Posted

3 MINUTES OF A REGULAR MEETING of the FRONTIER PROJECT FOUNDATION BOARD OF DIRECTORS September 18,2012 CALL TO ORDER Chairman Tiegs called the meeting to order at 5:04 p.m. Pledge of Allegiance. Treasurer Carrie Corder led attendees in the ATTENDANCE Directors Present: Officers & Staff Present Kathleen J. Tiegs, Chairman Oscar Gonzalez, Vice Chairman Henry Stoy James V. Curatalo, Jr. Randall J. Reed Martin E. Zvirbulis, President Jo Lynne Russo-Pereyra, Vice President Carrie Corder, Treasurer Bonnie Tazza, Secretary PUBLIC COMMENT There were no members of the public present. Chad Brantley, Interim Finance Officer Shelley Cirrito, Public Affairs Representative Cindy Cisneros, Executive Assistant, Board of Directors Eric Grubb, Management Analyst PRESIDENT'S REPORT President Zvirbulis reviewed actions taken at the last meeting (June 19, 2012). At the Annual Meeting, Directors approved the budget, approved officers and made committee assignments. Following the annual meeting, a regular board meeting was held at which the Board adopted a new business plan and governance structure for the Frontier Project (FP). The business plan summarized operating-and man a emert-stfate ies, and recognized the distinction between the Foundation and the facility. The Foundation is the nonprofit element, and is the vehicle for education and outreach activities that educate about resource cons~rvation-which is consistent with the mission and vision of the FP. The facility is a physical asset of the Cucamonga Valley Water District (CVWD) and will be managed as any other District-owned facility. In conjunction with the distinction between the Foundation and the facility, other significant changes were made: l~ The current governance structure for the FP will remain: A nine-member board consisting of five exofficio officers and up to four elected officers. Appointing elected officers will be deferred until a later date. l~ Bylaws were modified to change from monthly meetings to quarterly meetings.

4 Frontier Project Foundation Minutes - Board Meeting of September 18,2012 Page 2 of 3 l~ The evwd committees will address issues related to FP budgeting and engineering, as would be done for other facilities the district owns and operates. This subsequently eliminated the need for an audit, budgeufinance, and engineering committee within the Foundation structure. Mise CORRESPONDENCE Director Stoy acknowledged a letter from Starbucks, and in response to his inquiry, Kristeen Farlow stated that the $1,500 donation was in recognition of 184 hours of community service by Starbucks employees at the Etiwanda Preserve clean up. The funds will be used for future community cleanup programs. APPROVE MINUTES On a motion by Director Stoy, and seconded by Director Curatalo, minutes of the June 19, 2012 meeting were unanimously approved as submitted. MONTHLY FINANCIAL REPORT (Report by Chad Brantley, Interim Finance Officer) The Foundation's financial report for the period ending August 31, 2012 was presented for review. (This report reflects activities of the Foundation only, as revenue and expenses for the facility are now included within the CVWD budget). Total revenue is $1,700 and includes the above-referenced Starbucks contribution. Expenses at this time are $77, and are for bank fees. A Building Usage Report was provided, which showed events held at the FP, and the amount of revenue, if any, received from the event. Discussion followed. While it is understood that a distinction needs to be made between FP events and CVWD events, it would be helpful to track revenue which is received for the FP. Mr. Brantley will modify the budget form to include this information. The financial reports were received and filed. FOUNDATION BUSINESS (Report by Jo Lynne Russo-Pereyra, Vice PreSident) The Foundation has applied for a $50,000 grant from Southern California Edison. If awarded, funds will be used for teacher in-service, training, interns and educational outreach for the Foundation. BOARD REPORT: AUGUST 13, 2012 DEVELOPMENT COMMITIEE MEETING (Report by Committee Chairman Oscar Gonzalez) Two items were presented for discussion: 2012 Award recipients. The Environmental Steward Award (ESA) program and the ESA Award Program: Staff is proposing to restructure the Program by: a) Changing from a bi-annual program to a more frequent, ongoing recognition program. (The program will be directed to individuals or businesses who demonstrate commendable efforts in the area of water-use efficiency). b) Recognition will be given at a evwd Board meeting. If appropriate, recipients will also be recognized at their place of business. c) The type of recognition is still being determined. The Committee agreed with the proposed recommendations.

5 Frontier Project Foundation Minutes - Board Meeting of September 18, 2012 Page 3 of Award Recipients: Staff received two applications: The first from Mr. Jeffrey Graham, a former Frontier Project intern. The second applicant, Ms. Berenice Sealy, is lead teacher at Los Os os High school Environmental Club and teacher advisor fo,r the Solar Cup competition. The Committee concurred with staff's recommendation to award both individuals with the 2012 ESA. A presentation will be made at a future CVWD meeting, and in keeping with the new structure of the ESA, Ms. Sealy will be recognized at a school board meeting. It was noted that in keeping with the newly adopted Business Plan, future matters regarding the ESA will fall under the purview of the CVWD Legislative and Public Affairs Committee. DIRECTORS' COMMUNICATION & CHAIRMAN'S REPORT Director Stoy l~ Appreciated receiving a copy of the Building Usage Report, showing the frequency which the FP building is used. Director Curatalo (No report this evening) Director Gonzalez l~ The activity report is useful and shows that the facmty is used on a regular basis. Director Reed (No report this evening) Chairman Tiegs: l~ Acknowledged Mr. Brantley on the financial reports and looks forward to the new, quarterly schedule. OTHER There was no other business to come before the Board. NEXT MEETlNG / ADJOURN The next regularly-scheduled Board meeting is Tuesday, December 18, 2012 at 5:00 p.m. in the FP Conference Room (10435 Ashford St., Rancho Cucamonga, CA 91730). On a motion by Director Reed, seconded by Director Stoy, the meeting was adjourned at 5:28 p.m. Martin E. Zvirbulis President

6 MINUTES OF AN ANNUAL MEETING of the FRONTIER PROJECT FOUNDATION BOARD OF DIRECTORS June 19,2012 CALL TO ORDER Chairman Tiegs called the meeting to order at 5:20 p.m. The Pledge of Allegiance had previously been recited at the Regular Board meeting. ATTENDANCE Directors Present: Officers & Staff Present Kathleen J. Tiegs, Chairman Oscar Gonzalez, Vice Chairman Henry L. Stoy James V. Curatalo, Jr. Randall J. Reed Martin E. Zvirbulis, President Jo Lynne Russo-Pereyra, Vice President Bonnie Tazza, Secretary Kristeen Farlow Development Coordinator, John Bosler, Chief Operating Officer Chad Brantley, Sr. Accountant Shelley Cirrito, Public Affairs Representative Carrie Corder, Chief Financial Operator Will Kolbow, Finance Officer Cathleen Trunnell, Sr. Accountant Jay Trunnell, Information Technology Officer PUBLIC COMMENT There were no members of the public present. APPROVE MINUTES Minutes of the June 21, 2011 Annual Meeting were presented for approval. On a motion by Director Reed, and seconded by Director Curatalo, the minutes were approved. ELECTION OF OFFICERS OF THE BOARD FOR FY Officers for the current year are: Chairman, Kathleen J. Tiegs; Vice-Chairman, Oscar Gonzalez. Officers of the Foundation are generally consistent with those of the Cucamonga Valley Water District Board. There being no other nominations, Director Reed moved to maintain the slate of officers for The motion was seconded by Director Curatalo and passed. ELECTION OF OFFICERS OF THE FOUNDATION FOR FY Officers for the Foundation are: President, Martin Zvirbulis; Vice President, Jo Lynne Russo-Pereyra, and Secretary, Bonnie Tazza. With the resignation of Todd Corbin, the Foundation would like to appoint Carrie Corder to the position of Treasurer. Director Curatalo moved to re-appoint the slate of officers, including

7 Frontier Project Foundation Minutes - Annual Board Meeting of June 19, 2012 Page 2 of 4 the appointment of Ms. Carrie Corder as Treasurer. The motion was seconded by Director Stoy and unanimously passed. COMMITTEE RE-ASSIGNMENTS A copy of the Foundation Committee roster was provided to the Board. The annual meeting provides an opportunity for individuals to change their committee assignments, if desired. It should be noted that at the Regular FP Board meeting, held just prior to this meeting, the Foundation Bylaws were amended to eliminate the Audit, Budget and Finance, and Engineering Committees. The remaining Foundation Committees are: Executive Committee (members are set per the Bylaws). The committee is composed of: - Chairman, Kathleen Tiegs - Vice Chairman, Oscar Gonzalez - Martin Zvirbulis, President - Carrie Corder, Treasurer - Others as so deemed necessary Development Committee. The committee is presently comprised of: - James Curatalo - Oscar Gonzalez - Kathleen Tiegs Director Reed moved to maintain the current Foundation Committee structure for the Executive and Development Committees. The motion was seconded by Director Stoy and unanimously passed. ADOPT BUDGET FOR FY 2012/2013 (Report by Jo Lynne Russo-Pereyra, Vice President) Two attachments related to the budget were provided to the Board. Attachment #1 is the Foundation budget, which is submitted for approval. Expenses proposed are $78,850; however, these funds will only be spent if there is 'COrresponding revenue received from grants or donations. Staff is presently working on a grant proposal with SCE for about $50,000. If those funds are received, it will go into the Foundation's revenue, thus allowing expenditures for programming to take place. The budget does not include any funds previously dedicated from partnership with Itron. Recent changes made to the Foundation's governance may affect Itron's desire to continue partnering with the Foundation. Itron will be informed of these changes, but at this time the outcome is uncertain. Staff chose to budget conservatively, and did not include these funds. Attachment #2 compares the FY Foundation Revenue & Expenses with the FY CVWD Facility Revenues & Expenses. It is offered as information only. The CVWD Facility expenses show ongoing costs related to the oversight and maintenance of the Facility. Starting with the new Fiscal Year, these will be tracked within the CVWD budget structure, separately from the Foundation budget.

8 Frontier Project Foundation Minutes - Annual Board Meeting of June 19, 2012 Page 3 of 4 There were several questions from the Board. Responses and/or clarifying points are summarized as follows: t~ A work order system is already established to track expenses related to the Foundation. t~ Based on this work order tracking system of accounting, we will develop a new fund within the CVWD budget for the FP Facility and allocate a percentage of costs as is done for the water and sewer funds. Funds'will be allocated to cover expenses associated with labor and staffing. t~ Attachment #1, the proposed Frontier Project Foundation budget, is being presented for approval. t~ Attachment #2 compares budgeted costs for the Foundation and the Facility. Because the building was constructed using tax exempt bonding, CVWD must maintain management control of Facility. Now that the Business Plan has been formally approved, revenue and expenses related to the FP Facility (building) will be included as part of the CVWD budget. This action alone will create more budget transparency by tracking specific costs. In the past, a budget was presented and transfers were made by one action from CVWD to the FP. Under this new method, the CVWD Finance Committee will oversee funding matters. In the,new fiscat year, the Board will see a more detailed breakdown of expenses associated with the Facility. This attachment was provided as a reference to show the comparison between the Foundation and Facility expenses. In previous years, these figures would have been combined, but since funding is now separated, the information is offered' to show which portion will stay with the Foundation, and which will be moved to CVWD. For approval tonight is only the Foundation portion of the budget. t~ In regard to the comment of Itron's continued partnership with the FP, the fixed network team continues its work to find the right product for the District. At the direction of the Engineering Committee, all options are being considered and different manufacturers are being contacted. It has been a slow process, but the team believes the right solution will be reached. A meeting is scheduled for next.month, at which time results will be shared with the Engineering Committee prior to starting the competitive bidding process. Depending on the outcome of the research, and should another vendor be chosen, Itron may choose not to continue its partnership with the FP. Director Reed then motioned to adopt the FY Frontier Project Foundation budget as presented. The motion was seconded by Director Stoy and passed.. APPROVE ACTS OF DIRECTORS AND OFFICERS FROM JUNE 22, 2011 TO JUNE 19, 2012 Director Curatalo moved to approve the acts of Directors and Officers from June 22, 2011 to June 19, The motion was seconded by Director Stoy and carried. DIRECTORS' COMMUNICATION AND CHAIRMAN'S REPORT There were no additional reports from Directors or Chairman Tiegs.

9 Frontier Project Foundation Minutes - Annual Board Meeting of June 19, 2012 Page 4 of4 OTHER There was no other business to come before the board. NEXT MEETING J ADJOURN The next Annual meeting will be Tuesday, July 16, 2013 at 5:00 p.m. On a motion by Director Curatalo, and seconded by Director Reed, the meeting was adjourned at 5:45 p.m. Martin E. Zvirbulis President

10 CURRENT ROSTER - FP OFFICERS & COMMITTEES (for agenda Items #4 & #6) For ANNUAL MEETING OF #4 EX OFFICIO DIRECTORS (Members of the CVWD Board) Officers of the Board were not changed following the November 2012 CVWD Board Elections. Chairman: Kathleen Tiegs Vice-Chairman: Oscar Gonzalez Director: Director: James V. Curatalo, Jr. HeRFy L. Stay Director: Randall Reed Generally the same offices as CVWD Board. CHAIRMAN _ VICE CHAIRMAN _ DIRECTOR DIRECTOR Luis Cetina DIRECTOR _ #6 COMMITTEE RE ASSIGNMENTS * Executive Committee Duties: fix meetings and agendas other duties as delegated by the Board Current Members Kathleen Tiegs (Chairman) Oscar Gonzalez (Vice Chairman) Martin Zvirbulis (PreSident) Carrie Corder (Treasurer) Set per Bylaws, 5.2. Composed of the Chairman, Vice Chairman, President, Treasurer, and other directors as the Board determines Appointment(s) (Chairman) (Vice Chairman) (President) (Treasurer) Development Committee Duties: pursue outside funding for development, maintenance, and operation of the center help raise financial and non-financial support for the center additional related duties as delegated by the Board (Composed of not less than two ex-officio directors, not more than two elected directors, and other persons deemed appropriate by the Board. Bylaws, 5.5) It should be noted that no changes were made to the Development Committee membership last year, so the roster still shows three committee (3) members. Under the new FP Business Plan, the Board now operates with 5 Directors. To avoid Brown Act conflicts, this should be narrowed to two (2) committee members. Current Members James Curatalo Oscar Gonzalez Kathleen Tiegs Appointment(s) * On the Audit, Budget and Finance, and Engineering Committees were redirected to CVWD as part of the new FP Business Plan and Governance,.

11 F p fronller STAFF REPORT Frontier Project Foundation June 11, 2013 To: Board of Directors SUBJECT: Financial Report - May 31, 2013 SUMMARY Purpose - The Frontier Project's Financial Report with budget comparison as of May 31, 2013 is presented for the Board's review. Recommendation - Staff recommends the Board of Directors receive and file the report. Fiscal Impact - Previous Related Action - None On June 19, 2012, the Board of Directors was presented with the proposal to segregate the activities of the non-profit Foundation from the operation of the District building facility. Background Staff has prepared a Financial Report, comparing actual results to the annual budget to help the Board evaluate the Frontier Project's financial performance. The report has been prepared by staff in accordance with generally accepted accounting principles, including the accrual basis of accounting. Discussion The data represented in the financial report reflect the results of operations for the eleven month period ended May 31, The total revenue for the period received from grants and donations is $93,150. Expenses incurred for the period amount to $58,605 which result in net revenues of $34,545. Currently, the Edison Grant has $26,959 remaining in unspent funds.

12 June 11, 2013 Financial Report as of May 31, 2013 Page 2 of 2 Respectfully submitted, Approved by Carrie Corder Treasurer Martin E. Zvirbulis President Prepared by, Finance Officer Attachments: Financial Report as of May 31, 2013.

13 F p FRONTIER PROJECT FOUNDATION Budget v. Actual for Fiscal Year As of May 31, 2013 Attachment frontier r t>ll Revenues Operating Statement Budget Actual Edison Grant Other Grants Donations $ 50,000 20,000 8,850 $ 50,000 30,000 13,150 Total Revenues 78,850 93,150 Expenses Public Relations Materials/Supplies Postage/Shipping Advertisements Business Relations $ 42,500 25, ,500 7,500 Total Expenses 78,850 $ 13,661 32,689 11, ,605 Net Revenues $ $ 34,545

14 F P frontip.r STAFF REPORT Frontier Project Foundation June 11, 2013 To: Board of Directors SUBJECT: Annual Operating Budget - Fiscal year 2014 SUMMARY Purpose - The Frontier Project Foundation's Annual Operating Budget for fiscal year 2014 is presented for the Board's review and approval. Recommendation - Staff recommends the Board of Directors adopt the Annual Operating Budget for fiscal year Fiscal Impact - Previous Related Action - The proposed operating budget is funded from anticipated grants. Expenses will be incurred only if related grant funding is received. None Background Staff has prepared an Annual Operating Budget as a means of projecting and estimating revenues, as well as identifying and planning expenses for the fiscal year. Discussion Staff is currently proposing a budget of approximately $78,850 which includes costs for programming that would only be implemented when there is a corresponding amount of grant or sponsorship funding identified (Attachment 1). The expenses under the Foundation's Operating Budget will pay for the internship program, Earth Day expenses, and student bussing. Again, these expenses will only be funded should there be a stream of revenue identified.

15 June 11, 2013 Annual Operating Budget - Fiscal Year 2014 Page 2 of 2 Respectfully submitted, Approved by Carrie Corder Treasurer Martin E. Zvirbulis President Prepared by, Finance Officer Attachments: Annual Operating Budget - Fiscal Year 2014.

16 Attachment F P FRONTIER PROJECT FOUNDATION Budget for Fiscal Year June 11, 2013 tl-iefronti e r Jrojf't' t Revenues Operating Budget FV Budget Edison Grant Other Grants Donations $ 50,000 20,000 8,850 Total Revenues 78,850 Expenses Program Expenses Marketing Outside Services Outside Labor Materials and Supplies Equipment Rentals Other Donated materials & supplies Printing & copying Other expenses $ 3,000 23,000 23,000 15,650 10,000 3,000 1, Total Expenses 78,850 Net Revenues $ Note: Expenses will be incurred only if related grants and donations are received.