February 7, 2001 MR. GEORGE BALCO MOVED TO APPROVE THE FEBRUARY 7, 2001 MINUTES; MR. MILL SECONDED; MOTION PASSED UNANIMOUSLY.

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1 Commonwealth Of Massachusetts County Of Dukes County, S.S. 6:00 pm. Martha's Vineyard Airport Notice of Such Meeting having been Posted as Required by Law. Present: Airport Commissioners: Chair Tim Carroll, George Balco, Bill Mill, Richard Colson Airport Staff: Bill Weibrecht - Manager, Sean Flynn - Assistant Manager, David Kann - Wastewater Director Dukes County: Carol Borer - Manager Others: Tom Ford - Mini-Storage, Marni Lipke Recorder The meeting was called to order at 6:02 pm. 1. Approval of Meeting Minutes * Late arrival or early departure (see * in text) January 31, 2001 MR. BILL MILL MOVED TO APPROVE THE JANUARY 31, 2001 MINUTES AS AMENDED; MR. RICHARD COLSON SECONDED; MOTION PASSED WITH MR. BALCO ABSTAINING. February 7, 2001 MR. GEORGE BALCO MOVED TO APPROVE THE FEBRUARY 7, 2001 MINUTES; MR. MILL SECONDED; MOTION PASSED UNANIMOUSLY. 2. Final Approval of Site and Building Plans T-ford Lot #28 (North Line Road) Assistant Airport Manger Mr. Sean Flynn gave a brief history of the situation (see 2/2/00 Minutes p. 3, 3/15/00 Minutes p. 1 item #4, and 9/6/00 Minutes p. 1 item #5.) The lot and building plans, with the requested alterations, were reviewed. Mr. Ford has satisfied all Martha's Vineyard Commission requirements and more than addressed Business Park Regulations on buffer zones and building design. The Commissioners asked about possible hazardous materials storage, waste water security, regular security, fencing, hours of operation and lighting. It was again emphasized that there would be no living quarters or residents. There will be 24 hour video surveillance and a 40 hour/week manager. A security gate will allow access from 6:30-7:00am. to 8:00pm. Lighting will be motion activated. No vehicles will be parked overnight. A standard sublet lease will be approved to eliminate separate approval for each unit lease. MR. BALCO MOVED FINAL APPROVAL OF THE T-FORD MINI-STORAGE BUILDING PLANS; MR. MILL SECONDED; MOTION PASSED UNANIMOUSLY. 3. Approval of Interim Use Martha's Vineyard Shipyard Mr. Flynn and Airport Manager Bill Weibrecht presented Mr. Philip Hale's MV Shipyard 3 year proposal for a temporary structure and maintenance use of Lot #2, --currently used for boat storage only. The lot would house a temporary shell without flooring for light scraping and maintenance work, along with 3 sheds of various sizes. One shed will store equipment and Page 1 of 5

2 batteries. Another for hazardous material storage (paint, waste oil, small amounts of gas, etc.) will be fiberglassed on the lower part of the inside with a lip at the door to contain any spills. Temporary water will be provided from a hydrant and temporary port-o-pots will be used. Commissioners expressed concern over environmentally hazardous materials and the delicate nature of the Airport water table particularly as the workshop would not have a floor. Mr. Weibrecht and Mr. Flynn reported that they toured the Vineyard Haven site and found the operation to be very clean and responsible as to hazardous waste. Mr. Hale will spread plastic sheeting as flooring under the work area and will clean it up each night. It was the consensus of all present that three years was too long a period for a temporary structure. Temporary structure precedent, fencing precedent, timing and duration of the project, wastewater, and owners performing maintenance were also discussed. MR. BALCO MOVED APPROVAL FOR MV SHIPYARDS TO ERECT A 25 FT. BY 40 FT. TEMPORARY WORK SHED AND THREE STORAGE SHEDS OF VARIOUS SIZES TO BE APPROVED BY THE ASSISTANT AIRPORT MANAGER PROVIDED: THE STRUCTURE WILL BE DISMANTLED AND REMOVED BY OCTOBER 31, 2002 UNLESS AN EXTENSION IS GRANTED, A PLAN FOR A PERMANENT ADMINISTRATIVE BUILDING WITH WASTEWATER FACILITIES IS SUBMITTED BY OCTOBER 31, 2001, THE SHEDS AND WORKSHOPS ARE ALL LOCKED, THERE WILL BE A COMPLETE CLEAN UP OF ALL HAZARDOUS MATERIALS EVERY NIGHT, ONLY REGULAR STAFF WILL WORK ON THE PREMISES AND NO OWNERS MAY PERFORM WORK OR MAINTENANCE, A SAFETY AND NUISANCE FENCE MAY BE REQUIRED AT THE 18 MONTH REVIEW; MR. MILL SECONDED; MOTION PASSED UNANIMOUSLY. 4. Approval of MV ABP Awning Standards As discussed at the previous meeting (See February 7, 2001 Minutes p. 1-2) Mr. Flynn and Mr. Weibrecht reported that Vineyard Pools has already installed their awnings which they now submitted for review along with the proposal from RWS Realty Trust. There was a general feeling that the awnings colors and patterns were not in keeping with the overall tone of the business park. MR. BALCO PROPOSED THAT REGULATIONS ON AWNINGS STATE THAT ONLY SOLID COLORS BE ALLOWED WITH PRIOR APPROVAL OF THE AIRPORT MANAGER OR ASSISTANT MANAGER AND THAT LETTERING BE NO MORE THAN 4 INCHES HIGH; MR. COLSON SECONDED; MOTION PASSED UNANIMOUSLY. Ethics and Standards of Conduct (including Mass General Law Chapter 268 A) was distributed to new members. Page 2 of 5

3 5. Review of FY 2002 Proposed Airport Budget Chair Tim Carroll introduced the budget explaining that the Airport expects to pay its own way without burdening County tax payers (see Budget FY 2002.) The profit centers showing current year income and FY02 projections are laid out on the first page and detailed on pages 2 through 8 as follows: aviation side rent, non-aviation rent (business park rent, terminal drive rent, etc.), terminal rent, service revenues (aviation services, landing fees, tie downs, fuel, auto parking, taxi fees), and waste water revenues. Some categories are being consolidated for accounting convenience. Mr. Balco asked about some discrepancies in the Non-Aviation Rent totals which can be traced to previous accounting errors and will be rectified. He also requested that actuals be provided at the next meeting. Commissioners asked about various details. Rents and fees have been conservatively projected, and collection has been increasingly efficient. T-Hangers lease the land they build on and rent is raised at various intervals according to the Consumer Price Index. Car rental companies pay a flat guaranteed rent and then a percentage of gross profits as they exceed the flat rate. It is expected that one or two of the smaller taxicab companies will not return for licensing this year which will reduce the fee total. Fuel sales are still ahead of estimates. Better quality delivery and the final start of the fuel farm is expected to increase this for FY02. A detailed chart on waste water usage by tenant, and a memo with proposed changes in allocation and revenues was submitted and discussed. Chair Carroll in particular, expressed his dismay at various tenants who have grossly exceeded their allotments. The current system of wastewater fines is un-workable as the fines are set by the day but the meters are only read quarterly and only measure incoming water. Furthermore, outside water use for landscaping, watering, etc. (which does not move through the wastewater system) is difficult to monitor or estimate. It is clear that the Airport is nearing the cut off ceiling that will trigger Phase II requirements (see 1/31/01 Minutes p. 4.) IT WAS THE CONSENSUS OF THE BOARD THAT A NEW POLICY AND MEASURES MUST BE FORMULATED THAT MORE ACCURATELY RETURNS WASTE WATER TREATMENT COSTS BACK TO THE CUSTOMER. Proposed FY02 expenditures were then reviewed. Employees and their postions, listed by name and employee number were summarized. Raises and/or new hires expenses are placed in the 'New Wages/Reserve' line. Ms. Lori Giacomini has given in her notice. County Manager Carol Borer suggested that a zero line for a secretary remain in the budget, so as not to have to reinstate the position in a supplemental budget. Other employee-related changes reflect: a seasonal employee who is shifting to permanent part-time to help with bookkeeping, a break out of 'Holidays/paid in lieu' to facilitate tracking, a rise in worker's compensation, and a rise in longevity. Telephone expenses will rise as cell phones proliferate. Electric and fuel expenses reflect rate increases. The major part of Professional Services line goes to engineering fees with some architectural and miscellaneous legal expenses included. Continued trainings both in-house and off site are covered in the 'Education of Employees' line. In conjuction with this management expects to send more personnel off-site to be trained and the title of 'Out of State Transportation' has changed to the more accurate 'Transportation of Persons.' Advertising rates have gone up. Automobile and equipment repair lines reflect the need to upgrade or maintain cars, trucks, tires, Page 3 of 5

4 snow plows, etc. Periodical and subscriptions have gone up to allow for the purchase of state publications. Miscellaneous supplies includes signage. Household supplies encompass, coffee filters, paper towels, etc. Medical supplies covers first aid. Office furniture is needed for chairs or benches to furnish a larger conference room in the current Airport Rescue and Fire Fighter (ARFF) building. Mr. Weibrecht hopes to analyze Airport insurance packages including workmen's compensation in the near future. Several of the trucks have not been registered as they are not used off Airport grounds. However, for insurance purposes they now need to be licensed. Dept. of Transportation drug and alcohol policies were mentioned After a long history of uneven maintenance the Airport is currently fortunate in retaining the services of Sean Waite who has voluntarily taken it upon himself to understand and repair various airport systems. Management notes the importance of maintaining good custodial oversight. Trash removal and supplies have been split out of this line. There was a brief discussion around the timing and personnel involved in heavier maintenance tasks. The Misc. Contractual line breaks down to: BFI (trash removal) - $14,000; seasonal West Tisbury Police - $18,000; landscaping - $30,000; service contracts (sprinklers, fire alarms, copier repair, generator.) - $12,000. There is a raise in Police and Fire Fighting Supplies as more personnel are trained and more gear and supplies are brought up to code and maintained. Fire retardent foam supplies which must be replaced regularly are also included in this line. Emergency Radio equipment will be needed to increase the range of personnel communications and make it compatible with other town Fire Departments. There is a need for the purchase of rental buses or vans to shuttle people to and from their airplanes. Other equipment needed for fueling and towing are: a tug & towbar, a GP, an electro, and an ATV. The new ARFF building has been postponed and money from this line has been redistributed. What remains will build a small storage shed on the fuel farm (see 1/3/01 Minutes p. 2.) The new ARFF building is being considered under a grant. HazMat (Hazardous Materials) Line covers the proper disposal of materials generated from the airport and the business park. Fencing around the terminal will be repaired and/or replaced at the same time the security fencing is installed (see 2/7/01 Minutes p. 3.) The Capital Projects were reviewed at the last meeting (see 2/7/01 p. 2 Item #4) along with the Transfer Out > Capital Projects Line (local funding reserve requrired by grants.) Unpaid bills are for costs incurred in the prior fiscal year that can not be submitted in the final warrant. The Transfer to Capt. Improv. Reserve Fund is the one year bond payment required to be held in reserve (see 3/29/00 Minutes point 1.) Page 4 of 5

5 In the Waste Water proposed FY 2002 budget most raises are accounted for by program numbers [County benefits packages (retirement, health insurance, etc.) calculated by percentage and not controlled by the airport.] Extra moneys have been shifted into the Miscellaneous Equipment - Unclassified Line to pay for pipe cleaning equipment that had previously been in a shared agreement with Edgartown. As Edgartown has not funded the project it is expected this money will go to pipe replacement and meter installation (see wastewater issues above.) Other OSHA required equipment or needs may come out of this line. Current projections show that heavy cleaning equipment will also be part of the business park needs and the pipe cleaning equipment can be combined with this and funded through grant money. A reduction in the budget is accounted for by the rollover of extra FY01 money transferred in to wastewater for pipe replacement --a required step before Phase II can be considered. Mr. David Kann, Waste water director is satisfied with the figures as long as there are no unforeseen large equipment failures. The original budget for FY01 is $1,626,198 and after some discussion on the methods of calculation it was estimated that FY02 presents a balanced budget at about a 17.5% rise. Commissioners will take the proposed budget under advisement. Further information on actuals, details, questions and break downs, will be ed to all members on request. The dispute with the Oak Bluffs Water District (see 1/22/01 Minutes p. 1 Item #2) was then briefly reviewed and a letter from the Water District to all Business Park Tenants was distributed. It was noted that Edgartown has the right to supply all water to the airport although it is currently impracticable due to lack of access. The Water District officials have been invited to the March 7, 2001 Airport Commission meeting and this issue will be the first item on the agenda. Airport counsel has been consulted on the following questions: Does the Airport have a legally binding contract? Has anybody breached that contract? Is withholding of water to the Airport a breach of said contract? Is the construction of a new county jail a breach of said contract? It is hoped that an equitable agreement can be reached. 6. Adjournment MR. BALCO MOVED TO ADJOURN AT 8:50 PM; MR. MILL SECONDED; MOTION PASSED UNANIMOUSLY. Page 5 of 5