KANE COUNTY BOARD COMMITTEE OF THE WHOLE JUDICIAL CENTER PLAN. January 31, Kane County Judicial Options Feasibility Study. Kane County, Illinois

Transcription

1 Kane County Judicial Options Feasibility Study KANE COUNTY BOARD COMMITTEE OF THE WHOLE JUDICIAL CENTER PLAN January 31, 2012 Kane County, Illinois

2 KANE COUNTY JUDICIAL CENTER FACILITY NEEDS GOING FORWARD Kane County Judicial Facility Planning

3 LONG-TERM FOCUS: CONSOLIDATION OF ALL JUDICIAL FUNCTIONS AT JUDICIAL CENTER SITE Judicial Center Site Master Planning Kane County Judicial Facility Planning

4 OPTIONS STUDIED: 1. NEW COURTROOM AT 540 S. RANDALL FACILITY Judicial Options Feasibility Study 2010 ISSUE: 4 NEW JUDGES FOR 16 TH JUDICIAL CIRCUIT IN DEC., IN KANE COUNTY, 1 IN DEKALB COUNTY URGENT SHORT-TERM SPACE NEEDS OF JUDICIARY 2. CONSTRUCT AGENCY OFFICE SPACE AT RANDALL RD. and CONVERT VACATED SPACE IN JUD. CNTR. INTO CT.RMS. 3. CONSTRUCT COURT AGENCY OFFICE WING AT JUD.CNTR. and CONVERT VACATED SPACE IN JUD. CNTR. INTO CT.RMS. 4. MODIFY 3 RD STREET COURTHOUSE for ABUSE & NEGLECT COURTROOM 5. IMPLEMENT ALTERNATIVE SCHEDULING AND EXPANDED HOURS OF OPERATION 6. CONSTRUCT 2 ND COURTROOM IN JUV. JUSTICE CENTER Kane County Judicial Facility Planning

5 OPTIONS STUDIED: 1. NEW COURTROOM AT 540 S. RANDALL FACILITY Judicial Options Feasibility Study 2010 ISSUE: 4 NEW JUDGES FOR 16 TH JUDICIAL CIRCUIT IN DEC., IN KANE COUNTY, 1 IN DEKALB COUNTY URGENT SHORT-TERM SPACE NEEDS OF JUDICIARY 2. CONSTRUCT AGENCY OFFICE SPACE AT RANDALL RD. and CONVERT VACATED SPACE IN JUD. CNTR. INTO CT.RMS. 3. CONSTRUCT COURT AGENCY OFFICE WING AT JUD.CNTR. and CONVERT VACATED SPACE IN JUD. CNTR. INTO CT.RMS. 4. MODIFY 3 RD STREET COURTHOUSE for ABUSE & NEGLECT COURTROOM 5. IMPLEMENT ALTERNATIVE SCHEDULING AND EXPANDED HOURS OF OPERATION 6. CONSTRUCT 2 ND COURTROOM IN JUV. JUSTICE CENTER Kane County Judicial Facility Planning

6 OPTIONS IMPLEMENTED: Short-Term Project Implementation NEW KANE COUNTY BRANCH COURT TRAFFIC CT.RM. MULTI-PURPOSE, MULTI-FUNCTIONAL ROOM 4. ADDITIONAL COURTROOM AT 3 RD STREET COURTHOUSE NOTE: Building & Capital Investment Task Force also recommended moving forward with plans for addition at the Judicial Center Abuse & Neglect Court Third Street Courthouse Randall Road Branch Court & Conference Center Kane County Judicial Facility Planning

7 CURRENT APPROVED 2-YEAR CAPITAL PLAN (Dec Nov. 30, 2013) Year 1 Scheduled Projects (Dec. 1, 2011-Nov. 30, 2012) Repair roof on 1240 highland Ave Aurora health $13,525 Replace snow guards JJC $3,890 Replace Steam Traps Third street courthouse $29,567 Painting of Pod 4 JJC $19,475 Carpet replacement Highland Av $15,104 Truck replacement Government Center $24,678 Upgraded control System for HVAC JC $478,000 Roof upgrades for the north campus $50,000 Renovation to 1330 Highland ave $30,000 Replace Dump Truck $35,000 Carpet replacement 1240 Highland $80,000 Roof replacement 1330 Highland $150,000 Subtotal $929,239 Year 2 Scheduled Projects (Dec. 1, 2012-Nov. 30, 2013) Water heater replace at JJC $50,000 Government Center front steps replace $68,000 Boiler replace at JC $69,000 Bldg I Tuckpointing $130,000 JJC 60 ton roof top replace $89,000 Carpet replace Third Street courthouse $120, Campbell roof replace $34,000 Cooling Tower replace JC $210,000 Carpet replace JC $150,000 Sealcoat parking lots Government Center $65,000 Subtotal $985,000 Contingency (10%) $191, Capital Improvement Projects 3rd Street Elevator Project $850,000 Judicial Center Addition, Programming & Concept Design $500,000 Community Workshops (2 year program) TOTAL $3,455, Kane County Judicial Facility Planning

8 CAPITAL IMPROVEMENTS PROJECTS BUDGET DETAIL: 1. 3 RD STREET ELEVATOR PROJECT $850, JUDICIAL FACILITIES PLANNING a. PHASE I - PROGRAMMING & STUDY OPTIONS $295,000 b. PHASE II CONCEPT DESIGN & ESTIMATES: $135,000 c. PHASE III MASTER PLAN UPDATE: $ 20,000 d. PHASE IV BEGIN IMPLEMENTATION: $ 50,000 SUBTOTAL: $500, Kane County Judicial Facility Planning

9 PRESENT SITUATION Continuing Judicial Facility Needs 2012 Impact of 2010 Census Data & Population Increase DATA: FROM , 8 ADDITIONAL JUDGES 2010 CENSUS KANE CO. TOTAL POPULATION 515, TOTAL POPULATION 404,119 INCREASE: +111,150 INCREASE BRING 3 ADDITIONAL ASSOCIATE JUDGES, 2011 (BY STATE STATUTE, 1 ASSOCIATE JUDGE PER 35,000 POPULATION) = 11 TOTAL ADDITIONAL JUDGES LEGISLATURE SPLIT 16 TH JUDICIAL CIRCUIT NEW 23 RD JUDICIAL CIRCUIT FOR DEKALB & KENDALL EFFECTIVE DECEMBER, 2012 ISSUE: EVERY ROOM IN JUDICIAL CENTER IS IN USE PLAN: EXPANSION OF JUDICIAL CENTER for GREATEST EFFICIENCY AND FLEXIBILITY FOR CRIMINAL CASES Kane County Judicial Facility Planning

10 ADDITIONAL CONSIDERATIONS 1. JUD. CNTR. MULTI PURPOSE ROOM NOW FULL-TIME CT.RM. 2. ADDITIONAL SPACE FOR STATE S ATTY, PUB. DEF. & CT. SERVICES 3. DESIRE TO HAVE THE CIRCUIT CLERK ON SITE FOR EFFICIENCY 4. 3 RD STREET COURTHOUSE CONSTRAINTS CAN T USE FOR CRIMINAL & NOT ENOUGH PARKING FOR DIVORCE 5. COUNTY POPULATION PROJECTED TO FURTHER INCREASE (MORE CASES AND MORE JUDGES) Kane County Judicial Facility Planning

11 Judicial Center Site Master Plan 2009 JUDICIAL CENTER Proposed Phase 3 JUDICIAL CENTER Proposed Phase 2 Cost: $ MIL. CHALLENGE: PHASE 2 ADDITION WITH NECESSARY PARKING IS NOT FINANCIALLY FEASIBLE AT PRESENT JUDICIAL CENTER PHASE 1 (Completed 1993) CIRCULATION/SECURITY ROTUNDA (Future Phase) Kane County Judicial Facility Planning

12 Judicial Center Site Master Plan 2009 JUDICIAL CENTER Proposed Phase 3 JUDICIAL CENTER Proposed Phase 2 Cost: $ MIL. CHALLENGE: PHASE 2 ADDITION WITH NECESSARY PARKING IS NOT FINANCIALLY FEASIBLE AT PRESENT LOWER COST MID-TERM SOLUTION: EXPLORE PHASE 3 ADDITION AHEAD OF PHASE 2 JUDICIAL CENTER PHASE 1 (Completed 1993) CIRCULATION/SECURITY ROTUNDA (Future Phase) Kane County Judicial Facility Planning

13 PROPOSED PATH FORWARD 1. EXPLORE MID-TERM (5-10 YR.) SOLUTION FOR JUDICIAL CENTER 2. RE-EXAMINE FORMER PHASE 3 WING OF EXPANSION IN PLACE OF LARGER PHASE 2 WING 3. RE-EXAMINE PARKING DECK (SMALLER) 4. PROCEED WITH NEW CHILDREN S AREA ADDITION TO FREE SPACE FOR JUDICIAL CONFERENCE ROOM OR COURTROOM 5. EXPLORE ADDITIONAL USES FOR 3 RD STREET COURTHOUSE 6. UPDATE COUNTY FACILITIES MASTER PLAN TO INCORPORATE RECENT ISSUES AND SOLUTIONS Kane County Judicial Facility Planning

14 REQUESTED ACTIONS TO BE COMPLETED 1. APPROVE THE CONSTRUCTION OF NEW 3 RD STREET ELEVATOR (ANTICIPATED READY FOR BOARD APPROVAL MAY, 2012) 2. APPROVE FUNDING FOR ADDITIONAL STUDY FOR JUD. CNTR. MASTER PLAN (COMPLETE PROGRAMMING AND CONST. COST ESTIMATES FOR SMALLER PHASE 3 ADDITION, APPROX. MARCH JULY, 2012) 3. APPROVE THE UPDATED JUDICIAL CENTER MASTER PLAN (ANTICIPATED READY FOR BOARD APPROVAL SEPTEMBER, 2012) Kane County Judicial Facility Planning

15 Kane County Electric Vehicle Model Ordinance

16 Kane County Model Ordinances Sends Message That Communities are EV/ EVI Friendly Could attract EVI businesses, EVI installations, Encourage residents comfort level w/ EV purchase Removes Disincentives/ Barriers Consistent standards = more likely installations Addresses potential zoning code conflicts Provides Framework for Regionally Consistent EVI Kane County, Municipalities, Surrounding Chicago Area Region

17 Task Force Composition Citizen Advocate David Rice Consumer Interest Bruce Jones, President, Fox Valley Auto Association Electric Utility Company Daniel Gabel, Manager, EV and Technology, ComEd Electrical Contractors Bruce Creen, Exec. Dir., NE IL Chap. of Nat. Electric Contractors Assoc. EV Equipment Vendor Brian Levin, Vice President, Carbonday Kane Energy & Env. Cmte. Barb Wojnicki Kane Development Cmte. Mike Donahue Kane Trans. Cmte. Cathy Hurlbut EV Legislative Attorney Hal Emalfarb, Esq., Emalfarb, Swan and Bain Attorneys at Law Munic. Rep - Planning Dave Waden, Senior Planner, City of Elgin Munic. Rep - Comm. Dev. Dick Untch, Dir. Comm. Dev., City of Geneva Munic. Rep - Utilities Bob Rogde, Superintendent of Electric Utilities, City of Batavia Research & Development Heidi Lubin, CEO, Hybrid Electric Vehicle Technologies County Staff Karen Kosky, Mgr, Resource Conservation Programs County Staff Mark VanKerkhoff, Zoning Officer, Dir. Devel. & Comm. Services

18 Illinois EV Advisory Council

19 Process and Resources

20 Organization

21 Definitions

22 Model EVI Ordinance Development/Zoning Regs and Guide

23 Model EVI Ordinance Development/Zoning Regs and Guide

24 Model EVI Ordinance Development/Zoning Regs and Guide

25 Model EVI Ordinance Development/Zoning Regs and Guide

26 Model EVI Ordinance Development/Zoning Regs and Guide

27 Model EVI Ordinance Development/Zoning Regs and Guide

28 Model EV Ordinance Charging Station Space Regulations

29 Model EV Ordinance Charging Station Space Regulations

30 Next Steps

31 Purchasing Department Overview

32 Agenda Evolution of Procurement Ordinance History prior to 2007 Enhancements Since 2007 Transparency of Process Accomplishments

33 The Kane County Code The Code amended in Page Code guided procurement process General duties of Purchasing Department Covered commodities over $10,000 Exempt from Code Professional Services State and Federal Contracts Sole Source Vendors

34 History Prior to 2007 Purchasing handled primarily office supplies Most departments wrote their specifications Same terminology used for bids and RFPs Incorrect documents used in bids and RFPs Limited vendor list received bids and RFPs Bids were used for 20% of procurements Departments reviewed and executed contracts Overall minimal procurement requirements Departments responsible for items under $10,000 Purchase orders were not issued to vendors

35 Procurement Ordinance August 14, 2007, County Board approved 30-page Ordinance Developed over 2 years Enhancements Duties of Purchasing Director Purchasing regulations and procedures Public notices and access to information Competitive bidding process Request for Proposal process Professional services process Appeals and remedies to bid protests 2008 Enhancements Reverse auction Surplus disposal $30,000 bid threshold

36 Improvements Since 2007 Bids and RFPs Majority of departments assisted with specifications Separate boilerplates used Correct documents used Offer to Contract page used for bids Bids used for 78% of procurements Transparency Bids and RFPs posted on website Bid tabulations are posted on website Vendors provided post-award debriefings

37 Improvements Since 2007 Policy for procurement under $30,000 Three quotes required Purchasing assisting with obtaining quotes Purchase orders issued to vendors New County-wide Procurements Toner and ink cartridges Document destruction Auto Parts Generator maintenance Elevator maintenance HVAC services Electrical services Plumbing services

38 Accomplishments Since 2007 Increased bids responses by 78% Annual bid savings average $821,589 Annual savings for small procurements average $90,880 Examples: Janitorial Services FY2009 $472,744 FY2010 $409,080 (13.5% savings) with new Branch Court FY2011 $363,132 (11% savings) Medical Services at JC Annual savings of $12,000 for two-year period

39 Accomplishments Since 2007 Examples continued: Drug Testing Specification pricing format revised Annual savings of $26,500 NCR Forms Specification pricing format revised Annual savings of $15,500 Security System (CCTV, access, fire and burglar) Negotiate multiple agreements to expire on same date Annual savings of $8,185 Natural Gas Spot market: 2009 savings $77,932 from previous year

40 Departments & Elected Offices Using County-wide Contracts Assessor Water Resources Environmental Animal Control Building Management KDOT Finance Information Technology Development Health Human Resources KaneComm Assessor Sheriff s Ofc. Adm. Juvenile Center Coroner Diagnostic Center County Clerk State s Attorney s Ofc.

41 Departments & Elected Offices Using Purchasing for Contracts Assessor Water Resources Environmental Animal Control Building Management KDOT Finance Information Technology Development Health Human Resources Water Resources Environmental Eng. Sheriff s Ofc. Adm. Sheiff s AJC Treasurer Diagnostic Center Juvenile Justice Center Judiciary & Courts Illinois Statute: County elected officials not required to follow the County s procurement ordinance. Sheriff and Coroner are required to use the Purchasing Department for equipment.

42 KANE COUNTY Division of Transportation Qualifications-Based Selection (QBS) Committee of the Whole January 31, 2012

43 2011 QBS Merit Award National Award Given by ACEC and NSPE Exceptional Leadership in QBS Judged by Panel of Experienced ACEC and NSPE Members

44 KDOT QBS Overview Step 1: Prequalification Step 2: Consultant Selection (Project Specific) Step 3: Evaluation

45 Step 1: Prequalification Statement of Qualifications and Performance Data Consultant Point of Contact (web) Firm Qualifications (web) Illinois Department of Transportation (IDOT) Prequalifications IDOT Financial Summary Letter: Review Corporate & Financial Information Statement of Experience and Financial Conditions Annual Fee Capacity and Overhead Rate Previous Work Organizational Chart Staff Resumes Formal Update Every 3 Years

46 Step 2: Consultant Selection Statement of Interest (SOI) from Prequalified Firms (web) KDOT Staff Selection Committee Shortlists 3 Firms (web) Written Proposals Interviews Ranking (web) Selects Successful Firm - Highest Cumulative Score (web) Negotiates Professional Services Contract County Board Approval Process (web) Transportation Committee (web) Executive Committee (web) County Board (web)

47 Project Details (Website)

48 Project Details (Website)

49 Consultant Ranking

50 Consultant Selection Summary (Website)

51 KDOT Staff Project Manager Completes Performance Evaluation at End of Project Step 3: Evaluation