e) Commission, Board, and Committee Minutes and Recommendations i. Economic Development Advisory Committee minutes of November 12, 2013

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1 REGULAR MEETING 5:15 P.M. CALL TO ORDER AGENDA FOR THE REGULAR AND WORK/STUDY MEETING OF THE CITY COUNCIL OF THE CITY OF SPRINGVILLE, UTAH MULTIPURPOSE ROOM, 110 SOUTH MAIN STREET JANUARY 14, :15 PM CONSENT AGENDA 1. Approval of a purchase order for repairs and upgrades of a 20 MVA transformer in the amount of $155, Leon Fredrickson, Power Director WORK/STUDY MEETING 5:20 P.M. COUNCIL BUSINESS 2. Minutes 3. Calendar January 20 Martin Luther King Day, City Offices Closed January 21 Work/Study Meeting 5:15 p.m., City Council Meeting 7:00 p.m. January 29 ULCT Local Officials Day at the Legislature January 29 Budget Retreat, 2 PM, Multipurpose Room February 4 Work/Study Meeting 5:15 p.m., City Council Meeting 7:00 p.m. February 11 Work/Study Meeting 5:15 p.m. February 17 Presidents Day, City Offices Closed February 18 Work/Study Meeting 5:15 p.m., City Council Meeting 7:00 p.m. 4. DISCUSSIONS/PRESENTATIONS a) Cemetery b) Courts c) Discussion regarding Art City Days talent bookings for 2014 Craig Conover, Councilmember and Charles Keeler, Recreation Director 5. MAYOR, COUNCIL, ADMINISTRATIVE REPORTS d) Discussion with Department Directors e) Commission, Board, and Committee Minutes and Recommendations i. Economic Development Advisory Committee minutes of November 12, 2013 This meeting was noticed in compliance with Utah Code on January 9, Agendas and minutes are accessible through the Springville city website at Council meeting agendas are available through the Utah Public Meeting Notice website at subscriptions to the Utah public meeting notices are available through their website. In compliance with the Americans with disabilities act, the city will make reasonable accommodations to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Recorder (801) at least three business days prior to the meeting. Page 1 of 2

2 ii. Spanish Fork/Springville Airport Board minutes of November 7, 2013 c) Mayor and Council Reports i. Senior Citizens Committee Councilmember Dean Olsen ii. Springville Youth Council Councilmember Chris Creer 6. CLOSED SESSION, IF NEEDED TO BE ANNOUNCED IN MOTION The Springville City Council may temporarily recess this meeting and convene in a closed session to discuss pending or reasonably imminent litigation, and the purchase, exchange, or lease of real property, as provided by Utah State Code Annotated ADJOURNMENT This meeting was noticed in compliance with Utah Code on January 9, Agendas and minutes are accessible through the Springville city website at Council meeting agendas are available through the Utah Public Meeting Notice website at subscriptions to the Utah public meeting notices are available through their website. In compliance with the Americans with disabilities act, the city will make reasonable accommodations to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Recorder (801) at least three business days prior to the meeting. Page 2 of 2

3 MINUTES OF THE WORK / STUDY MEETING 2 OF THE CITY COUNCIL OF THE CITY OF SPRINGVILLE, UTAH 4 COUNCIL CHAMBERS, 110 SOUTH MAIN STREET JANUARY 7, :15 P.M. 6 The following are the minutes of the Work/Study Meeting of the Springville City Council. The meeting was held on Tuesday, January 7, 2014 at 5:15 p.m. in the Springville City Civic Center Council Chambers, 110 South Main Street, Springville, Utah. Adequate notice of this meeting, as required by law, was posted in the Civic Center and on the City s website, and delivered to members of the Council, media, and interested citizens. Mayor Wilford W. Clyde presided. In addition to Mayor Clyde, the following were present: Councilmember Richard Child, Councilmember Christopher Creer, Councilmember Craig Conover, Councilmember Dean Olsen, Councilmember Chris Sorensen, City Administrator Troy Fitzgerald, Assistant City Administrator/Finance Director Bruce Riddle, Assistant City Administrator/City Attorney John Penrod, and City Recorder Venla Gubler. Also present were: Executive Secretary Hilary Barksdale, Golf Pro Raymond (Sonny) Braun, Recreation Superintendent Todd Fairbourne, Public Safety Director Scott Finlayson, Power Director Leon Fredrickson, Storm/Wastewater Superintendent Juan Garrido, Administrative Assistant Jennifer Grigg, Museum of Art Assistant Director Dr. Virgil Jacobsen, Administrative Assistant Jackie Nostrom, Administrative Services Manager Rod Oldroyd, Utilities Clerk Connie Park, Buildings and Grounds Director Alex Roylance, Public Works Director Brad Stapley, Library Director Pam Vaughn, Treasurer Doris Weight, and Museum of Art Director Dr. Rita Wright. OATH OF OFFICE CEREMONY 5:15 P.M. Judge Sherlynn Fenstermaker will administer the Oath of Office for the newly-elected officials: Wilford W. Clyde, Craig Conover, and Chris Sorensen. There will be a reception for families, friends, and interested persons directly after the ceremony. Mayor Clyde welcomed everyone. He explained that the Oath of Office Ceremony is usually held at 12 noon on the first Monday of January, but it was felt that family and friends could come easier if the ceremony was held after work. He commented that it just happens that the Council has no business to attend to at a 7:00 meeting, so the schedule would be to have the swearing in now, adjourn for cookies and punch, and then reconvene at 5:45 p.m. for the Work/Study Meeting. He asked if new Councilmembers Sorensen and Conover had any comments to make. They had none. He introduced Judge Sherlynn Fenstermaker to administer the Oath of Office. The newly elected officials were sworn in. Applause was offered by the audience. The assemblage was adjourned temporarily. 42 DRAFT Springville City Council, Work/Study Meeting, January 7, 2014 Page 1 of 8

4 CALL TO ORDER- 5:45 P.M. Mayor Clyde called the meeting to order at 5:45 p.m. He noted guests from the Boys Scouts of America program and turned the time over to Administrator Fitzgerald. 1) DISCUSSIONS/PRESENTATIONS a) Discussion regarding a request for a Lease Agreement by the Boy Scouts of America for Camp Jeremiah Johnson in Hobble Creek Canyon Troy Fitzgerald, City Administrator Administrator Fitzgerald reported that the City and the Boy Scouts of America have been negotiating an extension of the lease of City property adjacent to the Camp Jeremiah Johnson in the Left Hand Fork of Hobble Creek Canyon. He noted that the Boy Scouts of America have speakers and a short PowerPoint to present. First, however, he wanted to give the Council some background. He reported that the City has leased property between the hydro facility, Rotary Park, and the Camp for decades. The Camp is primarily used for day camps, but there are occasional overnight excursions. The Camp served about 13,000 youth last year, and it is the goal of the Council to make substantial improvements to the facility. Administrator Fitzgerald disclosed that the two parties were close to agreement, but there are still two outstanding questions so it was decided to come directly to the Council to explain positions. The two major remaining questions are the length of the lease and the acquiring of additional property under the lease for overflow parking. He explained that the Scouts would like to have a 40-year lease. Their intent is to make major capital improvements to the property and they would like to insure a full return on their investment. The Council is now offering a 20-year lease; however, the scouts may get up to 40-years in 5-year automatic extension. If the City decides to cancel the lease, there is a buy-back provision on the remaining life of the capital improvements. The second issue of overflow parking area has raised questions by staff regarding the protection of City infrastructure in the vicinity. He displayed an aerial of the area and pointed out locations of City infrastructure within the requested lease area. Mr. Ron Fehlberg commented that he is the Utah National Parks Council President. The Utah National Parks Council (UNPC) is the local Boy Scout of America Council, and is the largest Council in America. He reported that Boy Scouts in this area have limited access to facilities, and that the Camp Jeremiah Johnson is the best. He observed that the UNPC has a wonderful relationship with Springville City. Camp Jeremiah Johnson is often the first camping experience for cub scouts. He expressed appreciation for the partnership with Springville that created this experience for young scouters. There are not many places this close to an urban area that is still removed from town and provides camping experiences. He introduced Mr. Myrle Astrope to present the facility improvements they would like to make to Camp Jeremiah Johnson. He added that the reason the UNPC wants to have a long term lease is because the planned improvements will be built with donated dollars. It does not make sense to implement the plans if those donations do not result in an adequate return on the investment. He reported that he would like to suggest a rolling lease similar to one negotiated between BYU and Riverside Golf Course. He admitted that any lease more than 20-years is tantamount to ownership. In order for the UNPC to get at least a 20-year return, he suggested that each year the DRAFT Springville City Council, Work/Study Meeting, January 7, 2014 Page 2 of 8

5 lease is renewed it starts another 20 year lease term. If the City finds another use for the property and decides to terminate, it starts the final 20-year lease period. He also admitted that the City has other nonprofits that will want similar treatment, but he submitted to the Council that the boy scouts are unlike other nonprofits. He suggested that the value of Eagle Scout projects alone gives value to the public. He reported that Eagle Scouts donated over 1 million hours, or about $22 million to local economies. He suggested that the Boy Scouts are special, and he would like to see the partnership with Springville continue. Mr. Astrope presented slides showing amenities already installed at Camp Jeremiah Johnson, and pictures of scouts enjoying their experience. He reported that the Camp served 13, 125 youth last year. He offered a list of activities. He listed the upgrades the UNPC would like to construct including more camping pavilions, bathrooms, food preparation areas, classrooms, play areas, and parking. He explained that the current parking layout does not allow easy escape for patrons if there was ever a fire. Councilmember Sorensen questions the realistic nature of meeting every year in order to renew the lease. Mr. Fehlberg replied that the lease would renew automatically every year until terminated. Upon termination, the final lease period would be 20-years. He reported that the UNPC has great hopes to acquire other properties to try and meet the needs of local scouts. They are going to try to have enough facilities to replace Camp Jeremiah Johnson if the City decides to terminate the lease in the future. Councilmember Conover asked if the hydro facility is fenced. Director Fredrickson replied yes. Director Stapley replied that the concern with the request for additional parking is the facilities that are not fenced, such as air vents in the penstock, pressure reducing valves, and the bypass around the hydro. All of these facilities are in the parking area being requested. Councilmember Conover asked if these can be fenced. Director Stapley replied that a large portion of the area being requested would then be fenced off. There was a discussion of the access to Camp Jeremiah Johnson. Mr. Fehlberg acknowledged the City s legitimate concerns regarding security for their facilities and the logistics of allowing parking in this area. He noted that the UNPC s concern is the safety of their patrons with the limited access in the case of a fire. Councilmember Conover asked if the UNPC has talked with the City s neighbors about additional access and parking space. Mr. Fehlberg replied that UNPC plans to approach neighboring owners after their negotiations with the City are completed. Councilmember Olsen asked what impact for potential damage is possible around the hydro facility. Director Fredrickson replied that there is no potential for damage to the hydro facility. He added that patrons of the Camp have been respectful of the fencing and the caretaker home in the past. There have been no incidents. Mr. Fehlberg agreed that the experience in the past, but he would like to see proper fencing and coordination between the entities. Director Fredrickson reported that the high voltage power lines are underground, but there may need to be some management to access certain components for maintenance and repair. Councilmember Olsen asked what could be damaged on the penstock and its components. Director Stapley replied that his issue would be with possible parking on top of the valves. He suggested marking certain areas for no parking. Mr. Fehlberg observed that patrons DRAFT Springville City Council, Work/Study Meeting, January 7, 2014 Page 3 of 8

6 to the Camp are just parking there now without permission. He has been pleasantly surprised at the courtesy shown, but it would make a better situation if the area is made a formal parking lot. Mayor Clyde observed that he is required to look at the lease request as a representative of the citizens of Springville. He acknowledged that the UNPC has used the parcel for a long time, but the City most likely will have need for the property for another use in the near future. There may be a need for another hydro, or if more homes are built in the canyon, another fire station. There are 30,000 people in Springville now, and the community is expected to double in population over the next 15 years. It may not be needed immediately, but this is a natural area to expand facilities for the City and it may be needed in the next 20-years. He expressed concern about the proposed rolling lease. He commented that he would be inclined to renew the lease for 20-years, and then give immediate notice of termination so that the City had access to the property at the end of 20-years on a rolling lease. He suggested renewing the lease for 20-years and then having automatic 5-year renewals unless terminated. He commented that it was just hard for him to even commit to 20-years at this time. Mr. Fehlberg agreed that it is the Council s responsibility to balance issues and concerns for the citizens. However, he feels that either choice would be good for the City. He suggested that the boy scouts are an unusual case and a good cause. The City and the UNPC have a historical partnership, and the boy scouts bring a direct benefit to the City. He suggested that the City and UNPC share use of the Camp, and give citizens more access during times the Camp is not being used by the scouts. Councilmember Conover asked if the Camp is only usually used on weekends in the summer. Mr. Fehlberg replied that the new pavilions would allow more use during cold weather, primarily during the shoulder months in spring and fall. Councilmember Olsen asked about the buy-out provisions in the lease. He suggested that it is highly unlikely that the UNPC would move elsewhere, but if this happened, would the City have to purchase the improvements. Mr. Fehlberg replied no. He explained that if the City asks UNPC to vacate the property, the buy-out provision would take effect. Councilmember Olsen asked what UNPC considers significant improvements. Mr. Fehlberg replied that septic tanks, pavilions, showers, and all weather parking are considered significant improvements. Mayor Clyde observed that Mr. Fehlberg used BYU and Riverside Golf Course as an example of the rolling lease. He asked how long it would be before BYU can use the proeprty. Mr. Fehlberg replied that notice was just given, so the 20-year clock has started. Mayor Clyde commented that BYU is expanding the Missionary Training Center and needs more space. Since this development was unanticipated, now they must wait 20-years. They cannot meet their needs. This is a prime example of why the City should make the same mistake. He could not recommend a rolling lease to Springville. Mr. Fehlberg acknowledged the Mayor s concerns, and suggested that this was part of the give and take of negotiations. He commented that UNPC s concern is to allow the amortization of improvements. The City will have to decide the balance between long range planning and the need to use the property. Mayor Clyde suggested that UNPC may get 50-years of lease in 5-year extensions with an initial 20-year lease. He commented that the City does not need the property now, and he is inclined to offer the 20-year lease because of the long-term relationship and the good things the boy scouts do for the community. However, he cannot in good conscience agree to a rolling DRAFT Springville City Council, Work/Study Meeting, January 7, 2014 Page 4 of 8

7 year lease. He cannot predict what will happen in 20-years now. Mr. Fehlberg observed that he is not sure that the LDS Church/BYU would agree to the same terms at Riverside if they could have seen just a few more years into the future. He is just trying to give the UNPC what they need and allow flexibility. Mayor Clyde suggested that the five-year extensions of the lease start with the inception of the lease. If after the first five years, the City decides to terminate the lease, the lease will continue for 15-years. The UNPC will have a minimum of 20-years lease. Councilmember Conover expressed favor to this proposal. Administrator Fitzgerald asked if it is the intent of the Council to have another discussion and then present a final proposal to UNPC. This was confirmed. The representatives of UNPC thanked the Council. b) Discussion on the schedule for the Budget Retreat Troy Fitzgerald, City Administrator It was noted that the Council needed to go back and review the minutes and the calendar. Mayor Clyde asked about the Budget Retreat. Administrator Fitzgerald reported that the scheduled meeting usually is held in late January or early February. The meeting starts in the afternoon and extends into the evening. He asked the Council to review their calendars and find a time in the next 30 to 45 days. Councilmember Child commented that he liked how the staff talked to each of the Council beforehand. Mayor Clyde asked if Administrator Fitzgerald had suggested date. Administrator Fitzgerald replied that the meeting has been held on the fourth Tuesday of January. Councilmember Sorensen replied that he was teaching an evening class on the second and fourth Tuesdays of the month. Councilmember Conover expressed his favor to a Friday meeting. Mayor Clyde suggested Wednesday, January 29 th. After discussion, the Council reached consensus to schedule the Budget Retreat for January 29 starting at about 2 PM, depending on the agenda items to be discussed. It was noted that Local Official s Day at the Legislature was also on that day, so if the Council wanted to attend that event, the schedule for the Budget Retreat would be adjusted. COUNCIL BUSINESS 2) Minutes December 17, 2013 Work/Study Meeting COUNCILMEMBER CHILD MOVED TO APPROVE THE MINUTES OF THE DECEMBER 17, 2013 WORK/STUDY MEETING. COUNCILMEMBER OLSEN SECONDED THE MOTION, AND ALL VOTED AYE. 3) Calendar a) January 11 ULCT Newly Elected Officials Training, Provo City Hall, 8:00 a.m. 1:30 p.m. b) January 14 Work/Study Meeting 5:15 p.m. c) January 20 Martin Luther King Day, City Offices Closed d) January 21 Work/Study Meeting 5:15 p.m., City Council Meeting 7:00 p.m. e) January 29 ULCT Local Officials Day at the Legislature f) February 4 Work/Study Meeting 5:15 p.m., City Council Meeting 7:00 p.m. There was no further discussion on the calendar. DRAFT Springville City Council, Work/Study Meeting, January 7, 2014 Page 5 of 8

8 ) MAYOR, COUNCIL, AND ADMINISTRATIVE REPORTS a) Art City Substance Abuse Prevention (ASAP) Committee Councilmember Dean Olsen b) Utah Lake Commission Councilmember Dean Olsen Councilmember Olsen commented that he appreciates the progress made on improving the quality of Utah Lake and what has been accomplished in ASAP. He handed out his reports to the Council and expressed the hope that the Council would find the narrative informational. (The reports are attached to the minutes for reference.) He reported that ASAP helped with the quarterly check of beer licensees in Springville for the Eliminate Alcohol Sales to Youth (EASY) program. Fourteen establishments were checked and three sales clerks did not check ID s and sold to underage, undercover buyers. He commented the Coordinator, Shannon Acor, for the efforts taken by her group to educate and inform the community on substance abuse. Administrator Fitzgerald added that this was the highest failure rate in the Springville EASY program since 1999, and hopefully does not indicate a trend. He noted that the City made several changes to the Municipal Code over the years to address penalties for failure to check ID s. Attorney Penrod reported that Ms. Acor was so apprehensive about the EASY check that she contacted the businesses in advance to warn them of the impending test. Councilmember Child drew attention to the handout he had placed in front of each Councilmember regarding a planned event with the South Utah Valley Municipal Water Association (SUVMWA) membership. He asked the Council if they were planning to attend a presentation and dinner that SUVMWA leadership plans to use to inform the membership about their recharge study. The date and time were disclosed. The Council indicated their willingness to attend; Mayor Clyde was engaged elsewhere. Director Stapley commented that he had read the study and can see benefits and injury that could happen to Springville s water supply if certain conditions exist. Councilmember Child agreed, and commented that Springville does not benefit greatly from this proposal. The greatest benefit would be for the southern part of Utah County. However, Springville City is a member of this association and needs to know where their contribution money is being spent. He explained that the trouble with the study is the unknown factors dealing with aquifers and how they interact. Another question is where the water will come from to use in the recharging. Director Stapley reported that the consultant could not guarantee that recharging the aquifer would not push contaminated water into Springville s wells and springs. Mayor Clyde asked why Springville City was part of this project if it will not work for the City. He asked how much Springville City is paying to SUVMWA. The purpose of SUVMWA was discussed. Councilmember Child reported that SUVMWA is an Interlocal Association of cities working to protect water rights. He added that the Association has purchased property near Utah Lake intended for a large, centralized sewer system as well. Mayor Clyde asked why Springville would participate in a sewer project. Administrator Fitzgerald reported that former Councilmember Strong encouraged Springville s participation in the centralized sewer project, partly as a speculation on the price of the property. However, the funds used to pay the City s portion of this bond are hampering Springville s ability to meet sewer DRAFT Springville City Council, Work/Study Meeting, January 7, 2014 Page 6 of 8

9 project needs within its boundaries. Mayor Clyde asked for an evaluation of each interlocal association the City is involved in. He asked if Springville is getting what they need and what the cost is. Administrator Fitzgerald disclosed that SUVMWA was established to manage water rights in the south county area. He agreed that the sewer project and now the recharge project are outside of the original mission of the Association. He commented that a review is warranted. Councilmember Child observed that when he first started attending these meetings at the request of the City, he had asked SUVMWA s purpose and mission. He reported that no one had been able to tell him the answer. Mayor Clyde observed that Springville s Winter Recreation Program had received great coverage recently as one of the top five tubing facilities in the State of Utah. However, the facility has not opened this year because of lack of snow. He suggested that some announcement should be made to residents about the facility not being open, or that efforts be taken to haul snow or make snow in order to open the facility. He added that residents are entering the closed facility and using the tubing hill anyway. Councilmember Conover asked if the purchase of a snow-making machine had been researched. Administrator Fitzgerald replied that the purchase had been explored after the facility could not opened last year. There was a discussion on the viability of making or moving snow. Administrator Fitzgerald reported that he wants a review of this facility s operations based on the history of the last few years. He noted that most times the facility cannot open until after the holiday break, which impacts revenues disadvantageously. Mayor Clyde suggested allowing potential patrons to turn around in the parking lot instead of locking the gate and making them try to turn around on the Canyon Road. He asked if there were other reports or discussions. Director Fredrickson asked to be allowed to give an update on the transformer issue. He reported that the transformer finally arrived at GE in Colorado and was examined. The core was found to be sound, but repairs were needed in the blocking. He also asked how pricing on a tuneup that would add useful life to the transformer. He reported that the transformer was purchased in 1977 and has operated well since its purchase. He recommended funding the upgrade. Since the purchase order would be for the amount of $155,000, the Council would have to consider it as an action item. He would like to ask to place the item on the next meeting as an action item; that would be on January 14. He reported that the transformer would require an 8 to 10-week process to return it to the City. Upon arrival, it would have to be installed, tested, and energized. The City needs to have it installed and ready to go before summer loading starts. He reported that the City has submitted a claim to the crane service s insurance company in the amount of $87,000 because of the transformer being dropped. The total project cost is $194,000. He displayed a video of the transformer being dropped and damaged. The Council indicated their willingness to have the item placed on next week s agenda as an action item. Mayor Clyde asked if there were any other reports. There was none. 5) CLOSED SESSION a) The Springville City Council may temporarily recess the regular meeting and convene in a closed session to discuss pending or reasonably imminent litigation, and the purchase, exchange, or lease of real property, as provided by Utah Code Annotated DRAFT Springville City Council, Work/Study Meeting, January 7, 2014 Page 7 of 8

10 2 4 6 There was no closed session. ADJOURNMENT COUNCILMEMBER CONOVER MOVED TO ADJOURN THE WORK/STUDY MEETING AT 7:00 P.M. COUNCILMEMBER CREER SECONDED THE MOTION, AND ALL VOTED AYE. DRAFT Springville City Council, Work/Study Meeting, January 7, 2014 Page 8 of 8

11 Monthly Department Reports 1) Administrative Services Community/Public Relations Economic Development Information Technology Volunteer Coordinator Human Resources Recorder Business Licensing Justice Court 2) Assistant City Administrator Finance Department Accounting Treasury Utility Billing Springville Library Hobble Creek Golf Course Golf Restaurant Recreation & Community Events Department Community Events Pool Recreation Senior Citizens 3) Assistant City Administrator Legal Department Legal Risk Management CTC Coordinator Victim Advocate Department of Buildings and Grounds Cemetery Facilities Canyon Parks City Parks Urban Forest Community Development Department Building Code Enforcement Planning 4) Springville Museum of Art 5) Power Department Distribution Electrical Operations Generation Metering 6) Department of Public Safety Ambulance/EMT Emergency Preparedness Fire Police 7) Department of Public Works Engineering Streets Water Water Reclamation Springville City Council, January 14, 2014 Page 1 of 1

12 Springville City Monthly Department Report City Recorder January 2014 Performance Management Statistics 1 Business Licenses issued in December: 1 home office/occupations 8 Official Council, Board, Commission, and Committee meetings held in December 2 GRAMA Requests were fulfilled in December 2013 with 2 pages (2 in December 2012 with 32 pages) Historic Records Project 32 files with 413 pages scanned, checked, and filed Significant Events Total of 1,030 business licenses, including solicitors, are currently active Business License Revenue through 012/31/13: $69, (budget $101,000) The City has gained 56 commercial/industrial businesses since the first of the 2013 calendar year The billing statements for the 2014 license year have been mailed to Springville businesses The renewal process is now 61% complete. We have 407 businesses that have not responded to their renewal notice. 35 businesses have indicated they are closed. 26 businesses did not complete their renewal and more information is needed. The balance owing in accounts receivable is currently $32,

13 Springville City New Businesses December 2013 Bus Name Location License Description Bus Phone1 Name PJL Floors 1409 South 1200 West Installation of carpet Lazo, Pedro

14 Springville City Monthly Department Report Finance Department January 2014 Performance Management Statistics (November 2013 vs. November 2012 Measures) Number of Invoices Processed: 11/13: 1,175 11/12: 1,095 % Paid on time: 11/13: 96% 11/12: 96% Number of POs opened: 11/13: 49 11/12: 29 % Opened after Invoice date: 11/13: 16% 11/12: 14% Utility Accounts and Revenue Billed: Utility Customers Revenue ($) 11/13 11/12 11/13 11/12 Significant Events Water 8,259 8, , , Sewer 8,756 8, , , Electric 10,737 10,515 1,855, ,798, Storm Water 8,483 8,312 74, , Garbage 8,323 8, , , Recycling 925 n/a 5, n/a Yard Light , , Utility Delinquent Notices: 11/13: 1,020 11/12: 881 Non payment Disconnects: 11/13: /12: 95 Transactions Processed: 11/13: 10,846 11/12: 11,322 By Cashiers*: 11/13: 5,536 (51 %) 11/12: 5,524 (49%) Online: 11/13: 5,310 (49 %) 11/12: 5,798 (51%) Significant Events. * Revised the measurement for transactions. Previous numbers for online receipts included payments entered into Express Bill Pay by cashiers at the window, which are not truly online payments. We have refined the reporting process to identify these transactions, which resulted in a shift of the numbers, but the trend remains for increasing on line payments. Audit is complete Work on FY 2015 budget has begun. Council Discussion Items

15 SPRINGVILLE CITY CORPORATION FUND SUMMARY FOR THE 5 MONTHS ENDING NOVEMBER 30, 2013 GENERAL FUND PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT REVENUE TAX REVENUE 789, ,565, ,106, ,540, LICENSE REVENUE 42, , , , INTERGOVERNMENTAL REVENUE 180, , ,232, , CHARGES FOR SERVICES 36, , , , FINES AND FORFEITURES 30, , , , MISCELLANEOUS REVENUE 53, , ,084, , CONTRIBUTIONS & TRANSFERS 284, ,424, ,453, ,028, TRANSFERS & OTHER REVENUE SO.00 66, , , ,418, ,559, ,845, ,286, EXPENDITURES LEGISLATIVE 8, , , , ART CITY DAYS.00 29, , , ADMINISTRATION 89, , , , INFORMATION SYSTEMS 36, , , , LEGAL 51, , , , FINANCE 57, , , , TREASURY 39, , , , BUILDING INSPECTIONS 30, , , , PLANNING & ZONING 63, , , , PUBLIC WORKS 29, , , , FACILITIES MAINTENANCE 62, , , , CITY ENGINEER 70, , , , POLICE EXPENDITURES 405, ,417, ,452, ,034, POLICE DISPATCH 74, , , , FIRE DEPARTMENT 92, , , , MUNICIPAL COURT EXPENDITURES 33, , , , STREETS EXPENDITURES 98, , ,093, , PARKS EXPENDITURES 77, , , , CANYON PARKS 27, , , , ART MUSEUM EXPENDITURES 50, , , , SWIMMING POOL 25, , , , RECREATION EXPENDITURES 60, , , , CEMETERY 20, , , , ARTS COMMISSION , , , LIBRARY EXPENDITURES 98, , , , SENIOR CITIZENS 8, , , , TRANSFERS, OTHER 138, , ,878, ,184, ,750, ,757, ,191, ,433, ( 331,401.44) ( 198,776.72) ( 345,143.00) ( 146,366.28) ( 57.6) FOR ADMINISTRATION USE ONLY 42 % OF THE FISCAL YEAR HAS ELAPSED 01/06/ :50AM PAGE: 1

16 SPRINGVILLE CITY CORPORATION FUND SUMMARY FOR THE 5 MONTHS ENDING NOVEMBER 30, 2013 SPECIAL IMPROVEMENT FUND PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT REVENUE TAX REVENUE , , MISCELLANEOUS REVENUE , , , , EXPENDITURES TRANSFERS, OTHER , , , , ( 450,000.00) ( 450,280.49).1 FOR ADMINISTRATION USE ONLY 42 % OF THE FISCAL YEAR HAS ELAPSED 01/06/ :50AM PAGE: 2

17 SPRINGVILLE CITY CORPORATION FUND SUMMARY FOR THE 5 MONTHS ENDING NOVEMBER 30, 2013 DEBT SERVICE & BOND REDEM FUND PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT REVENUE CONTRIBUTIONS & TRANSFERS 65, , ,325, , , , ,325, , EXPENDITURES BOND EXPENDITURES , ,325, ,122, , ,325, ,122, , , ( 122,148.12).0 FOR ADMINISTRATION USE ONLY 42 % OF THE FISCAL YEAR HAS ELAPSED 01/06/ :50AM PAGE: 3

18 SPRINGVILLE CITY CORPORATION FUND SUMMARY FOR THE 5 MONTHS ENDING NOVEMBER 30, 2013 MUNICIPAL BUILDING AUTHORITY PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT REVENUE MBA REVENUE , , , , EXPENDITURES MBA DEBT SERVICE , , , MBA MISC. EXPENSES , , , , , ( 337,670.00) , FOR ADMINISTRATION USE ONLY 42 % OF THE FISCAL YEAR HAS ELAPSED 01/06/ :50AM PAGE: 4

19 SPRINGVILLE CITY CORPORATION FUND SUMMARY FOR THE 5 MONTHS ENDING NOVEMBER 30, 2013 COMMUNITY THEATER CIP FUND PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT REVENUE SOURCE , , , , EXPENDITURES EXPENDITURES DEPARTMENT , , , , ( ) ( ) ( ) ( 25.0) FOR ADMINISTRATION USE ONLY 42 % OF THE FISCAL YEAR HAS ELAPSED 01/06/ :50AM PAGE: 5

20 SPRINGVILLE CITY CORPORATION FUND SUMMARY FOR THE 5 MONTHS ENDING NOVEMBER 30, 2013 CAPITAL IMPROVEMENT FUND PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT REVENUE CAPITAL IMPROVEMENT REVENUES 76, , ,352, , CONTRIBUTIONS & TRANSFERS ,050, ,050, , , ,402, ,015, EXPENDITURES INFORMATION SYSTEMS 5, , , , FINANCE , , FACILITIES EXPENDITURES , , ENGINEERING EXPENDITURES.00 3, , , POLICE EXPENDITURES 11, , , , FIRE DEPARTMENT , , DEPARTMENT , , AMBULANCE EXPENDITURES , , STREETS EXPENDITURES.00 1,445, ,011, , PARKS EXPENDITURES 62, , , , CANYON PARKS , , ART MUSEUM EXPENDITURES.00 3, , , CEMETERY EXPENDITURES , , , ,792, ,054, ,261, ( 4,451.07) ( 1,406,200.13) ( 652,043.91) 754, (215.7) FOR ADMINISTRATION USE ONLY 42 % OF THE FISCAL YEAR HAS ELAPSED 01/06/ :51AM PAGE: 6

21 SPRINGVILLE CITY CORPORATION FUND SUMMARY FOR THE 5 MONTHS ENDING NOVEMBER 30, 2013 SPECIAL SERVICE FUND PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT REVENUE SPECIAL REVENUES 63, , ,156, , , , ,156, , EXPENDITURES PARK IMPACT FEE PROJECTS , , TRANSFERS.00 75, ,081, ,006, , ,156, ,081, , , ( 215,945.29).0 FOR ADMINISTRATION USE ONLY 42 % OF THE FISCAL YEAR HAS ELAPSED 01/06/ :51AM PAGE: 7

22 SPRINGVILLE CITY CORPORATION FUND SUMMARY FOR THE 5 MONTHS ENDING NOVEMBER 30, 2013 FLEET SERVICE FUND PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT REVENUE CHARGES FOR SERVICES 21, , , , , , , , EXPENDITURES EXPENDITURES 21, , , , TRANSFERS, OTHER , , , , , , , ( ) ( 5,685.26) , (28426 FOR ADMINISTRATION USE ONLY 42 % OF THE FISCAL YEAR HAS ELAPSED 01/06/ :51AM PAGE: 8

23 SPRINGVILLE CITY CORPORATION FUND SUMMARY FOR THE 5 MONTHS ENDING NOVEMBER 30, 2013 VEHICLES AND EQUIPMENT FUND PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT REVENUE SOURCE , ( 1,693.53).0 SOURCES OF REVENUES , , SOURCE , ( 11,494.99) , , , EXPENDITURES VEH. AND EQUIP. EXPENDITURES , , ADMNISTRATION , , DEPARTMENT , , FACILITIES MAINTENANCE 5, , , , DEPARTMENT , , POLICE 82, , , , AMBULANCE , , STREETS 22, , , , PARKS.00 21, , , CANYON PARKS.00 10, , , RECREATION , , CEMETERY.00 10, , , WATER , , ELECTRIC 28, , , , STORM WATER , , GOLF COURSE , , , , ,373, ,173, ( 138,390.07) ( 186,912.29) ( 406,721.59) ( 219,809.30) ( 46.0) FOR ADMINISTRATION USE ONLY 42 % OF THE FISCAL YEAR HAS ELAPSED 01/06/ :51AM PAGE: 9

24 SPRINGVILLE CITY CORPORATION FUND SUMMARY FOR THE 5 MONTHS ENDING NOVEMBER 30, 2013 WATER UTILITY FUND PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT REVENUE ENTERPRISE REVENUE 148, ,310, ,466, ,156, , ,310, ,466, ,156, EXPENDITURES WATER EXPENDITURES 194, , ,722, , VEHICLES & EQUIPMENT.00 1, ( 1,127.88).0 PROJECTS 66, , ,418, ,792, IMPACT FEE PROJECTS 814, ,794, ,627, ,833, TRANSFERS, OTHER 49, , , , ,124, ,464, ,470, ,006, ( 975,924.30) ( 153,988.15) ( 3,004,097.14) ( 2,850,108.99) ( 5.1) FOR ADMINISTRATION USE ONLY 42 % OF THE FISCAL YEAR HAS ELAPSED 01/06/ :51AM PAGE: 10

25 SPRINGVILLE CITY CORPORATION FUND SUMMARY FOR THE 5 MONTHS ENDING NOVEMBER 30, 2013 SEWER UTILITY FUND PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT REVENUE ENTERPRISE REVENUE 298, ,494, ,867, ,373, , ,494, ,867, ,373, EXPENDITURES SEWER EXPENDITURES 21, , , , WASTE WATER TREATMENT PLANT 75, , , , VEHICLES & EQUIP-WASTE WATER.00 64, , , PROJECTS 5, , ,678, ,631, IMPACT FEE PROJECTS , , BOND PRINCIPAL , , PRINCIPAL , , TRANSFERS, OTHER 43, , , , , , ,140, ,268, , , ( 272,582.00) ( 895,517.89) FOR ADMINISTRATION USE ONLY 42 % OF THE FISCAL YEAR HAS ELAPSED 01/06/ :51AM PAGE: 11

26 SPRINGVILLE CITY CORPORATION FUND SUMMARY FOR THE 5 MONTHS ENDING NOVEMBER 30, 2013 ELECTRIC UTILITY FUND PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT REVENUE ENTERPRISE REVENUE 1,904, ,483, ,333, ,850, ,904, ,483, ,333, ,850, EXPENDITURES ELECTRIC DISTRIBUTION 212, , ,994, ,241, ELECTRIC GENERATION 196, , ,872, ,082, VEHICLES - DISTRIBUTION ( 1,127.88) NEW DEVELOPMENT 47, , , , GENERATION PROJECTS 65, , ,453, ,191, IMPACT FEE PROJECTS 25, , , , TRANSFERS, OTHER 1,508, ,829, ,359, ,529, ,053, ,973, ,814, ,840, ( 149,798.58) 1,509, ( 480,233.16) ( 1,989,523.61) FOR ADMINISTRATION USE ONLY 42 % OF THE FISCAL YEAR HAS ELAPSED 01/06/ :51AM PAGE: 12

27 SPRINGVILLE CITY CORPORATION FUND SUMMARY FOR THE 5 MONTHS ENDING NOVEMBER 30, 2013 STORM WATER FUND PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT REVENUE SOURCE , , ,319, , , , ,319, , EXPENDITURES STORM DRAIN EXPENDITURES 27, , , , DEPARTMENT , , , , DEPARTMENT , , , DEPARTMENT , , , , , , ,364, , , , ( 45,118.00) ( 113,100.29) FOR ADMINISTRATION USE ONLY 42 % OF THE FISCAL YEAR HAS ELAPSED 01/06/ :51AM PAGE: 13

28 SPRINGVILLE CITY CORPORATION FUND SUMMARY FOR THE 5 MONTHS ENDING NOVEMBER 30, 2013 WASTE UTILITY FUND PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT REVENUE ENTERPRISE REVENUE 114, , ,373, , , , ,373, , EXPENDITURES WASTE EXPENDITURES 88, , , , SOLID WASTE EXPENDITURES , , TOOLS & EQUIPMENT.00 37, , , VEHICLES & EQUIPMENT 12, , , ( 15,987.28) TRANSFERS, OTHER 17, , , , , , ,692, , ( 4,652.50) ( 357,325.80) ( 319,247.82) 38, (111.9) FOR ADMINISTRATION USE ONLY 42 % OF THE FISCAL YEAR HAS ELAPSED 01/06/ :51AM PAGE: 14

29 SPRINGVILLE CITY CORPORATION FUND SUMMARY FOR THE 5 MONTHS ENDING NOVEMBER 30, 2013 GOLF COURSE UTILITY FUND PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT REVENUE ENTERPRISE REVENUE 10, , , , , , , , EXPENDITURES GOLF COURSE EXPENDITURES 77, , , , GOLF CART PROJECTS , , , TRANSFERS, OTHER 5, , , , , , ,026, , ( 73,007.36) 92, ( 26,658.00) ( 119,180.14) FOR ADMINISTRATION USE ONLY 42 % OF THE FISCAL YEAR HAS ELAPSED 01/06/ :52AM PAGE: 15

30 SPRINGVILLE CITY CORPORATION FUND SUMMARY FOR THE 5 MONTHS ENDING NOVEMBER 30, 2013 REDEVELOPMENT AGENCY FUND PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT REVENUE CONTRIBUTIONS & TRANSFERS , , , , EXPENDITURES , , FOR ADMINISTRATION USE ONLY 42 % OF THE FISCAL YEAR HAS ELAPSED 01/06/ :52AM PAGE: 16

31 SPRINGVILLE CITY CORPORATION FUND SUMMARY FOR THE 5 MONTHS ENDING NOVEMBER 30, 2013 CEMETERY TRUST FUND PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT REVENUE CHARGES FOR SERVICES 5, , , , , , , , EXPENDITURES , , , , FOR ADMINISTRATION USE ONLY 42 % OF THE FISCAL YEAR HAS ELAPSED 01/06/ :52AM PAGE: 17

32 SPRINGVILLE CITY CORPORATION FUND SUMMARY FOR THE 5 MONTHS ENDING NOVEMBER 30, 2013 AIRPORT TRUST FUND PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT REVENUE MISCELLANEOUS REVENUE 10, , , , CONTRIBUTIONS & TRANSFERS , , , , , , EXPENDITURES EXPENDITURES 5, , , , , , , , , ( 18,296.08) 4, , (429.4) FOR ADMINISTRATION USE ONLY 42 % OF THE FISCAL YEAR HAS ELAPSED 01/06/ :52AM PAGE: 18

33 SPRINGVILLE CITY CORPORATION FUND SUMMARY FOR THE 5 MONTHS ENDING NOVEMBER 30, 2013 AIRPORT CIP FUND PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT REVENUE CONTRIBUTIONS & TRANSFERS 22, , ,088, ,962, , , ,088, ,962, EXPENDITURES CAPITAL EXPENSE , ,116, ,006, , ,116, ,006, , , ( 28,332.00) ( 44,128.29) 55.8 FOR ADMINISTRATION USE ONLY 42 % OF THE FISCAL YEAR HAS ELAPSED 01/06/ :52AM PAGE: 19

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39 Springville City Monthly Department Report Recreation Department January 2014 Performance Management Statistics 1. Swimming Pool Performance Goals: 2011 Goal for Actual Community Survey Recreation Program Performance Goals. Community Survey Programs Sports December Programs Letter to Santa (schools) Santa s Mailbox Visits with Santa Decorating Contest Jingle Bell Rock 424 Letters Received/Answered 233 Letters Received/Answered 1,132 Children plus 1,698 Parents 5 Entries, 838 Internet Hits 489 Internet Hits 4. Current Recreation Programs Youth Basketball, Adult Basketball, High School Basketball 5. December Pool Attendance Dec 2012 Dec / Open Swim 1,721 1, % Significant Events Council Discussion Items Appointment of the new Art City Days Executive Committee (Currently, Councilman Jolley, Chairman Craig Conover, Director Chuck Keeler) Appointment of an Art City Days Parade Chairperson an Art City Days Promotions Chair

40 Springville City Monthly Department Report Legal Department January 2013 Performance Management Statistics Springville Justice Court cases filed Dec 2013 Dec 2012 Dec 2011 (traffic/misdemeanor/small claim) 214/24/3 497/24/6 279/15/3 Percentage of Convictions/Closed cases (includes guilty pleas held in abeyance) for DUI, drug related, domestic violence and theft cases resolved in September 2013: o DUI 75% (4 cases)(the lab lost the toxicology report for one case) o Drug Related 100% (22 cases) o Domestic Violence 100% (1 cases) o Theft 100% (13 cases) Victim Advocate regularly helps approximately 33 new victims (29 primary and 4 secondary) and 9 ongoing victims and provides approximately 255 services to victims. (These numbers are approximate numbers. The victim advocate has not yet provided her most recent statistics.) Number of claims filed against the City and amount spent on claims: o December claims submitted total 22 claims ($21,000). o For year claims submitted ($25,000). o claims submitted ($96,000.00); claims submitted ($103,858.00); claims submitted ($135,000). Significant Events ASAP ( Art City Substance Abuse Program ) EASY Checks. ASAP recently participated in the EASY Checks, which involves having an underage drinker purchase alcohol from local businesses. Out of the 14 locations where alcohol is sold in Springville, three sellers sold to the underage buyer. Prior to doing the checks, our ASAP coordinator, Shannon Acor, visited all locations to provide them with a reminder about the program. Those employees that sold to underage buyers will be cited, and the business will have to undergo additional EASY education. Any future violations within the next three year will enhance the penalties to the business. The County is turning this program back over to the City. Teen Night. ASAP is looking into becoming more involved in the Library Teen Night Events. The events are wonderfully attended, with 100 to 150 teens participating. SHARP Survey. ASAP has received and is evaluating the most recent SHARP survey. It looks like improvements have been made on risk and protective factors and reduced substance use. ASAP is planning to share the results with the Council in an upcoming meeting. If a councilmember wants to obtain a copy of the survey, please let us know. Town Hall Meetings. ASAP is partnering with Parents Empowered to hold two town hall meetings this year concerning underage drinking. Suicide Prevention. ASAP is in the process of certifying two more board members in the Suicide Prevention program QPR (Qualify, Persuade and Refer). This will allow ASAP to address community groups in how to recognize suicidal tendencies and behaviors. ASAP Club. ASAP is in the process of getting its SHS ASAP Club up and running again.

41 Springville City Monthly Department Report Buildings and Grounds Department January 2014 Performance Management Statistics Canyon Parks December Pavilion Reservations for 2014 camping season = 19 December Revenue = $3,477 Total 2013 Calendar revenue = $98,582 Cemeteries December burials = 25 December plots sold = 7 December revenue = $22,280 Revenue YTD =$228, YTD burials = plots sold YTD = 126 Urban Forestry 2013 Trees Planted = Trees Removed = Trees Pruned = Stumps removed = 364 Significant Events Final Canyon Parks camping revenue for 2013 was $98,582, which is our second highest revenue total since 2007 ($101,490 in 2012). December 2013 was our busiest month on record for burials. We had 25 burials which exceeded to previous high of 21. We commend our Cemetery staff for the efficient and professional manner in which they handled the work load. Below are some graphs which reflect cemetery statistics over the past several years.

42 $30, $25, $20, Cemetery Monthly Revenues $15, $10, $5, Plot Revenues Sexton Fees Total Monthly $0.00 Jan Feb March April May June July Aug Sep Oct Nov Dec Cemetery Monthly Activity Jan Feb March April May June July Aug Sep Oct Nov Dec Burials Cremation Burials Plots Sold

43 Calendar Annual Cemetery Revenue $300,0000 $200,0000 $100,0000 $ Revenue Annual Plot Sales Annual Plot Sales

44 Annual Burials Annual Burials Annual Burials Lack of snow and warmer temperatures hass not allowed us to open our winter recreation program yet. Staff has been workingg hard to create a safe winter recreation environment, but we stilll await ample snow. Our Parks, Facilities Maintenance, and Urban Forestry staff are enjoying their new home at the 400 South compound. Our Parks Superintendent, Kim Francom, and our Facilities Manager, Shaun Orton, now have their offices at this location. This change has made our supervisory staff more available to the public as well ass to their staff. This has been a much needed change. We have taken delivery of a large percentage of our new street trees to be planted in newly developed areas. Crews will be planting in the Rivers, Jessie s Brook, River Park, Wild Horse, Green Springs, and Pheasant Valley developments. Some of these developments are nearing completion with all homes built and all streett trees planted. Development of the secondary irrigation pond at Wayne Bartholomew Family Park has been suspended until weather allows construction to continue. We are hoping to begin work again in the March/April time frame. However, a wet spring could prolong the wait. Our Urban Forestry staff had a productive year in Because of limited development we have planted fewer trees the past two years. This has allowed staff to spend more time removing undesirable and high risk trees from our City properties as well as being able to spend quality time removing stumps from planter strips and parks. Each year our urban forest gets more healthy and becomes a better asset for our community. Attached is a graph thatt shows what we have been able to accomplish over the past four years.

45 900 Urban Forestry Performance Measures Trees Planted Trees Removed Trees Pruned Stumps Removed Council Discussion Items

46 Springville City Monthly Department Report Community Development December, 2013 Performance Management Statistics 1 New Building Permits Dec., permits issued for a valuation of $ 354,001 Dec., permits issued for a valuation of $1,513, YTD 314 permits issued for a valuation of $35,093, YTD 319 permits issued for a valuation of $32,763, Significant Historic Events Center Community Plan Edited and ready for distribution 3. Continued work on Design Standards for Commercial Construction The records clerk scanned 4,707 pages of records for Community Development and 403 pages of records for the Recorder s Office totaling 5,117 records. Code Enforcement worked on 73 potential violations with 30 citizen generated complaints. The majority of time spent on signs in the right of way. The Planning Commission held no meetings during the month of December.

47 Springville City Building Permits December 2013 Residential New Single Family Contractor Address Valuation Permit # 1 Michael Klauck Mike Klauck Construction 769 East 800 North #261SHF $ 160, TOTAL $ 160, Residential Additions/Alterations Contractor Address Valuation Permit # 1 Colin & Deb Bell Cedar Hills Construction 65 South 200 West (Re-Roof) $ 1, Brandon & Heather Smith Owner/Builder 827 East 200 North (Remodel) $ 5, John & Valene Middleton Owner/Builder 2372 East 850 South (Shed) $ 3, Vickie Salisbury Wrights Air Systems 102 North 950 West (Gas Line) $ 1, James & Mary Jane Hewitt Owner/Builder 1761 East 1200 South (Bath Remodel) $ Rachelle Van Der Plas Millhaven Homes 490 South 2000 East (Retaining Wall) $ 9, Rodolfo Camacho Peacock Brothers Const West 920 South (Basement Finish) $ 11, Glen & Megan Walker Collins Development 2074 East 600 South (Basement Finish) $ 10, TOTAL $ 41, Commercial Addition/Alterations Contractor Address Valuation Permit # 1 Pizza Hut Peak Season Inc 542 South 1750 West (Hood Installation) $ 3, Century Equipment Cal Workman 1350 South 2000 West (Electrical/Mechanical) $ 60, Dee Thatcher Ken Ostler 655 East 400 South #D (Tenant Finish) $ 35, Utah Donuts LLC Sumner Construction 1180 North Main #2 (Kitchen Remodel) $ 10, TOTAL $ 108, Sign Contractor Address Valuation Permit # 1 Allied Electric Allied Electric 358 South 2200 West (Love's Wall Signs) $15, Allied Electric Allied Electric 358 South 2200 West (Love's Wall Signs) $12, Allied Electric Allied Electric 358 South 2200 West (Love's Profile Signs) $11, TOTAL $38, Other Contractor Address Valuation Permit # 1 Rojo Enterprise Christensen & Griffith 1122 North 450 West (Tower Extension) $ 5, Total $ 5, Plumbing/Mechanical Permits Contractor Address Valuation Permit # 1 Trish Aiken 1135 East 1200 South 169 SHF - Springville Heights Plat F GRAND TOTAL $354,001.00

48 FEES COLLECTED Parks/Trails Impact Fee: $4,088 Sewer Impact Fee: $1,619 Water Impact Fee: $1,849 Water Meter Fee: $270 Temporary Power Fee: $50 Electrical Extension Fee: $17,153 Electrical Impact Fee: $13,640 Electrical Meter Fee: $1,750 Road Impact Fee: $2,788 Public Safety Impact Fee: $300 Plumbing Fee: $50 Mechanical Fee: $0 Secondary Water Impact Fee: $0 Storm Water Impact Fee: $2,107 Plan Check Deposit: $28 Plan Review Fee: $1,965 Building Permit Fee: $4,439 1% State Fee: $47 TOTAL $52,143 Bonds Collected Completion Bond $1,840 Performance Bond $1,200 TOTAL $3,040 Total Permits Issued: 18 Total Plans Reviewed: 13 Total Inspections Completed Bruce Taylor: 149 Jason Van Ausdal: 26 TOTAL 175

49 Springville City Monthly Department Report Springville Museum of Art December 2013 Performance Management Statistics 150 attended Community & Family Night 70 attended the Interfaith Panel Discussion 450 attended the Christmas Lamb Award Ceremony 200 attended the opening reception for Curiouser & Curiouser: The Art of James Christensen, Cassandra Barney, Emily McPhie and Family 370 attended the Utah Valley Handbell Ringers Sunday Concert Series 486 total attendance 10 Docent Led Tours 4,421 monthly attendance Significant Events Community & Family Night December 2, 2013, 6:00 8:00 pm Families and friends enjoyed the evening event where creativity and connection came alive. Holiday card and stained glass projects were taught by the Museum education staff. Interfaith Panel Discussion December 4, 2013, 7:00 8:30 pm As part of the 28 th Annual Spiritual & Religious Art of Utah Exhibition, those who participated this evening in the interfaith panel discussion, Art & Worship, discussed the role of religious traditions in art from Catholic, Hindu, Muslim, Jewish, LDS and Presbyterian perspectives. 28th Annual Christmas Lamb Exhibition December 7, January 4, 2014 Families and friends came to view this exhibit and saw Christmas through the eyes of a child. Inspired by a story about the true meaning of Christmas, these young artists have created inspired and touching works that will hang in the Museum s Ingrid F. Nemelka Gallery throughout the month of December. Christmas Lamb Awards Ceremony December 7, 2013, 11:00 am 1:00 pm Young artist attend the awards ceremony with their families for this annual juried exhibition inspired by the true meaning of Christmas. Those who attended enjoyed the art of school-age children from around Utah County. Curiouser & Curiouser: The Art of James Christensen, Cassandra Barney, Emily McPhie and Family December 11, 2013 April 6, 2014 Those who attended the opening reception for James Christensen, Cassandra Barney, Emily McPhie & Family experienced a legacy of wonder as they viewed the innovative explorations of the Christensen family. Concert Series The Utah Valley Handbell Ringers December 15, 2013, two performances, 3:30 pm 4:45pm Those who attended this concert were well rewarded by the performance given by these talented Handbell Ringers.

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51 Springville City Monthly Department Report **Electric January 2014** Performance Management Statistics As of 31 December % of FY 2014 Elapsed Monthly Retail Revenue $1,845, % Decrease from last year ( 2012: $1, ) o FY 2014 YTD Retail Revenue $12,593, % of budget for retail sales ( FY14 Budget: $23,517,697 ) Goal Efficiently manages wholesale power costs to maintain annually budgeted expenditures. Measures FY 2011 FY 2012 FY 2013 FY 2014 Budgeted Power Resource Cost / MWh $ $ $ Budget Target -$ Actual Power Resource Cost / MWH (as of ) $ $ $ YTD Actual - $ Goal Maintain and improve the Distribution system reliability Measures FY 2011 FY 2012 FY 2013 FY 2014 (Target/YTD Actual) SAIDI: System Average Interruption Duration Index / CAIDI: Customer Average Interruption Duration Index / Goal Provide friendly, professional customer service to all existing and new customers Measures Rating (Target/YTD Actual) Bi-Annual Customer Survey: Electrical Services Ratings - (3-Poor;4-Just Average;5-Good;6-Very Good) / 5.23 Significant Projects and Tasks Review Generation Division - WHPP - Resources Hydro power plants production posted in at 10,937 kwh for the month. The WHPP did operate and generated 982,417 kwh at the first of the month in December due to high spot market prices from extreme cold temperatures. Total system demand for December peaked at MW (as compared to MW last year), on the 19 th at 11:30 hours. Total system energy posted at 22,095,408 kwh for the month. The Nebo power plant was scheduled and delivered 7,529,300 kwh to the system. Staff is still mixing in hedged fuel with market fuel at Nebo. About 6,000,000 kwh is hedged and the remainder comes from spot market pricing for the natural gas. Electrical Operations & Substations WHPP facility jobs: Cold weather altered operations at the first of the month. Engines were operated in order to keep some of the systems from freezing and to offset high spot market prices; The State Air Title V Permit requires an annual emission test. This was completed on December 13 th ; continued working on the bearing replacement for the Upper Bartholomew Hydro, installing the repaired turbo on K4 and governor controls on K2; completed the remodel of the Plant Control room and Server room and started on remodel of the Front Dispatch office. North Substation Project: The transformer was shipped to Denver for investigation of the drop damage. Received report that all is good with the unit except for some blocking realignment. While there at the GE shop it will be

52 best utility practice to refresh some controls and devices to allow extended life for the unit; completed the installation of insulated bussing cover and fittings on the switchgear to transformer connection. Substations: Completed work on the Dry Creek substation SEL Axion communication equipment for the new SCADA RTU; completed monthly maintenance on all distribution substations; refreshed all the nitrogen blanket source tanks. City Department Projects: Wired in the Yurt for the winter activities at Jolley s Ranch; moved fiber and switch rack in the Central Shop office; changed duplex outlets at the Solid Waste building after being heated up. Distribution Division Metering and Customer Service staff completed: 169 BlueStake underground utility locates (down 37 % from last month of 272); 206 Customer generated work orders; 33 service inspections; 4 temporary power residential meters set; 9 new meters set; Love s Truck Stop permanent meters set 208V and 208V); Tunex permanent set; Century Equipment 480 V set; 11 Yellow tags for disconnects generated by customer non-payment; 2 residential energy audits; 98 customer shut off notices (Collector called 689 customers); Stonehenge Subdivision underground conduit system 90% completed and inspected. Replaced 3-46kV poles and framed for a double circuit distribution installation; Located and replaced failing live front high voltage switch in the Spring Creek Industrial Park at 1015 N. 450 W.; Completed permanent service installations at Love s Truck Stop, Tunex Auto Repair Center, and Century Equipment commercial sites; installed fault indicators at key locations on the underground system in the Industrial Park. Power Transformer arriving at the GE Shop in Denver Transformer core & coil being inspected by GE Technician Operations Control Room K4 Rebuilt Turbo installation

53 JANUARY 2014 DEPARTMENT OF PUBLIC SAFETY Wow! We made it through another year, but not before some end of the year interesting things happened. Two individuals were seen in a residential garage and entering unlocked vehicles. An officer in the area was dispatched to the look for them. When he caught them he found out they were both juveniles. They tried to hide items they were holding, but an investigation of the situation showed they had entered numerous garages and vehicles. Interestingly enough, two of the items stolen happened to be drug paraphernalia, one of which still contained marijuana. When the owner of the vehicle the paraphernalia came out of was contacted he too was issued a citation for possession of paraphernalia and marijuana. The suspects will be sent to court on charges of burglary and of course the drug charges. December brings out people who decide to go shopping in other people s cars and homes. Officers were sent to a home on a male who was found in a residential garage sitting in the homeowner s vehicle. When the officer arrived he confronted the male who was being held in the vehicle by the owner. The officer told the suspect to get out of the vehicle, and a minor struggle took place. The officer was able to control the male and place him in handcuffs safely. Officers found out the male had been in other garages and vehicles and had stolen items that did not belong to him. The male was arrested and when he was searched he was also in possession of methamphetamines. Along with drugs charges the man will be charged with burglary. He was taken to jail to wait to see the judge. The Fire Department was dispatched to a traffic accident involving a single vehicle and a four stack gas meter. The vehicle appeared to have slid on the ice, hit the gas meter. Realizing the damage he had caused, the driver left the scene without making a report. The Fire Department arrived and heard what sounded like a broken gas line. They immediately took action to stop the gas leak while protecting the residents of the four plex by evacuating everyone. The Fire Department s quick response and actions prevented what could have been an explosive situation for the complex owner and occupants. Animal Control Officers were busy with two very interesting calls. Someone called in a swan loose in the road that would not move out of the street. When people or vehicles would attempt to get the swan to move out of the road it would hiss and attack them. The owner was located who, with the aid of our ACO, was able to capture the swan with a net and take it home. Another call was made about a cat that was in one of the deep window wells of the police department. The window well is approximately 15 feet deep so the Fire Department was called to the rescue. The cat was rescued and taken to the shelter. It seems a baby really can be delivered by telephone. One of the dispatchers received a 911 call just before four a.m. from a husband whose wife was about the give birth. The dispatcher wisely calmed the expecting father/wantto be doctor down and proceeded to help him deliver his own child. While she was talking the father through the delivery, another 911 call came in from a wife who reported her husband was having difficulty breathing. With the father to be on hold, an ambulance was sent to help the man who was having difficulty breathing. Life saving and baby delivery instructions given, and a bouncing baby girl was delivered by her daddy and a husband in peril was treated.

54 YEAR END REVIEW 2013 RANDOM STATS The year 2013 has come to a close, and it has been an interesting one for the Department of Public Safety. Over the past twelve months, officers in the police department have written almost eleven thousand reports, arrested more than a thousand persons and issued nearly thirty three hundred citations. In the meantime, dispatchers handled almost thirty thousand CAD calls, while fire personnel have responded to more than twothousand calls and twelve hundred EMS calls. To put those numbers into perspective, the telephone rang in dispatch 51,277 times during the year. That breaks down to 141 phone calls each day, every day 9,700 of these calls were 911 emergency calls (an average of about twenty seven emergency calls each day). Add to that handling the radio traffic for two police agencies, two fire and EMS departments, and you get some idea of what our dispatchers do! Evidence and property is constantly changing, with new evidence coming in daily, old evidence being destroyed or returned to owners. The past year in Springville a total of $466, worth of property was reported as stolen in Officers recovered about 34% of that property. The national average is approximately 10% recovery, and the State is approximately 20%. Springville Police Department expired drugs collection box was a repository for 343 pounds of prescription medication during the year. (This number does not include old prescriptions turned in during the clean your medicine cabinet special events.) In tracking the use of force necessary to make arrests, about 87% of all arrests made require nothing more than the officer telling the suspect, You re under arrest. The statistics on use of force for 2013 look like this: Officer Presence 930 SWAT team used 3 Verbal Persuasion 46 Firearm displayed 29 TASER used 1 TASER displayed 5 Moderate Physical 26 Minimal Physical 35 Last random stat: During 2013 there was a total of 794 traffic accidents reported to Springville Police Department 435 were considered reportable accidents, 183 non reportable, 98 involved a reported injury, 76 more were hit and run and two were listed as fatal accidents.

55 CALLS FOR SERVICE, DOMESTIC VIOLENCE, DRUG CASES AND CRIMES AGAINST CHILDREN Calls to Dispatch Domestic Violence in Springville Reports of Drug Problems Crimes against Children

56 THREE YEAR TRENDS GRAFFITI CASES, TRAFFIC ACCIDENTS, THEFT CASES AND FIRE/EMS CALLS Graffiti Cases in Springville Traffic Accidents Theft Cases Fire & Emergency Medical Services Fire Service Medical Service