MINUTES FOR THE WORK / STUDY MEETING OF THE CITY COUNCIL

Transcription

1 MINUTES FOR THE WORK / STUDY MEETING OF THE CITY COUNCIL OF THE CITY OF SPRINGVILLE, UTAH COUNCIL CHAMBERS, 1 SOUTH MAIN STREET FEBRUARY 19, 013 5:15 P.M The following are the minutes of the Work/Study Meeting of the Springville City Council. The meeting was held on Tuesday, February 19, 013 at 5:15 p.m. in the Springville City Civic Center, Council Chambers, 1 South Main Street, Springville, Utah. Adequate notice of this meeting, as required by law, was posted in the Civic Center and on the City s website, and delivered to members of the Council, media, and interested citizens. Mayor Wilford W. Clyde presided. In addition to Mayor Clyde, the following were present: Councilmember Christopher Creer, Councilmember Benjamin Jolley, Councilmember Dean Olsen, Councilmember Mark Packard, City Administrator Troy Fitzgerald, Assistant City Administrator/City Attorney John Penrod, Assistant City Administrator/Finance Director Bruce Riddle, and City Recorder Venla Gubler. Also present were: Community Development Director Fred Aegerter, Public Safety Director Scott Finlayson, Power Director Leon Fredrickson, Power Distribution Superintendent Brandon Graham, Power Generation Superintendent Matt Hancock, Administrative Services Manager Rod Oldroyd, Buildings and Grounds Director Alex Roylance, Public Safety Director Brad Stapley, Library Director Pam Vaughn, and Art Museum Director Dr. Rita Wright. Councilmember Richard Child was excused. MAYOR AND COUNCIL DINNER :5 P.M. The Mayor and Council met in the Council Work Room for informal discussion and dinner. No action was taken on any items. CALL TO ORDER- 5:15 P.M. Mayor Clyde called the meeting to order at 5:15 p.m. COUNCIL BUSINESS 1) Minutes Work/Study Meeting of December 1, 01 COUNCILMEMBER CREER MOVED TO APPROVE THE MINUTES OF THE WORK/STUDY MEETING HELD ON DECEMBER 1, 01 AS WRITTEN. COUNCILMEMBER OLSEN SECONDED THE MOTION, AND ALL VOTED AYE. ) Calendar February 0 1 st Annual All-State High School Exhibit Opening March 5 Work/Study Meeting 5:15 p.m., City Council Meeting 7:00 p.m. March Daylight Savings time begins March 1 Work/Study Meeting 5:15 p.m. DRAFT Springville City Council, Work/Study Meeting, February 19, 013 1

2 March 17 St. Patrick s Day March 19 Work/Study Meeting 5:15 p.m., City Council Meeting 7:00 p.m. There was no discussion of the calendar. 3) Discussion on this evening s Regular Meeting agenda items a) Invocation Cl. Packard b) Pledge of Allegiance Cl. Olsen c) Consent Agenda 3. Approval of all City purchase orders properly signed (Springville City Code - -1(5)). Approval of an Interlocal Agreement with Mapleton City regarding the Mapleton Lateral Canal Trail Alex Roylance, Buildings and Grounds Director 5. Approval of an agreement with the Utah Department of Transportation regarding the placement and maintenance of signs restricting the use of compression (engine) braking Brad Stapley, Public Works Director There was no discussion of the regular agenda.. DISCUSSIONS/PRESENTATIONS a) Discussion regarding economic development Troy Fitzgerald, City Administrator Administrator Fitzgerald observed that the Council had started a discussion regarding economic development on property adjacent to the I-15 Interchange on 00 South at the Budget Retreat, but a heavy snow storm prevented the representatives of Boyer Company from joining that discussion. They have consented to be here tonight and give an overview of their interest. Mr. Scott Verhaarer and Mr. Wade Williams of Boyer Company apologized for not being able to attend the Budget Retreat. Mr. Williams reported that Boyer became involved in this property in 00 when it was purchased from Mr. John De Haas. At that point, they had just completed a retail development in Salt Lake County, and had retail partners lined up to expand here, but they slowly pulled back when the economy faltered. He noted that the economy is starting to turn upwards now. They are working on getting their retail partners re-interested and meeting regularly with PRI, but there are issues to address with the parcel storm drain improvements, the powerline, and the elevation of the parcel requiring fill. He commented that the property is in a good location, but they expect extraordinary expenses in order to capture retail value. Mayor Clyde reported that he had a discussion with Mr. Wadsworth, who owns the property across 1750 West. Mr. Williams noted that he had lunch with Mr. Wadsworth this last fall. He reported that he does not see any immediate opportunity to become a seller. He added that Springville has strong competition from Spanish Fork. Boyer had made a proposal to Costco, but had lost this opportunity to Spanish Fork. He reported that he had held a recent discussion with Kohls, but they have a hold on all expansion. He explained that the U.S.A. is competing with Canada, which has a stronger economy. This situation is likely to continue for some time. Councilmember Packard asked about Boyer Company s relationship with PRI. Mr. Williams replied that PRI is a large organization with many processes. He reported that he thinks DRAFT Springville City Council, Work/Study Meeting, February 19, 013

3 there are opportunities to enter an agreement that would allow the companies to present a unified front. He commented that there are development obstacles, but they are not insurmountable. Councilmember Jolley asked him to be more specific. Mr. Williams replied that the biggest challenge to being in Springville is a high water table, sewer availability, storm drainage and detention, filling the site, and relocation of the power line. Administrator Fitzgerald replied that the Council had discussed these issues at the Budget Retreat. He noted that the power line is not Springville s, but the 1750 East reconstruction and storm drain issues can be solved with impact fees. He reported that the City is keeping these issues in mind as they go through the budget. Mr. Williams replied that he knows the issues are solvable; it is just the dollar value of those solutions that are at issue. Administrator Fitzgerald replied that the storm drain line for that area was enlarged as part of the I-15 CORE project, so planning is being done and preparations made to solve the issues. Mr. Williams reported that Boyer is making sure that the Springville property is being presented to large users. He commented that the retail market is going through significant changes. He stated that -million square feet of retail space was built annually over the last 15 years. However, in the last two years, only -million square feet were built. The market is still weak. Councilmember Olsen asked Boyer s process for encouraging development to come to Springville. Mr. Williams replied that they are working with large anchors. He reported that Boyer keeps a large portfolio of business representatives and retail brokers that they meet with regularly. They also attend the retail convention in Las Vegas every year. Administrator Fitzgerald reported that Springville has had a representative at that convention. Mayor Clyde asked what possible retail vendors Boyer plans to pursue for this location. Mr. Williams replied that he sees a discount department store like Kohl s or Target, a sporting goods store, or a T-J-Maxx or Petco. Mayor Clyde commented that unless you can get a big box interested first, there are not too many left that would be interested. Mr. Williams agreed. He reported that when Boyer purchased this parcel, they had just finished the shopping center in South Jordan. They had tenants there that were interested in Springville. As soon as the economy rebounds and incomes build, he feels that he can still bring them here. Mayor Clyde commented that the site has great visibility and easy access to the freeway, but the stores are still going to Spanish Fork. He asked if Boyer knew of a reason why this was happening. Mr. Williams replied that Spanish Fork is a hub or junction for I-15 and US-. They have a somewhat higher number of residential rooftops. These developers feel that they can draw from Provo, although he disagrees. Mayor Clyde observed that this has been his argument for Springville. All of the commuters from Utah County go north. He noted that few if any go south unless they live in the south county area. If they live in south Provo, they will not go two towns south to get to Costco; they will go to Sam s instead. Mr. Williams agreed, although he pointed out that Costco is so strong, they will succeed anywhere. He agreed that the habit of going north is so strong that commuters will go twice as far in that direction than go anywhere in the opposite direction. Mayor Clyde commented that the Wal-Mart store in Springville is the best in the state still, even with more stores that have opened in the south county area. He pointed out that the visibility of the Springville site has no comparison. The challenge is to draw something to get DRAFT Springville City Council, Work/Study Meeting, February 19, 013 3

4 started. Mr. Williams agreed with the Mayor s assessment of this prime location. He added that Boyer is anxious to work with the City, and he thinks that the timing is now. He pointed out that there is still plenty of opportunity the only tenant lost is Costco. He added that Boyer will work on getting an agreement with PRI. Mayor Clyde agreed that this would be a good place to start. Mr. Williams observed that these large businesses often play cities off against each other. He assured the Council that he would stay in close contact with Administrator Fitzgerald. Thank you s were exchanged. b) Preliminary discussion with the consultant on the Electric Capital Plan and Impact Fee Study Brandon Graham, Distribution Superintendent Director Fredrickson reported that tonight s presentation is an update on the progress of the impact fee analysis and plan. He introduced Mr. Chris Mielke of Salient Engineering, who is conducting the system analysis and -year Impact Fee Facility Plan (IFFP), and Mr. Robert (Bob) Pender, the appraiser who will determine the cost of the IFFP. He added that these are both outstanding and qualified consultants to work with. Mr. Mielke offered a description of the information he would cover today. He gave a brief description of the Impact Fee Enabling Act, and quoted the State Code on what should and should not be included in an impact fee. He then provided some definitions for electrical terms. Mr. Mielke described a basic distribution system from generation to delivery. He explained that the higher voltages in the distribution system are handled by South Utah Valley Power Systems (SUVPS). Mr. Mielke reported that the capital facilities plan and the impact fee facilities plan are based on some assumptions regarding population, growth projections, current system, and existing infrastructure and service areas. This information is inserted into a model that analyzes load flows. Mr. Mielke reported that Springville s growth assumptions were matched to the Governor s Office projections. He presented a slide showing population growth as predicted by Springville, and by the Utah Governor s Office. He noted that build out is expected in 00. He then presented historical data on Springville load growth. He reported that although the Impact Fee Facilities Plan is a -year plan, they try to forecast out to 0-years. He pointed out the correlation between population and load growth in a chart that shows a steady increase in load growth at about the same rate as the growth in population. Mr. Mielke presented city maps showing population densities by zone. He explained that a less developed area in the Westfields has been identified as the Impact Fee Facility Plan boundary. This area is being used for the other impact fee studies. He displayed an electric distribution and transmission system map, and described a looped system. He talked about transformer capacity, distribution capacity, and n-1 contingency modeling. He reported that the system needs to be designed to keep restoration in case of major component loss as simple as possible. He reviewed the kv and 1.7 kv system loads. He reviewed the modeling results and noted that some overloading occurs between 01 and 01. He reported that this allows him to determine what projects should be put in the one to three-year capital projects list, and how much of the system capacity is used to serve current loads and how much can be used to serve future loads. DRAFT Springville City Council, Work/Study Meeting, February 19, 013

5 There was a discussion on when these projects would be needed. Mr. Mielke reported that some of the project will take actual growth to require construction, but the model does allow planning and prediction on when a project is needed. He noted that the only project he has found that is absolutely needed is the upgrade to Feeder 1 Main. Councilmember Packard observed that it helps to know the first project to do when growth comes. The system can be gauged and monitored to see when it is really needed. Mr. Mielke asked if there were other questions. He turned the time over to Mr. Pender for the Impact Fee calculation. Mr. Pender reviewed the steps to analyze impact fees. He reported that the first step is to review the load forecast assumptions. For Springville, these are that residential growth is consistent with the population estimates as provided, the average system load factor is 50-percent based on historical data, and the average system loss factor is -percent based on historical data. He reported that Springville s residential growth has averaged.5-percent in the last 0-years and the average number of customers added annually are about 0 residential, commercial, 0 industrial, and other types about seven. Other assumptions he verified are that there is little increase in the average usage for residential, commercial, and other classifications. However, the industrial classification shows an increase in average usage as a percentage of their gross domestic product (GDP). He also reported that the Non-Coincident Peak (NCP) Load Factor for residential is -percent, commercial 0-percent, industrial 5-percent, and for other uses is 0- percent. He explained that the NCP Load Factor is the highest demand on a meter for that class of customer. This is important because it is used to determine the transformer demand. Mr. Pender displayed a chart showing the actual load forecast results for 01, and forecasts for 013, 0, and 03. He noted that the results are consistent with Springville s average population growth for the last 0-years. He then reviewed the impact fee cost analysis for the -year impact fee recovery period of as $3. million. This would give the system an increase in non-coincident peak capacity of over 1,000 kw. This is the amount of future demand on the system for which the costs of those projects to create this demand can be charged as impact fees. This gives an actual cost of $19. per kw; however, the amount is reduced by a panel utilization amount of -percent (. x $19.). The maximum impact fee that Springville City can charge is $5.99/kVA. He reported that the current impact fee is $.0/kVA. He displayed a chart showing the proposed impact fee by applicable electrical panel size and the comparison to the current impact fee by applicable electrical panel size. Mr. Pender presented a comparison of the proposed impact fee charged to that charged by other cities Salem, Lehi, Payson, Spanish Fork, Provo, and South Valley Electric Service District (SESD). He noted that the new residential fee is lower or the same as many of the other cities, but higher than Spanish Fork and Provo. The proposed commercial impact fee is also lower, but still higher than Spanish Fork and Provo. The proposed large commercial impact fee is lower than all others. Mayor Clyde asked why he had picked these cities as comparisons. Mr. Pender replied that these cities are close by. Administrator Fitzgerald added that some of the nearby cities are customers of Rocky Mountain. These cities listed have their own power utilities. Director Fredrickson reported that Spanish Fork is also conducting an impact fee study, and there is an increase expected. DRAFT Springville City Council, Work/Study Meeting, February 19, 013 5

6 Administrator Fitzgerald commented that the City plans and constructs millions of projects that are captured in the rates, and not in the impact fees. For instance, all of the generation projects are not captured in the impact fee analysis. Mayor Clyde asked why the large commercial impact fee is lower than the other regular commercial fee. Mr. Mielke replied that commercial and large commercial have usage factors that are different from the residential factor. He added that there is no rationale for the usage factor, it is just a number. Administrator Fitzgerald commented that Springville could assume another factor that could be justified, maybe the panel utilization could be the determining factor. Mayor Clyde pointed out that the fees are not consistent between cities. Administrator Fitzgerald replied that this is a concern voiced by the State Legislators, but the usage factor is determined from the loads and the experience of use. Director Fredrickson explained that the usage factor is determined by the governing body and is based on how they want to assess the impact. Mr. Pender reported that some studies have a panel utilization of 15-percent. Mayor Clyde asked if the factor is based on theory. This was confirmed. Councilmember Packard verified that the same factor is used in this study that was used in the last study. Mr. Meilke replied that the factor used is exactly the same. Councilmember Jolley commented that he feels this study is taking a good direction. He reported that he has had concerns about the cost of development in Springville. Administrator Fitzgerald observed that the City has taken the conservative approach in what is included in the IFFP, but has also found what is needed for the system in general. He commented that an effort has been taken to be fair, but also to be cautious in what has been included. If there is a question on whether an improvement is needed, the City has taken the side of lessening the impact fee. Director Fredrickson encouraged the Council to visit and inspect the details. He feels that the IFFP presents equitable projects, whose need is driven by new growth. He added that there is still work to do to make sure that the SUVPS system is accounted for and included as these projects come to the City for inclusion in the IFFP. Councilmember Jolley commented that the new impact fee will, presumably, be put into the next fiscal year budget. Administrator Fitzgerald replied that if the Council has no more comments or concerns, the study can be finalized and come back for adoption. He noted that impact fees require a 90-day waiting period before they take effect. The intent is to have the new reduced impact fees take effect in July. Administrator Fitzgerald added that staff has been holding internal discussions on how to pass on the savings for those that choose to build before the 90-day effective period ends. He asked if the Council was interested in trying to pass on savings. Councilmember Jolley replied yes. He asked if the City could go back a certain period of time to reimburse impact fees. Administrator Fitzgerald replied that the challenge with this approach is that projects have been budgeted based on the current impact fees for this year. Attorney Penrod added that it is also hard to decide how far back to go, and where you draw the line. Administrator Fitzgerald explained that the purpose of the 90-day period is to allow developers to choose their impact fee. It is hard to look back. Mayor Clyde agreed that it is easier to say that the impact fee has been adopted and a warning period of 90-days has started. He commented that if impact fees are lowered, there is not likely to be complaints. The City could start charging less. If there are additional costs, the full 90-days should be allowed. Administrator Fitzgerald commented that DRAFT Springville City Council, Work/Study Meeting, February 19, 013

7 the Council will also hear the preliminary storm drain impact fee discussion today. The impact fee studies are likely to get more complicated as time goes on; some will go up and some will go down. Mayor Clyde suggested that it is important to look at each and make the fees realistic. Administrator Fitzgerald observed that the electric system is in good shape, and the expansion project will start to wind down as the City reaches build out. He commented that the planning is working to the advantage of the City. Director Fredrickson added that the department hopes to accomplish the goals of the City. He offered thanks to Generation Superintendent Matt Hancock, Distribution Superintendent Brandon Graham, Consultants Chris Mielke and Bob Pender, and City Administrator Troy Fitzgerald, Assistant City Administrator/Finance Director Bruce Riddle, and Assistant City Administrator/City Attorney John Penrod for their participation and contributions. Mayor Clyde asked the cost of the study. Director Fredrickson replied that the budget was $0,000. He added that the City receives a working document that will allow the City to stay ahead of the projects that affect growth. These projects can be moved based on the demands placed on the system. 7. MAYOR, COUNCIL, AND ADMINISTRATIVE REPORTS a) Peer Court Chris Creer, Councilmember Representative Councilmember Creer reported that the Peer Court does not exist at present, but now would be a good opportunity to restart the program with the new Youth Council Directors. Mayor Clyde asked if it was a funding issue. Administrator Fitzgerald replied that the Peer Court operated before on a small budget. Councilmember Creer noted that he had discussed the Peer Court with Judge Fenstermaker. Attorney Penrod reported that the Justice Court Judge does not run the Peer Court; it is independent although the program does work closely with the Justice Court. He added that the City will need to recertify the program to get it restarted. Councilmember Creer suggested that the program can be explored again when the Youth City Council is up and running. There was a discussion on the new advisors for the Youth City Council. Councilmember Jolley asked for a copy of the ordinance defining the Peer Court. Attorney Penrod reported that he would send that information along with a copy of the State Code governing Peer Court. b) Springville World Folkfest Board Dean Olsen, Councilmember Representative Councilmember Olsen reported that 19 groups from 15 different countries have signed contracts to perform at the World Folkfest this year. He noted that although this many groups have signed contracts, there may still be visa issues that prevent their attendance as the performance time gets closer. He listed other activities planned for the guests, host families, and public. He reported that the storage addition at the Arts Park is well underway and will be completed as soon as the weather improves. He offered thanks to the supporters and their donations to this project. He reported that the Folkfest is in need of a Facilities Director and a Fundraising Director, and noted that a sufficient number of Host Families have opened their homes to house the performers. Mayor Clyde asked if there were any volunteers to submit for the open positions. There was none. He thanked Councilmember Olsen for the report. DRAFT Springville City Council, Work/Study Meeting, February 19, 013 7

8 . CLOSED SESSION TO BE ANNOUNCED IN MOTION The Springville City Council may temporarily recess the meeting and convene in a closed session to discuss pending or reasonably imminent litigation, and the purchase, exchange, or lease of real property, as provided by Utah Code Annotated There was no closed session. ADJOURNMENT COUNCILMEMBER PACKARD MOVED TO ADJOURN THE WORK/STUDY MEETING AT :50 P.M. COUNCILMEMBER JOLLEY SECONDED THE MOTION, AND ALL PRESENT VOTED AYE. DRAFT Springville City Council, Work/Study Meeting, February 19, 013

9 MINUTES OF THE WORK / STUDY MEETING OF THE CITY COUNCIL OF THE CITY OF SPRINGVILLE, UTAH COUNCIL CHAMBERS, 1 SOUTH MAIN STREET MARCH 5, 013 5:15 P.M The following are the minutes of the Work/Study Meeting of the Springville City Council. The meeting was held on Tuesday, March 5, 013 at 5:15 p.m. in the Springville City Civic Center Council Chambers, 1 South Main Street, Springville, Utah. Adequate notice of this meeting, as required by law, was posted in the Civic Center and on the City s website, and delivered to members of the Council, media, and interested citizens. COUNCILMEMBER CHILD MOVED TO APPOINT COUNCILMEMBER JOLLEY AS MAYOR PRO TEM. COUNCILMEMBER OLSEN SECONDED THE MOTION, AND ALL PRESENT VOTED AYE. Mayor Pro Tem Benjamin Jolley presided. In addition to Mayor Pro Tem Jolley, the following were present: Councilmember Rick Child, Councilmember Dean Olsen, Councilmember Mark Packard, City Administrator Troy Fitzgerald, Assistant City Administrator/City Attorney John Penrod, Assistant City Administrator/Finance Director Bruce Riddle, and City Recorder Venla Gubler. Also present were: City Engineer Jeff Anderson, Public Safety Director Scott Finlayson, Engineer Noah Gordon, Surveyor Travis Anderson, Community Development Director Fred Aegerter, Public Works Director Brad Stapley, Power Director Leon Fredrickson, Administrative Services Manager Rod Oldroyd, Library Director Pam Vaughn, Museum of Art Director Dr. Rita Wright, and Buildings and Grounds Director Alex Roylance. Mayor Wilford W. Clyde and Councilmember Chris Creer were excused. MAYOR AND COUNCIL DINNER :5 P.M. The Mayor and Council will meet in the Council Work Room for informal discussion and dinner. No action will be taken on any items. CALL TO ORDER- 5:15 P.M. Mayor Pro Tem Jolley called the meeting to order at 5:15 pm. COUNCIL BUSINESS 1) Minutes January 15, 013 and February 1, 013 Work/Study Meeting minutes COUNCILMEMBER CHILD MOVED TO APPROVE THE MINUTES OF THE WORK/STUDY MEETINGS HELD ON JANUARY 15, 013 AND FEBRUARY 1, 013 AS WRITTEN. COUNCILMEMBER OLSEN SECONDED THE MOTION, AND ALL PRESENT VOTED AYE. DRAFT Springville City Council, Work/Study Meeting, March 5, 013 Page 1 of

10 ) Calendar March Daylight Savings time begins March 1 Work/Study Meeting 5:15 p.m. March 17 St. Patrick s Day March 19 Work/Study Meeting 5:15 p.m., City Council Meeting 7:00 p.m. March Palm Sunday March 9 Good Friday March 31 Easter April 1 April Fools Day Mayor Pro Tem Jolley reminded the assemblage to set their clocks forward one hour next Saturday night. He asked if there was other discussion on the calendar. There was none. 3) Discussion on this evening s Regular Meeting agenda items a) Invocation Cl. Olsen b) Pledge of Allegiance Cl. Child c) Consent Agenda. Approval of all City purchase orders properly signed (Springville City Code - -1(5)) 3. Approval for the Mayor to execute agreements with Highland Golf and Yamaha Motor Corporation, U.S.A. to lease 70 Yamaha YDRE Golf Cars for the amount of $,0.0 per month for months John Penrod, Assistant City Administrator/City Attorney. Final approval for the Boulder Springs Estates Subdivision, Plat B, located at approximately 1150 South 0 East in the R1-, Residential Single Family zone Fred Aegerter, Community Development Director 5. Approval of a declaration of surplus equipment Bruce Riddle, Assistant City Administrator/Finance Director Mayor Pro Tem Jolley asked if there was any discussion. There was none.. DISCUSSIONS/PRESENTATIONS a) Preliminary presentation of the Culinary Water Capital Facilities and Impact Fee Study Engineer Noah Gordon observed that, as the Council has seen with the presentations of the Storm Water and Pressurized Irrigation Master Plans, the consultants have asked for feedback on the assumptions made before they complete their last model runs. This is his intent with tonight s presentation of the Culinary Water Master Plan. He reviewed the outline of the presentation for the Council. He noted that some of this information is geared towards the new Councilmembers. Engineer Gordon started with an overview of the existing water system. He reported that the system consists of four springs, six wells, eight tanks, and a distribution system with nine pressure zones and 175 miles of pipeline from two-inches to -inches in diameter. Councilmember Olsen asked the total capacity of the tanks. The reply was 13-million-gallons. DRAFT Springville City Council, Work/Study Meeting, March 5, 013 Page of

11 Engineer Gordon displayed a map showing the locations of the water system components, and a graphic of the pressure zones. He reported that the existing Master Plan was adopted in 00. At that time, three alternatives were evaluated and presented to the Council one with no pressurized irrigation system, one with a partial irrigation system, and a final one with a city-wide irrigation system. He offered the reasons for the choice of the partial system. Engineer Gordon reported that many of the Master Plan projects have been completed. He noted that the Canyon Road well was completed in 00; the pressure zones realigned in 007; the 00 South main pipeline was replace and upgraded in 00; in 009, the water lines were extended across I-15 at 00 South; the 00 South well was rehabilitated in 0 along with a new water main, hydrants, and services installed in the entire length of 00 East; in 011, the hydro bypass in the Canyon was completed, the Nestle s supply line replaced, connections west of I-15 were updated, and a casing installed at 00 North and I-15; and in 01, the Cherrington water pressure zone was expanded and interconnections installed for the Hobble Creek Tank. Currently under construction are the Bartholomew chlorination station and the transfer of surface rights to wells. The first phase of the irrigation system is also planned for later this year. Engineer Gordon reported that Master Plans should be updated every five years, but the General Plan was updated recently so those changes need to be reflected in the individual utility Master Plans. These updates are necessary because of changes to the underlying assumptions. The underlying assumptions are the basis for projects and the calculations for impact fees. He reported that the State also has requirements that City systems must meet. They are minimum guidelines. The water system must meet the total demand for indoor water, outdoor water, and fire suppression. These demands create the concept of equivalent residential connection or ERC. An ERC is what a single family connection uses on average. An ERC can also be known as an equivalent residential unit or ERU. He added that the State also has a minimum pressure rule, a minimum fire flow and storage requirement, and a minimum source yield requisite. The minimum pressure is 0 pounds-per-square-inch (psi) under certain conditions; the minimum fire flow is 1,000 gallons-per-minute (gpm); the minimum fire storage requirement is,000 gallons, or a two-hour duration of water flow; and the source yield requisite is 0-percent of normal precipitation rates in the watershed area. The City s General Plan has more stringent requirements than the State minimums. The City s minimum pressure is 50 psi and the maximum is 1 psi. The fire demand flow is 1,000 gpm for residential and 1,500 gpm for non-residential. The City s source yield is the lowest average monthly flow rate on record for the springs. This lowest rate was measured in 003 as 13,7 gpm. Engineer Gordon reviewed the other assumptions adopted for the Master Plan to this date. The first is population. He displayed a chart showing the historic and forecasted population for Springville. He also displayed a map of the Master Plan Study Area overlaid with the General Plan Land Use map. He then displayed a map showing the -year boundary of growth and explained that this area is the Impact Fee Facilities Plan (IFFP) area. He explained that Springville is expected to reach build out in 00 with a population of 5,000 to 0,000 people. The Master Plan Study Area includes land outside of the existing City boundary, but less than the area covered in the Annexation Plan. This assumption was made because of conflicts with DRAFT Springville City Council, Work/Study Meeting, March 5, 013 Page 3 of

12 neighboring cities where our annexation boundaries overlap. The bulk of growth is expected in the IFFP boundary. This boundary was overlaid with the land use map to determine maximum/minimum lot sizes, possible permitted and conditional uses, and numbers and types of buildings. Engineer Gordon reported that the City obtained a model with the previous Master Plan update, and significant data has been added to it since by inventorying the City s infrastructure. GIS, survey, parcel data, aerials, and actual pipe sizes, locations, and etc. have been added as work has been done around the City. He commented that the challenge as the City s engineers have worked is to know what the City has. This information has continued to improve. This model is based on the best information available to this date, but he acknowledged that it is not completely accurate yet. He reported that actual water usage records were used to determine the City s ERC, and similar businesses were used to determine future ERC values. All of this data has been combined to create the mother of all spreadsheets on which the model will run. The model will analyze and model scenarios to find existing loading conditions, deficiencies in the system, and build out pipes and loading conditions. Engineer Gordon observed that if any of these assumptions change, it will affect the results of the study. He reported that the existing population is 31,000, and actual ERC s are 1,0, so the build out population and ERC should be roughly double. He noted that ERC s for a duplex are two, a triplex-three, and commercial is calculated based on the equivalent water used by one or more homes based on that type of business s current usage. The model is used to build skeleton networks and calculate the impact fee and any upsizing needed. He explained upsizing. He asked if there were questions. Councilmember Child asked what would happen to the model if a large water-using industry comes to town. Engineer Gordon replied that the model would need to be reworked. It may change the need for more water sources, storage, larger pipelines, etc. He noted that any land uses changes also change the model. Councilmember Jolley asked if the City reduces its more stringent requirements to meet the State Codes, will impact fees go down. Will reducing the requirement hurt the reliability of the water system? Engineer Gordon replied that staff does not propose reducing the requirements to meet the State minimum, and they also do not recommend going below the minimum. How it would change the impact fee is unknown it may downsize some of the pipelines. Administrator Fitzgerald observed that it would reduce the standard of service in Springville. Councilmember Child commented that he would rather keep it higher for now, so that if there is ever a time when leeway is needed, the service level is there to allow a reduction. Administrator Fitzgerald added that there would not be a lot of savings either. Tanks and wells are already built. The only change it may make at this point is a reduction in some pipe sizes. Engineer Gordon reported that impact fees go to new systems or the expansion of new system. Existing deficiencies are found by going to the build out model. He displayed the mother of all spreadsheets and reported that the model includes the area, property type, and connections. There are 11,000 parcels accounted for in this fashion. Springville currently has 917 connections, of which 9 are nonresidential. Each of the nonresidential connections has a different ERC. He pointed out that Springville s expansion area has large areas of irrigation DRAFT Springville City Council, Work/Study Meeting, March 5, 013 Page of

13 users. This accounts for a hefty amount of water use. The water use is based on actual usage using winter readings. He added that there are some large parcels that are not re-developable, and this has also been taken into account. These large parcels are parks, schools, churches, and cemeteries. Director Stapley commented that he wants to point out that changing direction on the Pressurized Irrigation System immensely affects the culinary system. He pointed out that the partial system model has already put off the development of a new well by years. This quantifies to a large amount of money. Engineer Gordon noted that the Master Plan has gone forward with a partial irrigation system since 00. Any change in this assumption will change the assumptions for the culinary system significantly. These two systems, while separate, are tied at the hip. Any decision affecting either system affects both systems. Engineer Gordon pointed out on the spreadsheet that outdoor water use accounts for the bulk of water use in a 5/35 approximate ratio. He added that the savings on the culinary side of the water equation are more than balanced by spending money for pressurized irrigation. Administrator Fitzgerald noted that he had asked the engineers to show the spreadsheet so the Council would understand the detail required for the development of a Master Plan. He added that if the Council has any questions, the detail is there and available. b) Preliminary presentation of the Wastewater Capital Facilities and Impact Fee Study Engineer Anderson commented that this presentation may look familiar to the one just given. He noted that wastewater is the last of the utilities, and like the culinary water, was kept in house. He explained that the pressurized irrigation needed to be started from scratch, and the storm water had large changes in modeling. The water and wastewater were just updates. He reported that the models used for previous master plans were updated, and the Council can expect this for the other utilities, too. He presented his outline. Mayor Pro Tem Jolley asked when the Master Plans would be complete. Engineer Anderson replied that the plan is completion on or before the first of May. Engineer Anderson reported that the Springville City wastewater system includes 17 miles of pipeline, 500 manholes, 11 sewer lift stations, and one treatment plant. He displayed a map of the system, and pointed out these components. He noted that the current Master Plan was adopted in 00. This study identified significant infiltration and inflow (I&I). The City has seen about a -percent growth in infrastructure since the adoption of the Master Plant. Engineer Anderson reported that many Master Plan projects have been completed since the adoption of the plan in 00. These are: the upgrade to the treatment plant to build out capacity, a portion of the major trunkline on 1500 West, the 1500 West sewer lift station, and the construction of the 550 North sewer from 950 West to 1500 West. He observed that the treatment plant is adequate to meet build out populations, unless there are changes in State requirements. He added that the City also embarked on a substantial I&I reduction program, including televising sewer lines to identify problems, sealing collections lines to groundwater seepage, and raising/replacing sewer manhole lids. DRAFT Springville City Council, Work/Study Meeting, March 5, 013 Page 5 of

14 Engineer Anderson explained I&I, inflow and infiltration. He reported that inflow is rain and infiltration is groundwater. He noted that a sealed wastewater system gets smelly and vents in the manhole lids are needed to vent gases. However, these vents also let in rain run-off. To control inflow, the manholes lids have a gasket, and sometimes they must be reset to bring them level with the surface of the street. He added that it is illegal to connect rain gutters and other drains to the wastewater system. The wastewater employees have been on a campaign to find the sources of infiltration. He reported that a truck-mounted camera system is used to inspect sewer lines to find root infiltration, cracks, breaks and openings. He displayed a picture showing infiltration in the City s system. He reported that City crews have had success in sealing up the sewer system. Engineer Anderson reported that this study uses the same assumptions as the culinary water study the same growth rates, and since sewage is not metered but what comes out of the taps goes into the sewers, the same winter water usage records and projections. Other assumptions used for wastewater are the State requirement to create a minimum velocity in the larger pipelines (typically -inches and larger) of two-feet-per-second. He reported that the average flows per ERC are gallons-per-day (gpd). He reported that the City is using new software for the modeling. The software was purchased for engineering designs, but is a robust solution for this purpose, too. Engineer Anderson explained that a full pipe is defined as a depth of 75-percent. The remaining capacity is saved for inflow during a rain event. They have determined that about 33- percent of the capacity (full-pipe) is due to infiltration. He presented a graph derived from the spreadsheet data that shows monthly flows at the wastewater treatment plant. He noted that the pink dots are population, the blue is flows at the wastewater treatment plant, and the red is inflow and infiltration. He pointed out that groundwater flows have dropped off since the program started to tighten up the system. The inflow and infiltration figures have stayed constant since 003 although the population has grown,000, even throughout wet years. He reported that the program has reduced inflow and infiltration to one million gpd. Director Stapley commented that when the Council receives his Director s Report, there is information regarding the number of feet televised. This is the process used to find and fix leaks in the system. He reported that inflow and infiltration water goes into the treatment plant to be treated. Director Fredrickson asked if inflow and infiltration amounts are normal in most systems. Engineer Anderson replied that it depends on the region. Arizona has zero ground water, and some other areas he has heard of I&I in the range of 0-percent. He added that this is an ongoing struggle. Director Stapley noted that the Council should remember that the groundwater level in the Westfields is so high, that every sewer line is underwater. Engineer Anderson reported that the final assumption to consider is the peaking factor. This is established through diurnal curves or daily curves. He noted that the typical residential peak is at 7 a.m., so that is what the system must be designed to handle. During the day, the usage of water drops off as people leave for work. The second highest peak is at 9 p.m. as the showers start again. Commercial uses ramp up before lunch and again before p.m. The residential peaking factor is two, the commercial peaking factor is 1.3, and mixed use peaking DRAFT Springville City Council, Work/Study Meeting, March 5, 013 Page of

15 factor is 1.5. He reported that the peaking factor is determined by looking at the lift stations since there are no meters on the wastewater system. Engineer Anderson reported that they then look for existing deficiencies in the system by modeling loading conditions. These are places where there are back-ups in the manholes, and any pipelines that exceed the 75-percent full rule or where the velocity is less. Then they start modeling for build out. He noted that the Impact Fee Facility Plan boundary is the same for the Wastewater Master Plan as the Culinary Water Master Plan as the most likely growth area in the next -years. He asked if there were any questions. Councilmember Olsen asked what substance is used to stop infiltration. Director Stapley replied that many different kinds of solutions are used. They are chosen to fit the circumstances, but there are water-activated chemicals, inflatable boots that fit inside the pipes, as well as other methods. Engineer Anderson added that the manholes receive new lids, new rubber seals, and concrete collars. Mayor Pro Tem Jolley thanked the engineers for their hard work. Engineer Gordon asked if there were any assumptions to change. Councilmember Child replied that he thinks the assumptions should stay as is. The Council agreed. 7. MAYOR, COUNCIL, AND ADMINISTRATIVE REPORTS a) Planning Commission Rick Child, Councilmember Representative b) Historical Society Ben Jolley, Councilmember Representative There were no reports. Mayor Pro Tem Jolley asked if there was anything from Administration. Administrator Fitzgerald reported that Habitat for Humanity is asking for a fee waiver again for a home they are planning in Springville. The Council may expect them to appear for a formal request. Councilmember Packard suggested that the City do the same as last time. The Council agreed. Councilmember Packard reported that, while reading the minutes for a meeting while he was absent, he came across the discussion about bringing the carnival back downtown. He suggested that, from a business perspective, the Council has not considered all the ramifications for closing 00 South. He recommended looking at this issue a little closer and considering the impact of having that many people downtown, the lack of parking, and the impact on the surrounding neighborhoods. Administrator Fitzgerald replied that the Chamber of Commerce supported the request to bring the carnival back downtown for Art City Days. Mayor Pro Tem Jolley noted that the approach was to keep most of the carnival here in the parking lots and only close the north half of 00 South if necessary. Councilmember Packard observed that the bank has 0 to 500 transactions daily in their drive-up and in people coming to their institution. Closing 00 South will impact their business in just losing the parking, too. Administrator Fitzgerald reported that the carnival was supposed to create a footprint plan showing the setup of the rides and attractions. He suggested that this plan be presented to the Council when it is submitted. This was agreed to by the Council. Mayor Pro Tem Jolley reported that the Solid Waste District Board had a discussion about green waste and composting at their last meeting. He noted that most cities agree to the concept of closing their own composting operations and allow the District to move to a central location to operate the composting for the entire membership. They want to know if the DRAFT Springville City Council, Work/Study Meeting, March 5, 013 Page 7 of

16 operation can be moved to Springville at their current facility. He reported that he had let the Board know that Springville has had problems with the conditional use permit. If the District comes into compliance with their permit and makes some key improvements, he would be willing to talk to the Council about moving the composting to this location. He noted that the Council does not have to make this decision tonight, but he would like to take an answer back to the Board meeting next month. Administrator Fitzgerald reported that he had a discussion with another member city today on this subject, and added that the compliance referred to above needs to be coupled with their plan to move their operation to their property directly west of the current location. Councilmember Child agreed and noted that this was the intent of the property purchase the District made. Mayor Pro Tem Jolley reported that certain factors have delayed the development and move to the new property, but he would suggest giving the District some leeway on moving their composting operations to Springville if they complete their permit requirements. He pointed out savings in transportation costs that favor the move. Director Stapley noted that compost manufacturing requires an asphalt work area and a drain system connected to sewer. This was confirmed.. CLOSED SESSION TO BE ANNOUNCED IN MOTION The Springville City Council may temporarily recess the meeting and convene in a closed session to discuss pending or reasonably imminent litigation, and the purchase, exchange, or lease of real property, as provided by Utah Code Annotated COUNCILMEMBER PACKARD MOVED TO TEMPORARILY ADJOURN THE WORK/STUDY MEETING AT :3 P.M. AND CONVENE IN A CLOSED SESSION IN ORDER TO DISCUSS PENDING OR REASONABLY IMMINENT LITIGATION. COUNCILMEMBER OLSEN SECONDED THE MOTION. THE VOTE IS RECORDED AS FOLLOWS: COUNCILMEMBER CHILD AYE; COUNCILMEMBER PACKARD AYE; COUNCILMEMBER OLSEN AYE; COUNCILMEMBER JOLLEY AYE. THE MOTION CARRIED UNANIMOUSLY. THE WORK/STUDY MEETING WAS RECONVENED BY CONSENSUS AS 7:03 P.M. ADJOURNMENT COUNCILMEMBER PACKARD MOVED TO ADJOURN THE WORK/STUDY MEETING AT 7:0 P.M. COUNCILMEMBER CHILD SECONDED THE MOTION, AND ALL PRESENT VOTED AYE. DRAFT Springville City Council, Work/Study Meeting, March 5, 013 Page of