WORK SESSION AGENDA 5:30 PM

Transcription

1 NOTICE OF A WORK SESSION AND REGULAR MEETING OF THE TOWN COUNCIL TUESDAY, SEPTEMBER 12, :30 pm Notice is hereby given as required by Title 5, Chapter of the Government Code that the Argyle Town Council will meet in a work session and regular meeting September 12, 2017 at 5:30 pm at the Argyle Town Hall, 308 Denton Street, Argyle, Texas. The Items listed below are placed on the agenda for discussion and/or action. A. CALL WORK SESSION TO ORDER WORK SESSION AGENDA 5:30 PM B. WORK SESSION The pre meeting work session is designed as an opportunity for the Town Council to discuss pending items. No action will be taken during the work session portion of the meeting. 1. Presentation from staff regarding tax increment reinvestment zones (TIRZ) and the Waterbrook TIRZ No Presentation and discussion regarding development related financial analysist tools. 3. Discussion regarding the hosting of a Town Hall forum. 4. Discuss nominations to the Denton Central Appraisal District Board of Directors. 5. Discussion regarding any regular session items. REGULAR SESSION AGENDA 7:00 PM (or immediately following the 5:30 pm work session) C. CALL REGULAR SESSION TO ORDER D. INVOCATION E. PLEDGE OF ALLEGIANCE American Flag Texas Flag: Honor the Texas Flag; I pledge allegiance to thee Texas, one state under God, one and indivisible Town Council Meeting September 12, 2017 Page 1 of 3 September 12, 2017 Packet Page 1 of 63

2 F. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS 1. Council Recognition of Students and Citizens 2. Town Council and Staff Presentations / Reports a. Development Project Updates G. OPEN FORUM: The opportunity for citizens to address the Town Council on any non agenda item (limit 5 minutes per person); however, the Texas Open Meetings Act prohibits the Town Council from discussing issues which the public has not been given seventytwo (72) hour notice. Issues raised may be referred to Town Staff for research and possible future action. H. CONSENT AGENDA: Any Council Member may request an item on the Consent Agenda to be taken up for individual consideration 1. Consider approval of the August 8, 2017 regular Council meeting minutes. 2. Consider approval of the August 22, 2017 regular meeting minutes. 3. Consider approval of a resolution amending the authorized representatives for TexPool, a public funds investment pool. I. NEW BUSINESS & PUBLIC HEARINGS: 1. PUBLIC HEARING: Hold a public (second) hearing on a proposed property tax rate of $ per $100 assessed valuation for the tax year 2017 (Fiscal Year ) for the Town of Argyle, which would increase total tax revenues from properties on the tax roll in the preceding year by 9.56% (Total tax rate for tax year 2017 remains unchanged from 2016 at $ per $100 of assessed value). 2. PUBLIC HEARING: Hold a public hearing on the proposed FY Annual Budget for the Town of Argyle, Texas. 3. PUBLIC HEARING: Consider and take appropriate action on an ordinance amendment regarding Section Asphalt or Concrete Batching Plant, of the Town of Argyle Town Development Standards, regarding temporary batching plants. J. OLD BUSINESS: None K. CONVENE INTO EXECUTIVE SESSION: None L. RECEIVE REQUESTS FROM COUNCIL MEMBERS/STAFF FOR ITEMS TO BE PLACED ON NEXT MEETING AGENDA (discussion under this item must be limited to whether or not the Council wishes to include a potential agenda item on a future agenda) M. ADJOURN Town Council Meeting September 12, 2017 Page 2 of 3 September 12, 2017 Packet Page 2 of 63

3 CERTIFICATION I hereby certify that the above notice was posted in the bulletin board at Argyle Town Hall, 308 Denton Street, Argyle, Texas, by 5:00 pm on the 8 th day of September, Kristi Gilbert, Town Secretary NOTE: If, during the course of the meeting, any discussion of any item on the agenda should be held in a closed meeting, the Council will conduct a closed meeting in accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551, Subchapters D and E Persons with disabilities who plan to attend this public meeting and who may need auxiliary aid or services are requested to contact the Argyle Town Hall 48 hours in advance, at , and reasonable accommodations will be made for assistance. Town Council Meeting September 12, 2017 Page 3 of 3 September 12, 2017 Packet Page 3 of 63

4 Item B. 1. TOWN COUNCIL DATA SHEET Work Session Item: Presentation from staff regarding tax increment reinvestment zones (TIRZ) and the Waterbrook TIRZ No. 1. Requested by: Matt Jones, Town Manager Trent Petty, Petty & Associates, Town ED Consultant Background: Trent Petty will be presenting general information regarding tax increment reinvestment zones (TIRZ) as well as provide an update to the council regarding the Tax Increment Reinvestment Zone No. 1 for Waterbrook. Waterbrook TIRZ No. 1 History On August 9, 2016, the Council approved the Development Agreement between the Town of Argyle and Terra Manna, LLC for the Waterbrook Development located on the Southeast corner of FM 407 and US 377. The development agreement included components related to the creation of the Public Improvement District (PID), as well as the creation of a Tax Increment Reinvestment Zone (TIRZ) which will be used to buy down the PID assessment on the project as well as reimburse eligible developer costs. A public hearing was held to seek input from the public regarding the TIRZ Project and Finance Plan and the TIRZ Feasibility Study. As a reminder, the Waterbrook Development Agreement deal points are recapped below. WATERBROOK DEAL POINTS 1. The PID and TIRZ are both necessary for this project due to the extraordinary cost of extending the S1 sewer line to the project. 2. The term of the TIRZ and PID will be 30 years. 3. As modeled, the project does provide a positive revenue stream to the Town sufficient to cover operating expenses with a varying degree of surplus annually. 4. There are performance based sales tax contributions to the project included in the TIRZ model that will be reimbursed to the Developer via a separate 380 Agreement. All sales tax reimbursements are performance based in that they will not be paid unless the commercial and retail components of the development occur and produce according to the estimates. 5. Denton County has not yet formally endorsed the TIRZ, but positive discussions continue. Denton County support has been conservatively estimated for illustration purposes only and should not be assumed to represent Denton County s ultimate decision as to whether or not to participate. As such; September 12, 2017 Packet Page 4 of 63

5 Item B The Development Agreement is intended to establish broad deal point parameters which will be subject to review and possible alteration contingent upon the consent of the Council as the project progresses. Summary of action on the Waterbrook of Argyle development: April 26, 2016 Council approved zoning and Master Development Plan (MDP) June 17, 2016 Petition filed with Town for creation of PID June 28, 2016 Council accepted petition from owners to create a PID August 9, 2016 Council approved Development Agreement August 23, 2016 Council conducted public hearing and approved the creation of the PID September 13, 2016 Council approved a resolution calling for a hearing on the creation of a TIRZ September 27, 2016 Conducted a public hearing and approved the creation of TIRZ No. 1 Financial Impact: The developer has also escrowed with the Town funds to reimburse all Town expenses associated with reviewing the application. Staff Recommendation: N/A Requested Action: N/A Attachments: N/A September 12, 2017 Packet Page 5 of 63

6 Item B. 2. TOWN COUNCIL DATA SHEET Work Session Item: Presentation and discussion regarding development related financial analysist tools. Prepared by: Matt Jones, Town Manager Background: The town currently contracts with Petty & Associates, Inc. (P&A) as an economic development consultant to the town. Over the past several years, P&A has put together a financial analysis tool called Crow s Nest to evaluate development plans that are being considered by the town. Crow s Nest is a financial analysis tool only and is not considered to be the sole basis for development related decisions. Trent Petty, with P&A will provide council with an overview of Crow s Nest and how it has been used as a tool for land use planning. Staff Recommendation: N/A Requested Action: N/A Attachments: N/A September 12, 2017 Packet Page 6 of 63

7 Item B. 3. TOWN COUNCIL DATA SHEET Work Session Item: Discussion regarding the hosting of a Town Hall forum. Requested by: Mayor Don Moser Prepared by: Matt Jones, Town Manager Background: Mayor Moser has requested the Council consider hosting a Town Hall forum in order to provide information and gather input from interested parties regarding current and/or future Town projects. Staff will be available to provide input regarding the process and procedures involved and answer any questions. Staff Recommendation: N/A Requested Action: Provide appropriate feedback to staff regarding planning of a Town Hall meeting. Attachments: N/A September 12, 2017 Packet Page 7 of 63

8 Item B. 4. TOWN COUNCIL DATA SHEET Work Session Item: Discuss nominations to the Denton Central Appraisal District Board of Directors. Prepared by: Kristi Gilbert, Town Secretary Background: Taxing jurisdictions serviced by the Denton Central Appraisal District (DCAD) are authorized to nominate up five individuals to be placed on a ballot for all taxing jurisdictions to vote on board members. In order to be eligible, individuals must reside in the appraisal district for at least two years immediately preceding the date they take office. Municipal, school and county elected officials are eligible to serve, however, employees of a taxing entity are not. Attached is a list of qualifications. By the end of October, DCAD will forward ballots to all taxing entities for the governing bodies to cast a vote for the candidate(s) of their choice. All votes must be cast prior to December 15 th. The number of votes each entity is eligible to cast is directly related to their percent of tax levy compared to other Denton County entities. The Town of Argyle is eligible to cast seven of the 5,000 total votes. Financial Impact: None Requested Action: Seeking Council direction. Attachments: Memo from DCAD September 12, 2017 Packet Page 8 of 63

9 Item B. 4. September 12, 2017 Packet Page 9 of 63

10 Item B. 4. September 12, 2017 Packet Page 10 of 63

11 Item B. 4. September 12, 2017 Packet Page 11 of 63

12 Item B. 4. September 12, 2017 Packet Page 12 of 63

13 Item H.1. Town Council Work Session & Regular Meeting Minutes August 8, 2017 The Work Session and Regular Meeting of the Town Council was held on August 8, 2017 at 5:00 p.m. at the Argyle Town Hall. This was an OPEN MEETING, open to the public, subject to the open meeting laws of the State of Texas and, as required by law, was duly posted, at Argyle Town Hall, giving notice of time, date, place, and agenda thereof. A. CALL WORK SESSION TO ORDER Mayor Donald Moser called the work session to order at 5:02 p.m. Attendee Name Title Status Arrived Donald Moser Mayor Present Marla Hawkesworth Mayor Pro Tem/Place 5 Present Joey Hasty Council Member, Place 1 Present Ronald Schmidt Council Member, Place 2 Present Jon Donahue Council Member, Place 3 Present Todd Mankin Council Member, Place 4 Present B. WORK SESSION The pre meeting work session is designed as an opportunity for the Town Council to discuss pending items. No action will be taken during the work session portion of the meeting. 1. Discuss proposed total ad valorem tax rate for Fiscal Year 2018 of $ per $ of assessed valuation, FY17 Re Estimated Budget and FY18 Proposed Budget. Interim Town Manager Matt Jones introduced the tax rate item. Finance Director Kim Collins reviewed Truth in Taxation items and stated that the proposed rate of $ is currently over the effective rate, but not over the rollback rate. Ms. Collins stated the rate proposed to move $ from maintenance and operating to interest and sinking to help pay down debt. Mr. Jones reviewed the FY 17 accomplishments including the park construction contract, completed website re design, replacement of a police vehicle, flooring in the Community Room and implementing the recommendations of the Benefit Committee for market adjustments. Proposed FY 18 budget items include a full year of market adjustments, a maximum merit adjustment of 3%, a part time court clerk, a contractor for monthly server maintenance and continued street sign maintenance. The street maintenance sales tax fund has proposed $100,000 for micro sealing of streets, $125,000 for two course chip seal on Crawford Road and monies for drainage and street material costs. August 8, 2017 Council Minutes Page 1 of 6 September 12, 2017 Packet Page 13 of 63

14 Item H Discussion of animal control services. Chief Tackett stated that he needed a contract with a company able to provide 24/7 service to the police officers. The Council held discussion with regard to continuing contracted services with All American Dogs and advising citizens to reach out to Brian the Animal Guy on a private basis. 3. Discussion regarding any regular session items. The work session was adjourned at 6:15 p.m. C. CALL REGULAR SESSION TO ORDER Mayor Moser called the regular session to order at 6:26 p.m. D. INVOCATION E. PLEDGE OF ALLEGIANCE F. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS 1. Council Recognition of Students and Citizens a. Argyle Fire District 2017 Mission: Lifeline Recognition 2. Town Council and Staff Presentations / Reports a. Development Project Updates b. Quarterly Financial Report G. OPEN FORUM: The opportunity for citizens to address the Town Council on any non agenda item (limit 5 minutes per person); however, the Texas Open Meetings Act prohibits the Town Council from discussing issues which the public has not been given seventy two (72) hour notice. Issues raised may be referred to Town Staff for research and possible future action. John Bellinghausen, 404 Surrey Lane, inquired as to who had jurisdiction over aerial spraying for mosquitoes. James Lockridge, 308 Willow Street, voiced concerns regarding the closure of Old Justin Road. Paul Kula, 603 Old Justin Road, spoke with regard to the budget and asked for information on total compensation packages for employees and end of year fund balances. H. CONSENT AGENDA: Any Council Member may request an item on the Consent Agenda to be taken up for individual consideration August 8, 2017 Council Minutes Page 2 of 6 September 12, 2017 Packet Page 14 of 63

15 Item H Consider approval of the June 27, 2017 regular Council meeting minutes. 2. Consider approval of a resolution proposing the adopting of a total ad valorem tax rate for Fiscal Year 2018 of $ per $ of assessed valuation subject to all public hearing requirements of the Texas Property Tax Code (Fiscal Year 2017 total ad valorem tax rate $0.3975). (Resolution No ) 3. Consider approval of a resolution authorizing the Town Manager to execute an agreement with the Harris County Department of Education to participate in the Choice Partners cooperative purchasing program. (Resolution No , CLA ) ACTION: Item H.1. through H.3. APPROVED Councilmember Hasty moved to approve the consent agenda as presented. Councilmember Schmidt seconded the motion. For: Unanimous. The motion passed 5 to 0. I. NEW BUSINESS & PUBLIC HEARINGS: 1. PUBLIC HEARING: Consider proposed special assessments to be levied against the assessable property within The Highlands of Argyle Public Improvement District No. 1, pursuant to the provisions of Chapter 372 of the Texas Local Government Code. The property is a ± tract of contiguous acres of land located within the town's corporate limits and generally located (1) just southwest of Old Town area; (2) south of Old Justin Road; (3) west of U.S. Highway 377 along and adjacent to the Texas & Pacific Railroad Company; and (4) north of Harpole Road. Mr. Jones introduced the consultants involved in the project. Town Representatives: Jackson Claborn, Inc. Appraiser Dan Gangwish, Piper Jaffray & Co Underwriter Drew Slone, Winstead PC Underwriter s Counsel Jon Snyder and Mary Petty, PIDWorks, LLC PID Administrator Clay Chrisman, Norton Rose Fulbright US LLP Bond Counsel Nick Bulaich, First Southwest Company, LLC Financial Advisor Developer Representatives: Kosse Maykus, H Creek Development, LLC Developer Bob Flynn, RFJ Properties, LLC Developer Promise Land Developments, LLC Developer Woodbridge Developments, LLC Developer Misty Ventura, Shupe Ventura Developer s Counsel Rick Rosenburg, Development Planning & Financing Group Special Assessment Consultant August 8, 2017 Council Minutes Page 3 of 6 September 12, 2017 Packet Page 15 of 63

16 Item H.1. Mr. Gangwish and Ms. Ventura reviewed the details of a public improvement district in general, as well as the specifics of the Highlands of Argyle PID Number 1. Discussion was held with regard to the timing of the project and when the developer initially decided a PID was necessary. Mayor Moser opened the hearing to public comment. Paul Kula, 603 Old Justin Road Resident opposed Gary Frederick, owner of 711 Front Street Non Resident, in favor Tim Bird, 8704 Clay Hibbins Road, Keller Non resident property owner, in favor Bob Flynn, 1313 Regency Ct, Southlake Non resident property owner, in favor Jody Boyd, 1033 Hatch Ct Non resident property owner, in favor Kosse Maykus Non resident property owner, in favor Misty Ventura, 9406 Biscayne Blvd, Dallas Developer s Counsel Mayor Moser closed the hearing to public comment. Ms. Ventura and Mr. Maykus answered questions from Council regarding the timing of the PID in the development process. Mr. Bulaich answered questions with regard to who held the liability on their books and stated there was typically a note in the financial statement. ACTION: Item I.1. Non action item. NON ACTION ITEM 2. Consider approval of an ordinance accepting and approving a Service and Assessment Plan, including an Assessment Roll, for The Highlands of Argyle Public Improvement District No. 1; making a finding of special benefit to the property in the District, levying special assessments against property within the District and establishing a lien on such property; providing a method of assessment and providing for the payment of the special assessments, including penalties and interest on delinquent assessments, in accordance with Chapter 372, Texas Local Government Code, as amended; and approving and authorizing the Mayor to execute a PID Reimbursement Agreement related to the District. CONVENE INTO EXECUTIVE SESSION The Town Council convened into executive session at 7:44 p.m. PURSUANT TO TEXAS GOVERNMENT CODE, ANNOTATED, CHAPTER 551, SUBCHAPTER D, Section , consultation with Town Attorney to seek legal advice for agenda Items I.2 and I.3. RECONVENE INTO OPEN MEETING August 8, 2017 Council Minutes Page 4 of 6 September 12, 2017 Packet Page 16 of 63

17 Item H.1. The Town Council reconvened into an open meeting at 7:57 p.m. No action was taken during executive session. ACTION: Item I.2. APPROVED Mayor Pro Tem Hawkesworth moved to approve the ordinance accepting and approving the service and assessment plan. Councilmember Hasty seconded the motion. For: Hawkesworth, Hasty and Donahue. Opposed: Schmidt and Mankin. The motion passed 3 to Consider approval of a resolution approving the form and authorizing the distribution of a preliminary official statement for the Town of Argyle, Texas, Special Assessment Revenue Bonds, Series 2017 (The Highlands of Argyle Public Improvement District No. 1 Project); and resolving other matters incident and related thereto. ACTION: Item I.3. APPROVED Councilmember Hasty moved to approve the Preliminary Official Statement. Councilmember Donahue seconded the motion. For: Hawkesworth, Hasty and Donahue. Opposed: Schmidt and Mankin. The motion passed 3 to 2. J. OLD BUSINESS: None K. CONVENE INTO EXECUTIVE SESSION The Council convened into executive session at 8:05 p.m. PURSUANT TO TEXAS GOVERNMENT CODE, ANNOTATED, CHAPTER 551, SUBCHAPTER D: 1. Section Discuss the appointment, employment, evaluation, reassignment, or duties of a public officer or employee: a. Town Secretary b. Interim Town Manager/Town Manager c. Planning & Zoning Commission Member(s) 2. Adjourn into Open Meeting. The council reconvened into the open meeting at 9:15 p.m. No action was taken in executive session. 3. Consider action on executive session items. ACTION: Item K.1.a. Councilmember Hasty moved to approve a favorable review for Town Secretary Kristi Gilbert and to approve a 3% merit adjustment effective the beginning of next fiscal year. Mayor Pro Tem Hawkesworth seconded the motion. For: Unanimous. The motion passed 5 to 0. August 8, 2017 Council Minutes Page 5 of 6 September 12, 2017 Packet Page 17 of 63

18 Item H.1. ACTION: Item K.1.c. Councilmember Mankin moved to remove Sherry Griffin from the Town of Argyle Planning and Zoning Commission effective immediately. Councilmember Schmidt seconded the motion. For: Unanimous. The motion passed 5 to 0. L. RECEIVE REQUESTS FROM COUNCIL MEMBERS/STAFF FOR ITEMS TO BE PLACED ON NEXT MEETING AGENDA (discussion under this item must be limited to whether or not the Council wishes to include a potential agenda item on a future agenda) Councilmember Hasty requested a short retreat for the Town Council. Councilmember Schmidt requested review of the subdivision ordinance for connectivity and the sign standards as they pertain to developers and mobile signs. Mayor Moser requested a review of the Brennan Teel Foundation and look at limiting the use of CSST gas lines in new construction. M. ADJOURN There being no further business, Mayor Moser adjourned the meeting at 9:20 p.m. Donald Moser, Mayor Kristi Gilbert, Town Secretary August 8, 2017 Council Minutes Page 6 of 6 September 12, 2017 Packet Page 18 of 63

19 Item H.2. Town Council Work Session & Regular Meeting Minutes August 22, 2017 The Work Session and Regular Meeting of the Town Council was held on August 22, 2017 at 5:30 p.m. at the Argyle Town Hall. This was an OPEN MEETING, open to the public, subject to the open meeting laws of the State of Texas and, as required by law, was duly posted, at Argyle Town Hall, giving notice of time, date, place, and agenda thereof. A. CALL WORK SESSION TO ORDER Mayor Donald Moser called the work session to order at 5:34 p.m. Attendee Name Title Status Arrived Donald Moser Mayor Present Marla Hawkesworth Mayor Pro Tem/Place 5 Present Joey Hasty Council Member, Place 1 Present Ronald Schmidt Council Member, Place 2 Present Jon Donahue Council Member, Place 3 Present Todd Mankin Council Member, Place 4 Present B. WORK SESSION The pre meeting work session is designed as an opportunity for the Town Council to discuss pending items. No action will be taken during the work session portion of the meeting. 1. Conduct interviews for Crime Control and Prevention District applicants. Town Secretary Kristi Gilbert reviewed the applications received for the Crime Control and Prevention District Board. Applicants Craig Bubeck, Daniel Houston and Toby Haynes introduced themselves to the Council and provided brief background statements. Ms. Gilbert reviewed the background of applicant Justin Davis. 2. Discussion regarding the FY17 Re Estimated Budget and FY 18 Proposed Budget and tax rate. Interim Town Manager Matt Jones and Finance Director Kim Collins reviewed the FY17 re estimated and FY18 proposed budget items Councilmember Schmidt reviewed a financial summary he compiled of the Town s revenues and expenses. Discussion was held with regard to utilizing additional funds for road repairs and the expenditures for the remaining FY17 budget year. August 22, 2017 Council Minutes Page 1 of 8 September 12, 2017 Packet Page 19 of 63

20 Item H.2. Council discussed pulling the purchase of parking canopies from the consent agenda to will look at better options for the Police Department and hold off on the purchase of a canopy for town hall. 3. Discussion regarding Section Unlawful Signs and Section Construction/Development Signs, of the Town of Argyle Town Development Standards, regarding signs on vehicles/trailers and off site residential development signs. Mr. Jones stated that Councilmember Schmidt requested the item at August 8 th meeting. Mr. Jones reviewed the current restrictions on vehicles and/or trailers providing the vehicle be moved every 24 hours. With regards to development signage, two off site development signs are allowed until the development reaches 80% build out. Mr. Jones asked for Council feedback. Councilmember Schmidt requested staff to conduct research on the items and bring back for future review. 4. Discussion regarding Section A Streets, of the Town of Argyle Town Development Standards, regarding connectivity requirements in the subdivision regulations. Mr. Jones stated Councilmember Schmidt requested this item at the August 8, 2017 meeting and stated the subdivision regulations require connecting to existing subdivisions with new development. Mr. Jones suggested softening the regulations to remove the requirement. Council discussed the item and directed staff to bring back an ordinance amending the subdivision regulations making connectivity optional. 5. Discussion regarding Section Asphalt or Concrete Batching Plant, of the Town of Argyle Town Development Standards, regarding temporary batching plants. Mr. Jones stated the Town currently prohibited batching plants, but recently has seen an increase in requests. Mr. Jones suggested allowing temporary batching plants by a specific use permit in order to allow a plant on site for developments to decrease the truck traffic and additional weight on Town streets. Councilmember Donahue brought up concerns regarding air quality and hazardous material. The Council asked staff to bring back an ordinance amendment for the item. 6. Discussion regarding any regular session items. The work session was adjourned at 6:36 p.m. C. CALL REGULAR SESSION TO ORDER Mayor Moser called the regular session to order at 6:52 p.m. August 22, 2017 Council Minutes Page 2 of 8 September 12, 2017 Packet Page 20 of 63

21 Item H.2. D. INVOCATION E. PLEDGE OF ALLEGIANCE F. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS 1. Council Recognition of Students and Citizens 2. Town Council and Staff Presentations / Reports a. Metroport Chamber Update, Sally Michalak with the Northwest Metroport Chamber of Commerce updated the Council on current chamber activities. b. Development Project Updates Mr. Jones stated the Lochlan Master Development Plan would be continued at the September 5 th Planning and Zoning meeting and is scheduled for the September 26 th Council meeting. Mr. Jones said The Avalon Phase 1 final plat had been submitted and was going through the development review process. G. OPEN FORUM: The opportunity for citizens to address the Town Council on any non agenda item (limit 5 minutes per person); however, the Texas Open Meetings Act prohibits the Town Council from discussing issues which the public has not been given seventy two (72) hour notice. Issues raised may be referred to Town Staff for research and possible future action. No one was signed into speak. H. CONSENT AGENDA: Any Council Member may request an item on the Consent Agenda to be taken up for individual consideration 1. Consider approval of a resolution approving an agreement for Animal Control Services with All American Dogs for Fiscal Years 2018 and 2019 and authorizing the Town Manager to execute all documents related on behalf of the Town of Argyle. (Resolution No , CLA ) 2. Consider approval of the purchase of equipment, software and services with Fiscal Year 2017 excess General Fund balance. 3. Consider approval of a resolution casting a vote for the appointment of a member to the Denco Area District Board of Managers. (Resolution No ) ACTION: Item H.1. through H.3. APPROVED Councilmember Hasty moved to approve the consent agenda with the removal of the parking canopy at Town Hall and re evaluating the canopy for the police department for the FY 17 budget funded items. Councilmember Schmidt seconded the motion. For: Unanimous. The motion passed 5 to 0. August 22, 2017 Council Minutes Page 3 of 8 September 12, 2017 Packet Page 21 of 63

22 Item H.2. I. NEW BUSINESS & PUBLIC HEARINGS: 1. PUBLIC HEARING: Hold a public hearing on a proposed property tax rate of $ per $100 assessed valuation for the tax year 2017 (Fiscal Year ) for the Town of Argyle, which would increase total tax revenues from properties on the tax roll in the preceding year by 9.56% and set September 12, 2017 at 6:00 as the date and time for the second public hearing thereon. (Total tax rate for tax year 2017 remains unchanged from 2016 at $ per $100 of assessed value). Finance Director Kim Collins reviewed the proposed tax rate of $ comprised of $ for maintenance and operations and $ for interest and sinking (debt service). The total ad valorem revenue would be $2,462,106 with $1,858,893 dedicated to maintenance and operating and $603,213 to debt service. The mayor opened the hearing to public comment. No one was signed in to speak. Mayor Moser closed the hearing to public comment. ACTION: Item I.1. This was a non action item. NON ACTION ITEM 2. PUBLIC HEARING: Consider and take appropriate action on a Specific Use Permit (SUP ) for a proposed solar energy system at 208 River Meadows Lane, being Lot 56, Block 4, Country Lakes, Town of Argyle, Denton County, Texas. Mr. Jones reviewed the application for a solar energy system and stated the application required a specific use permit since the solar panels would be visible from the public right of way on Crawford Road. Mr. Jones stated, of the property owner notifications mailed, one was returned in favor and none in opposition. Mr. Jones stated the Planning and Zoning Commission unanimously recommended approval. Mayor Moser opened the hearing to public comment. No one was signed in to speak. Mayor Moser closed the hearing to public comment. ACTION: Item I.2. APPROVED Councilmember Hasty moved to approve the specific use permit. Councilmember Mankin seconded the motion. For: Unanimous. The motion passed 5 to 0. (Ordinance No ) August 22, 2017 Council Minutes Page 4 of 8 September 12, 2017 Packet Page 22 of 63

23 Item H PUBLIC HEARING: Consider and take appropriate action on a Specific Use Permit (SUP ) for a proposed professional office in the Community Facilities zoning district, being legally described as Lot 1, Block A, Alliance Christian Assembly of God; and being located at 202 Cook Street, Town of Argyle, Denton County Texas. Mr. Jones reviewed the application for a specific use permit for a professional office at 202 Cook Street in the Community Facilities zoning district. Mr. Jones stated the property had been improved with what was a church and a residential structure totaling 7,800 square feet of building area. Mr. Jones stated the applicant met the parking requirements and any additional future uses would require a one hundred foot rear and side yard setback. Mr. Jones stated, of the required property owner notifications mailed, one was returned in favor representing three properties and nine notifications, representing seven properties, in opposition. Mr. Jones stated the Planning and Zoning Commission recommended approval by a vote of three to one. Mayor Moser opened the hearing to public comment. Applicant Jeff St. Pierre stated he owned a professional technical support company operating 24 hours a day, seven days a week. Councilmember Mankin inquired as to where employees would be taking breaks and asked if a break area could be established outside of view from the neighbors. Residents: Melissa Malpass, 221 Boonesville Bend In favor Ginger Gatling, 228 Boonesville Bend Initially responded no, but hesitantly in favor Lorne Webster, 212 Boonesville Bend Initially responded no, but now in favor Steve Seidler, 209 Boonesville Bend In favor Non Residents: Greg Johnson, 2405 Winthrop Hill In favor Chris Brooks, 108 Chinos, Justin In favor Stephen Shannon, 1901 Warwick Crescent Court In favor Monica Munera, 4508 Hidden Meadows Trail In favor Scott Meador, 3003 Clay Trail, Corinth In favor Marie Robinson, 9517 Pinewood, Denton In favor Jonathon Jeffers, 1945 Creek Crossing, Justin In favor Bruce Reeff, 440 Cariness, Grapevine In favor Mayor Moser closed the hearing to public comment. August 22, 2017 Council Minutes Page 5 of 8 September 12, 2017 Packet Page 23 of 63

24 Item H.2. ACTION: Item I.3. APPROVED Mayor Pro Tem Hawkesworth moved to approve the specific use permit at 202 Cook Street. Councilmember Mankin seconded the motion. For: Unanimous. The motion passed 5 to 0. (Ordinance No ) 4. PUBLIC HEARING: Consider and take appropriate action regarding amendments to Section Notice of Public Hearing of the Town of Argyle Town Development Standards. Mr. Jones stated this item was brought forward at the request of Council at the May 23, 2017 to extend the notification standards. Mr. Jones stated the Planning and Zoning Commission recommended approval by a vote of 4 to 0. Mayor Moser opened the hearing to public comment. Residents: Paul Kula, 603 Old Justin Road In favor Mayor Moser closed the hearing to public comment. ACTION: Item I.4. APPROVED Councilmember Schmidt moved to amend Section Notice of Public Hearing of the Town of Argyle Town Development Standards [approval of the ordinance] to include the courtesy notice of 1,000 feet. Councilmember Hasty seconded the motion. For: Unanimous. The motion passed 5 to 0. (Resolution No ) 5. Consider and take appropriate action for a Site Plan Amendment (SP ) for Liberty Christian School; regarding the addition of tennis facilities and batting cages. Located at 1301 S. HWY 377, Town of Argyle, Denton County, Texas. Mr. Jones reviewed the site plan amendment application for Liberty Christian School located at 1301 S. HWY 377 including four additional tennis courts, a covered batting cage area and storage with a CMU screened fence. Mr. Jones stated the Planning and Zoning Commission recommended approval by a vote of 4 to 0. ACTION: Item I.5. APPROVED Councilmember Hasty moved to approve the amended site plan for Liberty Christian School as presented. Councilmember Hawkesworth seconded the motion. For: Unanimous. The motion passed 5 to 0. The Council recessed the meeting at 8:03 p.m. The Council reconvened the meeting at 8:10 p.m. August 22, 2017 Council Minutes Page 6 of 8 September 12, 2017 Packet Page 24 of 63

25 Item H Consider approval of an ordinance approving and authorizing the issuance and sale of the Town of Argyle, Texas, Special Assessment Revenue Bonds, Series 2017 (The Highlands of Argyle Public Improvement District No. 1 Project); approving and authorizing an updated Service and Assessment Plan for The Highlands of Argyle Public Improvement District No. 1 and related agreements; and providing for an effective date. Mr. Jones introduced Mr. Dan Gangwish with Piper Jaffray. Mr. Gangwish stated that they received $16 million in orders for the bonds and sold $5.675 million with three terms for 4.25%, 5.0% and 5.25% with the average under 5.1%. ACTION: Item I.6. APPROVED Councilmember Hasty moved to approve the ordinance as presented. Councilmember Donahue seconded the motion. For: Hawkesworth, Hasty and Donahue. Against: Schmidt and Mankin. The motion passed 3 to 2. (Ordinance No ) 7. Discuss and consider approval of a resolution appointing members to the Crime Control and Prevention District. ACTION: Item I.7. APPROVED Councilmember Donahue moved to approve a resolution appointing Toby Haynes, Daniel Houston, Justin Davis and Craig Bubeck each to a two year term expiring September 1, Councilmember Mankin seconded the motion. For: Unanimous. The motion passed 5 to 0. (Resolution No ) J. OLD BUSINESS: None K. CONVENE INTO EXECUTIVE SESSION The Council convened into executive session at 8:18 p.m. PURSUANT TO TEXAS GOVERNMENT CODE, ANNOTATED, CHAPTER 551, SUBCHAPTER D: 1. Section Discuss the appointment, employment, evaluation, reassignment, or duties of a public officer or employee: Interim Town Manager/Town Manager 2. Adjourn into Open Meeting at 8:44 p.m. 3. Consider action on executive session items. ACTION: Item K.1. APPROVE CONTRACT Councilmember Hasty moved to appoint Matt Jones as Town Manager with an agreement for professional employment at the rate $130,000 per year with applicable benefits. Councilmember Schmidt seconded the motion. For: Unanimous. The motion passed 5 to 0. August 22, 2017 Council Minutes Page 7 of 8 September 12, 2017 Packet Page 25 of 63

26 Item H.2. L. RECEIVE REQUESTS FROM COUNCIL MEMBERS/STAFF FOR ITEMS TO BE PLACED ON NEXT MEETING AGENDA (discussion under this item must be limited to whether or not the Council wishes to include a potential agenda item on a future agenda) Councilmember Donahue requested an update on the tennis court lighting at Argyle High School. Councilmember Schmidt requested a review of the Crow s Nest tool. Mayor Moser asked for discussion regarding the Brennen Teel Foundation related to corrugated stainless steel tubing. M. ADJOURN There being no further business, Mayor Moser adjourned the meeting at 8:48 p.m. Donald Moser, Mayor Kristi Gilbert, Town Secretary August 22, 2017 Council Minutes Page 8 of 8 September 12, 2017 Packet Page 26 of 63

27 Item H.3. TOWN COUNCIL DATA SHEET Agenda Item: Consider approval of a Resolution amending the authorized representatives for TexPool. Requested by: Kim Collins, Director of Finance Background: The Town maintains balances in a public funds investment pool titled TexPool. TexPool requires Council to adopt a resolution amending authorized representatives. The proposed resolution updates the authorized representatives to be the Town Manager, Town Secretary, and Finance Director. Financial Impact: N/A Staff Recommendation: Approval of Resolution Requested Action: Approval of Resolution Attachments: Resolution Amending Authorized Representatives September 12, 2017 Packet Page 27 of 63

28 Home Item H.3. September 12, 2017 Packet Page 28 of 63

29 Item H.3. September 12, 2017 Packet Page 29 of 63

30 Item I.1. TOWN COUNCIL DATA SHEET Agenda Item: Hold a public (second) hearing on a proposed property tax rate of $ per $100 assessed valuation for the tax year 2017 (Fiscal Year ) for the Town of Argyle, which would increase total tax revenues from properties on the tax roll in the preceding year by 9.56% (Total tax rate for tax year 2017 remains unchanged from 2016 at $ per $100 of assessed value). Requested by: Matt Jones, Town Manager Kim Collins, Director of Finance Background: The Texas Property Tax Code, Chapter 26, requires municipalities to comply with truth-intaxation laws in adopting their tax rates. The Town is required by the Code to hold two public hearings and publish a notice in the newspaper and on the website before adopting a tax rate which exceeds the lower of the effective tax rate or the rollback rate. The effective tax rate is the total tax rate needed to raise the same amount of property tax revenue as last year (FY17) using this year s (FY18) appraised values. This calculation was designed by the Legislature to help the public evaluate the relationship between taxes for the current year and taxes that the proposed tax rate would produce. The Town of Argyle s effective tax rate is $ per $100 assessed valuation. Our proposed tax rate is unchanged at $ per $100 assessed valuation. Proposing the $ per $100 valuation tax rate that exceeds the calculated effective rate by.0347 triggers the two public hearings. On August 8, 2017, the Town Council received a briefing on the Proposed FY2018 Annual Budget and approved Resolution proposing the adoption of a total ad valorem tax rate for the Fiscal Year 2018 of $ per $100 (which exceeds the effective rate) of assessed valuation and set two public hearings on same. The Town conducted the first public hearing on August 22, Tonight is the second public hearing. Council will vote on the proposed budget and tax rate at the September 26, 2017 Council meeting. Requested Action: No action required. Staff will make a presentation on those portions of the proposed total annual budget that impact the total tax rate (subject of the public hearing), including information concerning the date, time and place of the adoption of the annual budget and tax rate. The notice of public hearing has also been published on the Town s website as required by the Tax Code. September 12, 2017 Packet Page 30 of 63

31 Item I.1. TOWN COUNCIL DATA SHEET Effects of the Proposed Tax Rate 2-Year comparison of the average taxable value of a homestead (calculated by DCAD): FY 2017 FY 2018 Average taxable value of homestead $374,804 $400,570 Tax amount at $ per $100 of taxable value $1, $1, Difference between the Proposed FY 2018 Tax Rate of $ and FY 2016 Adopted Tax Rate + $ PUBLIC HEARING DATES per Resolution : First Public Hearing Tuesday, August 22, 2017 at 6:00 p.m. Second Public Hearing Tuesday, September 12, 2017 at 6:00 p.m. Vote on Annual Budget and Tax Rate Tuesday, September 26, 2017 at 6:00 p.m. Attachments: 1. Summary of Proposed FY 2018 Annual Budget and FY 2018 Total Budget Summary - All Funds (Attachments 3 and 6 from August 8 th budget memorandum, revised ). 2. A copy of Notice of 2017 Tax Year Proposed Property Tax Rate for the Town of Argyle September 12, 2017 Packet Page 31 of 63

32 Item I.1. TOWN OF ARGYLE Proposed Annual Program of Services Fiscal Year FUNDS FY 16 ACTUAL FY 17 BUDGET FY 17 REEST. FY 18 BUDGET Inc/Dec over FY17 Budget GENERAL FUND REVENUES Ad valorem tax 1,591,838 1,627,206 1,636,589 1,858,893 Sales tax 497, , , ,474 Franchise tax 375, , , ,000 Municipal court 274, , , ,000 Permits & registrations 49,829 38,950 74,365 37,965 Construction permits 185, , , ,200 Development 72, , , ,411 Other revenues 42,354 9,000 22,370 7,500 Transfers In 38, , , ,775 Other Proceeds 10, TOTAL REVENUES 3,138,534 3,203,103 3,252,142 3,570, % EXPENDITURES Town Council Personnel Supplies & Contracted Services 12,919 36,302 30,595 43,650 Transfers Total City Council 13,016 36,395 30,692 43, % Administration Personnel 492, , , ,745 Supplies 3,109 5,100 4,900 5,300 Contracted Services 154, , , ,563 Repair & Maintenance 5,862 8,000 7,000 7,000 Capital Outlay Total Administration 655, , , , % Finance Personnel 111, , , ,288 Supplies Contracted Services 14,720 14,330 13,800 16,200 Total Finance 125, , , , % Municipal Court Personnel 53,582 55,058 52,113 74,969 Supplies 1, Contracted Services 26,441 25,300 35,300 37,200 Total Municipal Court 81,181 81,258 88, , % Information Technology Personnel Supplies Contracted Services 5,337 7,000 5,900 23,000 Repair & Maintenance 6,411 11,900 15,600 12,950 Capital Outlay 11,479 13,000 10,400 16,000 Total Information Technology 23,477 32,450 32,450 52, % Police Administration Personnel 299, , , ,008 Supplies 3,973 5,700 5,700 5,700 Contracted Services 66,195 97,040 87, ,584 Repair & Maintenance 2,919 7,250 7,250 7,250 Capital Outlay Total Public Safety Administration 372, , , , % September 12, 2017 Packet Page 32 of 63

33 Item I.1. FY 16 ACTUAL FY 17 BUDGET FY 17 REEST. FY 18 BUDGET Inc/Dec over FY17 Budget FUNDS Police Operations Personnel 511, , , ,414 Supplies 21,869 31,000 31,000 31,000 Contracted Services 8,276 13,960 12,132 14,632 Repair & Maintenance 19,435 19,300 19,300 19,300 Capital Outlay - 3,500-1,500 Total Police Operations 561, , , , % Animal Control Contracted Services 11,400 13,200 13,200 16,500 Total Animal Control 11,400 13,200 13,200 16, % Community Devel. Administration Personnel 104, , , ,596 Supplies 2,537 1,100 1,000 1,200 Contracted Services 56,771 81,000 77,800 78,800 Total Development Administration 163, , , , % Community Devel. Inspections Supplies Contracted Services 114, ,000 95, ,880 Repair & Maintenance Capital Outlay Total Development Inspections 114, ,300 96, , % Street Maint. Administration Personnel 137, , , ,490 Supplies 2,885 5,100 4,800 5,100 Contracted Services 27,060 29,289 62,585 63,140 Repair & Maintenance 1,263 2,100 2,100 2,100 Capital Outlay Total Public Works Administration 168, , , , % Street Maintenance Personnel 150, , , ,675 Supplies 39,152 49,150 48,150 44,150 Contracted Services 40,723 64,475 64,500 64,500 Repair & Maintenance 32,908 73,500 73,500 73,500 Debt Service 76,311 1,100 1,100 12,200 Capital Outlay Total Street Maintenance 339, , , , % Transfers to Other Funds Transfers out 150, , ,000 45,000 Transfer to Equip. Repl. Fund 20,000 20,000 20,000 20,000 Total Transfers Out 170, , ,000 65,000 TOTAL EXPENDITURES 2,799,922 3,621,351 3,719,524 3,470, % REVENUES OVER/ (UNDER) EXPENDITURES 338,612 (418,248) (467,382) 99,685 BEGINNING FUND BALANCE 1,919,158 1,919,158 2,257,770 1,790,388 ENDING FUND BALANCE 2,257,770 1,500,910 1,790,388 1,890,073 September 12, 2017 Packet Page 33 of 63

34 Item I.1. TOWN OF ARGYLE Proposed Annual Program of Services Fiscal Year FUNDS FY 16 ACTUAL FY 17 BUDGET FY 17 REEST. FY 18 BUDGET Inc/Dec over FY17 Budget SPECIAL REVENUE FUNDS ECONOMIC DEVELOPMENT FUND REVENUES 250, , , , % EXPENDITURES 154, ,110 99, , % REVENUES OVER/ (UNDER) EXPENDITURES 96,191 35, ,361 32,387 CRIME CONTROL & PREVENTION FUND REVENUES 135, , , , % EXPENDITURES 123, , , , % REVENUES OVER/ (UNDER) EXPENDITURES 11,930 (27,344) (10,194) (28,578) STREET MAINTENANCE SALES TAX FUND REVENUES 124, , , , % EXPENDITURES 89, ,000 95, , % REVENUES OVER/ (UNDER) EXPENDITURES 34,888 (29,382) 20,868 (130,132) BUILDING MAINTENANCE FUND REVENUES 25,039 25,000 25, % EXPENDITURES - 25,000 15,132 25, % REVENUES OVER/ (UNDER) EXPENDITURES 25,039-10,088 (24,950) COURT TECHNOLOGY FUND REVENUES 8,604 8,440 9,986 12, % EXPENDITURES 8,521 7,700 9,300 9, % REVENUES OVER/ (UNDER) EXPENDITURES ,840 COURT SECURITY FUND REVENUES 6,531 6,360 7,565 9, % EXPENDITURES 1,054 7,500 1,750 21, % REVENUES OVER/ (UNDER) EXPENDITURES 5,477 (1,140) 5,815 (12,690) PARKLAND DEDICATION FUND REVENUES 41,047 42,280 29,861 51, % EXPENDITURES 7, , , % - - REVENUES OVER/ (UNDER) EXPENDITURES 33,547 (257,720) (245,139) 51,008 September 12, 2017 Packet Page 34 of 63

35 Item I.1. FUNDS FY 16 ACTUAL FY 17 BUDGET FY 17 REEST. FY 18 BUDGET Inc/Dec over FY17 Budget TREE REFORESTATION REVENUES 44, % EXPENDITURES - 5,000-5, % REVENUES OVER/ (UNDER) EXPENDITURES 44,275 (4,995) 200 (4,850) LEOSE TRAINING FUND REVENUES 1,194 1,190 1,193 1, % EXPENDITURES 1, % - - REVENUES OVER/ (UNDER) EXPENDITURES (149) POLICE DONATIONS FUND REVENUES 4,692 4,660 4,118 4, % EXPENDITURES 6,745 7,000 7,000 7, % REVENUES OVER/ (UNDER) EXPENDITURES (2,052) (2,340) (2,882) (2,942) SENIOR CITIZEN ORGANIZATION REVENUES 1,376 1,210 1,421 1, % EXPENDITURES 1,626 1,200 1,400 1, % REVENUES OVER/ (UNDER) EXPENDITURES (250) (290) September 12, 2017 Packet Page 35 of 63

36 Item I.1. TOWN OF ARGYLE Proposed Annual Program of Services Fiscal Year FUNDS FY 16 ACTUAL FY 17 BUDGET FY 17 REEST. FY 18 BUDGET Inc/Dec over FY17 Budget CAPITAL PROJECTS FUNDS CAPITAL IMPROVEMENTS FUND REVENUES 126,173 1,300,100 1,275, % EXPENDITURES 26,319 1,375,000 1,475, % REVENUES OVER/ (UNDER) EXPENDITURES 99,854 (74,900) (199,033) 50 ROADWAY IMPACT FEES FUND REVENUES 104, , , , % EXPENDITURES REVENUES OVER/ (UNDER) EXPENDITURES 104, , , ,502 EQUIPMENT REPLACEMENT FUND REVENUES 21,557 20,100 32,730 20, % EXPENDITURES - 34, % REVENUES OVER/ (UNDER) EXPENDITURES 21,557 (13,900) 32,730 20,430 September 12, 2017 Packet Page 36 of 63

37 Item I.1. TOWN OF ARGYLE Proposed Annual Program of Services Fiscal Year FUNDS FY 16 ACTUAL FY 17 BUDGET FY 17 REEST. FY 18 BUDGET Inc/Dec over FY17 Budget DEBT SERVICE FUND REVENUES 507, , , , % EXPENDITURES 475, , , , % REVENUES OVER/ (UNDER) EXPENDITURES 31,832 26,241 40,396 (104) OUTSTANDING DEBT ISSUE DETAIL FY 16 Actual FY 17 Budget FY 17 Re-Est FY 18 Budget Prin & Int Prin & Int Prin & Int Prin & Int 2008 C.O. Bonds-$1,010,000 (church purchase) 82,013 79,988 79,988 77, C.O. Bonds-$800,000 (renovation) 63,366 61,872 61,872 65, C.O. Bonds-$3,650,000 (street improvements) 264, , , , G.O. Refunding Bonds C.O. 65,277 63,122 63, ,807 Administrative Fees 750 1,100 1,100 1, , , , ,317 September 12, 2017 Packet Page 37 of 63

38 Item I.1. TOWN OF ARGYLE Proposed Annual Program of Services Fiscal Year FUNDS FY 16 ACTUAL FY 17 BUDGET FY 17 REEST. FY 18 BUDGET Inc/Dec over FY17 Budget UTILITY FUNDS WASTEWATER UTILITY OPERATING FUND REVENUES Sewer System Revenue 388, , , ,304 Sewer System Installation Fees 16,000 19,600 9,200 18,800 Miscellaneous Income 348,544 2,000 2,500 1,500 Transfers in WW Development Fund 138, , ,612 90,576 TOTAL REVENUES 891, , , , % EXPENDITURES Personnel 86,101 N/A N/A N/A Supplies 2,270 1,700 1,700 1,700 Contracted Services 225, , , ,912 Repair & Maintenance 33,875 38,500 38,500 38,500 Debt Service 64, , , ,696 Capital Outlay 16, ,750 Transfers Amortized Expenses 84, TOTAL EXPENDITURES 512, , , , % REVENUES OVER/ (UNDER) EXPENDITURES 379,043 14,542 78,163 (14,377) WASTEWATER CAPITAL PROJECTS FUND REVENUES 708, , % EXPENDITURES 110, , ,612 90, % REVENUES OVER/ (UNDER) EXPENDITURES 598,853 (120,112) (118,671) (90,076) WASTEWATER IMPACT FEE FUND REVENUES 106, ,794 75, , % EXPENDITURES 28,813 28,813 28,813 28, % REVENUES OVER/ (UNDER) EXPENDITURES 77,664 92,981 47, ,039 September 12, 2017 Packet Page 38 of 63

39 Item I.1. SUMMARY OF PROPOSED FY2018 BUDGET Revised ALL BUDGET OPERATIONS Maintains current tax rate of.3975 per $100 of assessed value Maintains minimum 120-day operating (restricted) General Fund reserve/fund balance Maintains current level of service across departments Capital purchases o Replacement of police vehicle Funds $20,000 transfer to Vehicle Replacement Fund Forgo transfer to Building Maintenance Fund (not needed at this time) in lieu of $27,000 Argyle Quiet Zone Feasibility Phase (pending Council decision to move forward) FY 2018 compensation proposals: o Continue emphasis on competitively compensating the Town s valuable employees o Promotes retention of our workforce o Maximum 3% merit adjustments o Approximate cost of employee benefits in General Fund: Retirement -$265,329 (includes WW salaries) (FY17 Budget $238,288) HC Insurance - $273,827 (includes WW salaries) (FY17 Budget - $255,397; FY17 Re-estimate $210,200) Town Council GENERAL FUND OPERATIONS Community Services Contributions - $18,500 Funds Council training, Chamber dues Funds monthly live streaming of Council meetings (contract will be secured in FY17) Continue social media outreach Administration and Finance Funds Town-wide benefits such as regional memberships, records management, Town elections, tax appraisal & collection, annual financial audit, general legal & engineering, municipal software annual maintenance agreements, upgraded annual maintenance for Laserfiche (software upgrade funded in FY17) Funds Town Hall building maintenance and utility costs, as well as postage and printing Funds training and memberships for Town Manager, Town Secretary/Human Resources training, and Finance Director Funds one FTE for accounting and general support of administrative duties Provides administrative support to Public Works, Mayor and Council Municipal Court Funds 1 Full-time position and 1 part-time position September 12, 2017 Packet Page 39 of 63

40 Item I.1. Anticipates 2 Municipal Court jury trials Funds judge & prosecutor, court training, postage and printing Funds prosecution of code enforcement cases Information Technology (IT) Scheduled replacement of work stations Funds Town wide software maintenance agreements Funds contractor for monthly server maintenance Police Department Continued funding of Town s participation in the Denton County Shared Governance Program (County-wide Dispatch) Funds police training, building utility & maintenance costs, fuel costs and vehicle maintenance Maintains current level of service Funds animal control annual contract Community Development Continue updates to Town Development Standards (TDS) Continues administration of overall development process with primary focus on maintaining positive interface with development community Funds training, legal pertaining to development Funds third party inspection service Funds Community Development Director and Development Coordinator Proposes Code Enforcement officer transitioned from Public Works: o Position improves efforts of preventing neighborhood decline, and maintaining an attractive community, improving the quality of life for all citizens o Protects property values Public Works Maintains current level of service for street maintenance, including inspection of streets and drainage improvements, environmental services, and capital projects that affect the safety, health and welfare of the public Funds maintenance of a safe and reliable infrastructure system, which includes pothole patching, curb and gutter maintenance, crack sealing, drainage ditch cleanout, street easement maintenance, mowing and maintenance of rights-of-ways, as well as installation and maintenance of guardrails, barricades and street signs; provides Town buildings and grounds maintenance via third party Funds On-Site Sewage Facilities permitting, inspections and tracking of aerobic system maintenance contract renewals Funds Town wide drainage repairs; monies transferred from Street Maintenance Sales Tax Fund to offset expenditure September 12, 2017 Packet Page 40 of 63

41 Item I.1. Funds Household Hazardous Waste Town-wide event Maintenance of Town wide signage changes Funds additional maintenance of public areas of new Park (ball fields will be maintained by Argyle Youth Sports Association) ALL OTHER FUNDS Economic Development Corporation (EDC) Fund Anticipates no growth in sales and use tax revenue from FY 17 Allocates $10,000 for commercial marketing ( promotional ) efforts (Statutory limit of 10% of revenue) $28,000 contribution to General Fund to offset staff efforts on EDC specific projects $100,000 budgeted for undesignated projects Continued marketing strategy through the presence at trade shows with updated materials highlighting area demographics and targeted development potential Continued participation in Northwest Metroport Chamber of Commerce regional events and Greater Argyle Chamber of Commerce Crime Control and Prevention District (CCPD) Fund Anticipates no growth in sales and use tax revenue over FY 17 Funds step-plan for officers Funds new patrol vehicle Funds for equipment in new patrol vehicle Funds community service National Night Out, Senior Citizens Organization monthly lunch, school safety based events such as Project Graduation Street Maintenance Sales Tax Fund Anticipates no growth in sales and use tax revenue over FY 17 Funds $20,000 allocation to General Fund as contribution to street maintenance materials Funds $25,000 transfer to General Fund for potential Town wide drainage repairs $100,000 allocated for microseal of streets $125,000 allocated for 2-course chip seal on Crawford (from Hwy. 377 to John Payne) Building Maintenance Fund No anticipated transfer from General Fund this fiscal year $25,000 undesignated budget authority (HVAC failure, potential repairs, etc.) Court Technology Fund Funds Municipal Court annual software maintenance fees Funds software for on-line credit card payments Funds automated calling system to defendants September 12, 2017 Packet Page 41 of 63

42 Item I.1. Funds replacement of multifunction printer/scanner Court Security Fund Funds training for clerk and judge Funds court bailiff Funds Digital cameras with DVR in front lobby Funds security glass for front windows Parkland Dedication Fund No known projects in FY18 Tree Reforestation Fund No revenue anticipated in FY18 $5,000 allocated for tree expenditures corresponding with Park project Debt Service (I&S) Fund Tax-supported annual principal and interest cost for Series 2008 (Town Hall acquisition); Series 2009B (T. Hall and Police/Court renovations); Series 2010 (Town-wide street reconstruction); Series 2014 Refunding (refunded 2003 bonds) Reflects no transfers in from other funds Increase tax ratio to (increased by ) Make additional principal payment on Refunding Bonds in amount of $121,870 Wastewater Utility (Proprietary) Fund Funds maintenance of safe collection of wastewater for the citizens of the Town through preventative maintenance, repair and regular inspections Includes proposed rate adjustment based on rate study review Funds Smoke Testing to detect inflow and infiltration Funds debt issuance for Graveyard Branch and TRA Sanitary Sewer line Second year of shifted salary and vehicle expenses to General Fund Proposes meter installation at Corral City upon adoption of commercial rate September 12, 2017 Packet Page 42 of 63

43 Item I.1. SUPPLEMENTAL INFORMATION Capital (CIP) Projects Expenditure History FY17 Budget FY17 Re- Estimate FY18 Proposed Police Patrol Vehicle (CCPD 44,212 44,212 37,171 Parks & Recreation initiative $125,000 excess General Fund balance for design fees (FY16) $500,000 matching from General Fund in FY17 $275,000 from Parkland Dedication in FY17 800, ,000 N/A Town-wide signage replacement 10,000 10,000 10,000 Town Aerial video 7,765 7,765 N/A (funded by Co-Serv grant) Town-wide drainage project 30, ,000 (funded with transfer from Street Maintenance Sales Tax Fund) Escrow for Preliminary Engineering Reimbursement N/A $50,000* N/A Agreement for Argyle Quiet Zone PD Hail Protection Canopy N/A $26,500* N/A Town Hall Hail Protection Canopy N/A $26,500* N/A Scan PW documents N/A $15,000* N/A Video Council meetings N/A $22,500* N/A Records Management System Upgrade (Laserfiche) N/A $42,000* N/A PW Truck replacement N/A $36,125* N/A Urban Forest Ecosystem Assessment & Canopy Analysis N/A $29,000* N/A Undesignated N/A $23,375 N/A * Paid from FY17 excess General Fund balance $891,977 $1,107,977 $77,171 Town Council Community Svc. Budget FY2017 Proposed Community Svc. Contributions FY2017 FY2018 Employee Appreciation Events 1,500 2,000 Metroport Meals on Wheels 2,000 2,000 Argyle Senior Citizens Organ. 1,200 1,200 Denton County Heroes 1,500 1,500 Holiday hams (employees) SPAN Easter event 2,600 2,500 National Night Out 2,000 2,000 Employee Awards Christmas Tree Lighting Ceremony 1,000 1,000 Undesignated 4,300 4,300 Total $20,000 $18,100 September 12, 2017 Packet Page 43 of 63

44 NOTICE OF 2017 TAX YEAR PROPOSED PROPERTY TAX RATE FOR TOWN OF ARGYLE Item I.1. A tax rate of $ per $100 valuation has been proposed by the governing body of TOWN OF ARGYLE. This rate exceeds the lower of the effective or rollback tax rate, and state law requires that two public hearings be held by the governing body before adopting the proposed tax rate. The governing body of TOWN OF ARGYLE proposes to use revenue attributable to the tax rate increase for the purpose of general municipal operating expenses. PROPOSED TAX RATE PRECEDING YEAR'S TAX RATE EFFECTIVE TAX RATE ROLLBACK TAX RATE $ per $100 $ per $100 $ per $100 $ per $100 The effective tax rate is the total tax rate needed to raise the same amount of property tax revenue for TOWN OF ARGYLE from the same properties in both the 2016 tax year and the 2017 tax year. The rollback tax rate is the highest tax rate that TOWN OF ARGYLE may adopt before voters are entitled to petition for an election to limit the rate that may be approved to the rollback rate. YOUR TAXES OWED UNDER ANY OF THE ABOVE RATES CAN BE CALCULATED AS FOLLOWS: property tax amount = (rate) x (taxable value of your property) / 100 For assistance or detailed information about tax calculations, please contact: Michelle French Denton County Tax Assessor/Collector Tax Assessor-Collector 1505 E McKinney Street Denton, TX property.tax@dentoncounty.com tax.dentoncounty.com You are urged to attend and express your views at the following public hearings on proposed tax rate: First Hearing: 08/22/2017 6:00 PM at Argyle Town Hall 308 Denton St., Argyle, TX Second Hearing: 09/12/2017 6:00 PM at Argyle Town Hall 308 Denton St., Argyle, TX September 12, 2017 Packet Page 44 of 63

45 Item I. 2. TOWN COUNCIL DATA SHEET Agenda Item: Hold a public hearing on the proposed FY Annual Budget for the Town of Argyle, Texas. Requested by: Matt Jones, Town Manager Kim Collins, Director of Finance Background: Texas Local Government Code, Section requires that a municipality hold a public hearing on the proposed annual budget and announce the date, time and place (6:00 p.m. September 26, 2017 at Town Hall) that the Governing Body will vote on the adoption of its annual budget as well as the tax rate. The Town Council received preliminary budget information on the proposed FY 2018 Annual Budget on June 27, 2017 and conducted a Tax Rate meeting on August 8, The proposed Annual Budget reflects no change in the current tax rate of $ per $100 of assessed value. The proposed tax rate exceeds the Town s effective tax rate [tax rate that would raise the same amount of tax revenue for the Town as was raised by the previous year s (FY 2017) tax rate of $0.3975] of $ by $ (9.56%), thus triggering the requirement for two public hearings on the tax rate. The first public hearing on the tax increase was held on August 22, 2017 and the second public hearing this date of September 12, 2017, as published in the Denton Record Chronicle and posted on the Town s website. The General (M & O) Fund with proposed expenditures of $3,470,534 is the most significant fund in the total budget because it reflects most of the general operations of Town government. The FY 2018 General Fund is proposed to decrease by 4.16% over FY 2017 Budget. However, the FY 2017 budget had a $500,000 transfer to CIP for the Park match. When we remove the effect of that transfer and compare the two budget years, the FY 2018 budget is projected to increase by 11.19%. Much of the increase is attributable to the compensation study and corresponding pay adjustments made in FY FY 2018 is the first full year of adjustments which include the following: increasing compensation for sergeants and officers by boosting the starting salary as well as instituting a step plan (funded by CCPD) as a tool to attract and retain officers; adjustment of director positions below the average minimum of comparable cities; transition of permit clerk to development coordinator position; transition of PD administrative assistant from part-time to full-time; creation of sixth police officer position; and creation of second maintenance worker position. September 12, 2017 Packet Page 45 of 63

46 Item I. 2. TOWN COUNCIL DATA SHEET The following is a summary, by Fund Type, for the total proposed budget as compared to the current (FY 2017) budget: Adopted Proposed FUND TYPES FY 17 Budget FY 18 Budget Governmental Funds General (M&O) Fund $ 3,621,351 $ 3,470,534 Special Revenue Funds 838, ,031 Capital Improvement Funds 1,409, Debt Service (I&S) Fund 472, ,317 Sub-total All Governmental Funds $ 6,340,702 $ 4,734,882 Proprietary Funds Wastewater Utility Fund $ 665,758 $ 657,947 TOTAL BUDGET ALL FUNDS $ 7,006,460 $ 5,392,829 Requested Action: No action is required. Staff will make a presentation on the Proposed FY18 Annual Budget. Annual Budget and Tax Rate Vote: September 26, 2017, 6:00 p.m. at Argyle Town Hall Attachments: 1. Summary of Proposed FY 2018 Budget (all Funds) 2. Highlights of the Proposed FY 2018 Budget September 12, 2017 Packet Page 46 of 63