O K R S C M i n u t e s - O c t o b e r Pat Maltby - OKRSC SEC - okreationz(s)cox.net

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1 O K R S C M i n u t e s - O c t o b e r Pat Maltby - OKRSC SEC - okreationz(s)cox.net Colby opened with the Serenity Prayer at 11;45 AM in Macalester. Available votes counted: 12 RCM (SEOKANA, EASTERN< AND PLAINS), Secretary 1, RD, 1 for a total of 14 Marina read the 12 Concepts I n t r o d u c t i o n s w e r e m a d e a l l a r o u n d. Pat M - Read the minutes and approved with amendments. -FSR pre-reg was to done by Oct 15 or event RD-Gary V. Social Media Draft - Review to be in by Oct 31^^ o I t w i l l b e i n t h e C A R o S e n d r e s u l t s t o G a r v v o r w w w. n a. o r g - USFA-Oct 28,30 in Tulsa Question from Kyle B - will the Service Structure Proposals bin CAR o Answer - Set of Agreements and Principles will be in CAR World Board Member should be at the PSZF in Des Moines, la in Jan 2012 Question for Mike C - Will the Service System Proposals be discussed at the GSA? o Answer - The Agreements and Principles will be discussed. Rc/^ not present WASC RCM and OKRSC Treasurer in route - reports later B r e a k 1 5 m i n Avail votes on return at 1230pm, 1 rd, sec, for 18 votes Plains alt RCM - Man L Area was at Boiling Springs on 9=24-11 I n t e n t t o fi l l L i t e r a t u r e C h a i r a n d C i r c u i t R i d e r C h a i r Activities o Ark City had 28yr Birthday for group with 40 in attendance o -Blackwell - possible fundraiser o Enid - Eat and Speaker meeting a success o Ponca - Halloween party on Oct 29^^ at Harmony House at 6pm o Woodward - Halloween Party on Oct 28'^^ - USFA - Oct In Select Hotel Continued next page Page 1 of 10

2 O K R S C M i n u t e s - O c t o b e r Pat Maltby - OKRSC SEC - okreatlonz@cox.net Plains H&l rep PR o Ark City 49 In Kings Treatment 50 WInfleld Correctional 80 women Cowley County Jail 51 men Cowley County Jail 27 Cowley County Jail - Dept of corrections Blackwell-Alfa 2 Requested 50 each of #23 and ft 16 IPs Cushing-Valley Hope Enid - DDI class wants presentation Stillwater - no report Woodward - 40 Lighthouse treatment center o A r k C i t y - n o t h i n g o Blackwell - Flyer Party o Cushing pocket literature racks requested o E n i d Possible flyer party Racks checked and filled o Ponca City Drug court Issues with group and meeting stamps stolen Web Contact Asking for a Panel Presentation at Drug court o N e w w e b c h a i r - R i c k L Literature Currently working on the PASC website Moving to web press for problems o Beg bal 3101,02 o R e c e i v e o S o l d o P R l i t D a s o k n a. o r g r i c k v e l i g m a i l. c o m o E n d B a l paid for shipping and handling o Motions to purchase more Living Clean drafts o Discussed doing a Social Media Draft review " W a s n o t d o n e Page 2 of 10

3 Pat Maltby - OKRSC SEC - okreationz@cox.net PA S C - c o n t Literature o Literature donated by Drumright went to Cushing Connections Roman Nose will be moved from July to September Possibly moving PASC Birthday to July o M o t i o n w a s t a b l e d Motion to clarify by-laws regarding abstentions o Making them count as a non-vote rather than a "no" or nay vote, o It passed NEW Business o Direction Signs to events - old ones to be discarded and new ones purchased o Rep to USFA RCM will represent 5 groups Enid will represent itself t CUsV\iiJCjc^ o Member of NA carrying meeting to Guthrie Jail 0 Has been given 3 Basic Texts Will be given 10 Basic Texts in softcover Next area - Oct 22 in Blackwell at 6^^ and Dewey W e s t e r n - R C M - E l i z O. No report Literature store contract passed o Unauthorized people have had access o Open TueThur Sat o 2808NW3l''St,OKC Eastern - RCM - Kyle B. Last area was September 25^'' in Pryor, hosted by Pryor Humpday Group Treasurary o Beg Bal o R e c e i v e o Expense o E n d B a l Literature Over prudent reserve o Inventory o C O H o T o t a l Page 3 of 10

4 Pat Maltby - OKRSC SEC - okreationz@cox.net EASC - continued - H & l - A c t i v i t i e s - P R o New Muskogee WISH o Working on new EASC t-shirts o City Jail o H&l to 22 jails; institutions, and treatment centers o Working on Fail Ball o $204 raised by FSR raffle o Open slots in Christmas Marathon schedule Dec 24^'' from noon to Dec 6pm o 770 calls to phone line o Oct 15*^ doing ELKS, o Oct 18"^ - RSU Weflfnfe^ Fair o Sept 17'^ West Fest o Presentation scheduled to EMS - New Literature Chair is Colleen R - Tulsa Intent to fill chair, vice-chair, secretary and treasurer - O u t r e a c h - C O S - A n i t a o Wagoner Focus Group went well o Focus Group for October is Locust Grove Other suggestions being made o Contract with hotel signed o Garage sale on Oct 15^*^ and 16^^ at the Admiral Flea Market o Discussing new and different merchandise fundraisers o Early bird packet being put together for Portland. Next meeting is Oct 14th Literature money Issue o Theft of $2400 from literature office by former chair. Contract was signed and presented to EASC at August meeting. Contract is to pay $400 a month until money is repaid. World service guidelines were used. A letter was presented at the Sept meeting stating that the person had purchased 240 dollars' worth of books and gave them to a group from which money from an order had been taken and the person wanted EASC to reduce his payment to $200 per month. Much discussion occurred. Motion was made to accept the $240 in books as a payment then the next month the contract remains the same. Sent back to the groups for input. - Some groups voiced concerns over diversion of funds from NAWS donation to SEOKANA without the groups being consulted first. Inventory for EASC is scheduled for February Disbursements o $270 for web domain for 3 years Page 4 of 10

5 Pat Maltby - OKRSC SEC - okreationz@cox.net o f o r H & l U t o Next meeting Oct Jimmy's Place In Tulsa o Social Media Draft Review was held at Jimmy's Place on $50 rent $18 copies S E O K A N A - R C M - M a r i n a o Cave In-Oct 5,6, o Next area In Tallhlna on Oct 2pm Smoke Break Returned at 130pm with 18 votes available FSR-Kelly M N o v 4-6 Unity Day a success - There was a snag with pre Retreat T-shirts = money was refunded $1500 requested for food from Region o Money not used will be returned OKRCNA XXVI - Read by Pat M. OKRCNA Report for Region 10/8/11 Thank you to either Pam or Pat for giving my report for me. All subcommittee positions have been filled, except for the position of Children's Activities, which the committee isn't sure we are having again this year. Will keep you posted on this. DATE: April 20-22,2012 at Sheraton Reed Convention Center in Midwest City. THEME: Keys to Recovery ARTWORK: Artwork Is being finalized and will be ready for pre-convention hoodies by October meeting, which is Oct. 16,1:30 p.m., at Stroud Chamber meeting room. Committee will order 75 hoodies total, to be split 25 for each area. Should be ready to distribute by November committee meeting. R E G I S T R AT I O N S F O R A R E A S A N D R E G I O N E V E N T S : C o m m i t t e e w i l l d e c i d e n e x t m o n t h o n how many registrations to give to each area and to each region event. BUDGETS: Subcommittee chairs are working on getting estimate of budget by October meeting. SECURITY: Committee will be hiring security guard for both Friday and Saturday nights. The hope Is to decide in October meeting on hours needed. The cost will be $25 per hour per security guard. This was the biggest issue with the convention in the last two Page S of 10

6 Pat Maltby - OKRSC SEC - okreatlonz(s)cox.net years, especially during main meetings and during overnight hours with teenagers jumping into water features, jumping from the parking garage onto the flag pole, among other complaints. AWARENESS RAISERS: Tim L and Chris P. have already been approaching groups around the region to host Speaker Jams to promote the upcoming convention. We will let you know the dates of these events as soon as they become available. I am sorry I was unable to make this meeting. I am aware there may be some questions, and I will be in attendance at the next Region meeting to answer any of your questions to the best of my ability. ILS, S o m m e r R. GSA Sandi - P o s i t i o n s fi l l e d a s b e l o w o C h a i r - S a n d i o V c h a i r - K e v i n C o Secretary - Leslie R o T reasurer - Ricardo C o Programming - Pam T o Clean up - Kevin C - Feb 10-12, 2012 Request for $250 for deposit at St. Grove's Campground - Much discussion on keeping the registration at $20 - Conference call in November code # Face to Face meeting at region in December OKRCNAXXVI - Much discussion regarding possible hiring of Security Guards o Possible ID bands on kids matching them to parents AD HOC Lit Review for Living Clean No activity at this time Helped EASC RCM with Social Media Draft review AD HOC Fellowship Development No report at this time Web Contact - not present Page 6 of 10

7 Pat Maltby - OKRSC SEC - okreationz@cox.net Tr e a s u r e r - D e L Has a detailed report Possibly we paid twice for Pavilion at CMC o Park said we didn't pay for it in 2010, so this years committee paid 2010 and o All payments from this time forward will be by check - 50% of donations go to NAWS Clean and Crazy Donna new chair intent to fill treasurer, secretary and registration Other positions filled as follows o M e r c h a n d i s e - H a r i e n B o Vice Chair - DeWayne B o Hospitality - Hippie Mike o Programming - Steve H o Children' s Activities - CorintiS Meetings are the B"' Sun of every month at Mazzio's in Stroud Break taken - returned at 3pm with 19 votes (treasurer added one vote) CNC 2012-Donna Dec 10 - PIgout at Gathering Place in OKC o 3 speakers Pigouts also planned for Feb and March Mentioned walkie talkies - was told it was new business - There will be a tshirt for each pigout Old Business - Social Media Review in EASC o People's eyes opened on breaking anonymity o Decided pamphlet was a little wordy o Suggested buiieted info on top items on front page o Add glossary of terms - U S F A o Representative from region with a signed letter of support E A S C - N O P l a i n s - Ye s WASC-yes SEOKANA-yes P a s s e d Page 7 of 10

8 Pat Maltby - OKRSC SEC - okreationz@cox.net Proposal - to send and pay for RD and RDA to attend USFA in Tulsa o E A S C - n o o W A S C - y e s o P l a i n s - y e s o S E O K A N A - y e s o P a s s e d Computer projector and screen - De - Projector, screen, case, additional cable and extended warranty Will be given to Pam T to take to Keith T (archivist) for storage until checked out Note - only RCM's or RD's can check this out for you SEOKANA - Having problems getting a checking account set up Proposal - That the RCM's takes back to the groups that if SEOKANA needs $500 at next region, then Region will divert the $500 NAWS donation to them. o Intent: to keep money at home to support our local region first, rather than send to world. Break - returned at 4:10p with 19 votes New Business Dates for Regional Meetings for Dec 11 - EASC In Pryor Feb 12-GSA Card Senior Center 851SE 9"^ ST, Pryor PLAINS HWY 51^ Glencoe, St Groves (will be checking on price to be there longer) Aprl-WASC-TBA June 10-SEOKANA-TBA Aug 12 - EASC - Muskogee Oct 14-Plains-TBA Dec9-WASC-TBA Page 8 of 10

9 Pat Maltby - OKRSC SEC - okreatlonz(s)cox.net GSA Prog Chair - Pam T Discussion of Progran^ming Asking RCM's to provide ideas o One was mentorship/sponsorship GSA-Chair-Sandi Reg fee - possible increase to for GSA o Reasoning - CAR reports will cost $8-10 each Ricardo C. named GSA regional liaison lian L Spoke on possibly making a regional resource pool - much like world has Much discussion ensued - no decisions made Intent to fill - Facilitator - 3yrs clean time Co- Facilitator - 3yrs clean time Secretary - 3yrs clean time - It is also suggested that OKRSC trusted servants have previous service experience Proposal to form an ad hoc workgroup to review by-laws Kevin C. appointed to facilitate Will use and/or phone Much discussion about web contact - tabled until next Jj^r Much discussion on workgroups/fellowship development - Trial run of Fellowship Development Committee set for Dec 11 at 10 am Pam T will chair RCM's to encourage their area's subcommittee chairs to attend Page 9 of 10

10 Pat Maitby - OKRSC SEC - okreationz@cox.net Disbursements to secretary to De for Reimbursements for projector and screen to FSR for food to GSA for camp deposit Travel to USFA for RD N A W S d o n a t i o n EASC - rent for lit review EASC - copies lit review Travel to USFA for RDA Cherokee Club rent for Oct Regional Meeting - Total disbursements $ Closed at 5:50 pm ILS PatM. Page 10 of 10