Port of Vancouver USA

Transcription

1 Port of Vancouver USA A) CALL TO ORDER (8:00 a.mj AGENDA PORT OF VANCOUVER USA BOARD OF COMMISSIONERS REGULAR MEETING AGENDA 3103 Lower River Road, Vancouver, WA Tuesday, November 27, 2018 B) EXECUTIVE SESSION (8:00 a.m. to 9:15 a.mj 1) Review the performance of a public employee (RCW (1)(g)) C) OPENING REMARKS (9:30 a.m.) 1) Opening Remarks Pledge of Allegiance, etc. 2) Approve and Sign Minutes of the November 13, 2018 Regular Meeting 3) Approve and Sign Minutes of the November 15, 2018 Special Meeting/Executive Session 4) Patriot Award D) OPEN FORUM 1) Public comment on mailers not subject to Commission vote at this meeting 2) Commissioner and CEO comments Public Hearing: 2019 Final Budget Action Item E-1 and E-2 E) ACTION ITEMS 1) Approve Resolution : Authorize No Increase in Regular Tax Levy 2) Approve Resolution : Adoption of 2019 Final Budget 3) Approve Purchase of Fleet Vehicles 4) Approve 2019 CEO Compensation F) UNFINISHED BUSINESS G) NEW BUSINESS H) CEO REPORT I) COMMISSIONERS REPORTS J) UPCOMING EVENTS K) SIGN DOCUMENTS 3103 NW Lower River Road, vancouver, WA (360) , Fax (360)

2 L) WORKSHOP None M) ADJOURNMENT 3103 NW Lower River Road, Vancouver, WA (360) Fax (360) ,

3 REQUEST FOR COMMISSION ACTION REVIEWED BY: Agenda Item No. C-2 PORT OF VANCOUVER USA %_z$_s_(?_oe4aa._j Administrative Supervisor 11/27/2018 B6sy Rogdl4 Title Date APPROVED BY: SUBJECT: Title Minutes of the November 13, 2018 Regular Meeting BACKGROUND: Please see attached minutes. Additional Information Attached: Minutes of 11/13/18 Regular Meeting RECOMMENDATION: That the Port of Vancouver USA Board of Commissioners adopts and executes the minutes of the November 13, 2018, Port of Vancouver USA Board of Commissioners Regular Meeting as presented. Submitted by:, CEO Date Action Taken\ Motion By: Approved: Seconded By: Deferred To: Unanimous: Yes No

4 REQUEST FOR COMMISSION ACTION Agenda Item No. C-3 PORT OF VANCOUVER USA REVIEWED BY: - /a16ij1i 5 tzeri Executive Services Manager 11/27/2018 Michelle Allan Title Date APPROVED BY: SUBJECT: Title Minutes of the November 15, 2018 Special Meeting Executive Session BACKGROUND: Please see attached minutes. Additional Information Attached: Minutes of 11115/16 Special Meeting! Executive Session RECOMMENDATION: That the Port of Vancouver USA Board of Commissioners adopts and executes the minutes of the November 15, 2018, Port of Vancouver USA Board of Commissioners Special Meeting / Executive Session as presented. Submitted by:, CEO Date Action TakerI Motion By: Approved: Seconded By: Deferred To: Unanimous: Yes No

5 REQUEST FOR COMMISSION ACTION REVIEWED BY: Scott D. Goodrich APPROVED BY: Agenda Item No. E-1 PORT OF VANCOUVER USA Director of Finance & Accounting Title SUBJECT: BACKGROUND: Ad nirfistrative Officer 1118 ItabethGotelli Approve Resolution : Authorize No Increase in Regular Tax Levy Revised Code of Washington (RCW ) requires a taxing district, other than the state, that collects regular levies to hold a public hearing on its budget. The hearing must include consideration on its proposed regular tax levy. The port s 2019 budget proposes no increase in regular property tax levy. Additional Information Attached? Yes RECOMMENDATION That the Port of Vancouver Board of Commissioners approves and executes Resolution , Authorizing No Increase in Regular Tax Levy. Submitted by:, CEO Date Action Taken Motion By: Approved: Seconded By: Deferred To: Unanimous: Yes No

6 RESOLUTION A RESOLUTION OF THE PORT OF VANCOUVER BOARD OF COMMISSIONERS AUTHORIZING NO INCREASE IN TAX LEVY WHEREAS, the Board of Commissioners of the Port of Vancouver has met and considered its budget for the calendar year 2019; and WHEREAS, the district s highest Lawful levy amount was $9,986,858; and, WHEREAS, the population of this district is more than 10,000; and NOW THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Port of Vancouver that no increase in the regular property tax levy is hereby authorized for the levy to be collected in the 2019 tax year. The dollar amount of the increase over the actual levy amount collected in the 2018 tax year shall be $0 which is a percentage increase of 0.0%. ADOPTED by the Port of Vancouver Board of Commissioners on the 27th day of November, 2018 and signed in authentication of its adoption. PORT OF VANCOUVER, U.S.A BOARD OF COMMISSIONERS President Vice President Secretary Resolution Page 1 of 1 November27, 2018

7 REQUEST FOR COMMISSION ACTION REVIEWED BY: APPROVED BY: SUBJECT: BACKGROUND: Scott D. Goodrich Agenda Item No. E-2 PORT OF VANCOUVER USA Director of Finance & Accounting Title. Chief Financial & Administrative Officer 11/27/2018 ( iizabeth Gotelli Title Date - Approve Resolution : Adoption of 2019 Final Budget The 2019 Port of Vancouver USA budget supports the port s strategic goals and mission to maximize revenue and create economic benefit to our community. This budget reflects the collaborative efforts of the port commission and staff to identify available resources to meet the port s key initiatives. A budget workshop was held on October 23, 2018 to review the port s recommended 2019 budget of the port district. Port of Vancouver staff presented the Board of Commissioners with an overview of proposed department budgets, 2019 capital program, financing and tax levy options. The workshop was open to the public. The budget is a plan of financial operation that involves estimating sources and uses of funding for the annual period of January 1, 2019 through December31, As a management tool, the budget provides a guide to the conduct of operations and basis for evaluating actual results. Another important function of the budget is to identify and allocate resources for planned capital projects. Additionally, the budget document fulfills a legal requirement for the purpose of levying port district taxes. The port s budget estimates the regular tax levy at a 0% increase. Additional Information Attached? Yes RECOMMENDATION: That the Port of Vancouver Board of Commissioners approves and executes Resolution , Adopting the 2019 Final Budget in the amount of $58,418,051. Submitted by:6 &xamta%\rsc3, CEO Date Action Taken Motion By: Approved: Seconded By:. Deferred To Unanimous: Yes No

8 RESOLUTION A RESOLUTION OF THE PORT OF VANCOUVER BOARD OF COMMISSIONERS ADOPTING THE 2019 FINAL BUDGET WHEREAS, it is required by Chapter of the Revised Code of Washington that a budget be adopted for the ensuing fiscal year showing the estimated expenditures and the anticipated available funds from which all expenditures are to be paid; and WHEREAS, it is also required that a certified copy of such final budget, showing the amount to be raised by taxation on the assessed value of property within the district, be filed with the Board of County Councilors for the purpose of levying port district taxes; WHEREAS, the Port of Vancouver Board of Commissioners held a public preliminary budget workshop on October 23, 2018; and the Port of Vancouver Board of Commissioners held a final budget public hearing on November 27, 2018; and WHEREAS, notice of a public hearing to consider adoption of a final budget has been given as required by publication in The Columbian and that Notice of Public Hearing has also been given to the news media and other interested parties; and WHEREAS, this is the time and place fixed by this Board of Commissioners for the adoption of the 2019 final budget for the Port of Vancouver. NOW, THEREFORE, SE IT RESOLVED by the Port of Vancouver Board of Commissioners that the 2019 final budget, as set forth in the Resolution Page 1 of 2 November

9 budget for the year President Secretary Board of County Councilors and with the County Assessor of Clark County, Washington as the basis for the tax levy assessed in 2016, to be PORT OF VANCOUVER, U.S.A collected in year adoption. including provision for the full available tax levy within statutory limitations, BE IT FURTHER RESOLVED that a copy of the final budget attached exhibit hereto and made a part hereof, be adopted as the final estimated to be $9,986,858 and a copy of this Resolution be filed with the November27, 2018 Resolution Page 2 of 2 Vice President BOARD OF COMMISSIONERS the 27th day of November, 2018 and signed in authentication of its ADOPTED by the Port of Vancouver Board of Commissioners on

10 Port of Vancouver USA FINAL 2019 Budget SOURCES Drersng Revenues 15-Ral France commercial 4973% 19-Irtusthal Fadhtes Marine OperaLcns Sectrity Marine Terminal Total Operatiig Revenues S Ncn-operat:ng Revenues M Va vem Taxes Interest Income C-rans & Other Contrttgions 2, Proceeds from Sale of Properly Other Total Non-operating Revenues S ,706 Total Revenues $ 50, Transfer from General Fund/Financing $ 8, TOTAL SOURCES $ 58,418,051 USES Operating Expenses 05- Executive 842, Economic Development 555, Administration 1.263, External Affairs 1,688, Information Technology 1,245, Contracts 500, Human Resources 354, Rail 1,123, Finance 2.163, Sates 1,986, Commercial 560, tndusthal 1, Fadties Operations 1, Security Erwirnr.ment& Terminal Rail Operations Total Opemtng Expenses Non-operating Expenses Debt Service 10, Envimrmier3al Remed ia:mn Osier Nowcperating Expenses Total Non-cperat-ng Expenses S Total Expenses S Capital Projects S ,593 TOTAL USES $ 58,418,051

11 . Port - - Description Terminals Terminals: T5 - Processing of Materials - Terminals: Berth 10 - Inspection and Coating Terminals: Bulk Facility - Redesign & Retrofit - Terminals: Well #4 Replacement Terminals: T5 - Wi-Fi Expansion and Fencinq Total: Terminals Industrial Port: Dark Fiber Initiative Total: Industrial Environmental Environmental: Parcel 3 - Berm Construction Total: Environmental of Vancouver 2019 Capital Projects Budget Recreation Recreation 8 Transportation: Trail Seqment 2 from POV offices to Parcel 1A Total: Recreation Waterfront Waterfront: Block P Site Preparation Waterfront: Ground Stabilization - Design and Construction Waterfront: Utilities - Relocation Waterfront: Dock Replacement - Design Waterfront: Marketplace Building - Design Waterfront: Renaissance Trail and Daniels Way - DeslQn and Construction Waterfront: Parking Improvements - Design and Construction Wa!erfront: Amphitheater - Preliminary Desion Total: Waterfront 2019 Budget 80,000 25,000 1,131, , ,871, , , , , ,000 75,000 1,320, ,000 50,000 ao, , ,000 50,000 2,495,000 Maintenance Maintenance: IT 305,000 Maintenance: Port Vehicles and Equipment Maintenance: Bank Stabilization and Permitting 75,000 Maintenance: Buildings - - 1,292,110 Maintenance: Docks and Fender Pilings - 1,025,000 - Maintenance: Drainage and UfihUes Maintenance: Pang - and Striping 1,790,000 Maintenance: Rails and Turnouts 250,000 Maintenance: Tenant Improvemei - - 1PPPP. Maintenance: Water System Improvements 525,000 Total: Maintenance 6,752,110 Total: Capital Projects 11,804,908 Labor - Capitalization - - 1,629,685 Total: Capital Projects + Labor Capitalization ,434,593 Grants and Other Contributions (2,370,248) Total: Capital Projects + Labor Capitalization - Grants 11,064,345

12 REQUEST FOR COMMISSION ACTION REVIEWED BY: Agenda Item No. E-3 PORT OF VANCOUVER USA APPROVED BY: SUBJECT: Ao4?. BACKGROUND. Casey O Dell Director of Facilities Title Chief Operations Officer 11/27/2018 Kent Cash Title Date Approve of Fleet Vehicles Purchase The Port owns and fleet vehicles used for administration, security, and rail in rough terrain conditions and carry a heavy payload. Repair and maintenance of vehicles is performed in-house with Port mechanics. Several maintenance and rail vehicles either the end of their operational life or the cost to maintain them economic benefit received by the Port to keep them in service. Facilities staff of four current vehicles with the following: operates operations. Maintenance and rail vehicles are required to reached replacement These operate these maintenance have exceeds the proposes the Ford F350 2WD 6.2L Flex Fuel V-8 trucks with service body and ladder rack. The cost of vehicles is ($45, ea.) including Washington tax. Ford F550 4WD 6.8L V-i 0 truck with dump box, snow plow, and towing The cost of this vehicle is including Washington tax. 3ea. State sales lea. package. these $136, $72, vehicles come with a factory warranty of 3 limited warranty and 5 procurement Port Washington State recommends Staff the of including delivery and Washington period is approximately 120 days specifications. vehicle These bumper State sales years/36,000 miles bumper years/60,000 miles gasoline powertrain limited warranty. staff identified the equipment through Department of Enterprise contract # Motor purchase these State sales as these purchases are Services cooperative contracts to with Vehicles. the vehicles at a total cost not to $208, tax. Upon commission approval, the delivery vehicles built in with Port included in the 2018 budget. are exceed accordance approved An internal evaluation was performed per Washington guidelines (WAC ) to determine if alternative fueled vehicles were available for vehicles. The evaluation determined that the of alternatively fueled vehicles is not practicable at this time for the following Electric powered vehicles not available for Infrastructure to support LP and CNG is not in place. The installation to install the infrastructure required for LP and CNG support would not be practicable at this time. purchase reasons. are State these these models. costs

13 Date Action Taken\ Motion By: Submitted by: 6, CEO State sale tax. Deferred To: Unanimous: Yes No Approved: Seconded By: RECOMMENDATION: That the Board of Commissioners authorize the CEO to purchase four vehicles at a cost not to exceed $208,591.94, including delivery and Washington Additional Information Attached? No

14 REQUEST FOR COMMISSION ACTION REVIEWED BY: Agenda Item No. E-4 PORT OF VANCOUVER USA - APPROVED BY: Director of Human Resources 11/27/2018 Jonathan Eder Title Date SUBJECT: BACKGROUND: Approve 2019 CEO Compensation Title Salary Compensation:. Compensation of the Port CEO is established for the calendar year 2019 by the Port of Vancouver Board of Commissioners. Automobile Allowance: Port of Vancouver Resolution #4-96 states the CEO will be paid monthly automobile allowance for the use of a personal automobile in connection with official duties. This allowance will be an amount agreed upon by the Port of Vancouver Board of Commissioners and the CEO and will cover all business automobile mileage within a 20-mile radius of the port office. Additional Information Attached? No RECOMMENDATION: That the Port of Vancouver USA Board of Commissioners establishes 2019 salary compensation for the CEO as and establishes a monthly automobile allowance of M\à\cj%ctQ1, CEO Submitted by: (k Date Action Taken\ Motion By:_ Approved: Seconded By: Deferred To: Unanimous: Yes No