WOODLAND PORT COMMISSION Meeting Agenda At Port of Woodland Commission Room, 115 Davidson, Woodland, WA

Transcription

1 WOODLAND PORT COMMISSION Meeting Agenda At Port of Woodland Commission Room, 115 Davidson, Woodland, WA October 18, 2016 CALL TO ORDER OPENING REMARKS A. Pledge of Allegiance B. Approve of Agenda PUBLIC COMMENT (5 minute limit) A. Items ON the Agenda B. Items NOT ON the Agenda MINUTES A. Approval of September 30, 2016 Workshop B. Approval of October 6, 2016 Regular Meeting AUDITOR S REPORT A. Approval of Auditor s report of port finances B. Approval of vouchers and warrants (plus wire) C. Annual Health Insurance Review ACTION ITEMS A. Approval of the Preliminary 2017 Budget B. Resolution : Capital Community Development Project (CCDP) C. Temporary Part Time Office Assistant Position UNFINISHED BUSINESS A. NEW BUSINESS A. 5:00 p.m. PRESIDENT CLINE ACTION INFORMATION ACTION ACTION ACTION INFORMATION/ACTION INFORMATION/ACTION EXECUTIVE SESSION A. Real Estate Matters RCW (1)(c) B. Performance Review of Employee RCW (1)(g) UPCOMING MEETINGS October 19-21: WPPA Small Ports Conference, Leavenworth WA November 3: Regular 3 PM November 15: Regular 5 PM (Note: TUESDAY Meeting)- Approval of Final Budget November 16-18: WPPA Annual Conference, Tacoma WA COMMISSIONERS REPORTS INFORMATION INFORMATION ADJOURNMENT ACTION

2 PORT OF WOODLAND Commission Special Meeting Minutes September 30, 2016 A workshop of the Woodland Port Commission was held on September 30, 2016 in the office of the Port of Woodland, 115 Davidson Avenue, Woodland, Washington. President Cline called the meeting to order at 1:00 P.M. Those present were: President Paul Cline Secretary Dale Boon Commissioner Gerald Peterson Executive Director Jennifer Keene Auditor Carol Moore Guests present: Jim Blumenthal CALL TO ORDER OPENING REMARKS A. Pledge of Allegiance WORKSHOP TOPIC A. Bond Financing Discussion Regarding DNR Acquisition Jim Blumenthal from Martin Nelson & Company, answers questions during the discussion of different financing scenarios (see Exhibit A) regarding DNR acquisition. 1

3 ADJOURNMENT Commissioner Peterson made a motion to adjourn. Secretary Boon seconded the motion. Vote was unanimous. The motion was carried. President Cline declared the Special Meeting adjourned at 1:38 P.M. WOODLAND PORT COMMISSION Paul Cline, President Dale Boon, Secretary Gerald Peterson, Commissioner Attest: Carol Moore Port Auditor 2

4 PORT OF WOODLAND Meeting Minutes October 6, 2016 A regular meeting of the Woodland Port Commission was held on October 6, 2016 in the Cowlitz-Skamania Fire District No. 7 Conference Room, Lewis River Road, Ariel, Washington. President Cline called the meeting to order at 3:01 P.M. Those present were: President Paul Cline Secretary Dale Boon Commissioner Excused Absence Executive Director Jennifer Keene Auditor Excused Absence Guests present: See List CALL TO ORDER OPENING REMARKS A. Pledge of Allegiance President Cline thanked Fire Chief Stuart for allowing the Port to use their conference room. B. Approval of Agenda Secretary Boon made a motion to approve the agenda, as presented. President Cline seconded the motion. Vote was unanimous. The motion was carried. President Cline states that Commissioner Peterson is excused from the meeting. 1

5 MINUTES A. September 6, 2016 Workshop B. September 15, 2016 Workshop Secretary Boon made a motion to approve the minutes of the September 6, 2016 workshop and September 15, 2016 workshop. President Cline seconded the motion. Vote was unanimous. The motion was carried. C. September 15, 2016 Regular Meeting Secretary Boon made a motion to approve the minutes of the September 15, 2016 regular meeting. President Cline seconded the motion. Vote was unanimous. The motion was carried. D. September 20, 2016 Workshop Secretary Boon made a motion to approve the minutes of the September 20, 2016 workshop. President Cline seconded the motion. Vote was unanimous. The motion was carried. PUBLIC COMMENT (5-minute limit) A. Items ON the agenda None B. Items NOT ON the agenda None PUBLIC HEARING A Preliminary Budget At 3:04 P.M. President Cline recesses the regular meeting to go into public hearing. No public comment At 3:05 P.M. President Cline re-convenes the regular meeting. 2

6 ACTION ITEMS A. Executive Director Amendment of Employment contract President Cline made a motion to approve Executive Director contract amendment. Secretary Boon seconded the motion. Vote was unanimous. The motion was carried. B Guild Road Utilities Discussion on the cost of each expense of Phase I: PUD Yes Electrician - Yes Water & Sewer Yes Plumbing Yes HVAC Yes Remove Carpet Yes Secretary Boon made a motion to approve up to $35, expenditure on Phase I, Guild Road. President Cline seconded the motion. Vote was unanimous. The motion was carried. UNFINISHED BUSINESS A. Capital Community Development Project Resolution Executive Director Keene has an updated copy of the resolution (See Exhibit A). Discussion on the language of the resolution. President Cline made a motion to table the resolution. Secretary Boon seconded the motion. Vote was unanimous. The motion was carried. NEW BUSINESS A. COLAs for 2017 Executive Director Keene states that per direction, she has gathered information regarding COLA s, CPI and performance increases. She has created a graph showing the Ports history of CPI vs COLA and employee wages. She has included information from a survey of other SW Washington Ports and the City of Woodland. She also states that the Commission took action in 2009 to suspend paying COLA s for the 2010 budget year, but the Commission did not reinstate COLA s after that budget year. 3

7 B. Schurman Way Signage Executive Director Keene is bringing back for discussion, new signage at Schurman Way Industrial Park. She noticed that there has been past discussion and direction to consider new signage, but it has never moved forward. Direction: To move forward with new signage at Schurman Way Industrial Park UPCOMING MEETINS October 15 Commissioner Cline and Boon Woodland Rotary Gold Leaf Summit Grove Lodge October Commissioners Cline and Boon Small Ports WPPA Conference Leavenworth EXECUTIVE DIRECTOR REPORT Discussion: Hybrid plugins (charging stations) at Cougar restroom. Discussion: Chamber asking to place an electronic sign on the Cougar restroom property. Discussion: $7, for grant match in partnership with the City of Woodland and Downtown Woodland Revitalization, to pay for an Ombudsman. COMMISSIONERS REPORTS None 4

8 ADJOURNMENT Secretary Boon made a motion to adjourn. President Cline seconded the motion. Vote was unanimous. The motion was carried. President Cline declared the Regular Meeting adjourned at 4:35 P.M. WOODLAND PORT COMMISSION Paul Cline, President Dale Boon, Secretary Gerald Peterson, Commissioner Attest: Jennifer Keene, Executive Director 5

9 PORT OF WOODLAND Commission Meeting Agenda Staff Report ACTION ITEMS Action Item: A: Approval of 2017 Preliminary Budget Budget Impact: YES NO Amount: Attachment: Narrative 2017 Preliminary Budget STAFF REPORT: The 2017 budget has been prepared by Executive Director Keene and reviewed by Auditor Moore and a workshop was held with the Commission September 6 and discussion on September 15. In addition, additional information as it has come available has been provided to the Commission at the October 6 meeting. The preliminary budget addresses the day to day activities of running the port as well as a capital improvement and investment list. To note some changes from the 2016 budget and approved motions/resolutions throughout 2016: A temporary office position has been included to address on-going issues with coverage at the office. ED Keene and Auditor Moore used a temp agency for coverage and though it worked, the cost to the Port was higher than expected ($15 per hour paying wage of $10). The temporary position would allow the Port more on-call and emergency coverage with set individuals (further discussion on Action C). COLA s at a 3% level have been included in wages. This is the first inclusion of COLA s since they were suspended in 2009 by Commission action. The CCDP has been placed in Capital Expense rather than operational expense due to its fluctuation from year to year and it not a set mandatory line item for future budgets- this will allow for flexibility. Incentive Compensation was changed to Performance and Incentive Compensation to remove the expectation of receiving a 3% increase and will be evaluated at a regular basis up to the supervising authority. The budget provides a positive end balance for 2017 but the budget is a tool for the Commission and line items can be adjusted as needed. BUDGET IMPLICATIONS: MOTION: Move to approve the 2017 Preliminary Budget for 2017.

10 PRELIMINARY BUDGET FOR 2017

11 The Port of Woodland has prepared the following proposed preliminary budget informa on for the Port of Woodland Commission. The Commission s effort to engage the public and provide a transparent budge ng process is key to communica ng with the Port District good stewardship and leadership towards their mission To support job crea on through economic growth and recrea onal opportuni es in a diverse array of businesses, industries, and services that enhance the District. The Port of Woodland approved a their August 18, 2016 regular mee ng the following calendar for the prepara on for the 2017 budget process. The Port of Woodland Commission is required to hold one public hearing for the preliminary budget but encourages the public to provide comments and ques ons to the Port Execu ve Director during Port business hours of 8 A.M. to 5 P.M. Monday through Friday or at any Port Commission mee ngs. Please be advised that the following calendar has altera ons from the established mee ng dates of the first Thursday at 3 P.M. and 3rd Thursday at 5 P.M. due to scheduling conflicts Budget Calendar September 6, P.M. Preliminary Budget Workshop September 15, P.M. Regular Commission mee ng budget discussion if needed October 6, P.M. Public Hearing for the Preliminary Budget Note: this mee ng will be located upriver at Lewis River Road at the Cowlitz Skamania Fire District 7 conference room October 18, P.M. Approval of the Preliminary Budget Note: This is a change in schedule to Tuesday no mee ng on October, 20th November 3, P.M. Regular Commission Mee ng November 15, P.M. Approval of the Final Budget Note: This is a change in schedule to Tuesday no mee ng on November 17 Budget informa on will be posted online at under Port Business and hard copies available at the Port Office Monday through Friday 8 AM to 5 PM (closed 12 to 1 PM). For an version of the budget, please contact jkeene@portofwoodland.com. Commission President, Paul Cline Commission Secretary, Dale Boon Commissioner, Gerald Peterson pcline@portofwoodland.com dboon@portofwoodland.com jpeterson@portofwoodland.com Port of Woodland 2017 Budget Preliminary Page 2

12 INTRODUCTION The Port of Woodland general budget is broken into three categories: revenues, expenditures and capital projects/ maintenance. Overall, the 2017 budget outlook is strong. Revenues will hold steady from 2016 in land and building revenues but will be impacted by a reduc on of sand sale income due to the lower net revenue per cubic yard price at Aus n Point compared to the higher net revenue at Mar n Bar South. Port of Woodland 2017 Budget Preliminary Page 3

13 REVENUES Land Leases Land and building leases will increase due to a few changes to tenants and lease rate increases. The Port is currently moving forward on acquiring a significant parcel of property, referenced as the Department of Natural Resource (DNR) property for the opportunity for full ability for rail to be developed for Aus n Point. The parcel currently has a lease with Donald s Farm and would con nue to honor the condi ons of the DNR/Donald s lease un l it expires in Building Leases In August 2016, the Port of Woodland sold Pekin Industrial Park a er surplussing the property in August In January 2016, the Port purchased addi onal acreage (Lemmons) along Guild Road and in combina on with exis ng land (which came under the Port s full ownership in March 2016) will be Guild Road Industrial Park II. The Port will have one new tenant at Down River Drive, North Fork Composites, who will be moving in toward the beginning of Addi onal tenants into Schurman Way, leases currently being dra ed in 2016, would also add addi onal revenue to the land leases. In general, the Port will see a small increase in building leases. Hay Maintenance A new line item in the 2017 budget is the hay maintenance revenue. The Port historically had industrially zoned land held for ground leases leased as land leases but the price was set by the hay producer. The Port Commission altered that prac ce in 2016 and established a line item under Hay Maintenance Revenue. These are lease contracts publicly adver sed each fall and awarded for the 20 acres and 2 acres on Schurman Way and 17 acres on Guild Road. These rates are general es mates for 2017 based on 2016 rates. Port of Woodland 2017 Budget Preliminary Page 4

14 Other Revenue In 2016, the Mar n Bar South dredge disposal site was completely emp ed leaving Aus n Point as the only ac ve dredging opera on causing a reduc on in net revenue of $150,000 from dredging opera ons from 2016 revenue. Other opera ons revenue will con nue to experience a decrease un l Mar n Bar South receives addi onal dredge material in late Port taxes net value will remain flat with the overall tax rate dropping near $0.14 per $1,000 assessed value. Grants for the Guild Road Industrial Park I were received from the US Department of Commerce (EDA) and Washington State CERB in Delays for environmental requirements have pushed the grants being used to Addi onal grants will be applied for in 2017 for the next phase of the project master infrastructure development. Addi onal development at Schurman Way for rail service may further posi vely impact the Other Miscellaneous Budget, but es mates are currently unavailable. Overall, the total revenue of the Port is reduced from a 2016 budget amount of $1,815,263 to $1,686, As noted, there are several unknowns within the revenue budget for new leases and grants that may posi vely impact the budget. Port of Woodland 2017 Budget Preliminary Page 5

15 EXPENDITURES taxes may increase but are unknown at this me. Expenditures will remain flat for 2017 given the reduc on of overall revenue with some specific line items being reduced. The Port will focus on the next phase of Guild Road Industrial Park I with the design, engineering and permi ng beginning in late 2016 and comple ng in mid Deferred maintenance projects at Down River Drive Industrial Park are being completed in 2016 with general annual inspec ons set for Given the sale of property at 428 Pekin (Pekin Industrial Park) there may be some addi onal reduc ons in landscaping and maintenance reflected at the end of Some items to note, with the acquisi on of property at Guild Road and poten al acquisi on on Kuhnis Road, Cowlitz County Diking District Salaries and benefits will slightly increase due to the addi on of a Maintenance I posi on, specifically for office and Cougar Rest Room services. Any increase in established posi ons is at the sole discre on of the Commission. The Port has also created an addi onal temporary posi on for the office that is an on call as needed posi on. The Port will also reinstate Cost of Living Adjustment (COLA) in 2017 at a three (3) percent rate. Performance based increases were moved from salary to Performance/Incen ve as an individual line item. Health insurance and other benefits should remain steady into Port of Woodland 2017 Budget Preliminary Page 6

16 Opera ons The Port of Woodland will be reducing expenditures in opera ons overall. In 2016, the Port saw a spike in unforeseen legal costs due to several projects including Aus n Point, acquisi ons and sale of proper es and several complex leases. Sand expenses will increase with Aus n Point due to two contracts at the site one for the sale of sand with Storedahl and one for the management of the sand with West Coast Training, both expire at the end of October 2017 with the expira on of the Oregon State Lands permit. The Port Commission will need to surplus addi onal sand, apply for a new Oregon State Lands permit and go out to bid for a new contract in the summer of For a point of clarifica on, as part of the Columbia River Channel Deepening Project and maintenance of the project, the Port receives sand at both Mar n Bar South and Aus n Point in perpetuity of the original agreement. Dredging opera ons conducted by the US Army Crops of Engineers, iden fy the origin of the sand whether Oregon or Washington. The sand at Aus n Point is Oregon material and why the Port pays a royalty fee to the State of Oregon. Future dredge placement may differ on its origin and require either a Washington or Oregon permit. The Port of Woodland has a Washington permit with the Department of Natural Resources un l 2033 for the sale and opera on of any Washington material. The Port will have some addi onal unknown costs associated with the Schurman Way spur as the drill line is working to complete the transfer of property and will become fully owned, operated and managed by the Port of Woodland. Fees and maintenance costs are unknown and rail car costs may increase to cover these expenses. Debt services will reduce with the expira on of one of the three debts the Port held in The comple on of new marke ng materials including the launching of a new Port website, will reduce adver sing costs in The Washington State Auditor s Office will be conduc ng a three year audit of the Port in In 2016, the Port maintenance staff completed significant deferred maintenance projects at several buildings as well as landscaping, pain ng, and ligh ng upgrades to Down River Drive. In 2017, maintenance will focus on Schurman Way buildings with some minor updates, demoli on of the Rose Growers building located at 1435 Guild and possible renova ons to 1608 Guild as a future Port office if the Commission votes in favor of the project. The Port will have elec on costs in 2017 with District 3. Due to the growing interest of Ports, the budget allocates for the preliminary and general elec on. For Other Expenses, Commissioners will approve the Capital Community Development Project (CCDP) in October and allocated $20,000 for The Port an cipates the submission of grants in 2017 with Guild Road Port of Woodland 2017 Budget Preliminary Page 7

17 CAPITAL IMPROVEMENTS/MAINTENANCE & INVESTMENTS The Port of Woodland completed its update of the Comprehensive Scheme of Harbor Improvements in August The long term plan assists the Port in determining the budget annually. The six year spreadsheet provides informa on to the Port district regarding capital expenses acquisi ons, development and construc on, large scale upgrades to buildings, and scheduling of large scale deferred maintenance projects. This allows the Commission to prepare budgets in advance and for considera on of current and future expenses that the Port will need to address. The spreadsheet is altered quarterly or as needed. Items highlighted in blue were completed in Some projects occur mul ple mes over the 6 year Capital Budget Forecast. Items highlighted in red are upcoming projects, yellow are projects in planning/staging and gray mul year maintenance efforts. Below is the Capital Improvement/ Maintenance Budget Forecast. The following page is the Capital Investment Budget Forecast. Maintaining the access roads to Mar n Bar North and South and Aus n Point is completed through an interlocal agreement with Cowlitz County Public Works. Cowlitz crews complete the maintenance for training purposes as well as during summer road work on the Dike. Down River Drive Industrial Park received significant ligh ng upgrades throughout the site including outside lights to improve energy costs and safety as well as deter the. In addi on, several buildings received internal ligh ng upgrades and will con nue over the next year. Port of Woodland 2017 Budget Preliminary Page 8

18 The Commission will determine the projects highlighted in yellow through the budget process. The exhaust fans at 1670 Guild will provide addi onal air improvements within the warehousing space u lizing the louvers on the side of the building. Guild Road I is the demoli on of the Rose Growers building, a 25,000 square foot metal lt up building that was built near 1970 and must come down in 2017 before it could be ques oned as historic by the State of Washington. Finally, the Port is researching the opportunity of remodeling a structure at 1608 Guild, one of the prior residence of Osa Mae Taggert, as a Port office. The structure built in 1977 is sound structurally and staff and contractors are reviewing cost op ons. Development at Schurman Way may require the Port to further invest for addi onal infrastructure to meet City of Woodland Codes and the access road to the property as addi onal tenants sign ground leases. Infrastructure for Guild I and II will be key over the next several budget years to complete the master infrastructure to both sites and have two sites available for buildings Park I for 25,000 square foot buildings and Park II with larger industrial buildings and availability of yard space. Finally, work at both of the sand dredge placement sites will be underway over the next two years preparing for both loca ons to be expanded to be er u lize other proper es and serve tenant needs. In addi on, the 20 year Dredge Material Management Plan is underway and will have addi onal requirements from the Port of Woodland as a member of the regional Ports. It is unknown of an an cipated budget the Port of Woodland will be responsible for but an cipates cost figures before the finaliza on of the 2017 budget. Port of Woodland 2017 Budget Preliminary Page 9

19 PORT OF WOODLAND Commission Meeting Agenda Staff Report ACTION ITEMS Action Item: B: Capital Community Development Project Resolution Budget Impact: YES NO Amount: Attachment: Capital Community Development Project Resolution STAFF REPORT: The CCDP Resolution has been modified per the request of the Commission to remove duplicate information and statements. The Commission has also been provided (in hard copy) the draft Application and Matrix for their review for further discussion. BUDGET IMPLICATIONS: MOTION: Move to approve the Capital Community Development Project Resolution.

20 RESOLUTION No. A RESOLUTION ADOPTING A CAPITAL COMMUNITY DEVELOPMENT PROJECT TO PROVIDE FOR ECONOMIC DEVELOPMENT AND PROMOTION OF TOURISM IN THE PORT OF WOODLAND. WHEREAS, The Port of Woodland has the authority to engage in economic development programs per RCW , to promote tourism per RCW , and to develop and promote park and recreational facilities per RCW ; and WHEREAS, the Port of Woodland Commission believes that improving the economic development and quality of place factors within the Port District enhances marketability allowing the Port to attract new companies and retain existing businesses; and WHEREAS, the Port of Woodland Commission finds that the development of a specified funding amount for the purpose of economic development and promotion of tourism provides opportunities to improve the Port District and is a sound investment. NOW, THEREFORE, the Port of Woodland Commission adopts the following Capital Community Development Project: 1. Port Economic Development Budget. Each year the Port Commission will determine a funding line item for the Capital Community Development Project. The Port will publicize this information with the application. The Port will accept applications from organizations in the spring and fall of each year. 2. Qualified Organizations. Applicants must apply for funding through an application process, overseen by the Port Commission. Organizations must be within the Port District and serve within the Port District and all funds must be used for service within the Port District. 3. Application Process. The Commission will receive all applications submitted to the Port office by the specified deadline. No late applications will be accepted or reviewed. The Commission will review applications for completeness. Incomplete applications will be removed and a letter will be sent to the organization pertaining to their status. The Commission will request qualified applicants to give a presentation to the Commission at a specified meeting date. The Commission will notify the applicant by letter of their request within 30 days of the organization s presentation. 4. Use of Funds. Port funds cannot be used for organizational operational expenses such as rent, salaries, utilities and other monthly/annual regular operating expenses. Applicants must agree to promote the Port of Woodland on all documentation, sites, events and notate or state the financial support by the Port for the project/program. Applicants must provide the Commission with a letter on how funds were spent, and detail the impact of the project/program. 5. Selection Criteria. The Port Commission will use a specified matrix for the selection criteria that meets at least one of the four goals of the Capital Community Development Project: 1

21 a. Economic Development- focus on attracting new businesses (priority to medium and high wage/ family wage jobs), number of jobs to be created, amount of investment to create jobs. b. Stewardship- project development, management and oversight that is a direct benefit to the betterment of the Port District. c. Increasing the tax base beyond current trends/rates. d. Improving quality of place within the Port District to enhance attractiveness of the community to encourage tourism and increase marketability to new businesses. Quality of place may include improving education, health, and beautification. 6. Reimbursement Requirements. Organizations will be required to enter into a contract with the Port to meet all of the reimbursement requirements to receive Port funds. The Port will send a letter to the applicant confirming approval, amount of approval and contract terms. Applicants will be required to complete a contract with the Port of Woodland prior to reimbursement. Funding for projects are on a reimbursement disbursement. Funds are released with proper documentation including all original receipts, statements, and reports. Funds will only be released for items that are properly documented. Originals will be returned to applicants upon request. ADOPTED by the Commission of the Port of Woodland on this 18th day of October, PORT OF WOODLAND COMMISSION Paul Cline, President Dale Boon, Secretary Gerald Peterson, Commissioner 2

22 PORT OF WOODLAND Commission Meeting Agenda Staff Report ACTION ITEMS Action Item: C: Temporary Part time office assistant position Budget Impact: YES NO Amount: Attachment: STAFF REPORT: The Port of Woodland has managed to provide coverage to the Port office on an on-needed (on-call) basis over the years. In 2016, it was found that the manner the Port had on-call coverage needed to be adjusted. It was determined that the Port would use a temp agency for coverage when Auditor Moore and Executive Director Keene both were required to be absent at the same time. In September, a situation occurred with ED Keene was on jury duty and called in while Auditor Moore was in Spokane at a Finance Training Conference. Coverage of the Port office was needed but due to the short notice we were unable to use any of the temp agencies as there is no after hours option to schedule coverage. To this end, it was determined that we reverted to using a prior coverage person who was available to cover the desk the remainder of the week. In discussions with Auditor Moore, it was suggested that due to the emergency/on-call needs occur more than scheduled conflicts with both people out for conferences, trainings, etc. that establishing a position for temporary on-call office assistant was the best alternative. The benefit is overall it will cost less than using a temp agency as well as the person(s) on the roster would have access to keys and be able to cover with short notice. The position would be hourly at $10 but does require, like PT staff positions some insurance coverage like L&I. Auditor Moore feels that by having the roster, the threat and risk of the Port office being closed for unforeseen reasons are minimized. BUDGET IMPLICATIONS: Prior budgets were in outside services rather than a line item under salaries. Will be a wash- just changing line items. MOTION: Move to approve the position of temporary on-call office assistant.

23 EXECUTIVE SESSION REFERENCE GUIDE OPEN PUBLIC MEETINGS ACT, CHAPTER RCW Executive session will take place during Commission meeting on (date) and (time) for a period of (length). National security - RCW (1)(a) Real estate matters RCW (1)(b): To consider the selection of a site or acquisition of real estate by lease or purchase when public knowledge regarding such consideration would cause a likelihood of increased price Real estate matters RCW (1)(c): To consider the minimum price at which real estate will be offered for sale or lease when public knowledge regarding such consideration would cause a likelihood of decreased price Publicly Bid Contracts RCW (1)(d): To review negotiations on the performance of publicly bid contracts when public knowledge would cause a likelihood of increased costs. Complaints/charges against officer or employee RCW (1)(f): To receive and evaluate complaints or charges brought against a public officer or employee. Upon request of such officer or employee, a public hearing or meeting open to the public must be conducted upon such complaint or charge Qualifications of applicant/performance review of employee RCW (g) To evaluate the qualifications of an applicant for public employment or to review the performance of a public employee.

24 Potential litigation RCW (1)(i): To discuss with legal counsel matters relating to agency enforcement actions, or to discuss with legal counsel litigation or potential litigation to which the agency, governing body, or member acting in official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency Executive session will conclude no later than. Additional time for executive session (time) and (length). Additional time for executive session (time) and (length). Additional time for executive session (time) and (length). Executive sessions must be part of a regular or special meeting. Before convening in executive session, the presiding officer must publicly announce the purpose for excluding the public and the time when the executive session will conclude. Executive sessions must be part of a regular or special meeting. Before convening in executive session, the presiding officer must publicly announce the purpose for excluding the public and the time when the executive session will conclude. Executive session may be extended by announcement of presiding officer.